TE_9__PWS.pdf

TECHNICAL EXHIBIT 9

PERFORMANCE WORK STATEMENT (PWS)

TABLE OF CONTENTS

C.1 General

C.1.1 Scope of Work

C.1.1.1 Mission

C.1.1.2 Technical and Engineering Special Services

C.1.1.3 Logistical Support Services

C.1.1.4 Administrative Support Services

C.1.1.5 Operations and Maintenance Services

C.1.1.6 Medical Support Services

C.1.1.7 Tropical Medicine

C.1.1.8 Facilities Management

C.1.1.9 Construction – Test Support

C.1.1.10 Cooperative, Research and Development Agreements (CRADAs)

C.1.2 Special Considerations

C.1.3 Hours of Operation

C.1.3.1 Normal

C.1.3.2 Other

C.1.3.3 Overtime

C.1.3.4 Holidays

C.1.4 Personnel and Qualifications

C.1.4.1 Conflicts of Interest

C.1.4.2 Conduct of Personnel

C.1.4.3 Qualifications

C.1.4.4 Contractor Personnel Identification

C.1.4.5 Substitution of Contractor Key Personnel…

C.1.5 Vehicles

C.1.5.1 Vehicle Operation

C.1.6 Contract Management

C.1.6.1 Evaluate Areas of Operation

C.1.6.2 Work Force

C.1.6.3 Cost Reduction Program

C.1.6.4 Financial System

C.1.6.5 Position Description Database

C.1.6.6 Electronic Invoicing

C.1.7 Plans

C.1.8 Safety Program

C.1.9 Security Requirements

C.1.9.1 Search and Seizure

C.1.9.2 Facility Clearance

C.1.9.3 Personnel Security Clearances

C.1.9.4 Communications Security (COMSEC)

C.1.9.5 Passes

C.1.9.5.1 Common Access Card (CAC)………………………………………………….. 18

C.1.9.5.2 Range Passes……………………………………………………………………..18

C.1.9.5.3 Departing Employees…………………………………………………………….19

C.1.9.6 Physical Security

C.1.9.7 Key Control

C.1.9.8 Lock Combinations

C.1.9.9 Information Security

C.1.9.10 Classified

C.1.9.11 Sensitive Compartmented Information (SCI)

C.1.9.12 Sensitive

C.1.9.13 Security Inspections

C.1.9.14 Information System (IS) Requirements

C.1.9.15 Personnel Listing

C.1.9.16 Operations Security (OPSEC) Guidance

C.1.9.17 For Official Use Only (FOUO)

C.1.9.18 Release of Proprietary Information

C.1.9.19 Customer Confidentiality

C.1.10 Supplies, Equipment, Services, and Facilities

C.1.11 Travel

C.1.12 Training

C.1.13 Quality Management

C.1.14 Government Quality Assurance (QA)

C.1.15 Performance Evaluation Meetings

C.1.16 Procurement Plan

C.1.17 Work Authorizations Orders (WAOs)

C.1.18 Fraud, Waste, and Abuse

C.1.19 Files

C.1.20 Disclosure of Information

C.1.21 Approved Software

C.1.22 Government Furnished Property (GFP)......................................................................…37

C.1.22.1 Inspection of GFP

C.1.22.2 Property Control Plan

C.1.22.3 Property Damage/Loss

C.1.22.4 Unique Identification (UID)

C.1.23 Government Furnished Equipment (GFE)

C.1.23.1 Additional or Replacement Equipment

C.1.23.2 Tools

C.1.24 Publications

C.1.25 Services

C.1.25.1 Records

C. 1.25.2 Reports

C. 1.25.3 Communications

C.1.25.4 Mail Service

C.1.25.5 Facilities

C.2 Performance Requirements Summary and Quality Assurance Provisions

C.2.1 Overview

C.2.1.1 Test and Evaluation Master Plan

C.2.2 Taskings

C.2.2.1 Establish Test Plan Per TEMP

C.2.2.2 Acceptable Performance Level On-Time, Within Schedule/Cost Estimate

C.2.2.3 Cost Estimate Per Test Project

C.2.2.4 Acceptable Performance Level

C.2.2.5 Test Plan

C.2.2.6 Acceptable Performance for Test Plans

C.2.2.7 Preparation of TIRs/Test Reports

C.2.2.8 Acceptable Performance for TIRs and Test Reports

C.2.2.9 Construction of Targets

C.2.2.10 Acceptable Performance Timeliness and Final Product

C.2.2.11 Acceptable Performance Levels for Customer Satisfaction

C.2.3 Performance Requirements Summary (PRS)

C.2.3.1 PRS Technical Exhibit 4

C.3 Applicable Documents

C.4 List of Technical Exhibits

C.1 General

The United States Army Yuma Proving Ground (USAYPG) is a Department of Defense (DoD)

Major Range & Test Facility Base (MRTFB), a major subordinate command of the Army Test and Evaluation Command (ATEC), and a member of the Federal Laboratory Consortium. As such, USAYPG facilitates testing for the U.S. Army and other DoD customers, other U.S.

government agencies, foreign governments, private industry, and others on a cost reimbursable basis. USAYPG is primarily responsible for natural environmental testing in desert, cold weather and tropical environments. Yuma Test Center (YTC), Cold Regions Test Center (CRTC) and the

Tropic Regions Test Center (TRTC) fall under the cognizance of USAYPG.

C.1.1 Scope of Work

The contractor shall provide all personnel, management, labor, equipment, supplies, transportation and any other items and services not government furnished to perform the services identified in this work statement. Services shall be performed in support of the U.S. Army Tropic

Regions Test Center at Contractor leased facilities in the Republic of Panama as a permanent base and at other remote locations as required. All services shall be performed at those locations

(see C.1.2 Special Considerations – Test Locations) or as otherwise directed for accomplishment of work. The contractor shall perform to the standards and specifications in the resultant contract.

C.1.1.1 Mission

The primary mission of the TRTC is to plan and conduct tropic environmental developmental tests on a wide variety of military electronic systems, materials, weapons, and equipment of all conceivable types, sizes, configurations and uses. The unique combination of tropic microclimates available at test sites means the individual needs of each customer are flexibly met. Programs are conducted at locations appropriate for each test – where conditions are realistic and exactly as needed. Recognized as a premier Army asset, the TRTC’s capabilities continue to expand, thereby increasing the need for personnel to support the testing created by those capabilities. The functional areas for which augmented or full contract support is required are defined in paragraphs C.1.1.2 through C.1.1.10 below:

C.1.1.2 Technical and Engineering Special Services

The contractor shall be required to perform test engineering and technical analysis services, special studies, and other technical tasks. These services may include but are not limited to, the design, planning, coordination, execution, and reporting of assigned test programs. These activities include supporting the activities of scientists, engineering, and other technical support activities related to Research, Development, Test & Evaluation (RDT&E) of materiel systems over a wide range of engineering disciplines.

The contractor shall provide management and supervision for all Research, Engineering, Development, Test and Evaluation assigned activities. The contractor shall ensure that all technical products such as, field test data, questionnaires, draft test reports, Test Incident Reports

(TIRs), test reports, test outlines, test plans, cost estimates, Standard Operating Procedures

(SOPs), are of high quality, accurate, and timely. The contractor shall provide technical report writing and editing services in support of testers and engineers. Test reports must be prepared in accordance with Developmental Test Command (DTC) test report formats and the TIR System requirements.

The contractor is required to operate and maintain various electronic instrumentation devices at both permanent (Republic of Panama) and fixed sites, and on mobile equipment assigned to other various test sites and facilities throughout the TRTC range areas. Examples of this type of support include, but are not limited to, television/video instrumentation, telemetry instrumentation systems, range timing systems, radar systems, ballistics measurement systems, automotive instrumentation systems, moving target assets and peripheral equipment necessary to operate and maintain range instrumentation and associated equipment in a state of the art capacity. The contractor shall also provide instrumentation support of test items such as installation of on-board recorders, strain gauges, and other measuring instrumentation devices.

The contractor shall provide information management system capabilities, technical support and infrastructure necessary to ensure computer connectivity (i.e. internet, Virtual Private Network

(VPN), etc) in support of the TRTC test mission.

The contactor shall provide all Human Factors test evaluation support services for preparing assessments on systems and material tested for the natural environmental (Tropic Region, Desert region, Cold Region, etc.). Support will also be required in conjunction with materials or equipment tests to analyze effects of the human/material interface.

The contractor shall provide analysis and non-destructive testing (NDT) of material items as directed in support of long-term natural environmental tropical conditions testing.

The contractor shall provide and maintain the electronic communications capabilities and infrastructure necessary to support test operations at test sites, remote sites, and safari sites as required. This capability may include, but not be limited to, satellite phones, cellular phones, radios, internet, etc. as dictated by specific test programs and locations.

The contractor shall provide limited meteorological support services in the form of reporting standard meteorological data, in terms of, but not limited to, temperature, humidity, precipitation, hour, location, monthly/yearly historical data and shall be reported to testers, and provided to test planners as requested.

The contractor shall provide translation services from Spanish to English and English to Spanish

(or other languages i.e. Dutch or Portuguese) as required to Defense Language Institute (DLI) -

Level 2.

The contractor shall be required to support TRTC in planning and managing Geographic

Information System (GIS) resources, collecting GIS data, and in conducting analyses. The contractor shall support the integration of TRTC GIS capabilities with existing test capabilities and research projects. Create maps (Standard map size 1:50,000) for use during test planning, test execution, and facilities management when requested.

The contractor shall provide Photographic Support Services via documentation of test activities, procedures, and material failures through photographic imaging. The contractor shall also provide technical photography support to ensure the images accurately portray actual conditions.

The contractor shall provide digitization and facilitate the transfer of images and data via electronic means such as the Internet. The contractor shall provide technical film photography, digital photography, and video support services. Provide technical support for digitizing images and data and using graphics or imaging software such as Photoshop, GIS, and Computer Aided

Design (CAD).

The contractor shall be responsible for providing all field instrumentation and other types of electronics technical services to support the test mission. The contractor shall also be responsible for providing maintenance, coordinating the repair and calibration of test electronic equipment and components. General technical support will be provided in a variety of general areas (e.g.

mechanics, air conditioning, maintenance, plumbing, fabrication, welding, carpentry, electrical, etc) and other semi-skilled tasks in support of field testing activities.

The contractor shall provide all general labor support such as test set-up, meetings, symposiums, workshops, or other special events or unforeseeable events as approved by the Contracting

Officer’s Representative (COR) or designated person.

The contractor shall provide an on-site security person for the Office/Building where office work is conducted. Security service levels will vary from test to test and shall be provided as needed.

C.1.1.3 Logistical Support Services

The contractor shall be required to provide logistics and field test support to test teams, customers, and other visitors at all test site and safari locations. The contractor shall also provide logistics and maintenance support of assigned equipment, buildings, and facilities, to include test sites. Additionally, the contractor shall provide a primary point of contact (POC) for logistical support services, supplies, and for purchasing of materials and certain equipment needed to support test operations.

C.1.1.4 Administrative Support Services

The contractor shall provide clerical services including but not limited to, typing correspondence, answering phones, mail distribution. Support shall also include the assistance of travel arrangements for Outside the Continental United States (OCONUS) visits and prepare travel requests.

The contractor shall maintain all proper budgeting and accounting records in support of all tests conducted and have the ability to support random audits conducted by the government on test monies spent and budgeted.

C.1.1.5 Operations and Maintenance Services

The contractor shall provide operational support for test teams, customers, and other visitors at all test site and safari locations. The contractor shall also be responsible for providing all operational support for assigned equipment, buildings, facilities, and test sites. The contractor may be required to provide operation and maintenance support for different test items, to include the calibration of equipment, repairs, fabrication, welding, machining, cleaning, loading and unloading, modifications, troubleshooting, site set-up and tear down, observation, measurement and recording of data. Maintenance performance may require utilizing specialized equipment, tools, and parts.

C.1.1.6 Medical Support Service

The contractor’s staff shall be trained to a combat medic-type equivalent to provide cardiopulmonary resuscitation (CPR) and first aid to personnel in cases of emergencies at test sites or meeting locations within 60 days of employment. First aid shall be the provision of initial care for an illness, injury or accident. It is usually performed by a non-expert person to a sick or injured casualty until definitive medical treatment can be accessed. Certain self-limiting illnesses or minor injuries may not require further medical care past the first aid intervention. It generally consists of a series of simple and in some cases, potentially life-saving techniques that an individual can be trained to perform with minimal equipment. At least one of these combat medic-type senior staff shall be a member of a test team(s) sent to remote field sites in Panama

(e.g. Gamboa, ex-Ft. Sherman, ex-Empire Range) or to off-site locations (Panama, Hawaii, Suriname, Honduras, etc.). The contractor shall be required to provide all emergency medical services and support in remote test sites up to and including emergency evacuation to a suitable medical facility via aircraft. The contractor shall ensure that communication equipment or devices (e.g. satellite communication devices) are provided to personnel conducting test operations in remote areas at all times.

C.1.1.7 Tropical Medicine

The contractor shall provide all maintenance and technical support to the telemedicine program at various tropical sites. The contractor shall also provide training to end-users of telemedicine terminals as required. The contractor shall make available access to a doctor specializing in tropical diseases for consults and determination of diseases endemic to tropic regions. This effort is not currently being supported but may be activated as needed for specific test programs and locations.

C.1.1.8 Facilities Management

The contractor shall provide adequate facilities to support TRTC test efforts, ensure facilities are maintained appropriately. The contractor shall provide custodial services, facilities maintenance, and grounds maintenance when required.

C.1.1.9 Construction – Test Support

The contractor shall provide periodic construction of Test Beds, Targets and other test related structures when required by test customers. All work shall be issued through sub-tasking in order to support ongoing test requirements.

C.1.1.10 Cooperative, Research and Development Agreements (CRADAs)

There are various programs, agreements and contracts in place which you will be tasked to support. For example, tropic environmental exposure sites are available to USAYPG through the

Technological University of Panama. Projects supporting these agreements will be managed and tracked jointly by the TRTC COR and the respective third party. All projects require periodic contractor support, which will be directed by a supplemental sub tasking by the TRTC COR. The contractor will be responsible for ensuring consultants/specialists are available when needed or required.

C.1.2 Special Considerations

There are specific legal implications for conducting business in foreign countries and for utilizing foreign national employees (as a third party) for conducting business for the United

States Government. In countries where the U.S. State Department and U.S. Department of

Defense have established appropriate treaties and Status of Forces Agreements (SOFAs) the contractor may generally operate under the appropriate umbrella. However, no such treaties or agreements currently exist with the Republic of Panama, and therefore, you must be incorporated in and possess the appropriate business licenses, tax registrations, and etcetera necessary to conduct business in the Republic of Panama. Test execution and support is to be provided by a contractor activity headquartered in Panama City, Republic of Panama.

Test Locations - Operational Headquarters located in the Republic of Panama shall serve as the hub for conduct of activities in the various Latin American tropical locales. Therefore, the laws, regulations, etc. of the Republic of Panama apply. The Panama based core staff will perform as members of integrated test teams which will include technical specialists from other USAYPG elements, personnel from other test and evaluation activities, technical representatives of customer organizations, and at times, academics and university researchers. Therefore, the contractor’s employees are required to travel extensively to diverse locations in the Continental

United States, Alaska, Hawaii, and outside the U.S. to include test sites in the Republic of

Panama, Honduras, and Suriname.

U.S. Government Representation for Technical Issues – The contractor’s employees must avoid any appearance or impression that they are U.S. Government employees or that they directly represent TRTC, USAYPG or the U.S. Government in any way. The authorized representative of TRTC and USAYPG in all interactions with U.S., Panamanian, or other government, academic, university, or private industry officials is the Contracting Officer’s

Representative(COR), the TRTC Director, the TRTC Operations Manager, or TRTC directed federal employees. The authorized representative of TRTC and USAYPG on all test issues or interactions with potential or actual government test customers, U.S. or otherwise, is the TRTC

Engineering Team Leader. The USAYPG supervisory chain will be the alternate point of contact should all of the above individuals be unavailable. The Technical Director of USAYPG has overall responsibility for execution and oversight of the natural environmental test mission to include the TRTC mission.

U.S. Government Chain of Command - Communications with the contractor chain of command is directly through the TRTC COR and the Alternate COR (ACOR). No information will be released outside this chain without prior approval. All contractor contact with U.S.

government agency Test Customers, Program Managers, etc. will be through the TRTC COR or

TRTC Engineering Team unless prior written approval of TRTC is obtained. This may be addressed in the tasking documentation.

Oversight - Overall technical direction, test management, work loading, and financial oversight will be provided by U.S. government personnel headquartered at USAYPG. The COR or ACOR will monitor in-progress test and support activities assigned to the contractor for execution, audit costs/productivity, and audit other performance indicators such as reviewing test reports, technical data outputs, and other products generated by the contractor.

Reporting on Operations - Continuous Contracting Officer (KO) and COR communication is essential for successful operations of a remotely located test support activity. The contractor’s

Project Manager must provide complete and continuous updates on activities to the COR and to designated officials at YPG. The contractor shall provide a report each month outlining activities to date. This report shall be broken down by tasking to include man-hours and costs expended to date. All tasking will be monitored to ensure approved estimated costs are not overrun. Potential problems on all open tasking, shortfalls, etc. shall be reported immediately so that remedial action can be taken or a modified tasking issued.

Command and Control must be maintained within this structure - There must be a clearly designated individual in charge when the Project Manager is absent from the primary location for travel, leave, etc. All safari teams will have one clearly designated individual responsible for being the on-site team supervisor. The on-site supervisor shall execute the same responsibilities for the safari team and remote location as the Project Manager does for the primary location.

Contracting Officer (KO) Approvals - No support, testing, or other activities shall be undertaken by the contractor or contractor personnel using U.S. government provided resources or other resources of this contract without the Contracting Officer’s written approval. All cost estimates and funding for these additional efforts will be processed through the Contracting

Officer. Laboratory reports, data reports, or other technical products of these efforts will be processed through the COR for approval prior to release.

Use of Resources Provided Under the Contract - Personnel funded under this contract shall work exclusively on taskings specified within the contract. Contractor employees shall notify the

COR in writing prior to any planned or actual utilization of the Project Manager or other employees on outside enterprises. Hours expended on outside enterprises shall not be billed against this contract. U.S. Government resources provided under the contract will be used exclusively on taskings related to the contract.

C.1.3 Hours of Operation

C.1.3.1 Normal

Normal contractor operating hours are Monday through Thursday from 0630 to 1700 (6:30am to

5:00pm) local time with a thirty (30) minute lunch break. You will comply with the Panamanian

Labor Code during operations.

C.1.3.2 Other

During field testing, in Panama or at other locations, duty hours will be adjusted as required to meet test schedules and/or optimum environmental conditions for testing. Specific work hours are based on test mission requirements and are published in the weekly and daily test schedules, and/or directed by a responsible government agent. The contractor shall provide support for scheduled requirements using best labor mix or scheduling method (i.e. part time, straight time, flex time, over time, shift work, and/or tours-of-duty utilizing various alternate work schedules).

C.1.3.3 Overtime

Historically, overtime requirements have been heavy during peak field testing periods (four to six months during a period of one year) with normal workweek being six 10 hour days. During contract performance, unanticipated overtime requirements must be approved by the COR in advance and the test estimate adjusted accordingly in writing.

C.1.3.4 Holidays

Contractor employees will receive paid holidays in accordance with Panamanian Labor Law instead of U.S. holidays.

C.1.4 Personnel and Qualifications

Contractor personnel shall remain employees of the contractor and will not be considered employees of the Government. You shall posses a flexible organization to provide a quick-reaction capability to meet last-minute mission changes and requirements. To keep pace with a continuously changing technical environment, contractor personnel must be willing to train and be trained.

C.1.4.1 Conflicts of Interest

The contractor shall not employ off duty Government personnel, nor a spouse or dependent child of Government personnel, if such employment would create a conflict of interest.

In order to maintain TRTC’s reputation, the contractor shall be an independent and impartial tester by informing the KO of all potential proprietary information conflicts. It is the Government’s intent that contractor’s staff not be involved in test equipment that the contractor or a parent company also produce.

C.1.4.2 Conduct of Personnel

The KO may require the removal of any contractor employee for the reasons of: (a) misconduct,

(b) security violations, or (c) being under the influence of incapacitating agents. 18 USC 1382

(1972) gives the Installation Commander the authority to bar individuals from the installation.

Identification Badges –the contractor shall furnish and issue all personnel identification badges for contractor employees. Badges shall be worn in a conspicuous place on exterior clothing

(badge is not to be worn in situations where it poses a safety hazard, i.e. when doing maintenance). The badge shall display the employee’s picture, last name, first name and job title.

It shall also bear the contractor’s company name and logo.

Workspace –The contractor’s workspace (office, laboratory, and desk) shall contain a sign signifying the space is occupied by “contractor employee(s)” to ensure that federal employees and the public know that they are not a federal employee.

Work Environment –The contractor’s employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their contractor status is not obvious.

Work Correspondence - All of the contractor’s correspondence (written, facsimile, and email display) shall include the company’s name and any other documents or reports produced by contractors shall be identified as contractor products. Uniforms –Contractor personnel are not required to wear uniforms; however, they shall be dressed appropriately for a professional workplace.

Personal Appearance –Contractor’s personnel shall practice high standards of personal hygiene and maintain a clean, neat appearance.

C.1.4.3 Qualifications

Contractor shall possess five (5) years experience within 80% of the functional areas.

Contractor’s personnel performing work under this contract shall:

Read, write, speak and understand the English language.

Management and technical staff must all be highly proficient in spoken and written technical English and Spanish to include the ability to translate technical documents accurately to and from either language.

Provide personnel capable of communicating in other languages or local dialects as required for operations in remote areas.

Possess training, certification(s), and experience commensurate with the work they will perform, and the level of responsibility they will exercise.

C.1.4.4 Contractor Personnel Identification

At least 30 days prior to the beginning of performance, contractor shall submit to the KO a written listing of all key personnel who will be working under the contract. The list shall include

Employee’s:

Full Name

Personal Identification Number (Número de Cédula)

Citizenship and naturalization number, if applicable

Work assignment

Qualification, including training, certification(s), and experience, if applicable

C.1.4.5 Substitution of Contractor Key Personnel

The contractor shall assign those key persons and subcontractors whose resumes and firms were submitted with the contractor’s proposal and ultimately accepted by award of the contract. Key personnel are the Program Manager, Deputy or Alternate Program Manager, Chief Engineer and

Operations Manager. No substitutions shall be made except in accordance with this paragraph.

All proposed substitutions must be submitted in writing to the KO 30 days (180 days if a security clearance is to be obtained) in advance of the proposed substitutions. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute or subcontractor qualifications, and any other information requested by the KO necessary to either approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the person or subcontractor originally proposed and be qualified in accordance with the proposed qualification standards for key personnel that were accepted by award of this contract. The KO or an authorized representative thereof will evaluate such requests and promptly notify the contractor of the government’s approval or disapproval thereof.

The contractor shall include the substance of this clause in all subcontracts which are awarded under the resultant contract. Should the contractor fail to provide a suitable substitute as determined by the Contracting Officer, the contract may be terminated by default.

C.1.5 Vehicles

C.1.5.1 Vehicle Operation

Driver’s Licenses - Contractor employees will be required to travel to various test sites and to operate various types of equipment and vehicles as part of test support duties. All contractor personnel shall possess a valid U.S., Panamanian or International driver's license. Various employees must be capable of acquiring commercial licenses for operating vehicles up to 33,000 pounds Gross Vehicle Weight (GVW).

Support Vehicles – The contractor shall provide all on-site transportation for contractor personnel to meet the normal administrative needs of the contract. The COR may authorize vehicles on a temporary rental or lease/buy arrangement based on tasking. Use of the vehicles is limited to official contract support functions including transport of visitors. Rental or General

Services Administration (GSA) vehicles may be authorized at safari test locations. All vehicles shall be maintained in a safe and operable condition.

C.1.6 Contract Management

C.1.6.1 Evaluate Areas of Operation

The contractor shall continuously evaluate the adequacy and effectiveness of all areas of the operation. This will include appraisals of all company elements to assure the effective safeguarding, control and utilization of resources. The data resulting from the evaluation efforts shall be made available to the government upon request. The contractor shall place special emphasis on achieving and maintaining the proper mix of appropriately qualified managerial, professional, technical, craft, and support personnel to economically accomplish contractual objectives. All proposed substitutes to key management personnel shall be approved by the KO and must have qualifications that are equal to or higher than the qualifications of the person or subcontractor to be replaced. The contractor shall provide clearly defined policies and procedures for effective and responsive project management. The contractor shall also provide a management system that incorporates continuous quality and process improvement.

C. 1.6.2 Work Force

The contractor shall manage their work force by tracking and analyzing hiring and termination trends, versus the number of personnel employed by category and organization. The contractor’s hiring, training, and cross-training plans shall be thus designed to quickly adapt to future needs and at a minimized cost.

C.1.6.3 Cost Reduction Program

Contractor shall conduct a continuing cost reduction program that incorporates intensive appraisal of all elements influencing the cost of contract performance. Contractor shall reduce expenditures to the minimum necessary for satisfactory performance in accordance with normally acceptable engineering or industrial practices and standards. A Cost Reduction Plan is due upon contract award.

C.1.6.4 Financial System

Contractor shall establish and maintain a financial tracking system that is compatible with the current Government financial system (Enterprise; Standard Operations and Maintenance Army

Research (SOMARDS); ATEC Decision Support System (ADSS); Contractor Information

Management System (CIMS) and will meet the reporting requirements of C.1.25.2. The contractor shall provide KO designated Government personnel “read only” access to the database/spreadsheets for data review. A list of these designated Government personnel shall be provided to you thirty (30) days after contract full performance award.

C.1.6.5 Position Description Database

The contractor shall establish a software description database for each distinct type of position required in the performance of the specific services. Each such position description shall properly describe the nature of the work and the duties of the incumbent. Each such position shall be kept current. Such position descriptions will become Government property and may be released as part of any competitive solicitation of proposals. The contractor shall provide KO

Designated Government personnel “read only” access to the database for data review. A list of these designated Government personnel shall be provided to you thirty (30) days after contract award. This database and position descriptions do not currently exist.

C.1.6.6 Electronic Invoicing

The contractor’s invoice shall be submitted to the COR within 30 calendar days after the end of the month. Each invoice shall include all information required by the Federal Acquisition

Regulation (FAR). The cost breakdown shall include labor, fringes, overheads, other direct costs

(by category) and fee, broken down by individual tasks. In accordance with Defense Federal

Acquisition Regulation Supplement (DFARS) 252.232-7003-Electronic Submission of Payment

Requests- The contractor is required to submit their request for payment (invoicing) thru the

Wide Area Workflow (WAWF) electronic invoicing application. Instructions for registering and submitting electronic invoices using WAWF can be found at: https://wawf.eb.mil. Web-based training on the procedures to use WAWF can be found at https://wawftraining.com.

C.1.7 Plans

The contractor shall provide the following plans within 30 days of award notification.

Quality Assurance Plan - The plan shall detail the contractor’s program and procedures by which it will ensure that their employee's work products meet accuracy and timeliness requirements of the Test Reporting and TIR System (DTCR 70-13 and 70-24) and of the

Engineering Team, Project Engineers, and test customers (provided on a test-by-test basis).

Safety Plan - This plan shall outline how the contractor will ensure operational and test safety including completion of required safety training in accordance with the requirements of paragraph C.1.8, Safety Program.

https://wawf.eb.mil/ https://wawftraining.com/

Management Plan - The plan shall address the contractor’s program for overall contract management to include cost control, communication, management structure etc. It shall also address the contractor’s program for recruiting and maintaining a qualified workforce including finding replacement or additional personnel when necessary.

C.1.8 Safety Program

Safety Equipment - Basic safety equipment such as gloves, safety shoes, safety goggles, driver's helmets, ear plugs, etc. shallbe provided by the contractor.

Safety Training – The contractor’s senior technical staff shall receive at least sixteen (16) hours training in operational safety and basic first aid training including CPR and instructions on initial field treatment of snakebite within six (6) months of contract award. Members of the contractor’s senior technical staff designated for support to the test director shall also receive the

16 hour YPG Systems Safety Engineering Course, either by government or contractor instructor within 6 months after contract award. The remainder of the contractor’s staff will receive at least

8 hours training in basic first aid including CPR and instructions on initial field treatment of snakebite within the first year of contract award.

C.1.9 Security Requirements

Contractor personnel, representatives or sub-contractors entering USAYPG shall abide by all security regulations and shall be subject to security checks.

C.1.9.1 Search and Seizure

Contractor personnel, representatives or sub-contractors property shall be subject to search and seizure upon entering, while on and upon leaving the confines of USAYPG.

C.1.9.2 Facility Clearance

On site facility clearance (obtained and maintained at your corporate headquarters location) shall be governed by an approved DD Form 254, Department of Defense Contract Security

Classification Specification for this contract; however, processing delay must remain minimal.

Instructions for the safeguarding of classified information will be indicated on the DD Form 254 issued with the Performance Work Statement.

C.1.9.3 Personnel Security Clearances

The contractor shall apply for security clearances for their personnel prior to start of contract performance. The contractor shall initiate security clearance action in accordance with DOD

5220-22.M (National Industrial Security program Operating Manual (NISPOM)). Positions requiring clearances must be manned by personnel with the appropriate clearance throughout the duration of the contract. Personnel involved with Arms, Ammunition, and Explosives (AA&E) must comply with Army Regulation (AR) 190-11, Physical Security of Arms, Ammunition and

Explosives. Personnel who have not received security clearance will not:

Be granted access to classified information

Be allowed to perform classified work

Be granted access to restricted areas, unless escorted by a person having proper clearance and authorization

Handle AA&E material, unless escorted by a person having proper clearance and authorization.

C.1.9.4 Communications Security (COMSEC)

The contractor may be required to become a COMSEC hand receipt (HR) holder for cryptographic security equipment. All applicable guidance, regulations, accountability, documentation, and training shall be completed and retained as required. NOTE: Only US

Citizens can perform duties/responsibilities for handling storage of COMSEC related items.

C.1.9.5 Passes

C.1.9.5.1 Common Access Card (CAC)

Contractor employees who require access onto the installation, and/or need of computer access or when authorized to travel under terms of the contract shall comply with the requirements to obtain and maintain a CAC. Application for the CAC card is obtained by contacting the

Contracting Officer Representative’s (CORs) office for completion of this requirement. In order to acquire the CAC contractor employees shall present an identification card containing their name and recent photograph. Proper identification with their social security number is also required. The application shall be submitted in the Contractor Verification System (CVS) by the

COR’s office and processed for issuance.

C.1.9.5.2 Range Passes (When travel to USAYPG is required)

Visitors and contractor employees who do not work on the ranges may be required, on an occasional basis, to obtain a range pass. Employees shall apply for a temporary (1 day) pass and must be escorted by a permanent pass issued employee. Contractor employees with issued passes shall not permit others to use their passes, nor shall they be used for personal identification outside USAYPG. Anyone found allowing this to happen could be subject to disciplinary action that may result in termination. The contractor shall be held accountable for all passes issued to their personnel, representatives and sub-contractors. The contractor is responsible to inventory passes and maintain a record for inspection purposes. If a pass is lost, a report shall be filed immediately with the COR, Range Access Center, Police Services, or

Directorate of Emergency Services. All passes shall be returned to the Range Access Center at the completion of the contract, when employees are terminated, or when date of expiration on the pass has expired. Failure to comply with this requirement shall result in final payment being withheld until all passes are accounted for..

C.1.9.5.3 Departing Employees

The contractor shall ensure their employees return security photographic identification cards, permits, CAC, Government driver’s licenses/permits, Government Furnished Property (GFP), keys, photo passes, range passes, sensor access (slide) cards and access to the Local Area

Network (LAN) email has been canceled. An employee/installation clearance form will be developed by the contractor to certify that an employee has returned all required badges, permits and other accountable items. All out-processing contractor employee CAC cards must be returned to the Garrison Human Resources Office no later than close of business on the last work day.

C.1.9.6 Physical Security

Contractor shall develop and implement a Physical Security Plan (PSP) in accordance with guidance contained in AR 190-13, The Physical Security Program; AR 190-51, Security of

Unclassified Army Property; AR 25-2, Information Assurance; and DOD 5100.76M Physical

Security of Sensitive Conventional Materiel and Equipment (ME). The physical security plan shall include all GFP and GFE furnished for the performance of the contract and describes how the contractor will prevent unauthorized access, vandalism, pilferage, larceny, and arson. The physical security plan shall be submitted to the Contracting Officer at the post-award conference or 30 calendar days prior to contract full performance, whichever comes first. The contracting

Officer will review the plan, in coordination with the USAYPG Security and Property

Administration offices for approval within 30 days after submission. The Government will make final review and acceptance of the PSP and any subsequent changes. Changes to the PSP shall be submitted to the Contracting Officer not later than 10 calendar days prior to effective date of the change. The Government will not be responsible in any way for damage to contractor supplies, materials, equipment, and property or to contractor personnel personal belongings that are damaged or destroyed by fire, theft, vandalism, accidental means, or natural disaster.

C.1.9.7 Key Control

The contractor shall be responsible for keys that are furnished/provided by the Government.

Keys shall not be used by unauthorized personnel or duplicated except as authorized by the

COR/ACOR. Procedures for safeguarding keys shall be included in the PSP.

The contractor shall report any occurrence of duplicated, misplaced or lost keys to the

Contracting Officer within two (2) hours after discovery of occurrence, and submit a written report to the Contracting Officer by close of business the next day. The written report shall provide complete details relating to duplication, misplaced key, or loss.

In the event a key is duplicated, misplaced, or lost, all keys for that system will be replaced by

COR/ACOR. The contractor shall reimburse the USG for replacement of locks or re-keying required as a result of keys being duplicated, misplaced, or lost contractor personnel. The contractor shall also reimburse the Government for GFP/GFE lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by you or your personnel.

C.1.9.8 Lock Combinations

The contractor shall establish procedures ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

C.1.9.9 Information Security

Contractor shall provide the additional security requirements cited in Section C.1.9.14, Information System (IS) Requirements of this contract and in the DD 254, Department of

Defense Contract Security Classification Specification.

C.1.9.10 Classified

The security requirements for these services are classified up to the Top Secret (TS) level.

Contractor employees shall have the appropriate clearance and type of investigation prior to being permitted access to classified information. Requests shall be submitted in accordance with

(IAW) DOD 5220-22.M (National Industrial Security Program Operating Manual). Currently the only position requiring clearance is the Program Manager who must be a U.S. citizen and must be cleared at the TS level.

C.1.9.11 Sensitive Compartmented Information (SCI)

On occasion security requirements for SCI may be requested. Contractor employees shall have the appropriate clearance and type of investigation prior to being permitted access to classified information. Requests shall be submitted IAW DOD 5220-22.M (National Industrial Security

Program Operating Manual).

C.1.9.12 Sensitive

All contractor personnel accessing government computers shall have the appropriate investigation per AR 380-67 (The Department of Army Personnel Security Program) and/or AR

25-2, Information Assurance. The contractor will initiate that action as quickly as possible. It is preferable that a favorable investigation be completed prior to the employee starting work, as they will not be permitted to work on the Government computer systems and/or the USAYPG installation if the result comes back negative.

C.1.9.13 Security Inspections

The contractor shall be subject to announced and unannounced security inspections. Inspection reports shall be provided to the contractor through the COR.

C.1.9.14 Information System (IS) Requirements

The contractor shall comply with DOD 5200-40 - DoD Information Technology Security

Certification and Accreditation Process (DITSCAP); DoD Directive 8500.1 - Information

Assurance; DoD Directive 8500.2 - Information Assurance Implementation; DoD Directive

8570.1-M - Information Assurance Workforce Improvement Process and AR 25-2 Information

Assurance, applicable supplements thereto, and current applicable accreditation documentation for computer systems. Prior to contractor personnel being allowed to utilize an automated information system, they must have received favorable status via a National Agency Check. Use of privately owned computers is prohibited without prior written consent of the Automated

Information System (AIS) Information Assurance Manager (IAM).

The contractor employees performing on this contract in positions designated IT I, IT II, IT III or

IT IV sensitive positions, shall have appropriate favorable investigations as identified per AR 25-

2, Information Assurance and/or AR 380-67, Personnel Security Program.

Per DoD 8570.1-M, contractor employees and/or sub-contractors performing on contract in positions designated Information Assurance Management (IAM) and Information Assurance

Technical (IAT) as applicable, will be certified according to the level they are performing in as previously stated above. Employees or sub-contractors not having the appropriate training and certifications, as contingency of employment, will obtain all certifications within 6 months of initial employment. Uncertified IAT Level is not authorized to have unsupervised privileged access to IA systems.

The contractor shall develop and maintain an accreditation for your Information Systems (IS).

Contractor shall prepare all documentation in the appropriate format required for U.S.

Government accreditation prior to contract start date. Accreditation by U.S. Government personnel will occur within 60 days of contract start, or as NEC schedule permits. This not only applies to the Republic of Panama but to Suriname and Honduras. (An accreditation is the official management authorization to operate an IS or network and is based, in part, on the formal certification of the degree to which a system meets a prescribed set of security requirements.). The contractor shall submit to the Network Enterprise Center (NEC), Information

Assurance Office, ATTN: IAM, the accreditation package prior to using their systems. These accreditation packages will be submitted within 30 days after contract award. In no case shall the contractor process any data prior to the submission of the accreditation package.

Use of privately owned computers is prohibited without prior written consent of the USAYPG

IAM.

C.1.9.15 Personnel Listing

Within 10 days after award notification, the contractor shall provide a personnel listing to the KO and USAYPG, Security and Intelligence Office which lists all contract employees, to include names, date of birth, place of birth, cedula, citizenship, investigation date, contract position title, and IT sensitivity level. This listing shall be maintained in a current status (i.e. provide notification of all changes).

C.1.9.16 Operations Security (OPSEC) Guidance

The contractor shall develop and implement an Operations Security (OPSEC) Plan in accordance with guidance contained in AR 530-1, Operations Security, a copy of which is to be provided to the Government within 30 days of contract award. All of the contractor’s employees and sub-contractors shall adhere to the OPSEC Plan and any test/task specific OPSEC guidance provided.

The contractor shall provide annual OPSEC training to all of their employees/sub-contractors as a minimum and shall retain training attendance records. The contractor shall provide all reports of OPSEC training thru the COR to the TRTC OPSEC Coordinator annually.

C.1.9.17 For Official Use Only (FOUO)

The contractor, contractor’s employees and sub-contractors shall not disclose or cause to be disseminated any information that is considered for official use only (FOUO) relating to the performance of this contract except as prescribed in AR 25-55, The Department of the Army

Freedom of Information Act. FOUO information shall be safeguarded in accordance with AR 25-

55; automated systems' FOUO information shall be safeguarded in accordance with specific guidance provided by the USAYPG security officer.

C.1.9.18 Release of Proprietary Information

The contractor shall follow all Security Guides, Checklists, and other guidance on protection of test items and information. Information on test item performance, etc. shall be considered proprietary in nature and will only be released through the government technical POC or only after receiving written approval from the government technical POC for each release action.

C.1.9.19 Customer Confidentiality.

The contractor, contractor’s employees and sub-contractors shall…