SAM Posted Solicitation.pdf

SOLICITATION – Request for Quote (RFQ) Catered meals for the Montana Army National Guard

GENERAL

The Contractor shall provide prepared meals during August to support 95th TC Warrior Wellness in Helena, MT. The intent is to have a vendor provide a high quality, hearty and filling meal cooked to commercial standards. All meals shall be well balanced for nutritional value while providing variety and caloric needs.

INSTRUCTION TO QUOTERS

2.0 The Government will award a Firm Fixed Price (FFP) contract resulting from quotes that are best value to the Government. The following evaluation factors will be used for the best value determination in accordance with FAR 13.106-2:

2.0.1 Technical: proposed menu of food options being served to include caloric values and conformance to the specifications listed in this RFQ.

2.0.1.1 Healthier meals will be rated more favorably provided they don’t lack portion size and quality/variety

2.0.1.2 Contractors that provide details with requirements such as paragraph 5.1 “dietary restriction” and 6.0 “adjustment to stated mealtimes” will be rated more favorably.

2.0.2 past performance

2.0.2.1 Evaluation will include (if available) information pulled from CPARS and/or other databases and sources. Per DFARS 213.106-2(b)(i) past performance will include data pulled from Supplier Performance Risk System (SPRS) located in the Procurement Integrated Enterprise Environment (PIEE) platform.

2.0.2.2 The Government may consider any additional sources of information in making its evaluation of submitted quotes.

2.0.3 price

2.0.3.1 Price will be balanced against the other two factors, lower prices will be evaluated more favorably.

2.1 This is a Small Business Set-aside under the National American Industry Classification System (NAICS) code 722320, “Caterers”.

2.2 SUSPENSE DATE for quotes is 1 JULY 2024 AT 1000 MDT. It is the quoter’s responsibility to verify Government has received your quote.

2.3 Submit quotes by email ONLY and send to michael.davies5.civ@army.mil Questions regarding this solicitation can be directed to POC, at the email above.

2.4 Prior to contract award, the business shall have registered in the System for Award Management (SAM) website, http://sam.gov. Registration and assistance are free and can be provided by the Montana APEX Accelerator, formally known as the Montana PTAC. The website for the Montana Accelerator is https:? www.montanaapex.org. . Select the state your business resides in and select your regional area, or any area listed for help.

2.5 If SAM registration is not in progress or sufficient progress not made in a timely manner, the business may be deemed technically not acceptable for contract award.

2.6 This requirement, when awarded, will be invoiced, and paid using Wide Area Work Flow at https://piee.eb.mil/.

mailto:michael.davies5.civ@army.mil http://sam.gov/ http://www.montanaapex.org/

3. SPECIFICATIONS

3.1 Period of Performance (POP):

FIRST MEAL: 02 August 2024 @ 1700 (Dinner) LAST MEAL: 16 August 2024 @ 0615 (Breakfast)

3.2 Contractor shall submit a proposed example menu for the POP with caloric values of all planned meals.

3.3 Contractor must provide adequate personnel to deliver all food items and beverages in a timely manner.

3.4 Contractor will not repeat a lunch or dinner meal within a five-day period of this contract.

3.5 Contractor shall diversify meat for main course, as in not repeating the same main protein twice in one day. For example, cooking ham steaks for breakfast and dinner.

3.6 Contractor will provide meals that offer variety, contrast in texture, flavor, and color. Meals must equal to a good quality restaurant prepared meal.

3.7 Dinner shall include main entrée, starch, vegetable, salad, and a beverage. Soda is not authorized as a drink option. Dinner should include a main entrée and be accompanied with a fresh vegetable and complex carb/starch (sweet potatoes, brown rice, black beans, quinoa, etc.). A salad bar should be present at all dinners. The offerings on the salad bar shall be equal to or better than what would be found at a salad bar found in a quality restaurant.

The main entrée should be a lean protein that is enhanced with dry seasonings. If a sauce/condiment should be used it must be low in added sugar and pack nutritious ingredients like protein, healthy fats, and fiber (e.g. pesto, marinara, salsa, tahini, mustard, hummus, guacamole, apple cider vinegar, raw honey, lemon juice, balsamic vinegar, red hot sauce, extra virgin olive oil, etc.).

Examples of a healthy entrée would be spaghetti and meatballs (80-90% lean ground beef), seasoned chicken breasts, pesto pork chop, cod, tacos on whole wheat tortillas (80-90% lean ground beef), etc.

3.8 Snacks

Snacks should be provided to fill nutritional gaps and boost energy without causing weight gain. Snacks should be high in nutrients and not loaded with “empty calories (e.g. single serve packs of vegetables, string cheese, protein bars, dry roasted unsalted nuts or seeds, trail mix, peanut butter and bananas, whole grain pretzels, beef jerky, popcorn, etc.)

Three types of fresh fruits shall be available as an option at every meal.

Contractor will provide all condiments (i.e. mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressings, syrup, salt and pepper, peanut butter, jelly, etc.) to compliment the meals being served.

3.9 Breakfast shall consist of eggs, meat, meatless entrée, and a potato. Additional options could include a low-fat yogurt, cereal, or pastry. Breakfast should have a priority on healthy options and include wholegrain oatmeal, wholegrain breads, cream of wheat, grits, cottage cheese, eggs (hard and soft), smoothies, customizable omelets (vegetable/protein), customizable yogurt bowls that can be topped with fresh fruit, granola, nuts, and seeds. Unprocessed turkey sausage, bacon, ham, pancakes, French toast, and waffles from scratch are acceptable. Peanut butter and syrups free of sweeteners and other additives.

Contractor should provide healthy beverage options to include but not limited to tomato (V8 juice), unsweetened tea, orange juice, apple juice, pomegranate juice, grapefruit juice, almond milk. Low fat chocolate milk should be served at every breakfast. Hot tea and coffee should be available at every breakfast. Hot beverages should be served with almond milk, half and half, sugar, sugar in the raw, and raw honey. Sweet’ N Low, Splenda, and Equal original are not authorized. Decaf coffee and tea are acceptable for lunch and dinner.

Examples of acceptable fruit:

1. Grapefruit

2. Apples

3. Banana

4. Clementine orange

5. Strawberries

6. Blueberries

7. Cantaloupe

8. Melon

Stipulations:

Yogurt (plain and Greek style) must be high in protein and sugar must be under 20g per serving. Greek yogurt must have more grams of protein than sugar per serving.

3.10 Lunch should be laid out in a similar manner as breakfast (buffet style). At least 3 different types of unprocessed sandwich meat (e.g. turkey, ham, pastrami, roast beef) and three different types of cheeses (e.g. provolone, cheddar, Havarti, etc.) shall be provided. American or any other processed cheese is not authorized. Sandwiches should be served with lettuce, tomato, mayonnaise, mustard. Other vegetables like avocadoes cucumber, bell peppers etc. are encouraged. Peanut butter and jelly on whole-grain bread should be served at every lunch. Other appropriate entrée options for lunch include tuna sandwiches/tuna melt on whole wheat bread, wraps, hot/chilled soups, rice/protein bowls, etc.

Avoid fat-free dressing. Oil, vinegar, 100% balsamic vinegar and lemons at all salad bars. Homemade dressing acceptable. No packaged dressings.

3.11 Warming beverages: (N/A for this contract)

3.12 Contractor shall serve buffet style, Ala Carte ordering is prohibited.

3.13 The quality and serving sizes of the food served will be equivalent to commercially available prepared meals. The Contractor is also responsible for portion control, allowing second plates if all individuals have received their first plate of food.

3.14 All potentially hazardous food shall be maintained at: 135F (57C) or above for hot food items and served in shallow pans (4 inch) or 41 F (5C) or less for cold food items to prevent the spread of bacteria.

3.15 Contractor will comply with all FDA Food Code guidelines. Most current version is 2022 but it is the responsibility of the quoter to keep current with FDA Food Codes. The following website can be used to check for the latest version:

https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/default.htm

3.16 Contractor shall purchase food in the performance of this contract from only approved vendors IAW the FDA Food Code guidelines. A list of food sources must be provided upon request. Food purchased shall be from a USA company.

3.17 The meal counts are approximate and listed at the maximum capacity, not-to-exceed amount. The government point of contact will provide a more accurate count of meals no later than 48 hours prior to the meal.

3.18 The Government will not be responsible to pay for meals above the unit’s headcount that are not served provided they are notified a minimum of 48 hours in advance. However, if less than 48-hour notice cancellation of meals causes the vendor to incur otherwise non-billable costs for perishable food, the vendor shall be reimbursed for those food costs, provided the food has no alternative business use and is itemized and approved by the contracting officer for reimbursement.

3.19 Contractor will ONLY contact the government point of contact, Food Service Manager, or the Contract Specialist to address any concerns or clarify questions after contract award. Only the Contracting Officer can approve any changes outside the scope of the specifications or any request which could change the contract terms and conditions to include funding.

3.19 Contractors shall follow and comply with all Federal, State and Local laws, regulations, policies, and have the necessary permits and insurance pertaining to the appropriate food industry.

4. FACILITIES

4.1 Meals will be served at the chow hall located in Building 414 on Fort Harrison. Meals must be delivered to this building prepared and ready to serve. The contract awardee will have access to steam table, chilled salad bar island and cold storage to aid in the distribution of meals. Meals will be served by the contractor’s personnel. The contractor shall be responsible for cleaning the equipment used during the food serving process, including disposal of trash/waste that is generated during serving. Soldiers from the MTARNG will be responsible for disposal of trash/waste that accumulates as a result of meal consumption. Access to the facility will be coordinated through the POC for this requirement.

4.2 A pre-award tour of this facility will be given on 25 June 2024 at 1200, to all interested offerors. If no responses are received, the tour will be canceled.

4.3Contractor shall provide serving utensils, eating utensils, cups, plates, pans, and anything else that is needed to consume the meals.

4.4 Contractor responsible for picking up and cleaning their own equipment.

4.5 The Contractor shall be responsible for safeguarding all government property provided for Contractor use.

https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/default.htm

5. MEAL RESTRICTIONS

5.1 There may be dietary restrictions and allergens which will be identified and provided to the awardee prior to the commencement of the period of performance.

6. MEALTIMES

Mealtimes will be discussed with Contractor before the first meal is served. Contractor needs to be flexible as the meal hours may shift back or forward an hour, due to training requirements.

Standard feeding times are:

Breakfast: 0615-0715 Lunch: 1200-1300 Dinner: 1700-1800

7. MEAL COUNTS

The total meals for each period of performance are maximum numbers not to exceed. A head count will be taken for each meal and total amount invoiced shall only be for number of meals consumed.

The government point of contact shall give Contractor an updated head count 48 hours prior to start of scheduled events.

Meals Breakdown:

Breakfast Meals Total: 532 Lunch Meals Total: 532 Dinner Meals Total: 532

Break out of meals by day: 02Aug24-16Aug24.

Week 1 Fri Aug

Sat Aug 03

Sun Aug 04

Mon Aug 05

Tue Aug 06

Wed Aug 07

Thurs Aug 08 Total/Meal

Time Breakfast 0 38 38 38 38 38 38 228 Lunch

0 38 38 38 38 38 38 266

Dinner 38 38 38 38 38 38 38 266 Total/Day 38 114 114 114 114 114 114 722

Week 2 Fri Aug

Sat Aug 10

Sun Aug 11

Mon Aug 12

Tue Aug 13

Wed Aug 14

Thurs Aug 15

Fri Aug Total/Meal

Time 16 Breakfast 38 38 38 38 38 38 38 38 304 Lunch

38 38 38 38 38 38 38 0 266

Dinner 38 38 38 38 38 38 38 0 266 Total/Day 114 114 114 114 114 114 114 38 836

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-20 Predecessor of Offeror AUG 2020 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services

MAY 2024

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.219-28 Post-Award Small Business Program Rerepresentation FEB 2024 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-50 Combating Trafficking in Persons NOV 2021 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations JUN 2020 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.211-7003 Item Unique Identification and Valuation JAN 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7001 Buy American and Balance of Payments Program FEB 2024

252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Significant evaluation factors, will include (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304). Technical capability and past performance when combined will be equally important as total price.

Technical and past performance, when combined, are equally as important as price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE AS 2IN1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0670 Issue By DoDAAC W9124V Admin DoDAAC** W9124V Inspect By DoDAAC W90KKN Service Approver (DoDAAC) W90KKN Service Acceptor (DoDAAC) W90KKN

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. Mike Davies michael.davies5.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

PIM 2022-02 PROVISION

VIII. Solicitation provision. Include the below provision in all solicitations:

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

National Guard Protest Procedures Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.as