TE_3_IMCOM_Standards_PCLs.docx

Technical Exhibit 3 TE 3 - IMCOM Standards, Other Utility Services, Portable Latrines Contents

1. General Information.

1.1. Overview. The Contractor shall provide all personnel, equipment, material, supplies, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform the rental and service of Portable Chemical Latrines and Hand Washing Stations on Fort Stewart, Georgia as defined in this Performance Work Statement except for those items specified as Government furnished property and services. Work effort for this requirement includes associated training areas, spanning over 250,000 acres, as well as the Fort Stewart cantonment area.

2. Description of Services.

2.1. Scope. The estimated combined requirement of daily and monthly rental is 250 - 800 PCL units and 85 - 275 HW stations per any given period of time. The majority of work effort is spaced throughout the 250,000 acre training areas. Work effort typically surges during the summer months when military training peaks. Technical Exhibit (TE) 2-1 depicts the extreme variance between high usage months and low usage months. TE 2 is offered for information purposes only. It is not to be interpreted as minimum or maximum usage levels. Training levels dictate actually usage.

2.2. The annual training season for the National Guard and Army Reserve (usually from March through September) could provide an increase in organizational work. Additional factors outlined in this PWS may create variations in the annual estimated quantities listed in the Bid Price Schedule. Historically, some areas and items have experienced increases of as much as 200% and decreases of up to 90% to the mid-range. Drastic variation in quantity primarily occurs during times of mobilization, deployment or national emergency. Under either circumstance, the Contractor shall, at all times throughout the term of this contract, provide adequately trained personnel and equipment in sufficient quantity to meet all variations in requirements.

3. Specific Tasks:

3.1. Initial placement of the monthly rental PCL and HW units by the Contractor shall be in accordance with the listing shown in the TE 2-2. The Government reserves the right to adjust the monthly rental quantities of latrine and hand washing stations as necessary. Placement of daily rental PCL and HW units will be as directed by the Contracting Officer’s Representative. Units must be stabilized, anchored, easily accessible, and safe for use.

3.2. The Project Manager shall coordinate in person with Contracting Officer’s Representative (COR) daily at DPW, Service Branch, located in Building 1178, Fort Stewart, GA, not later than 0930 hours each work day. The Contractor shall provide a phone number where orders can be received either by land line or cellular service. Orders received in this manner will be for urgent or emergency requirements or to relay changes and/or cancellations to orders. The daily meeting is critical to the success of timely action on the daily requirements.

3.3. The COR will notify the Contractor of the number of latrines and hand washing stations to be rented, length of time, location and cleaning service schedule. The Contractor shall only accept service orders from the COR or contracting officer. The Contractor’s daily rental price shall include initial delivery, initial set-up service (ready for operation), and subsequent removal from the premises. The Contractor must have units in place and ready for use within the time specified in the order. The Contractor shall remove from rental site all units within 24 hours from the ending service time specified in the order. Latrines and hand wash stations shall normally be removed after 1600 hours on the rental termination date unless specifically stated otherwise on the individual order. Should the Contractor elect to leave the latrines or hand washing stations on the location past the scheduled service dates, the Contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the order.

3.4. Cleaning Service: When the COR places an order for units, he will provide the Contractor with a schedule for the cleaning services requested by the customer. The Government reserves the right to increase or decrease this frequency as conditions change. The Contractor should expect at least 10% of the services to be performed after normal working hours and on weekends.

3.4.1. Servicing of the portable chemical latrines shall include the complete removal of all waste, trash, and debris from the interior of the latrine. The waste tank shall be emptied and refilled with at least 5 gallons and sufficient amount of non-formaldehyde portable toilet cleaner to meet manufacturer specifications and to ensure an odorless unit. Service shall also include the sanitization and cleaning of the inside of the waste tank, the cleaning, application of cleaner and sanitization to the toilet seat, urinal, seat, walls and floors. The toilet seat, urinal, seat, walls and floors shall be dried after cleaning and sanitization. The latrines shall be replenished with two full rolls of toilet tissue. The tissue shall be installed in a dry lockable tissue holder and secured. The Contractor is responsible for immediately cleaning any soiled areas in, on, or around the latrines resulting from waste removal activities. Trash removed from latrines shall not be placed in garbage can or bins. All solid waste items, such as cans, bottles, glass, etc., shall be removed from the tank and toilet areas, placed in plastic bags and disposed of at the county dump by the Contractor. The Contractor shall maintain a log in or on each latrine that includes the date of last service and initials of last service person. This log may be a sticker applied to inside of the latrine.

3.4.2. Servicing of the portable hand wash station shall include suctioning the dirty water from the wastewater compartment of the hand wash station and refilling with fresh potable water. Wash the outside surface area of the hand wash station with a mild detergent. This includes the faucet, basin, drain areas, counter surface, front and back of the hand wash station. Care must be taken to ensure that algae does not begin to build up in the fresh water compartment, wastewater compartment and supply lines. The fresh water compartment, wastewater compartment and supply lines shall be washed with a 10% solution of bleach and water. The fresh water compartment must be refilled with water. Inspect the pumps to ensure they are in proper working order.

3.5. Repair: The Contractor shall repair and maintain the latrines and wash units as required to maintain the units in watertight, fly tight, sanitary, neat-appearing and functional condition. The Contractor shall be responsible for and bear the cost of all minor repairs, defined as repairs for normal wear and tear, for such items as broken or damaged toilet tissue holders, toilet seats, doors, door latches, door locks, coat hooks, and repair of unit cracks and holes. Repair material must match in color and in material type of the unit being repaired to maintain an overall uniform appearance. The Contractor shall have 48 hours from time of notification by the COR when a unit is in need of repair to either repair or replace the unit. The Contractor shall be responsible for and bear the cost of all minor repairs for damage done on site.

3.6. Ordering: It is the Government’s intent that larger service orders are to be placed by written task orders. These task orders will be issued on SF 1449s from the contracting office. However, the majority of service orders will be placed with the Government Purchase Card (GPC). As such, the Contractor must be able to accept credit card payments. The COR is not authorized to take credit card information or assist in processing credit card payments for the Contractor. TE 2 lists the anticipated service of monthly rentals, which will be predominately ordered by task orders.

3.6.1. Routine Order: Routine orders allow 2 days from receipt of order to delivery of portable latrines and hand wash stations. The Contractor may be required to deliver, set up, and service portable latrines and hand washing stations, 24 hours a day, 7 days a week. The Contractor shall be required to deliver and prepare an indefinite number of latrines and hand washing stations per each routine order. Notification for routine orders will be made by the COR, ACOR or the Contracting Officer.

3.6.2. Unplanned Order Fee: For orders that do not allow a minimum of 2 days between order receipt and start of service, the Contractor may assess an unplanned order fee. The Contractor can invoice a single fee against the Unplanned Order Fee Contract Line Item (CLIN) per 10 units rented. The rented units can be any combination of PCLs, HW stations, and handicap accessible PCLs. See below for an example of how to invoice for unplanned orders:

This fee is in addition to the cost of rental and service charges. Unplanned orders may push regular workload past normal working hours.

3.6.3. Emergency Order Fee: Occasionally Fort Stewart needs immediate PCL service for garrison locations. This CLIN is a per order fee for emergency service. Emergency service is defined as service that is required within 3 hours of receipt of order. The Contractor can invoice a single fee against the Emergency Order Fee Contract Line Item (CLIN) per 15 units rented. The rented units can be any combination of PCLs, HW stations, and handicap accessible PCLs. The emergency orders are in addition to the cost of rental and service charges. The Contractor should anticipate approximately 50% of the emergency orders to occur after normal duty hours.

3.7. Relocation of Latrines and Hand Wash Stations: Relocation of latrines and hand wash stations will be coordinated between the Contractor and COR. The Contractor shall be required to perform relocations of previously placed latrines and hand wash stations during the daily performance of the contract. Relocation requests shall be completed in the time frames outlined in Paragraph 3.6.1, Ordering. Orders outside this timeframe are subject to order fees described in paragraphs 3.6.2, Unplanned Orders. Delivery points or locations will be identified by either building number vicinity within the cantonment area or by grid coordinates in the training area.

3.8. Order Tracking: The Contractor must have a system to track all service requests, equipment locations, and service schedules. The system shall contain, but not be limited to the following: the order number, location, quantity and status of equipment, and the name of person performing the service. This system must be able to accommodate a surge in ordering as outlined in Paragraph 2.2 above.

3.9. Reports: The PM shall maintain detailed accurate records of the delivery of portable latrines and hand washing stations under this contract. The PM shall be able to express what was accomplished by call order during the previous day, and what is to be accomplished by call order during that day. The Daily Report shall be delivered in person on paper to the COR at the beginning of the duty day. At end of week (EOW), the Contractor shall submit a weekly roll-up of activity to the COR by order number. This can be sent digitally. The Contractor shall invoice task orders monthly.

3.10. Invoices shall be submitted using Wide Area Workflow (WAWF no later than the 10th day of the following month. Copies of all required reports shall be uploaded into Wide Area Workflow when invoices are submitted. In the event that all service ordered on a task order is not performed, the administrative contracting officer will unilaterally modify the task order to reconcile the difference.

3.11. Spillage: The Contractor shall clean the area contaminated by the spillage. The Contractor shall also report the type and kind of spill and provide a sample of the waste product to the Department of Public Works Environmental Office (DPW-ENV) 912-767-2010, immediately. Contractor is liable for the costs associated with clean-up of any spills (POL, solvents, waste water, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze, etc). Any spilled chemicals must be cleaned up in accordance with all Federal, State, and local laws, ordinances and regulations. Contact Range Operations at (912) 435-8777.

The Contractor shall promptly notify the COR of any inability to comply with any of the requirements of this contract.