(Released)_W9124N-19-R-0007_AV_Services_for_POM.pdf

SEE ADDENDUM

(No Collect Calls)

W9124N19R0007 31-May-2019

b. TELEPHONE NUMBER

831-242-6560

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 01 Jul 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124N9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID L HENSON, CPT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011356206

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - PRESIDIO OF MONTEREY

BUILDING 4385 1ST FLOOR

400 GIGLING ROAD

SEASIDE CA 93955-6771

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912A8 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USAG PRESIDIO OF MONTEREY

USAG PRESIDIO OF MONTEREY

289 FORT MERVINE PLACE, BLDG 235

MONTEREY CA 93944

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,000,000

NAICS:

512191

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF98

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SOLICITATION INFORMATION

1. TITLE: Presidio of Monterey Audio / Visual Services

2. LOCATION: Defense Language Institute Foreign Language Center, Presidio of Monterey, CA

3. PERIOD OF PERFORMANCE:

Phase-In (2 Weeks): 05 August 2019 through 18 August 2019 Base Year (11 Months): 19 August 2019 through 18 July 2020 1st option year: 19 July 2020 through 18 July 2021

4. NAICS CODE: 512191 SIZE STANDARD: $32 Million

5. PROCUREMENT SET ASIDE: 100% Small Business

6. QUESTIONS ARE DUE: Thursday, 20 June, 2019, at 11:00 AM Pacific Standard Time

7. PROPOSAL DUE DATE: Monday, 01 July, 2019, at 1:00 PM Pacific Standard Time.

8. This acquisition is being conducted under FAR Part 13.5, Simplified Procedures for Certain Commercial Items, and FAR Part 15, Contracting by Negotiation.

9. This solicitation will result in a Firm Fixed Price contract.

10. For Contract Line Item Numbers (CLINs) 0003, 1003, Contractor Manpower Reporting, the Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract in accordance with (IAW) the CMR Requirement. The cost, if any, for providing this data shall be entered in the space provided at the designated CLIN(s). If no direct cost is associated with providing the data, enter “Not a Direct Cost.” Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.

11. See FAR Clause 52.212-1, Instructions to Offerors - Commercial Items, for proposal submission requirements. The offeror shall enter the unit price and total amount for each Contract Line Item for the Base and Option Years.

12. See FAR Clause 52.212-2, Evaluation - Commercial Items, for the basis of award.

13. The Point of Contract for this solicitation, and for receipt of questions and proposal is:

a. CPT Henson, David, Contract Specialist

b. Email: david.l.henson14.mil@mail.mil

c. Phone Number: (831) 242-6560

d. Mailing – MICC-Presidio of Monterey

400 Gigling Rd. Building 4385 Seaside, CA 93955 Attn: CPT Henson, David

Section SF 1449 - CONTINUATION SHEET

IMPORTANT INFORMATION

SITE VISIT

The Government will hold a site visit on June 13, 2019. All participants are requested to assemble by 9:00 A.M., PST at Private Bolio Gate Visitors Center, Presidio of Monterey, CA 93944. Participants are to enter the Presidio of Monterey through Private Bolio Gate which can be accessed from Lighthouse Avenue, Monterey, CA. Participants will need to register at the Private Bolio Gate Visitors Center; allow sufficient time at the gate. There will be a tour of the Presidio of Monterey Audio Visual Serviced Facilities.

Submit in writing the company's name, the names of all attendees and contact mobile phone number(s) to the Contracting Office, david.l.henson14.mil@mail.mil, no later than 8:00 A.M., PST on June 06, 2019. There will be only one (1) site tour. Make-up date will not be provided.

Questions will not be answered during the course of the Site Visit. All questions shall be submitted in writing to david.l.henson14.mil@mail.mil, no later than June 20, 2019, 11:00 A.M., PST.

Attendance to the Site Visit is highly encouraged but not mandatory.

FREQUENTLY ASKED QUESTIONS

1. Question: Is there an incumbent contractor currently performing these services?

Answer: Yes

2. Question: If there is an incumbent, could you please provide the contract or task order number?

Answer: Current contract number is W9124N-14-C-0010. It is a base + 4 year option contract. The rquirements are similar except this contract will be a base + 1 year option.

3. Question: Is this a new requirement?

Answer: No. The solicitation is to procure a new contract to replace the expiring contract.

4. Question: Has similar services been performed in the past?

Answer: Yes

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 11 Months

IMCOM - DA PHOTO SERVICE BASE YR

FFP

Capture, process and upload / print official Department of the Army (DA) Photos as stated in the PWS, Part 5, Para 5.1 FOB: Destination

PURCHASE REQUEST NUMBER: 0011356206

PSC CD: T016

NET AMT

0002 11 Months

DLIFLC - AV PRODUCTS AND SVC BASE YR

FFP

All non-DA Photo related services as specified in the PWS, Part 5 FOB: Destination

0003 1 Each CMR - Base Year

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DLIFLC, Presidio of Monterey via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA⠀ or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019.

Contractors may direct questions to the help desk by clicking on “Send an email⠀ which is located under the Help Resources ribbon on the right side of the login page of the applicable service/Component’s CMR website.

Please enter your proposed “Quantity⠀ and “Unit Price⠀ (hourly rate).

Should you decide to propose a “No Charge⠀ for this Line Item, “Unit Price⠀ should be “0⠀ , (See CMR Clause for additional Information on this requirement)

FOB: Destination

0004 1 Each

PHASE-IN PERIOD

FFP

Phase In period of two (2) weeks prior to contract start date (See Part 1.30 of the PWS). Contractor shall have personnel on board, during the phase-in/phase-out periods. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

Not later than two (2) days before the end of the phase-in period, the Contractor shall meet with the Government to perform a joint inventory of government furnished facilities, equipment, and supplies. The Contractor shall assume full responsibility of all government property upon completion of the joint inventory.

1001 12 Months

OPTION IMCOM - DA PHOTO SERVICE BASE YR

FFP

Capture, process and upload / print official Department of the Army (DA) Photos as stated in the PWS, Part 5, Para 5.1

FOB: Destination

1002 12 Months

OPTION DLIFLC - AV PRODUCTS & SVC OY1

FFP

All non-DA Photo related services as specified in the PWS Part 5 FOB: Destination

1003 1 Each OPTION CMR - Option Year

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DLIFLC, Presidio of Monterey via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA⠀ or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019.

Contractors may direct questions to the help desk by clicking on “Send an email⠀ which is located under the Help Resources ribbon on the right side of the login page of the applicable service/Component’s CMR website.

Please enter your proposed “Quantity⠀ and “Unit Price⠀ (hourly rate).

Should you decide to propose a “No Charge⠀ for this Line Item, “Unit Price⠀ should be “0⠀ , (See CMR Clause for additional Information on this requirement)

PEFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Audio-Visual Services

Presidio of Monterey, CA

PART 1

GENERAL INFORMATION

1. General: This is a non- personal services contract to provide Audio Visual products and services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide Audio-Visual products and services for United States Army Garrison (USAG) and DLIFLC as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

The Contractor shall also provide products and services for other surrounding military and governmental agencies supported by USAG within a 30 miles radius for on-site services. This distance limitation shall not apply to official photography performed in the Photo Studio on the Presidio of Monterey.

1.2 Background: MISSION. The Presidio of Monterey is home to the DLIFLC. The emphasis of DLIFLC is to provide foreign language instruction in support of national security requirements relevant to the Army’s interests, as well as to the interests of other Department of Defense organizations.

1.3 Objectives: MISSION – Directorate of Plans, Training, Mobilization and Security (DPTMS). DPTMS Visual Information’s mission is to provide Audio-Visual support to the USAG, DLIFLC and Ord Military Community (OMC).

Scope:

1.4 ROUTINE SERVICES AND PRODUCTION. Routine services and production shall be done within the time frames identified in Technical Exhibit 3.

1.5 WORK PROCEDURES. All routine Audio-Visual products and services shall be initiated / captured in the VIOS web-based system. Entry of work order requests may be by the customer or the Contractor, as the situation warrants. The Contractor shall not exceed the response times listed in Technical Exhibit 3. The Contractor shall submit a Work Order Report (see sample in Attachment 5) on a monthly basis to the COR. Actual work orders shall be made available to the COR upon request. The Contractor shall utilize the VIOS web-based system for customer submission and tracking of work orders.

1.6 COST PER FINISHED PRODUCT. The cost per finished product/unit, to include labor and material, shall be submitted to the COR on an annual basis in the similar format reflected in sample in Attachment 7.

1.7 SERVICE COUNTER. The Contractor shall staff a service counter during normal operating hours to receive customer work orders, telephone calls, and to schedule appointments for services covered by the PWS. The only time a customer’s call should go to voice mail is when the Contractor is busy with another customer’s call. In this event, the Contractor shall respond to the voice message by returning the customer’s call within twenty (20) minutes. Any time a work order is submitted the customer shall be notified of receipt of request and provided a work order number.

1.8 NOTIFICATION. For all Audio-Visual products, the Contractor shall notify the customer once the work order is completed. If customer is unable to accept delivery of the product within three (3) working days after notification, the Contractor shall notify the Contracting Officer’s Representative (COR) telephonically within one (1) working day. The Contractor shall enter all customer notifications on the work request with name of individual customer contacted, date and time individual was contacted.

1.9 PRIORITY AND URGENCY. For priority or urgent services or products, the Contracting Officer or COR may coordinate with the Contractor to begin work prior to official submission of the work order.

For any priority or urgent requests, the Contractor shall complete the DA Form 3903 for backup documentation.

Priority: 20 minutes to respond to a priority request. An example of a priority request would be when a high profile meeting is in progress where equipment is not functional and needs immediate replacement or repair to minimize impact to the activity.

Urgent: 60 minutes to respond to an urgent request. An example of an urgent request would be a lab with a room full of students where equipment is not functional and needs repair/replacement to minimize impact to the class.

1.10 AUDIO-VISUAL PRODUCTS AND SERVICES. The Contractor shall perform tasks based on “approved work orders”. Workload estimates are provided in Technical Exhibit 1. Audio-Visual tasks include, but are not limited to:

(1) Still photography products and services

(2) Video products and services

(3) Audio products and services

(4) Media Duplication

(5) Electronic maintenance and services

(6) Technical Support

1.11 Period of Performance: The period of performance shall be for eleven (11) month Base Year and one (1) option year. The Period of Performance reads as follows:

Base Year: 19 August 2019 thru 18 July 2020 Option Year 1: 19 July 2020 thru 18 July 2021

1.12 General

Information

1.13 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System (QCS) which includes a written QCP. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall, upon request, provide to the Government their quality control documentation. The Contractor's QCP shall be submitted to the Contracting Office with the proposal. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCS.

1.14 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract.

1.15 Federal Holidays: The Contractor shall not be required to perform duties on the following Federal holidays:

New Years Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February

Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.16 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0745 – 1645, Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS when the Government facility is not closed for the above reasons. Normal hours of operation represent the minimum standard for system and customer support. The Contractor shall perform PWS tasks outside normal operating hours for special events at no additional cost to the government. Historically, the Contractor performed approximately 400 hours annually outside normal operating hours in order to perform these tasks. The Contractor may work additional hours, to meet the PWS requirements (i.e., to complete large media duplication order within the allotted turn-around time), and that extra time shall not be considered as non-duty hours support. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.17 Place of Performance: The work to be performed under this contract will be performed at Government and other facilities within a 30 mile radius of the Presidio of Monterey. Studio photography customers from other installations shall be accommodated.

Type of Contract: The government will award a Firm Fixed-Priced contract.

Security and Training Requirements: -- Antiterrorism and Physical Security.

The Contractor shall comply with PoM Installation Protection Plan (IPP), ANNEX N (Physical Security) requirements, and safeguard all Contractor and U.S. Government equipment, information and property.

Unless specifically tasked, the Contractor will ensure assigned personnel do not attempt to access areas of the installation that are not under the purview of the contract Statement of Work.

Upon the completion of their duties, Contractor personnel will secure all utilities in occupied areas, unless otherwise coordinated with the COR. It will be the responsibility of Contractor personnel observing open and/or unlocked windows in their respective work areas to close and secure such windows. Where difficulty is encountered in keeping areas locked or windows closed and locked, the COR shall be notified. The Contractor shall maintain all work areas in such as manner as to minimize the risk of injury or accident to all personnel who may be in the area. There are areas that require all personnel entering the area to sign a sign-in/sign-out sheet. The Contractor shall comply with local Using Agency and Facility policies in these areas.

Circulation Control. The Contractor will designate authorized work areas and travel routes, and provide easily identified coding for badges and vehicles. When assigned, the Contractor will remain with the RA/unit escort, and comply with installation/facility access denial during increased readiness conditions.

During FPCONs Charlie and Delta, non-mission essential services may be discontinued. The Garrison Commander (or their designee) will notify the COR when to resume services once the FPCON level is reduced to level Bravo or lower.

Antiterrorism Level I Awareness Training. Per AR 525-13, Standard 25, Post-accession Level I AT Awareness Training will be provided annually to all DA contract personnel within the fiscal year;

Individual records will be updated to reflect completion of the AT Level 1 training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Everyone should complete initial and then annual AT awareness training; it may be accomplished by one of two ways:

Level I AT Awareness under the instruction of a Level II trained and certified Antiterrorism Officer – the POM ATO, or:

Completion of a DOD-sponsored and certified computer or web-based distance learning instruction for Level I AT Awareness. Web-based training can be accessed through the Army AT Enterprise Portal or directly through the Joint Knowledge Online at: https://jkodirect.jten.mil/, log in and click on the Course Catalog tab. Search for “Level I AT Awareness” and then click enroll.

Operational Security (OPSEC) Training. The Contractor shall practice OPSEC to protect critical information for specific government contracts and subcontracts. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness Training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Web-based training may be accessed at: https://securityawareness.usalearning.gov/opsec/index.htm.

DoD Information Assurance Awareness. All contractor employees, including subcontractor employees, requiring access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Information Assurance Awareness training required for the level of support identified within the PWS/SOW prior to access to the information system and then annually thereafter.

Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

For Information Assurance (IA)/Information Technology (IT) Certification. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, all contract requirements shall identify the need to have contractor employees, including subcontractor employees, supporting IA/IT functions appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.18 EMPLOYEE SECURITY CHECKS. Any employee using unclassified but sensitive computer systems is required to have a National Agency Check with Inquiries (NACI) check. The paperwork for the NACI check shall be completed within fifteen (15) days after contract award. E-mail accounts and internet access will not be granted to the Contractor until after NACI approval. The Government retains the right to bar any Contractor employee from performance of duties under this contract if that employee is a security risk or is unable to obtain a security clearance. The exclusion of an employee for security reasons shall not relieve the Contractor from performance of the services required under this contract. Contractor shall provide proof of employee security check completion to the Contracting Officer.

1.19 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work day, government facilities, equipment, and materials shall be secured.

1.20 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.21 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.22 Special Qualifications: Contractor employees shall be trained and qualified for the requirements specified in individual sections of the PWS prior to starting work. The Contractor shall make training records available to the Contracting Officer upon request.

1.23 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.24 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.25 Key Personnel: The following personnel are considered key personnel by the government:

Contract/Program Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0745 - 1645, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. After normal operating hours, the contract/program manager or alternate shall be available within one hour in response to an urgent call.

1.26 Identification of Contractor Employees: Personnel entering the Presidio of Monterey are required to possess a Defense Biometric Identification System (DBIDS) security clearance. The Contractor (to include subcontractors) shall provide information and forms required to obtain a Biometric Identification System (BIDS) identification card for its employees. Government will issue Government Identifications (ID) cards to the Contractor for its personnel working under this contract without charge. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Lost, stolen, or broken cards are to be reported immediately to the COR. Personnel leaving the Contractor’s service shall turn in ID cards to the COR upon the employee’s last day of work. Failure to surrender the ID card shall result in a monetary reduction to the contract. The current threat level will be posted at the PVT Bolio Gate to ensure awareness of the current threat level. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.27 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

Contractor Travel : N/A

Other Direct Costs : N/A

1.28 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.29 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.30 PHASE -IN /PHASE-OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the fourteen (14) calendar days phase-in/phase-out periods.

During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

Phase-in General. The intent of this phase-in period is to efficiently and gradually transfer functional responsibility from the incumbent Contractor to the successor Contractor. The Contractor shall assume full responsibility for all functions identified in the PWS after the phase-in period.

The Contractor shall provide and maintain properly trained, qualified, and/or certified personnel; starting with the first day of the contract period. The Contractor shall ensure full staffing is available in each functional area according to the Contractor’s submitted proposal to observe, interface, and work with the incumbent Contractor’s work force.

Phase-In Period. Not later than two (2) days before the end of the phase-in period, the Contractor shall meet with the Government to perform a joint inventory of government furnished facilities, equipment, and supplies. The Contractor shall assume full responsibility of all government property upon completion of the joint inventory. The Contractor’s key personnel, as identified in the proposal, shall observe all operations pertinent to the requirements of the PWS, to include office functions, procedures and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. All contract employees shall follow the required procedures to be issued new ID cards under this contract.

Incumbent Contractor. The incumbent Contractor shall exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor. The incumbent Contractor retains full responsibility for work performed during this phase-in period.

Phase-out General. In the event the incumbent Contractor is replaced by a succeeding Contractor(s) or the Government at the termination of the instant contract, the incumbent Contractor shall orientate the successor Contractor with operations and exercise its best effort and cooperation to effect an orderly and efficient transition of services.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

Audio. Relating to production, reproduction, and recording of sound, especially the sound portion of visual information production project (e.g., audiotape, disc, motion picture, videotape, and slide/tape multi-media).

Audio-Visual Production. An Audio-Visual production is distinguished from other visual information productions by the combination of sound and motion media in a self-contained, complete presentation, developed according to a plan or script for the purpose of conveying information to, or communicating with an audience.

An Audio-Visual production includes, but is not limited to photography, processing, duplication, sound and video recordings, instrumentation recording, and film to video transfers, editing, scripting, design, and preparation of graphic arts.

Captions. Information prepared to accompany (which may be affixed) still, motion picture photography, original artwork, video and audio recordings as defined in AR 25-1 as amended and supplemented.

Cinematography.

a. Photography in which a series of photographs of uniform size are taken so that the motions of the subject can be recreated by rapid sequential viewing.

b. The entire complex of activities, which are involved in the staging, direction, photography, editing, and presentation of motion pictures.

Combat Documentation. Operational documentation covering air, sea, and ground actions of armed forces in combat and combat support operations, and in related peacetime training activities such as exercises, war games, and operations.

Combination Media. Includes filmstrips, sound slides, sound filmstrips, multimedia and multi-image presentations, instructional kits, and packages utilizing VI media. It does not include still photography and graphic arts unless combined with other media.

Communicating Device. Equipment or device, with optional or integral electronics, capable of transferring information electronically to another device, exclusive of media transfer.

Computer Generated Audio-Visual Products. An Audio-Visual product (e.g., graphic art, still or motion photography, video recording, etc.) or service (e.g., video distribution, etc.) created with automation or data processing equipment designed primarily for that purpose.

Contact Sheet. An image impression on a one-to-one basis used to check and review still photography materials prior to selection and printing.

Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

Contracting Officer. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer ’s Representative . An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government.

The term used in this contract refers to the prime.

Contractor Discrepancy Report (CDR). Formal written documentation of Contractor non-compliance or lack of performance of contract work. When the Contractor fails to perform in accordance with the requirements of the contract, he must explain these discrepancies in writing to the Contracting Officer. The CDR explains to the Government why the performance was below acceptable performance standards, and how discrepancies will be prevented in the future. The Contractor must complete a CDR within ten (10) calendar days after notification by the Contracting Officer that contract deficiencies are in existence.

Controlled Areas. Any specifically designated building, area or structure containing Army resources which are lucrative targets for theft, compromise, or destruction and to which entry must be limited in order to provide more than routine protection.

Defect. An item that does not meet the established standard or specification and/or detracts from the intended use or performance of the product. Items with major defects will be classified as reject items.

Defective Service. A service output that does not meet the standard of performance associated with the PWS.

Defense Automated Visual Information System. A management information system containing data for the management and control of visual information products life cycle, and visual information resources management reporting.

Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Devices. Training devices or equipment used to provide realistic substitutions to enhance training proficiency including both fabricated and commercially procured models, mock-ups, cutaways, simulators, displays, and other training devices.

Electronic News Gathering. A form of electronic journalism. The application of a portable video system to record newsworthy events.

Equipment Maintenance. Includes all forms and levels of equipment upkeep from simple preventive maintenance and cleaning, through complete inspection, assembly, repairs, corrosion control, reassembly, adjustment and calibration, as applicable.

Film Clip. A single assembly of motion picture footage (usually documentary) in continuity without editorial and special effects, and generally without audio. Single titles may be used for identification purposes.

For Official Use Only. A record of information that is not releasable to the public under the Freedom of Information Act.

Freedom of Information Act. Establishes a right for individuals to request and obtain records from the Government subject to specific restrictions.

Government-Furnished Property or Government Property. Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Loan, Work, and Maintenance Orders: DA Form 3903 (Visual Information Work Order), DA Form 4103 (Visual Information Product Loan Order), DA Form 3161 (Issue/Turn-in), and DA Form 2407 (Equipment Inspection and Maintenance Worksheet).

Magnetic Media. A variety of magnetically coated materials used by processing equipment for storage and manipulation.

Master. A product put together for purpose of duplication. An original audio or video tape recording (first generation). Also a VI record and not necessarily a deliverable product.

Motion Media. A series of images, viewed in rapid succession, giving the illusion of motion, obtained with motion picture photography or videography.

Multimedia. More than one visual information medium used in a single communication, either sequentially or simultaneously. The media involved are packaged separately and are synchronized to the progress of the time-based component (usually audio). Multimedia includes such media as: separate film strips, slides or transparencies and audio cassettes or cartridges; sound-on slides; or combinations of motion picture films, slides, and audio tapes. Motion picture films, videotapes, computer generated images with integral sound tracks are not considered multimedia when used alone.

Photographic Services. Photographic services include location, studio photography, processing, prints and 35mm slides, urgent copy, and other miscellaneous photographic support.

Photography (Still). Studio and location photography. Includes assignment photography, awards and ceremony photography, portraits, passport, application and naturalization photography.

Photojournalism. Conveying a story through still photography of a significant DOD event.

Photojournalism normally supports the news media or internal DOD publications.

Physical Security. Actions that prevent the loss or damage of Government property.

Pictorial. A generic term pertaining to still and motion picture photography, television, and the distribution and utilization of Army motion pictures, still pictures videotapes, filmstrips, and transparencies.

Preventive Maintenance. Work performed to inspect, clean, lubricate, repair, and keep in proper operating condition all Government Furnished Property for which the Contractor is responsible for maintaining. This work also includes any and all proper and necessary actions to reduce wear and tear and prolong Government Furnished Property useful life.

Privacy Act. Establishes an individual's right to privacy and right to request access to and amendments of records maintained on them which are contained in systems of records subject to specified restrictions as defined in Army Regulation 340-21 as amended and supplemented.

Pull Data. Expiration date of item of supply.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

Quality Assurance Evaluator. The designated Government individual(s) responsible to monitor contract and Contractor performance and to accept the services for the Government. This includes Government Production Monitors and Process Quality Inspectors.

Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control. Those actions taken by a Contractor to control the production of products or services so that they will meet the requirement of the PWS. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Quality Control Program. All necessary measures taken by the Contractor to assure that the quality of an end product or service will meet the contract requirements regarding timeliness, accuracy, appearance, completeness, consistency, and conformity to appropriate standards and/or specifications.

Reproduction/Duplication. The making of audio or visual copies…