191209 Q&A S1.pdf

1) Please provide the Current past 11 months (January – Oct 2019 ) Contract Billing for the three (

3) Facilities

a. Annex’s for November 2018 through October 2019 are attached. They show the meal numbers served. The Government cannot provide contracted billing information.

2) Please provide actual Number of Service days for FT. Harrison , Limestone Hills and HARC

a. See question 1.

3) Please provide the weekend Drill Schedule for the past year and if possible 2020

a. See question 1. 2020 numbers will not be provided.

4) During the site visit it was discussed that the WI fi service is unreliable, Will the Government be supplying a hard line for a debit card system ?

a. PWS paragraph 5.2.1 has been changed to state the requirement for a debit card machine is encouraged but not required. Soldiers do not commonly carry cash thus it may be beneficial if the contractor can provide this means for payment.

5) Please confirm that the government supplies a Cashier / checker during each meal period

a. The Government does not supply a cashier/checker. The Government does provide their own Soldiers for headcounts for the Government. This was previously supplied by the contractor.

6) How many Sack meals were served between January 1 thru September 30 2019

a. Approximately 182 sack lunches were served on a single day. No other sacked lunch request were made the year prior.

7) Catering – Warming Beverage – How many units were ordered between January 1 thru

September 30 2019

a. This is available in the annexes.

8) Please clarify Dining Hours of service during Whiskey breakdown?

Clarification from contractor. During the site visit we saw a sign in the Kitchen that show Hours - Break – lunch – Dinner and beneath those hours it has Whiskies as a heading and shows a break out of Hours such as 0700-0800 / 0600-0630 /0630 – 0700. What are these Whiskies hours referencing?

a. Whiskey hours were related to the RTI classes, they had specific periods of time they would eat within the food service hours. This was beneficial to the contractor as it let them know (when RTI classes were the only meals required) what times they could expect the Soldiers to eat so as to not be required to stay open for the entire time period. The Government does not guarantee this arrangement and quotes are expected to not assume that RTI classes will have this arrangement made with the contractor.

9) We received the equipment list GFP attachment however, during site visit the small ware items did not match to what was provided. There were more items on shelves and storeroom.

Please verify small wares that will be provided by the government or what is owned by the current vendor

a. Items, equipment that was not on the GFP list were not Government owned and belonged to the current contractor.

10) Does the government have a preference on in site service ware that is used? GFP and site visit verified that there the government has provided Tumblers, Bowls , Plates et. However, paper disposables are currently being used in lieu of the washable goods.

a. Government provides plates, utensils, cups and such that would be required to wash after use. Contractor may substitute disposable type however paragraph 5.2.9 is then applicable.

11) Please provide the Wage Determination required for this Bid

a. SCLS wage determination is posted as an attachment in this RFQ.

12) In order to correctly bid based on SCA regulations, please provide a list of employee positions by job class and original hire dates.

a. See FAR Clauses 52.222-17 and 52.222-41. Contract is FFP for food service, not for contracted employees.

13) Please provide current Cash meal price for Breakfast, Lunch and Dinner.

a. The Government is not responsible for cash meal prices other than what is specified in

Paragraph 5.2.1.

14) Do you want our quote to include completing page 3-8 of Section SF1449? The same information in more specific detail is incorporated in the Attachment #1 Pricing Schedule?

a. The pricing sheet is required, pages 3-8 are not required to be filled out since price evaluation is based off the information pulled from the pricing sheet.

15) I do not see Amendement #4 as mentioned on your 12/9 changes. Please advise.

a. MTARNG is having ongoing issues with internet connectivity and system functionality (beta.sam.gov. PD2, etc.). If I understand the question correctly not every amendment in contracting opportunities has a SF30 or amendment to the SF1449. For notification purposes the item/description in contracting opportunities was used to indicate the change to the RFQ.

16) Is this a full time requirement or will you need services only during training missions?

a. This is not considered a full time requirement. Food Service is required only when training or schooling is being conducted at Fort Harrison or the offsite locations.

17) Can mobile kitchens be used?

a. Please see paragraph 5.2.3.1

18) Does this contract serve any other agencies other than the Montana Army National Guard?

a. Agencies have used the food service IDIQ in the past and also set up their own agreements with the food service contractor. Civil Air Patrol and Montana Law Enforcement to name a few have historically set up outside agreements with the contractor in the past. MTARNG does not have numbers or amounts for those agreements/contracts as they are not agreements/contracts made by this organization.

b. The Army National Guard from other states have made requests to use the Food Service IDIQ in the past but they were denied do to capacity of the food service IDIQ.

c. See paragraph 3.1.1. All food service by the contractor using the Government furnished equipment/facility providing services outside the IDIQ must be approved by the COR.

19) Paragraph 5.3.2.3.2 Entree notes one choice of two proteins; 5.3.2.3.3 Hot/Cold Sandwich to be offered.

*Does the client get the Entree AND the Sandwich, or do they have the choice between the Sandwich option OR the Entree Option?

a. They can do either, the sandwich bar would constitute meeting the requirement for a second protein.

20) For 5.3.2.3.4 Potato, Pasta or Rice - served daily as well as the chips served daily: Does the patron get BOTH a starch option AND a snack chip option, or they choose ONE of each?

a. The second sentence was deleted.

21) 5.2.5 Serving Rate. PWS states contractor shall serve patrons at a rate of two or more guests per minute.

One of the requirements for breakfast is eggs to order - this may take more than 1 minute to prepare/patron. Is this requirement exempt from that serving rate requirement?

a. Eggs to order is exempt however the main line must still comply.

22) Is there a deadline or a date you would like to have received all questions?

a. The Government encourages that no new questions be asked later than 3 business days prior to close of RFQ.

23) Does the government provide the steam tables at the two delivery locations?

a. Steam tables are available at the HARC.

24) Does government provide a printer/copier for the contractor to use?

a. No

25) 1.4.4 Describes Gaps in service that may be for days or weeks. Can you provide a historical breakdown of when these gaps lasted an extended period of time (For example, 3 days or more)?

a. See question 1.

26) Are there any improvements/plans for the building.

a. Building 1011 is planned to add a hand wash station to the hallway. The second floor (not the dining facility floor) will be getting remodeled.

27) Internet access for the building

a. Building 1011 does have a dedicated network line in the office located in the kitchen. Building

410, 411 or 414 do not have dedicated network lines.

28) Is there a safe?

a. Building 1011 does have a safe? Building 410, 411, 414 do not have safes.

29) What is available at the alternate locations

a. HARC and Limestone have electricity and Potable water.

30) Is there a computer provided?

a. No

31) Paragraph 5.2.2 of the PWS. What happens if numbers decrease/increase inside the 22 hour window?

a. Should numbers increase after the 22 hours the Government will pay for the additional meals provided they would have normally been served on the contract. (AGR, ADOS, Officers, Reserve, non-Montana Guard members would not normally be covered under this contract.)

b. If this increase causes the numbers to rise above a meal threshold (example from 28 service members per meal to 33 service member per meal) the contractor shall charge the meal rate for the higher number of meals served per the price sheet.

c. Should numbers decrease after the 22 hour period the contractor is entitled to invoice for the numbers provided on or before the 22 hour time period, however the contractor is encouraged to adjust invoicing if they can find other means for the food not consumed.

32) Does the Government provide transportation to and from the HARC and Limestone Hills and what is distance to these sites.

a. Transportation is fully the responsibility of the contractor (gas, maintenance, insurance etc.).

The Government does not provide transportation to the offsite locations except in the instance that a unit may pick up meals from the DFAC to save the Government costs.

b. Using google map the distance to the building at LSH is approximately 39 miles one way.

Distance to the HARC is approximately 8 miles one way. Suggest contractor use their own means of measuring distance and time.

33) Are a majority of the meals off site served or delivered.

a. The majority of offsite requirements is for the delivery of meals without the service.

34) Where is the menu to be posted.

a. Posted on poster board or entrance way to dining facility. This includes the weekly breakout (see

5.2.7.3).

35) Where is the dumpster for the building.

a. See attachment

36) Location to recycle cooking oil.

a. Contractor responsible to find locations for recycling used cooking oil.

37) Is linen service provided?

a. The Government does not provide linen service.

38) Does this contract use the Go Green Initiative, red, green, yellow calorie count?

a. Per AR 30-22 c. Nutrition awareness. RA and full-time RC DFACs will post menus for the upcoming meals where the diners may easily read them before or immediately upon entering the facility. The posted menus will include all meals scheduled for service that day and will display the Go For GreenR color, sodium and caloric value of each food item. Items that support a nutritionally balanced 600 calorie-controlled menu pattern will be identified in the overall menu or as a separate posting. At least one type of nutrition education materiel must be on display in the DFAC, such as nutrition posters, table tents, or bulletin boards. Education materials approved by the local dietitian or nutritionist will be prominently displayed at the facility entry ways, within the service area, and in the dining room. These posters and/or tents will be rotated quarterly or more often. Details on national nutrition month campaigns are available in DA Pam 30-22.

b. AR 30-22 has been added to the PWS as required regulation that must be complied with. AR 30- 22 added to paragraph 5.2.7.3

39) Who provides the cleaning supplies

a. Paragraph 3.3.3 and paragraph 4.2

40) Does staff eat here?

a. Non contracted meals are between the contractor and the person being provided the meal or such. This includes coffee or drinks. The vendor may provide/charge for meals or drinks as they see fit as long as it doesn’t interfere with contracted services. Groups or large numbers of customers would require COR approval (see paragraph 3.1.1).

41) Current Recycling availability.

a. See paragraph 3.4.1

42) Pepsi vending equipment

a. Current contractor had/has an agreement with Pepsi company for two coolers and a drink fountain. These are not part of the GFP/E.

43) If required to move to a separate facility (410/411/414), is the contractor responsible for moving food and anything else.

a. The contractor would be responsible for moving their food items and any equipment that belongs to the contractor. Each building comes with equipment for preparing and serving meals.

44) Concerning the floors, do they need to be stripped and waxed?

a. The contractor is responsible for sweeping and mopping, there is no stripping or waxing.

1 Encls ADAM D. SACKMAN

“Nov_Sept 2019 Annex” (excel) Contracting Officer

Image 1

Red square is the dumpster, arrow points from loading doc which is the exit from the kitchen.

Image 2

HARC located on the North Side of the Helena Regional Airport.

Image 3

LSH site for Food Drop off and service.