PWS_-_ISS_15R0001_USAYPG_-_revised_3-29-16.pdf

PERFORMANCE WORK STATEMENT

Installation Support Services

Directorate of Public Works

U.S. Army Garrison Yuma

Section 1

1.0 Introduction

1.1 Background: The United States Army Yuma Proving Ground (USAYPG) is a Major Range Test

Facility Base (MRTFB) and Federal Laboratory Consortium, which falls under the authority of the Army

Test and Evaluation Command (ATEC). USAYPG is a developmental and operational test facility;

remotely located in the desert southwest, with over 60 years of experience in testing military weapon systems, air combat systems, and equipment of all types and sizes in a joint military services environment. USAYPG conducts tests on medium and long-range artillery; aircraft target acquisition equipment and armaments; armored and wheeled vehicles; a variety of munitions; research and development of various precision airdrop technologies; and a variety of military personnel gear. Testing programs are conducted for U.S. military services, friendly foreign nations, and private industry. The

U.S. Army Installation Management Command (IMCOM) through the U.S. Army Garrison Yuma

(USAG Yuma) supports the USAYPG Senior Commander’s mission by working to provide effective and efficient services, facilities, and infrastructure to Soldiers, Civilians, and Families.

1.2 Objectives: This requirement is to provide Installation Support Services (ISS) for the Directorate of

Public Works (DPW) in support of IMCOM and USAYPG mission goals. The Contractor shall maintain all newly constructed and existing Real Property located at USAYPG, with the exception of the General

Motors Test Facility, Residential Communities Initiative (RCI) housing, Private First Class James D.

Price Elementary School and International Hotels Groups (IHG) hotels, In Accordance With (IAW) all legal and regulatory requirements, providing for maximum up-time and minimum down-time and until the property is returned to and/or disposed of by the Government, reference PART 7, Technical Exhibit

1, Real Property Inventory. Installation, maintenance, and repair of all Real Property will be IAW an approved schedule of priority allocations to maximize timely and effective customer satisfaction. The

Contractor will also maintain Government Furnished Property (GFP) inventories of materials, equipment, vehicles and tools.

There is no developmental work (reference Federal Acquisition Regulations (FAR) 35.001) requirements.

PART 2

2.0 General Requirements

2.1 Scope: ISS requires the Contractor to execute technical and professional services for Operations and

Maintenance (O&M) repair and replacement; new ‘minor’ construction; and renovation of Real Property

IAW industry standards, the most recent and current Federal, State, local laws and regulations, and

USAYPG directives and instructions referenced in PWS Section 6. It is the Contractor’s responsibility to become familiar with the regulations and standards that pertain to specific areas of responsibility.

Performance must meet critical reliability rates or tolerances and comply with industry standards. The types of trades required are: carpentry, masonry, concrete finishing, waste water collection, electrical, plumbing, heavy equipment operation, painting, locksmith, heating and air-conditioning, water distribution, pipefitting, grounds keeping, pest control and sanitary landfill operations. Additional services include service order control, receipt and dispatching, furnishings management, Unaccompanied

Personnel Housing (UPH) (limited), supply purchasing, warehousing and issue, and environmental reporting.

2.1.1 Functional Areas: The following functional areas are covered under this contract:

O&M, Repair and Construction of Electrical Systems and Equipment

O&M and Repair of Heating Plants and Equipment

O&M and Repair Water Supply Distribution Systems

O&M and Repair of Sanitary Sewage Collection Systems

O&M and Repair of Air Conditioning/Refrigeration Plants and Evaporative Cooling Systems

O&M, Repair, Minor Construction and Alteration of Structures and Facilities

Grounds Maintenance

Heavy Equipment Operations

Sanitary Landfill Operations

Food Service Equipment Maintenance and Repair

Pest Control

UPH Operations

Emergency Repair

Animal Control Management

USAYPG Special Community Activities

Installation and Repair of Equipment in Place (EIP)

Environmental Reporting and Oversight

Master Planning and Real Property (MPRP) Support

Qualified Recycling Program

Petroleum, Oils, and Lubricants (POL) Delivery and Maintenance

Cathodic Protection

Work Request Project Development (Planning and Estimating)

2.2 Type of Contract: This is a non-personnel services Firm Fixed Price (FFP) contract.

2.2.1 Non-Personal Services: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the

Government assign tasks to, or prepare work schedules for, individual contractor employees. The

Government will notify the Contractor’s management of all tasks that require completion. The

Contractor’s management will control, direct, supervise, and assign tasks to the appropriate contractor personnel under this contract. Contractor employees may not create or modify Federal policy, obligate the appropriated funds of the U.S. Government, oversee the work of Federal employees, provide direct personal services to any Federal employee, or otherwise violate the prohibitions set forth in FAR Subpart

7.5 or FAR Subpart 37.1. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer

(KO) immediately. The Government will control access to the facility and will perform the inspection and acceptance of completed work and tasks.

2.3 Description of Services: The Contractor shall provide all personnel, equipment, supplies, , transportation, tools, materials, supervision, and other items necessary to perform ISS as defined in

PART 5. Personnel shall be fully experienced and qualified for their positions/duties to include, but not limited to, technically, linguistically (i.e., can read, write, and speak English), physically, and legally

(e.g. must be able to work in the United States). Special qualifications are specifically noted in paragraph

4.22.7.

2.4 Period of Performance: This contract will consist of a 30-day phase in period, one base year period, and four one-year option periods.

2.5 Place of Performance: The work under this contract will be performed at USAYPG, Yuma, Arizona.

2.6 Hours of Operation (unless specified otherwise): The Contractor is responsible for conducting business, between the hours of 0600-1630 Monday thru Thursday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.7 Recognized/Government Holidays: In general, contract employees are not required to perform services on legal Federal Holidays, nor will Government contracting facilities operate during these yearly approved days; however, occasionally contract employees may be required to perform services and

Government contracting facilities be open on these days. Any of the Federal Holidays falling on a

Saturday will be observed on the preceding Thursday, holidays falling on a Sunday will be observed on the following Monday. The Federal Holidays are listed below:

New Year’s Day 1st day in January

Martin Luther King, Jr. Birthday 3rd Monday of January

Washington’s Birthday

(President’s Day)

3rd Monday of February

Memorial Day Last Monday of May

Independence D ay 4th day in July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veteran’s Day 11th day in November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day in December

2.8 Emergency Services: The Contractor shall have personnel who are capable of dealing with minor personnel injuries. Emergency medical treatment and services for contractor personnel is the responsibility of the Contractor. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or Contracting Officer’s Representative (COR) within 30 minutes of the incident. In the event of serious injury the Contractor will immediately notify the USAYPG Installation Safety Office, the

Director of Public Works, COR, KO, and the Occupational Safety and Health Administration (OSHA), if required. In the event of a Class A or B accident, the Contractor will provide any and all requested information to the COR and USAYPG Installation Safety Office. The Contractor shall comply with the

USAYPG Fire Prevention and Protection Program IAW USAYPG Regulation 420-1. Contractor personnel who witness a fire, accident, criminal act, hazardous material release, or similar life-threatening situation shall report it either to 911 emergency operators or USAYPG Directorate of

Emergency Services (DES).

2.9 Contract Management: The Contractor shall have an on-site, single Point of Contact (POC) between the Government and contractor personnel who shall have the authority to legally bond to make decisions on behalf of the Contractor on all matters pertaining to the contract. An alternate representative shall be authorized to act on the Contractor’s behalf in the absence of the designated representative. The POC and an alternate shall be designated in writing at the start of the Phase-In period. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at USAYPG and the Contractor's corporate offices. The on-site designated representative shall be physically present during normal duty hours to conduct overall management coordination and liaison with the Government and shall have the authority to act or make decisions for the contactor on all matters pertaining to the contract and TOs. The designated POC or alternate representative shall be available during normal duty hours to meet on the installation with Government personnel designated by the KO to discuss problem areas. The Contractor shall notify the KO and the COR within one working day if there are any changes to the POC or designated alternate. The new designation letter shall be submitted to the KO and COR within five working days after the change has occurred.

2.9.1 The Contractor shall provide a Comprehensive Emergency POC list to the COR and the KO prior to full performance and updated as required when changes occur. The list will be prioritized as to who will be called first in case of emergencies or after-duty hours service orders. Management personnel shall respond to all Government communications, within ten minutes during normal working hours, unless otherwise specified herein. After normal hours, the designated or alternate representative shall respond to Government calls within 20 minutes. The new Comprehensive POC list shall be submitted to the KO and COR within five working days after the change has occurred.

2.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference meetings and reviews. The KO and COR shall meet monthly with the Contractor to review the Contractor's performance and to apprise the Government of problems being experienced, if any. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.11 Work Authorizations: All work to be performed will be requested using:

Standing Operating Orders (SOOs) also known as Standing Job Orders (SJOs) are for reoccurring utilities operations and grounds maintenance (Work Level I).

Annual Individual Job Orders (IJOs) commonly referred to as Preventative Maintenance (PM) are for reoccurring annual preventive maintenance (Work Level I).

Service Orders (SOs) (Work Level II); and

2.11.1 Work Levels: The established levels at which any facility shall be maintained or operated to assure maximum overall economy consistent with its functional requirement and to protect the

Government's investment. For purposes of the contract, the levels are defined as follows:

Operational SOO, SJO and Preventive Maintenance PM: This level of work is defined as all service operations and recurring maintenance activities. Included in this level is operation of utility plants, performance of recurring maintenance such as preventive maintenance and grounds maintenance, startup/shutdown of seasonal system and facilities, and all other periodic or recurring work described in the contract.

SOs: This level of work is established for all nonscheduled work required to restore utility, equipment or a facility (Real Property) to a condition as required to function in a manner as the equipment or facility was originally functioning or intended to function. The Contractor's responsibility for cost in Work Level II is the task will not be expected to exceed:

o Work Classification J or K: 32 man hours of labor.

o Work Classification M: 120 hours.

o Work Classification L: 32 man hours and the total cost of the SO shall not exceed

$2,000.00 (including labor, materials and equipment).

An individual repair order is defined as a single event, occurrence, or condition that can be repaired as a unit to restore failed or deteriorated condition to an operable or restored condition.

Service orders will not be combined to exceed the service order limits established above. Any damages that result from negligence of the Contractor shall be the responsibility of, and cost to, the Contractor to repair or replace regardless of cost. Work exceeding the service order limits will be approved by the Contracting Officer and the Davis-Bacon Act labor rates will apply. The total cost of the service order shall not exceed $30,000.00. It is estimated that there will be up to

100 services orders per year which will exceed the above stated service order limits.

2.11.2 Workload Fluctuations: During the period of performance, the workload will vary. Workload estimates contained in this PWS are based on historical records and considered to be representative of workload for future periods unless otherwise stated, reference Part 7, Technical Exhibit 2, Workload

History. Variations in workload shall not limit the Contractor’s obligation to perform services as described to the required level of effort.

2.11.3 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. The Contractor will not affix company legends or logos on Government owned documents nor will they stamp these documents

"proprietary". These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the

Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

2.12 Quality Control/Quality Assurance: The Contractor shall be responsible for the inspection and

Quality Control (QC) of all work performed in the course of accomplishing all activities defined in this

PWS.

2.12.1 Quality Control Program: Quality Control is the responsibility of the Contractor. The Contractor will implement and maintain an effective Quality Control System which includes a written Quality

Control Plan (QCP). The QCP shall implement standardized procedure/ methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractor’s QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address continuous process improvement;

procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall upon request provide to the

Government their quality control documentation. The QCP shall be provided to the KO and COR within

30 calendar days from contract award. A comprehensive written QCP shall be submitted to the KO and

COR within five (5) working days when changes are made thereafter. After acceptance of the quality control plan, the Contractor shall receive the KO’s acceptance in writing of any proposed change to the

QC system.

2.12.1.2 Operational Plans: The QCP shall include each operational plan identified below during the period of performance.

2.12.1.2.1 Safety Plan: The Safety Plan shall establish and record procedures to prevent accidents and to preserve the life and health of contractor personnel and other potentially affected persons, during the performance period. The Plan shall comply with all applicable ARs, Installation Policies, 29 CFR;

OSHA requirements; and include the U.S. Army Corps of Engineers (COE) Safety and Health

Requirements Manual (EM 385-1-1). The USAYPG Installation Safety Office shall provide concurrence for KO acceptance. The most stringent requirement shall apply in cases where multiple requirements conflict. The Safety Plan’s procedures shall address safe work practices, proper use, care, and maintenance of tools and equipment, known hazards in work areas, job hazardous analysis, reporting requirements to the USAYPG Installation Safety Office. The Contractor shall immediately report all vehicle and personnel accidents to the COR and USAYPG Installation Safety Office. The Contractor will maintain a list of names of all individuals receiving specialized training such as explosives handling safety, Personal Protective Equipment (PPE), crane, forklift training, etc., and provide the list to the COR and KO. The Contractor shall submit the Safety Plan 30 calendar days after award to the COR and KO for acceptance and within 5 working days after any update to the Safety Plan.

2.12.1.2.2 Preventive Maintenance Plan: The Contractor shall prepare an automated Preventive

Maintenance Plan (PMP) for maintenance of buildings, structures, and equipment and submit to the KO and COR for approval within 30 calendar days after contract award. The PMP shall detail each PM to be performed and the time required to perform each PM. In addition, the Contractor shall be aware of all current state-of-the-art methods and improvements in Real Property maintenance; and relevant safety and environmental issues. The PMP shall be updated and resubmitted in the month of October to the KO and

COR for acceptance. As part of the Contractor’s PMP, the Contractor shall prepare detailed annual

Preventive Maintenance SJOs and Operational SOOs for use by the Contractor’s craftsmen. These SJOs shall be submitted to the KO and COR for approval not later than 30 August for the following fiscal year, and shall contain sufficient information to ensure that the job may be scheduled by the month and shall contain a detailed Performance Work Statement to ensure that the work force is aware of what work is required to be performed. The Contractor shall provide quality assurance guidance for the PM and

Operations functions as part of their PMP. The PMP must explain in detail the Contractor’s method of scheduling and accomplishment all work required in this section. The PMP must also address all relevant safety issues pertaining to work in the following functional areas:

Food Service Equipment Maintenance and Repair (Section 5.4)

Pest Control (Section 5.5)

Operation, Maintenance, Repair, and Construction of Electrical Systems and Equipment (Section

5.8)

Operation, Maintenance, Repair, and Construction of Heating Plants and Equipment (Section 5.9)

Operation, Maintenance, and Repair Water Supply Distribution Systems (Section 5.10)

Operation, Maintenance, and Repair of Sanitary Sewage Collection Systems (Section 5.11)

Operation, Maintenance, and Repair of Air Conditioning/Refrigeration Plants and Evaporative

Cooling Systems (Section 5.12)

Operation, Maintenance, Repair, and Minor Construction of Structures and Facilities (Section

5.13)

Grounds Maintenance (Section 5.14)

Heavy Equipment Operations (Section 5.15)

Sanitary Landfill Operations (Section 5.16)

Maintenance and Repair of Portable Fire Extinguishers (Section 5.17)

Petroleum, Oils, and Lubricants Facility Maintenance (Section 5.18

Cathodic Protection Systems (Section 5.19)

2.12.1.2.5 Waste Management Plan: The Contractor shall have a Waste Management Plan submitted to the COR and KO for review and acceptance within 30 calendar days after contract award and within 5 working days when changes are made thereafter. The Waste Management Plan shall detail how waste generated during construction or maintenance activities is handled, how waste volumes are estimated and how waste materials are disposed in a manner that achieves the Army waste diversion goals of 50% landfill diversion. The Contractor shall provide a monthly report to the COR of the volume of wastes disposed of at the landfill. The Contractor shall manage hazardous waste, universal waste, and hazardous materials generated or used in operations IAW State and Federal regulations.

2.12.1.2.6 Physical Security Plan (PSP): Contractor shall develop and implement a PSP IAW AR 190-

13, The Army Physical Security Program; AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive); AR 25-2, Information Assurance; and DoDD 5100.76M, Safeguarding Sensitive

Conventional Arms, Ammunition, and Explosives (AA&E). The physical security plan shall include all

GFP provided for Contractor use and define how the Contractor will prevent unauthorized access, vandalism, pilferage, larceny, and arson. All Contractor personnel or representatives entering USAYPG shall abide by all security regulations and shall be subject to security checks. The PSP shall be submitted to the COR and KO for review and acceptance at the post-award conference, or 30 calendar days prior to contract full performance, whichever comes first. The COR and KO will make final review and acceptance of the PSP within 30 calendar days after submission of the original or any subsequent changes. Changes to the PSP shall be submitted to the COR and KO no later than 30 calendar days prior to effective date of change.

2.12.1.2.7 Key Control Plan: The Contractor shall develop procedures covering key control that shall be included in the QCP, which shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the KO.

2.12.2 Quality Assurance: Inspection and acceptance of services by the Government will be IAW a

Quality Assurance Surveillance Plan (QASP) approved by the KO. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Performance Requirements Summary

(PRS) identifies the performance objectives, performance standards, performance threshold, and performance incentive/disincentive. The PRS is incorporated in QASP, reference PART 7, Technical

Exhibit 3, Performance Requirements Summary. The PRS will be used to substantiate the Contractor

Performance Assessment Report (CPAR).

2.12.3 Surveillance: The COR will notify the KO of all complaints, and will investigate and determine the validity of the complaint. If the complaint is determined to be invalid, the COR will inform the person who submitted the complaint of the reason(s) as soon as practical. Validated complaints that are true contractual non-conformances are defined as follows: Non-conformance occurs when a contractor fails to meet Contract terms, conditions, and/or specifications. All instances of non-conformance will be documented and the Contractor will be notified. Resolution of non-conformance discovered at the

Subcontractor level will be addressed with the prime contractor. Non-conformance is classified as either:

Level I (Minor); Level II (Major); or Level III (Critical).

2.12.3.1 Level I (Minor): Level I non-conformance is not likely to materially reduce the usability of services for their intended purpose or is a departure from established standards having little bearing on completing the contract requirement. Minor non-conformances can usually be corrected on the spot and can be issued to the Contractor through either a verbal or written Contract Discrepancy Report (CDR).

However, the Government is still required to document verbal Level I CDRs. The COR may issue verbal

Level I CDRs directly to the appropriate level of contractor management. The COR will notify the KO as soon as practical when a verbal Level I CDR is issued and document them in their Monthly Reports.

If the non-conformance cannot be corrected on the spot, the Contractor shall be given a suspense date to correct the deficiency. The KO will issue and sign written Level I CDRs.

2.12.3.2 Level II (Major): Level II non-conformance is likely to result in failure of the services to meet contract requirements. Also, repeated discrepancies, a large number of documented Level I CDRs and trends indicating failure of the Contractor’s quality control program can be classified as Level II CDRs.

The KO issues all Level II CDRs in writing. The COR will notify the KO as soon as practical when a major non-conformance is identified.

2.12.3.3 Level III (Critical): Level III non-conformance is likely to result in hazardous or unsafe conditions due to the manner in which the services are performed; prevent or impact a vital agency mission as a result of performance; or are for repeated or uncorrected Level II CDRs. The Contracting

Office Director or Deputy Director issues written Level III CDRs. The COR is responsible for notifying the KO immediately upon discovery of a critical non-conformance.

2.13 Subcontract Management: The Contractor shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

2.14 Contractor Employees: The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

2.14.1 Identification of Contractor Employees: All contractor and subcontractor personnel conversing with Government personnel during business meetings, over the telephone, via electronic mail, and working in other situations are required to identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees or creating an impression in the minds of members of the public that they are Government officials. Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation. Contractor and subcontractor personnel shall ensure that all documents or reports produced by the Contractor are suitably marked or that Contractor participation is appropriately disclosed.

2.14.1.1 Identification Badges: The Contractor shall provide contractor and subcontractor personnel with company picture Identification (ID) badges so as to distinguish themselves from Government employees.

The ID format is subject to approval by the Government. IDs shall be laminated and include the

Company’s Name, ID Number, issue and expiration dates, employee name, job title and color photograph. Contractor and subcontractor personnel shall have the ID card in their possession at all times when performing the requirements specified within this PWS.

2.14.2 Standards of Conduct: The Contractor’s personnel conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The

Contractor’s employees shall observe and comply with all local policies and procedures. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

2.14.2.1 Removal of Personnel: The Government will require the Contractor to remove any employee or subcontractor from the job site for reasons of misconduct; safety, environmental, or security violations;

or if found to be, or suspected of being, under the influence of alcohol, drugs, or incapacitating agents.

Upon request, the Government may require the Contractor to test employees suspected of being under the influence of alcohol, drugs, or incapacitating agents. The removal of a contractor employee from the job site shall not alleviate the Contractor of the requirement to provide sufficient personnel to perform the services required by the contract. The Government has the right to restrict the employment under the contract of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and their populations.

2.15 Organizational Conflict of Interest: Contractor and subcontractor personnel, performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. If the

Contractor’s mitigation plan to the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as deemed necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Contractor employees must avoid improper influence in the execution of their duties under the contract.

Particular attention shall be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 United States

Code (U.S.C.) 423 relative to release of acquisition related information, actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on USAYPG.

2.15.1 The Contractor shall not employ any person whose employment under the contract could in any way result in a conflict of interest. The Contractor shall not employ any person who is currently an employee of DA, military or civilian, to perform work under this contract, if such employment would create a conflict of interest or be contrary to the policies contained within this PWS. In no event shall such personnel be utilized in a supervisory capacity in the performance of the contract. In addition, the

Contractor shall not offer a position to any current or former DA employee, military or civilian, who has not first obtained the approvals required by Department of Defense (DoD) Directive 5500.7-R, Joint

Ethics Regulation (JER), and implementing Army Regulations (AR). The Contractor shall not employ any person who is a family member of current DA employees (either military or civilian) without submitting the identity of the individual, their duties, supervisory chain, employment duration, and whether the individual will be working in support of their Government family member to the KO for advance review.

2.16 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings that relate to the contracted functions and services as required by the Government to provide effective communication and impart necessary information. These meetings include, but are not limited to, meetings with installation Customers, Federal, State, and local agencies and their representatives, and other contractors as required by the Government. The COR and KO shall be notified if a Federal, State or local agency shows up for an unannounced meeting or inspection.

2.17 Other Installation Support Contracts: The Government has awarded and will continue other contracts for some installation support services. The Contractor shall cooperate and coordinate with these outside contractors to obtain required services as necessary; however, the Contractor shall not direct other support contractor personnel. The Contractor shall report in writing to the COR and KO of any unresolved disputes with other contractors.

2.18 Records and Filing Systems: The Contractor shall maintain files for all functional elements, as specified by AR 25-400-2, The Army Records Information Management System (ARIMS). All project files shall include a Record of Environmental Compliance (REC) and dig permits, as necessary, design documents to include estimations, construction documents to include DD 1354s Transfer and Acceptance of DoD Real Property and all financial data, and completed work orders. All files are the property of the

Government and will be filed in the Real Property Folders. The Contractor shall maintain Real Property

Folders for accountability of assets. At termination or contract completion, all files shall be properly marked and transferred to the Government.

2.18.1 All records are subject to audit at the Government's discretion, and shall be made available to authorized Government employees at all times.

2.19 Operation of Information Management Systems

2.19.1 Technical Administration: The Contractor shall input to or operate standard and non-standard, local unique, and proponent agency management information systems and associated automated information system in support of requirements specified in the PWS.

2.19.2 Functional Administration: The Contractor shall be the central POC for system users and systems operations for contractor provided systems, which are unique to the Installation Support Services function.

2.19.2 The Contractor shall maintain the databases for the following programs:

MAXIMO

Roofer

Builder

Paver

2.19.3 The Contractor shall maintain and update the information and programs located on the DPW website.

2.20 Personal Computers (PC) and LAN System Administration

2.20.1 IT Operations: The Contractor shall maintain their own PC systems and IT operations; evaluate and resolve local PC problems IAW Contractor policies for all contractor personnel. The Contractor shall ensure all computers and users meet all requirements of AR 25-1 Army Information Management, AR 25-2 Information Assurance, AR 380-67 Personnel Security Program, DoDD 5220.22-M National

Industrial Security Program and other policy and public law as applicable.

2.20.2 System Accreditation: Information systems used to process Government information on

USAYPG (Government provided or contractor provided) shall be accredited IAW AR 25-1 and AR 25-2.

The Contractor shall provide an Information Assurance Management (IAM) approved System

Authorization Agreement (SAA) for each system to the COR prior to use. The Contractor shall ensure compliance with software licenses, both proprietary and site licenses.

2.21 Budget and Accounting: The USAYPG Budget and Accounting system is based on the General

Fund Enterprise Business System (GFEBS). Policies and procedures are established locally by

Accounting Operations. The Contractor shall be responsible for inputting all Contractor costs of labor, material, equipment rental charges and other direct charges (ODC) into GFEBS. The Contractor shall provide the COR and the DPW Business Operations and Integration budget analyst with a weekly labor, materials, equipment and ODC report in excel format, covering the previous week.

PART 3

3.0 Performance Requirements and Standards

3.1 Performance Requirements Summary: See Part 7, Technical Exhibit 3, Performance Requirements

Summary.

3.2 Continuance of Non-Critical In-Progress Work During Closures: When an unforeseen Installation closure or curtailment of activities occurs on a regularly scheduled day of work, the Government will (1) reschedule the work to be performed the following workday; (2) reschedule the work on any day acceptable to the Government; or (3) have the Contractor continue the work as scheduled. Decision will be made by the KO.

PART 4

4.0 Special Requirements

4.1 Security and Safety: Contractor personnel performing under this PWS or any TO will be U.S.

Citizens or are legally allowed to work in the United States of America and are required to obtain/retain a security clearance where applicable. All key Contractor personnel performing work under this contract must have secret level clearance, at a minimum, IAW the attached Defense Department (DD) Form 254.

For each TO, the level of security clearance must be identified and obtained for all identified positions and must maintain the level of security required for the life of the contract.

4.2 The Contractor shall not employ any person who is determined by the USAYPG Senior Commander to be a potential threat to the health, safety, security, and general well-being, or operational mission of the installation or its population. The USAYPG Security Office will validate that all contract employees are not on the list of debarred personnel. If any contractor employee is on the list of debarred personnel, the USAYPG Security Office will notify the KO, who in turn will direct the Contractor to immediately remove that employee from USAYPG property.

4.3 AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil. Training must be completed annually for the life of this contract.

4.4 Access and General Protection/Security Policy and Procedures: The Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.5 Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using

DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of

Personnel Management.

4.6 For contractors that do not require CAC, but require access to a DoD facility or installation: The

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and http://jko.jten.mil/

Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.7 iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after completion of training.

4.8 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system must be registered in the Army Training

Certification Tracking System (ATCTS) at the commencement of services, and must successfully complete the DOD Information Assurance Awareness training prior to access to the information systems and then annually thereafter. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the

COR NLT 30 calendar days after completion of training.

4.9 For Contracts that Require an OPSEC Standing Operating Procedure or Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP) or Plan within 90 calendar days of contract award, and submit to the COR and KO. This plan will be reviewed and approved by the responsible

Government OPSEC officer per AR 530-1, Operations Security. This SOP/Plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The Contractor shall implement OPSEC measures as ordered by the commander

USAYPG. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator.

The Contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. The

Contractor shall furnish all changes to the COR and the KO within 5 calendar days when changes are made.

4.10 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, the Contractor employees must complete Level I OPSEC training. New employees must be trained within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training.

Complete Level I OPSEC Training within 30 calendar days of reporting for duty and annually thereafter.

Submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the KO, within 5 calendar days after completion of training.

4.11 For Information assurance (IA) and/or information technology (IT) training: All Contractor employees and associated subcontractor employees must complete the DOD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within six months of employment to IA/IT functions. Submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the KO, within 5 calendar days after completion of training.

4.12 For information assurance (IA) and/or information technology (IT) certification: Per DoD 8570.01-

M, DFARS 252.239.7001, and AR 25-2, the Contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

4.13 Threat Awareness Reporting Program: Per AR 381-12 Threat Awareness and Reporting Program

(TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12. All Contractor employees, to include subcontractor employees, requiring a security clearance will complete TARP training within 14 calendar days after contract start date and submit certificates to the COR. New employees will have 14 calendar days to complete this training and submit certificates to the COR. TARP training will be held annually thereafter.

4.14 Restricted Areas: National Agency Check with Inquiries (NACI) compliance by the Contractor shall be mandatory for security access requirements to restricted areas that include, but are not limited to, the communication center, ammunition storage area, computer centers, and research and development areas. Work in restricted areas shall be cleared by the Contractor through the Government’s Security

Officer for that area. The Contractor personnel must cooperate with Government and other contractor workers in restricted areas. Contractor personnel working in restricted areas may be required to sign in and out and state the nature of business at the entrance desk. Work in these restricted areas after normal duty hours will be coordinated with the respective Government security POC. A list of such restricted areas shall be furnished to the Contractor prior to contract start.

4.15 Inspections/Search and Seizure: Contractor personnel and property shall be subject to inspections/search and seizure upon entering, while on, and upon leaving the confines of USAYPG IAW

AR 190-22 (Search, Seizure, and Disposition of Property).

4.16 Contractor and Contractor Employee Vehicle Identification: Contractor owned/operated vehicles used in the performance of services under this contract and on USAYPG shall be legibly and conspicuously marked on both sides of the vehicle with the Contractor’s name, address and telephone number. Motor vehicles entering the boundaries of USAYPG shall maintain a current and valid license plate, state registration and insurance during the time the vehicle is in use on the installation.

4.17 For Official Use Only (FOUO): Contractor employees shall not disclose, or cause to be disseminated, any information that is considered FOUO relating to the performance of this contract except as prescribed in AR 25-55 The Department of the Army Freedom of Information Act Program.

FOUO information shall be safeguarded IAW AR 25-55; automated systems' FOUO information shall be safeguarded IAW specific guidance provided by USAYPG security officer.

4.18 Key Control: NOTE: All references to keys include key cards. The Contractor shall establish and implement methods of making sure all keys and key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Keys issued to the Contractor by the

Government shall not be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP, which shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the KO. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than contractor personnel assigned work in those areas, or personnel authorized entrance by DPW.

4.18.1 Lost Keys: The Contractor shall report to the COR, KO, and DES any lost key(s) within two (2) hours after discovery of occurrence. The Contractor shall provide complete details relating to duplication, misplacement, or loss in a written report to the COR and KO by close of business the next day.

4.18.2 The Contractor shall, upon direction of the KO, re-key or replace lock(s) when keys, other than master keys, are lost or duplicated; however, the Government, at its option, may re-key or replace the affected lock(s) itself. The total cost of re-keying or the replacement of the lock(s) shall be deducted from the monthly payment due the Contractor when the Government performs the work.