PWS_PCL_Draft.docx

1. GENERAL: This is a non-personnel service contract to provide Portable Chemical Latrines (PCLs) and Hand Washing Stations (HW) on Fort Stewart (FSGA), Georgia. The Government shall not exercise any supervision or control over the contract service provider performing this service. The contract service provider shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, equipment, material, supplies, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform the rental and service of Portable Chemical Latrines and Hand Washing Stations on Fort Stewart, Georgia as defined in this Performance Work Statement except for those items specified as Government furnished property and services. Work effort for this requirement includes associated training areas, spanning over 250,000 acres, as well as the Fort Stewart cantonment area.

1.2. Background: Fort Stewart is an Army installation located approximately 41 miles southwest of Savannah, Georgia and is readily accessible by way of the major East Coast thoroughfares, US Highway 301 and Interstate 95. The cantonment area is located in the middle southern portion of the 437 square miles reservation adjacent to the community of Hinesville, GA. The heavily wooded reservation is bisected in several places by paved roads including Highway 144 running east to west from the Richmond Hill to Glennville and Highway 119 north and south from Pembroke to Hinesville. The Department of Public Works (DPW) is required to maintain latrine and hand washing stations across the installation on a permanent and temporary basis to support various training, recreation and support missions. This requirement stems from that need.

1.3. Objectives: The portable latrines and hand washing stations are a basic necessity to support the constant flow of units’ training across the installation to include remote training areas away from the garrison cantonment area. This service provides necessary sanitary waste disposal in temporary and remote locations in support of training and recreation events and supports the overall Army readiness by increasing the quality of life for Soldiers and families.

1.4 Scope: The estimated combined requirement of daily and monthly rental is 250 - 800 PCL units and 85 - 275 HW stations per any given period of time. The majority of work effort is spaced throughout the 250,000 acre training areas. Work effort typically surges during the summer months when military training peaks. Technical Exhibit (TE) 3 depicts the extreme variance between high usage months and low usage months. TE 3 is offered for information purposes only. It is not to be interpreted as minimum or maximum usage levels. Training levels dictate actually usage.

1.5. Period of Performance: See DELIVERY INFORMATION section.

1.6. Quality Control: The Contractor’s Quality Control Plan (QCP) shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP shall be submitted within 10 days of contract award.

1.6.1. The QCP shall include the following:

1.6.1.1. A sequential description of inspection, safety procedures, cleaning procedures, repair work, control procedures and overall work strategy to be employed while performing this contract. This shall include a method to collect and track orders and service cleanings by call number, and ability to disseminate this to the workforce.

1.6.1.2. A method of identifying deficiencies in the quality of work and a concurrent managerial plan of action for correction. The methods used for identifying deficiencies must include a system for collecting and addressing customer concerns.

1.6.1.3. A unique portable chemical latrine numbering system to facilitate tracking of deliveries, pick-ups, service schedules and inspections. The contractor shall maintain a log in or on each latrine that includes the date of last service and initials of last service person. This log may be a sticker applied to inside of the latrine.

1.6.1.4. A plan to manage both daily and monthly rental delivery and services of an estimated 250 PCL and 85 HW from day to day. A plan to manage a surge event (large training requirement, concert, redeployment, etc.) where a higher than average number of PCL and HW units may be required. (See 2.1.17. Surge Capability.) A plan to handle emergency deliveries, pick-ups and services during both normal hours and after hours.

1.6.1.5. A management system of supporting documentation to depict deliveries and cleaning service by call order number for each order actioned for the day. This system shall contain, but not be limited to the following: the call order number or site location for monthly rentals, the type action performed (delivery or clean and service), the date and time of action, and the name and signature of the person performing the work. The documentation shall be submitted to the COR or ACOR no later than 0930 hours the following work day by the PM or identified alternate.

1.7. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). Primary means of surveillance will be random inspections and 100% inspection of customer complaints. The Government may assign additional inspectors in writing to assist with monitoring of this contract. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate. Contract equipment and vehicles will be inspected by the COR prior to commencement of the contract to insure contractor compliance with specifications. The Government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation. The Contractor or subcontractor(s) at any tier are at all times responsible for assuring equipment is in a safe and serviceable condition and shall perform all tasks in a safe, responsible manner.

1.8. Hours of Operation: The Contractor is responsible for being available for service 24 hours per day, seven days per week. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.9. Place of Performance: The work to be performed under this contract will be performed at Fort Stewart, GA to include its 250,000 acres of training area.

1.10. Security Requirements: The Contractor shall be responsible for the security of his supplies, equipment and vehicles while in the performance of required service on this installation. All personnel employed by the contractor in the performance of this contract or any representative of the contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period. It is the responsibility of the contractor to become knowledgeable on these regulations. Specific information regarding contractor access, background checks, and contact information can be found at http://www.stewart.army.mil/info/?id=463. The required IMSH Form 2737-E-R and instructions for submitting the form can be found at the below web address. http://www.stewart.army.mil/info/?id=463&p=4. For further information regarding access to Fort Stewart, call 912- 767-9593.

1.10.1. All contractor employees, to include subcontractor employees, requiring access to Government installations, facilities and controlled access areas shall complete AT Level I awareness training. The Contractor shall submit certificates of completion to the COR. Additionally, the Contractor shall brief all employees on the local iWATCH program. All training must be completed no later than 30 calendar days after the contract start date or within 30 days of new employees starting work. Anti-Terrorism level I awareness training is available at http://jko.jten.mil.

1.10.2. Contractor and all associated sub-contractor employees shall comply with applicable local access and security policies and procedures. Should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security procedures or processes.

1.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the Contracting Activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative, Assistant COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.12. Contracting Officer Representative (COR): The COR and if necessary Alternate COR (ACOR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR and ACOR are not authorized to change any terms and conditions of the contract.

1.13. Service Schedule: A schedule of cleaning service and deliveries shall be provided to and coordinated with the COR, Directorate Public Works, Operations & Maintenance Division, Facility Operations Branch, Building 1178, Fort Stewart, Georgia 31313, telephone (912) 767-8656. Cleaning service and delivery schedules will be provided to COR at the beginning of each duty day.

1.14. Key Personnel: The Contractor shall provide a Project Manager (PM) who shall be local and responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the Contracting Officer. The PM must have knowledge of Fort Stewart training areas, be familiar with military maps and possess map-reading skills. The PM must have 3 years’ experience with a project of similar size and scope of like requirement. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM must be available by telephone contract at all times, 24 hours a day, seven day a week. The PM or alternate shall be available between 7:00 AM– 3:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. In case of after hour emergencies the Project Manager may be contacted. After hours Emergency Service Calls average around 8 to 10 calls per month. The Project Manager must be a separately filled position, not tasked with daily deliveries and services. The project manager must have means of receiving, processing, and tracking a large volume of service request, as required in times of surges in demand.

1.15. Work Force: The Contractor shall provide an adequately trained work force to accomplish the work within the time allocated. The work force should have experience in PCL delivery and servicing, be familiar with military maps and possess map-reading skills, and have knowledge of Fort Stewart training areas. The contractor shall furnish a list of names of his personnel in writing to the COR by the contract start date. Any changes to this listing shall be furnished to the COR within five working days of the occurrence. The Government has the right to restrict the employment under the contract of any contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety security, general wellbeing or operational mission of the installation and its population.

1.15.1. Employee Clothing: Each employee or representative of the contractor shall be fully clothed in conventional dress while on duty. Clothing shall be kept reasonably clean and neat in appearance. The contractor shall at no time wear a uniform or any portion of a uniform or apparel resembling a uniform of any branch of The Armed Forces and/or The Public Health Service.

1.15.2. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor shall provide, in writing, to the KO and identified COR a list of all contractor employees no later than 5 days after the contract award. The list shall state each employee’s complete legal name and job title. The contractor shall provide, in writing, to the KO and identified COR any personnel changes within one work day in advance of the change. All personnel shall be legal residents of the United States and shall be able to speak, read, and write in the English language. Minors shall not be permitted to perform contract services. The contractor shall not employ any person who is an employee of the U.S. Government or an employee of the Department of the Army if the employment of that person would create a conflict of interest or be contrary to the policies contained in DODD 5500.7-R. An employee may be barred from entering the installation because of misconduct or breaches of security violations. This will be enforced by the Military Police and local law enforcement agencies as necessary.

1.16. Phase In/Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board at start of contract. Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.17. Conservation of Utilities. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions which preclude the waste of utilities. Water faucet valves shall be turned off after the required usage has been accomplished.

1.18. Safety: All Contractor work operations, equipment and personnel shall be in accordance with all applicable safety provisions as outlined in Engineer Manual 385-1-1, revised 2014 and OSHA 1910 Industry Standard. A copy of these manuals may be reviewed at Directorate of Public Works, Engineering, Plans, and Services Division, Service Branch, Building 1178, Fort Stewart, Georgia.

1.18.1 All vehicles used in the performance of this contract shall be maintained and operated in accordance with all State of Georgia and Federal Highway Vehicle Safety Standards. Seatbelt use on Federal installations is mandatory. Use of cellular telephones while operating vehicles is prohibited on Fort Stewart except with the use of a “hands free” device. All vehicle operators shall have in their possession and maintain the appropriate license for the type of vehicle used. Many of the locations to be serviced in this PWS require the use of rough terrain capable vehicles with 4-wheel drive and self-recovery winches. Contractor vehicles shall have one, 10 pound ABC type fire extinguisher for any vehicles servicing portable latrines and hand wash stations. Contractor vehicle fire extinguishers shall be tested approved, labeled, and fully charged at all times

1.18.2. The contractor shall secure a required permit and tank certification for all liquid waste hauling vehicles in accordance with all current applicable Federal, State, and Local laws, ordinances and regulations. The contractor shall have equipment capable of moving latrines and hand wash stations to training and support area locations. All equipment shall be in accordance with all current applicable Federal, State, and Local laws, ordinances and regulations.

1.18.3. The Contractor, any subcontractor, and their employees shall coordinate with DPTMS Range Control @ 912-435-8777 on GA Hwy 144 prior to entering any active live firing range.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ACCEPTABLE QUALITY LEVEL (AQL) The measure of satisfactory service received by the government as defined in the Performance Requirement Summary (PRS).

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)/ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR): Individuals designated in writing by the Contracting Officer to perform specific contract administration functions.

2.1.4. CONTRACTOR: A supplier or vendor awarded a Contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.5. DAILY RENTAL: Portable Chemical Latrines and hand washing stations that are placed in service for unit training activities throughout the installation or in support of Fort Stewart functions for short duration periods. Daily latrines shall be charged at the daily rate.

2.1.6. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. EMERGENCY ORDERS: An emergent method of order procedure, usually not less than 3 hours prior to delivery.

2.1.8. FORT STEWART (FSGA): All areas within the reservation boundaries of Fort Stewart, Georgia, including the cantonment area and portions of Liberty, Long, Evans, Bryan, and Tattnall counties.

2.1.9. MONTHLY RENTAL: Portable Chemical Latrines and Hand Washing Stations that are placed in service for unit training activities throughout the installation or in support of Fort Stewart functions in permanent or semi-permanent locations in excess of 30 days. Monthly latrines shall be charged at the monthly rate.

2.1.10. PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

2.1.11. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.12. PROJECT MANAGER: The Project Manager (PM) who shall be local and responsible for the performance of the work. The PM must have knowledge of Fort Stewart training areas, be familiar with military maps and possess map-reading skills. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

2.1.13. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.14. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15. ROUTINE ORDERS: A regular method of order procedure, usually no less than 2 business days prior to delivery date.

2.1.16. SOLUTION: Mixture of at least 5 gallons of portable water and approved PCL chemicals mixed per manufacturer’s recommendation.

2.1.17. SURGE CAPABILITY: At any given time, major training events, e.g. to train up a brigade-size element, may require upwards of 800 PCL and 275 HW units to cover daily training requirements. This surge training may occur over an extended period of 45-90 days. A surge in training could result in an additional 12 deliveries per day. Upwards of 50% of rented units may require daily cleaning. The Contractor should be given a minimum of 30 days’ notice to ramp up equipment and manpower to fill this requirement.

2.1.18. UNPLANNED ORDERS: A short lead time method of order procedure other than emergencies, usually less than one business day prior to delivery date or same day.

2.2. ACRONYMS:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will furnish a storage area near Range Control on HWY 144, between the training areas and the cantonment area. The storage yard is large enough to store approximately 500 portable latrines, vehicles and trailers.

3.2. Facilities: The Government will allow the Contractor to empty his truck-mounted waste tank of refuse collected for services related to this contract at the Fort Stewart/City of Hinesville, Regional Sewage Facility located on Hero Road, building 5000. The Contractor shall coordinate directly with the Regional Sewage Facility’s Project Manager at (912) 369-3390 or (912) 271-1249 for access to dump location. The Contractor shall protect the waste tank refuse site and replace all protective covers associated with connectivity to the Regional Sewage Facility. The area shall be left in a clean and sanitary condition. Portable latrines and hand wash stations will be pumped and sanitized before storing in any Government designated storage facilities to avoid potential health hazards.

3.3. Utilities: Potable water is available for use in services related to this contract. A water point is located within the storage yard on GA Highway 144. Care must be exercised to ensure the efficient use of utilities and avoid waste. The Contractor is responsible for ensuring the water is shut off after each use. The Contractor is responsible for ensuring the water is metered and monthly use in gallons is reported to the COR by the 5th of every month. The Contractor shall install a backflow preventer prior to dispensing any water for service under this contract. Any issues with shutting off the water should immediately be reported to the COR. Electrical service is available, however, the cost of the electricity will be reimbursed to the Government. Electrical hook ups shall be performed by the local privatization contractors, EMC/Canoochee and TFW respectively, and invoiced directly to the Portable Chemical Latrine Contractor. The Contractor shall be responsible for the removal of his/her utility hook ups prior to the end of the contract. It is incumbent upon the Contractor to secure his or her own equipment.

3.4. Equipment: The Government will exercise reasonable care to safeguard the Contractor’s equipment while such equipment is in the custody of the Government on location around Fort Stewart, fulfilling a contract requirement. Government personnel will not repair, service, or move the contractor’s equipment except as necessary to remove an immediate hazard to persons or property or in the event of failure of the contractor to perform contracted services in the specified time frame.

3.5. Materials: The Government will furnish paper towels, soap and/or hand sanitizer for hand wash stations. It is the responsibility of the requiring unit to provide these items and restock as needed.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all labor, materials, supplies, equipment, facilities and services necessary for the rental, servicing, relocation and maintenance of portable chemical latrines and hand wash stations to meet the requirements of this contract. The Contractor will not be expected to supply items or services specifically stated to be Government-furnished in Section 3.

4.2. Communications: The Contractor shall provide the Contracting Officer and the Contracting Officer’s Representative a list of telephone numbers where he/she may be contacted during normal working hours and for emergency service calls. The list shall include all Contractor personnel that can act in and for the Contractor’s behalf should the Contractor not be available. The Contractor shall have communication services with service trucks, the COR, and Range Operations at all times. No CB radios can be used on Fort Stewart. Mobile phone service is not a requirement of this contract and as such the cost of any mobile, cellular service the Contractor uses shall be the responsibility of the Contractor. If the contractor uses radios for the method of communication, radio frequencies must be coordinated through the frequency control office (G6).

4.3. Portable Chemical Latrines (PCL)

4.3.1. The Contractor shall provide portable chemical latrines that are in serviceable condition. Each unit will be stocked with a minimum of two rolls of toilet tissue at initial setup and restocked at each service interval.

4.3.2. Each portable chemical latrine furnished shall consist of a completely enclosed, well-ventilated, single unit, skid mounted building. Materials used for the building construction shall be impervious to moisture or be treated with an effective sealer. All construction joints shall be sealed to prevent any accumulation of filth. Unless the building is constructed of an impermeable and rustproof material, it shall be painted both inside and out with an exterior type enamel.

4.3.3. All PCLs shall be standard commercially available type, with self-closing and tight fitting locking door, coat hook, urinal, hinged toilet seat, and a lockable toilet tissue holder that will hold at least two rolls of toilet tissue. The urinals and toilet seats shall be made of stainless steel, plastic (fiberglass) or other substantial material having a non-absorbent finish.

4.3.4. The PCLs will be of a subdued color that blends in with the surroundings for training purposes such as tan, light brown, green, etc. Colors such as white, blue, yellow, and other bright colors are not acceptable. Semitransparent white roofs are acceptable as it allows light to penetrate to the interior of the PCL during daylight hours.

4.3.5. The waste tank shall be water tight and connected to a vent extending above the roofline. The waste tank must be constructed of heavy gauge galvanized metal (12 gauge or thicker), or of an appropriate thickness plastic material suitable for this use.

4.3.6. The latrine shall be free of wall cracks and holes and shall have ventilation openings covered with mesh screen material.

4.3.7. All handicapped accessible PCLs provided by the contractor shall be Americans with Disabilities Act (ADA) compliant.

4.3.8. Each unit shall have an identification number on the outside of the unit visible from 50 feet.

4.3.9. Chemicals: The contractor shall use commercially available chemicals for filling and treatment of the waste tanks in the PCLs. A minimum of 5 gallons of fresh water and solution shall be placed in the waste tank when the PCL is placed in service and at each cleaning cycle. This shall be based on AMSI Standard Z4.3. Deodorizer used shall be non-formaldehyde. A list of chemicals used shall be submitted for approval to the Contracting Officer prior to the start date of the contract and at any time during the contract that the contractor wants to change chemicals for use. All chemicals shall be approved by the DPW Environmental Division for use.

4.4. Portable Hand Washing Stations

4.4.1. The Contractor shall provide portable hand wash stations that are in serviceable condition. Hand wash stations will be delivered full of water. Paper towels and soap are not required per PWS paragraph 3.5. It is recommended that the contractor have a sticker affixed to hand wash stations notifying users that paper towel and soap / hand sanitizer dispenser stocking is a unit responsibility.

4.4.2. Hand wash stations shall be a single, self-contained unit, with a minimum of 40 gallon fresh water reservoir and have water resistant towel dispenser and pump type soap / hand sanitizer dispensers attached to each unit. The soap / hand sanitizer dispensers shall be of a uniform type and size that accommodate a readily available refill. The dispenser must be able to easily refillable by the user.

4.4.3. Each unit shall have an identification number on the outside of the unit visible from 50 feet.

5. SPECIFIC TASKS:

5.1. Initial placement of the monthly rental PCL and HW units by the contractor shall be in accordance with the listing shown in the Technical Exhibit 1 (TE1). The Government reserves the right to adjust the monthly rental quantities of latrine and hand washing stations as necessary. Placement of daily rental PCL and HW units will be as directed by the Contracting Officer’s Representative. Units must be stabilized, anchored, easily accessible, and safe for use.

5.2. The Project Manager shall physically check in at the DPW, Service Branch, located in Building 1178, Fort Stewart, GA, not later than 0930 hours each work day. The Contractor shall provide a phone number where orders can be received either by land line or cellular service. Orders received in this manner will be for urgent or emergency requirements or to relay changes and/or cancellations to orders. The daily meeting is critical to the success of timely action on the daily requirements.

5.3. The COR will notify the Contractor of the number of latrines and hand washing stations to be rented, length of time, location and cleaning service schedule. The contractor will only accept service orders from the COR or contracting officer. The Contractor’s daily rental price shall include initial delivery, initial set-up service (ready for operation), and subsequent removal from the premises. The Contractor must have units in place and ready for use within the time specified in the order. The Contractor shall remove from rental site all units within 24 hours from the time specified in the order. Latrines and hand wash stations shall normally be removed after 1600 hours on the rental termination date unless specifically stated otherwise on the individual order. Should the Contractor elect to leave the latrines or hand washing stations on the location past the scheduled service dates, the Contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the order.

5.4. Cleaning Service: When the COR places an order for units, he will provide the Contractor with a schedule for the cleaning services requested by the customer. The Government reserves the right to increase or decrease this frequency as conditions change. The Contractor should expect at least 10% of the services to be performed after normal working hours and on weekends.

5.4.1. Servicing of the portable chemical latrines shall include the complete removal of all waste, trash, and debris from the interior of the latrine. The waste tank shall be emptied and refilled with at least 5 gallons and sufficient amount of non-formaldehyde portable toilet cleaner to meet manufacturer specifications and to ensure an odorless unit. Service shall also include the sanitization and cleaning of the inside of the waste tank, the cleaning, application of cleaner and sanitization to the toilet seat, urinal, seat, walls and floors. The toilet seat, urinal, seat, walls and floors shall be dried after cleaning and sanitization. The latrines shall be replenished with two full rolls of toilet tissue. The tissue shall be installed in a dry lockable tissue holder and secured. The contractor is responsible for immediately cleaning any filth in, on, or around the latrines resulting from waste removal activities. Trash removed from latrines shall not be placed in garbage can or bins. All solid waste items, such as cans, bottles, glass, etc., shall be removed from the tank and toilet areas, placed in plastic bags and disposed of at the county dump by the contractor. The contractor shall maintain a log in or on each latrine that includes the date of last service and initials of last service person. This log may be a sticker applied to inside of the latrine.

5.4.2. Servicing of the portable hand wash station shall include suctioning the dirty water from the wastewater compartment of the hand wash station and refilling with fresh potable water. Wash the outside surface area of the hand wash station with a mild detergent. This includes the faucet, basin, drain areas, counter surface, front and back of the hand wash station. Care must be taken to ensure that algae does not begin to build up in the fresh water compartment, wastewater compartment and supply lines. The fresh water compartment, wastewater compartment and supply lines should be washed with a 10% solution of bleach and water. The fresh water compartment must be refilled with water. Inspect the pumps to ensure they are in proper working order.

5.5. Repair: The Contractor shall repair and maintain the latrines and wash units as required to maintain the units in watertight, fly tight, sanitary, neat-appearing and functional condition. The Contractor shall be responsible for and bear the cost of all minor repairs, defined as repairs for normal wear and tear, for such items as broken or damaged toilet tissue holders, toilet seats, doors, door latches, door locks, coat hooks, and repair of unit cracks and holes. The contractor shall have 48 hours from time of notification by the COR when a unit is in need of repair to either repair or replace the unit. The Contractor shall be responsible for and bear the cost of all minor repairs for damage done on site.

5.6. Ordering: It is the Government’s intent that larger service orders are to be placed by written task orders. These task orders will be issued on SF 1449s from the contracting office. However, the majority of service orders will be placed with the Government Purchase Card (GPC). As such, the contractor must be able to accept credit card payments. The COR is not authorized to take credit card information or assist in processing credit card payments for the Contractor. TE 4 lists the anticipated service of monthly rentals, which will be predominately ordered by task orders.

5.7. Routine Order: Routine orders allow 2 days from receipt of order to delivery of portable latrines and hand wash stations. The Contractor may be required to deliver, set up, and service portable latrines and hand washing stations, 24 hours a day, 7 days a week. The Contractor shall be required to deliver and prepare an indefinite number of latrines and hand washing stations per each routine order. Notification for routine orders will be made by the COR, ACOR or the Contracting Officer.

5.8. Unplanned Order Fee: For orders that do not allow a minimum of 2 days between order receipt and start of service, the contractor may assess an unplanned order fee. The contractor can invoice against the Unplanned Order Fee Contract Line Item (CLIN) in increments of 10 latrines and 1 hand wash station per each order. See below for an example of how to invoice for unplanned orders:

This fee is in addition to the cost of rental and service charges. Unplanned orders may push regular workload past normal working hours.

5.9. Emergency Order Fee: Occasionally Fort Stewart needs immediate PCL service for garrison locations. This CLIN is a per order fee for emergency service. Emergency service is defined as service that is required within 3 hours of receipt of order. This fee may be invoiced in increments of 15 latrines and 5 hand wash stations. The emergency orders are in addition to the cost of rental and service charges. The Contractor should anticipate approximately 50% of the emergency orders to occur after normal duty hours.

5.10. Relocation of Latrines and Hand Wash Stations: Relocation of latrines and hand wash stations will be coordinated between the contractor and COR. The Contractor shall be required to perform relocations of previously placed latrines and hand wash stations during the daily performance of the contract. Relocation requests will be completed in the time frames outlined in Paragraph 5.7. Orders outside this timeframe are subject to order fees described in paragraphs 5.8 and 5.9. Delivery points or locations will be identified by either building number vicinity within the cantonment area or by grid coordinates in the training area.

5.11. Order Tracking: The contractor must have a system to track all service requests, equipment locations, and service schedules. The system shall contain, but not be limited to the following: the order number, location, quantity and status of equipment, and the name of person performing the service. This system must be able to accommodate a surge in ordering as outlined in Paragraph 2.1.17.

5.11. Reports: The PM shall maintain detailed accurate records of the delivery of portable latrines and hand washing stations under this contract. The PM should be able to express what was accomplished by call order during the previous day, and what he is planning on accomplishing by call order during that day. The Daily Report should be delivered in person on paper to the COR at the beginning of the duty day. At end of week (EOW), the Contractor will submit a weekly roll-up of activity to the COR by order number. This can be sent digitally. The Contractor shall invoice task orders monthly. Invoices will be submitted using Wide Area Workflow (WAWF no later than the 10th day of the following month. Copies of all required reports will be uploaded into Wide Area Workflow when invoices are submitted. In the event that all service ordered on a task order is not performed, the administrative contracting officer will unilaterally modify the task order to reconcile the difference.

5.12. Spillage: The contractor shall clean the area contaminated by the spillage. The contractor shall also report the type and kind of spill and provide a sample of the waste product to the Department of Public Works Environmental Office (DPW-ENV), 760-380-3410/5044, immediately. Contractor is liable for the costs associated with clean-up of any spills (POL, solvents, waste water, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze, etc). Any spilled chemicals must be cleaned up in accordance with all Federal, State, and local laws, ordinances and regulations. Contact Range Operations at (760) 380-3878.

5.13. The Contractor will promptly notify the COR of any inability to comply with any of the requirements of this contract.

5.14. Lost and Found Property: It is the responsibility of the Contractor to ensure all article of possible personal or monetary value found by the Contractor’s personnel be turned in to the Security Office and notify the KO and identified COR immediately.

5.15. Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also known as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title with the Unit Identification Code (UIC) for the Anny Requiring Activity (the Anny Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE PUBLICATIONS: Publications applicable to this contract are listed below. Amended publications shall become applicable as they are amended. The publications are coded as mandatory or advisory. The contractor is obligated to follow those publications.

AR 200-1

AR 385-10

Dec 07 Nov 13 Environmental Protection Army Safety Program X X

OSHA

7. TECHNICAL EXHIBIT LIST

Technical Exhibit 1 - Performance Requirements Technical Exhibit 2 - Deliverables Schedule Technical Exhibit 3 - Historical Data Technical Exhibit 4 - Estimated Monthly Latrines Rentals

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Validated Customer Complaint

Validated Customer Complaint

Validated Customer Complaint

Validated Customer Complaint

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Note: List not all inclusive. It is incumbent upon the Contractor to survey the contract for all deliverables.

iWATCH and AT Level I Awareness Training, PWS Para 1.10.1.

EOW: 1 Original Daily: Hard Copy EOW: Digital Identified COR

TECHNICAL EXHIBIT 3

Historical Data

Total Units on Ground by Day of the Month (Low Month)

Total Units on Ground by Day of the Month (High Month)

Disclaimer: Historical data is in no way a guarantee of requested services during the life if the contract. Differences from day to day represent delivery and/or pickup in many location spread throughout the 250,000 acres of training area. The quantities above do not represent permanently placed monthly rentals.

TECHNICAL EXHIBIT 4

ESTIMATED MONTHLY LATRINCE RENTALS

RANGE LATRINES