Amendment_0001.pdf

0010839278-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to provide answ ers to questions from prospective bidders and revise the Performance Work Statement as necessary. Addendum to 52.212-4 is also revised. Changes are highlighted in yellow .

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M-17-B-0001

X 9B. DATED (SEE ITEM 11)

02-Feb-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Feb-2017

CODE

MISSION & INSTALLATION CONTRACTING CMND

MICC-FORT STEWART

976 WILLIAM H WILSON AVE SUITE 100

FORT STEWART GA 31314-3425

W9124M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M-17-B-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. Do the latrines require hand sanitizer dispensers and materials?

A1. No. (See revised PWS paragraph 3.5).

Q2. Will the contractor be responsible for the initial stocking of paper towel and soap?

A2. No (See revised PWS paragraph 4.4.1).

Q3. What materials are the contractor responsible for at the time of service of hand wash stations?

A3. The only material is water (See revised PWS paragraph 5.4.2).

Q4. What was the amount of the last contract award?

A4. The requirements contract was awarded for $2,355,189.00 for a base and 2 option years. It should be noted that the estimated quantities have changed significantly from the previous/current contract to now. Potential bidders should review the estimated quantities in the solicitation as well as the historical workload data at Technical Exhibit 3 and prepare bids according to the current requirement.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO CLAUSE 52.212-4

Contract Clause 52.212-4, Contract Terms and Conditions – Commercial Items, is tailored as follows:

The following additions are provided as additional details required to support the terms and conditions of this contract:

1. REQUIRED INSURANCE

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required:

Workmen’s Compensation As required by Federal and State laws Employer’s Liability Insurance $100,000

General Liability Insurance Bodily Injury Liability $500,000 per occurrence Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence

NOTE: Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The Contractor shall provide proof of insurance before commencing work under this contract. Note: Certificate of Insurance shall reference the contract number.

2. FEDERAL HOLIDAYS:

(a) The following days are legally recognized holidays:

New Year's Day 1 January Birthday of Martin Luther King, Jr. 3rd Monday in January Washington's Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

(b) When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

(c) In addition to the days designated as holidays, the Government observes the following days:

– Any other day designated by federal statute.

– Any other day designated by Executive Order.

3. CONTRACT MANAGEMENT

The Mission and Installation Contracting Command – Fort Stewart (MICC-FS) is the contracting activity for this contract. The MICC-FS Contracting Officer has the ultimate responsibility for administration of the basic requirements contract. The Contracting Officer is the only person with the authority to bind the Government and make changes to this contract.

4. ORDERING PROCEDURES FOR TASK ORDERS:

(a) This requirements contract is issued to provide Portable Chemical Latrines and Sinks in support of the Fort Stewart Directorate of Public Works. The services are limited to those described herein which are processed through the Fort Stewart Directorate of Public Works. These instructions provide pertinent information for using this contractual vehicle. These instructions also outline procedures and process flows for identifying and ordering requirements through task order award. The contract ordering terms are identified and explained to ease the ordering process.

(b) Authority to Place Task Orders: The Mission and Installation Contracting Command - Fort Stewart is hereby delegated authority to award and administer task orders under this procurement. Orders may only be place by a Contracting Officer at MICC-FS in any amount within the limitations prescribed herein, or by authorized individuals, identified in writing, at the Fort Stewart Directorate of Public Works for orders less than the micro-purchase threshold.

(c) Ordering/Reconciliation/Invoicing:

(1) It is the Government’s intent to issue task orders with anticipated quantities. All task orders will be fixed price.

In most instances, the task order will be issued for a period of one month; however, there may be occasions where task orders will be issued more or less frequently. The Government reserves the right to reduce the amount of service requested on a task order.

(2) The contractor will provide the Contracting Officer’s Representative COR a written report of actual service performed. The report is due no later than 5 business days after the end of the service period. Once the amount of service is confirmed, the contractor will submit an invoice. The Contractor will only be paid for effort that has been authorized by the Government and performed in accordance with the contract specifications.

(3) At the end of the task order period, the administrative contracting officer will reconcile the amount of service ordered on the task order with the amount of service invoiced by the contractor and accepted by the COR. The reconciliation will be completed with a unilateral task order modification. The modified task order will reflect the actual services rendered (i.e. the task order will match the actual amount of service performed).

(4) The use of a Government Purchase Card (GPC) to place orders against this contract is authorized. The contractor must be able to accept credit card payment. The Government will place orders by task orders as outlined above and individual orders paid by GPC. Technical Exhibit 4 lists the anticipated service of monthly rentals. These rentals will be predominately ordered by task orders issued by the Contracting Officer and paid through Wide Area Workflow. Daily service is typically ordered with the form in Technical Exhibit 5. Daily service may be predominately ordered with GPC by the authorized DPW representative.

(5) The administrative contracting officer will also perform all required administrative functions, including closeout procedures on the respective task orders.

5. CONTRACTOR PERFORMANCE EVALUATION – CPARS: The Government will use the Contractor Performance Assessment Reporting System (CPARS) web-enabled application or appropriate replacement system to collect and manage a library of automated Contractor performance evaluations. The Government will be responsible for the automated Contractor performance evaluations to be completed in accordance with FAR Part 42.

FAR Part 42 identifies requirements for documenting Contractor performance for systems and non-systems acquisitions. The CPARS applications are designed for UNCLASSIFIED use only. Classified information is not to be entered into these systems. In general, Contractor performance assessments or evaluations provide a record, both positive and negative, for a given contract during a specified period of time. When evaluating Contractor performance each assessment or evaluation is based on objective facts and is supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, production management reviews, Contractor operations reviews, functional performance evaluations, and earned contract incentives.

6. APPLICABLE WAGE DETERMINATIONS: Wage rates or Service Contract Act wages (current as of the contract award and at the time of each option exercise) will be applicable for all Task Orders issued under this contract. Contractors shall comply with the applicable Wage Determinations and related clauses at the individual Task Order level.

U.S. Department of Labor Wage Determination 2015-2141 (REV 5) is incorporated into this solicitation and shall be applicable to any resultant contract. Wage Determinations may be downloaded from the following website:

http://www.wdol.gov/

(End of Addendum)

PERFORMANCE WORK STATEMENT

1. GENERAL: This is a non-personnel service contract to provide Portable Chemical Latrines (PCLs) and Hand Washing Stations on Fort Stewart (FSGA), Georgia. The Government shall not exercise any supervision or control over the contract service provider(s) performing this service. The contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services: The contractor shall provide all personnel, equipment, material, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the rental and service of Portable Chemical Latrines (PCLs) and Hand Washing Stations on Fort Stewart, Georgia as defined in this Performance Work Statement except for those items specified as Government furnished property and services. This requirement includes the Fort Stewart cantonment area as well as the associated training areas that span over 250,000 acres. The Contractor shall perform to the standards in this contract.

1.2. Background: The Department of Public Works (DPW) has the mission to maintain the infrastructure and facilities on Fort Stewart while ensuring the stability of installation facilities and environmental practices in support of the 3rd Infantry Division and other supporting and enabling agencies. DPW is required to maintain latrine and hand washing stations across the installation on a permanent and temporary basis to support various training, recreation and support missions. This requirement stems from that need.

1.3. Objectives: The portable latrines and hand washing stations are a basic necessity to support the constant flow of units’ training across the installation to include remote training areas away from the garrison cantonment area. This service provides necessary sanitary waste disposal in temporary and remote locations in support of training and recreation events and supports the overall Army readiness by increasing the quality of life for Soldiers and families.

1.4. Scope: The Contractor shall furnish all labor, material, and equipment necessary for the rental, servicing, relocation and maintenance of portable chemical latrines and hand washing stations to meet the requirements of this contract.

Services will be provided in and around Garrison and training land.

1.5. Period of Performance: See DELIVERY INFORMATION section

1.6. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Contractor's Quality Control Plan shall be provided to the Contracting Officer’s Representative (COR) no later than 10 calendar days after receipt of award. An updated copy shall be provided as changes occur.

1.6.1. The program shall include the following:

1.6.1.1. A sequential description of inspection, safety procedures, cleaning procedures, repair work, control procedures and overall work strategy to be employed while work required by this contract is being performed.

1.6.1.2. A method of identifying deficiencies in the quality of work and a concurrent managerial plan of action for correction. The methods used for identifying deficiencies must include a system for collecting and addressing customer concerns.

1.6.1.3. A unique portable chemical latrine numbering system to facilitate tracking of deliveries, pick-ups, service schedules and inspections.

1.6.1.4. A plan to follow in the event of a special event (concert, redeployment, large training requirement, etc.)

where a higher than average number of units may be ordered. (Ramp-up capability).

1.6.1.5. A plan to handle emergency deliveries, pick-ups and services during both normal hours and after hours.

1.6.1.6. A checklist system of supporting documentation for each chemical latrine service and/or any repair work performed. This checklist shall contain, but not be limited to the following: the portable chemical latrine number, the site location, the services performed (as described in Section 5.), the date and time of service, and the name and signature of the person performing the service. These checklists shall be submitted to the COR or ACOR no later than 0930 hours the following work day.

1.7. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. Primary means of surveillance will be random inspections and 100% inspection of customer complaints. The Government may assign additional inspectors in writing to assist with monitoring of this contract. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Contract equipment and vehicles will be inspected by the COR prior to commencement of the contract to insure contractor compliance with specifications. The Government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation. The Contractor or subcontractor(s) at any tier are at all times responsible for assuring equipment is in a safe and serviceable condition and shall perform all tasks in a safe, responsible manner.

1.8. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 AM and 4:30 PM, Monday thru Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.9. Place of Performance: The work to be performed under this contract will be performed at Fort Stewart, GA.

1.10. Security Requirements: The Contractor shall be responsible for the security of his supplies, equipment and vehicles while in the performance of required service on this installation. All personnel employed by the contractor in the performance of this contract or any representative of the contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period. It is the responsibility of the contractor to become knowledgeable on these regulations. Specific information regarding contractor access, background checks, and contact information can be found at http://www.stewart.army.mil/info/?id=463. The required IMSH Form 2737-E-R and instructions for submitting the form can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=4. For further information regarding access to Fort Stewart, call 912- 767-9593.

1.10.1. All contractor employees, to include subcontractor employees, requiring access to Government installations, facilities and controlled access areas shall complete AT Level I awareness training. The Contractor shall submit certificates of completion to the COR. Additionally, the Contractor shall brief all employees on the local I WATCH program. All training must be completed no later than 30 calendar days after the contract start date or within 30 days of new employees starting work. Anti-Terrorism level I awareness training is available at http://jko.jten.mil.

1.10.2. Contractor and all associated sub-contractor employees shall comply with applicable local access and security policies and procedures. Should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security matters or processes.

1.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, Assistant COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.12. Contracting Officer Representative (COR): The COR and if necessary Alternate COR (ACOR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR and ACOR are not authorized to change any terms and conditions of the contract.

1.13. Service Schedule: A schedule of services/deliveries shall be provided to and coordinated with the COR, Directorate Public Works, Operations & Maintenance Division, Facility Operations Branch, Building 1178, Fort Stewart, Georgia 31313, telephone (912) 767-6239. Delivery and service schedules will be provided to COR the following day by noon, 12:00PM EST.

1.14. Key Personnel: The Contractor shall provide an On-site Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The On-site Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The On-site Manager or alternate shall be available between 7:30 AM– 4:00 PM, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. In case of after hour emergencies the key personnel may be contacted. After hours Emergency Service Calls average around 8 to 10 calls per month.

1.15. Work Force: The contractor shall provide an adequately trained work force to accomplish the work within the time allocated. The contractor shall furnish a list of names of his personnel in writing to the COR by the contract start date. Any changes to this listing shall be furnished to the COR within five working days of the occurrence. The Government has the right to restrict the employment under the contract of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety security, general well being or operational mission of the installation and its population.

1.15.1.. Employee Clothing: Each employee or representative of the contractor shall be fully clothed in conventional dress while on duty. Clothing shall be kept reasonably clean and neat in appearance. The contractor shall at no time wear a uniform or any portion of a uniform or apparel resembling a uniform of any branch of The Armed Forces and/or The Public Health Service.

1.15.2. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.16. Phase In /Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board at start of contract. Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.17. Conservation of Utilities. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions which preclude the waste of utilities. Water faucet valves shall be turned off after the required usage has been accomplished.

1.18. Safety: All Contractor work operations, equipment and personnel shall be in accordance with all applicable safety provisions as outlined in Engineer Manual 385-1-1, revised 2014 and OSHA 1910 Industry Standard. A copy of these manuals may be reviewed at Directorate of Public Works, Engineering, Plans, and Services Division, Service Branch, Building 1178, Fort Stewart, Georgia.

1.18.1 All vehicles used in the performance of this contract shall be maintained and operated in accordance with all State of Georgia and Federal Highway Vehicle Safety Standards. Seatbelt use on Federal installations is mandatory.

Use of cellular telephones while operating vehicles is prohibited on Fort Stewart except with the use of a “hands free” device. All vehicle operators shall have in their possession and maintain the appropriate license for the type of vehicle used. Many of the locations to be serviced in this PWS require the use of rough terrain capable vehicles with 4-wheel drive and self-recovery winches.

1.18.2. The contractor, any subcontractor, and their employees shall coordinate with DPTMS Range Control @ 912- 435-8777 on GA Hwy 144 prior to entering any active live firing range.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ACCEPTABLE QUALITY LEVEL (AQL) The measure of satisfactory service received by the government as defined in the Performance Requirement Summary (PRS).

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)/ALTERNATE CONTRACTING OFFICICER’S REPRESENTATIVE (ACOR): Individuals designated in writing by the Contracting Officer to perform specific contract administration functions.

2.1.4. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.5. DAILY RENTAL: Portable Chemical Latrines and hand washing stations that are placed in service for unit training activities throughout the installation or in support of Fort Stewart functions for short duration periods. Daily latrines shall be charged at the daily rate.

2.1.6. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. FORT STEWART (FSGA): All areas within the reservation boundaries of Fort Stewart, Georgia, including the cantonment area and portions of Liberty, Long, Evans, Bryan, and Tattnall counties.

2.1.8. MONTHLY RENTAL: Portable Chemical Latrines and Hand Washing Stations that are placed in service for unit training activities throughout the installation or in support of Fort Stewart functions in permanent or semi-permanent locations in excess of 30 days. Monthly latrines shall be charged at the monthly rate.

2.1.9. PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

2.1.10. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SOULTION: Mixture of at least 5 gallons of portable water and approved PCL chemicals mixed per manufacturer’s recommendation.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will furnish a storage area near Range Control on HWY 144, between the training areas and the cantonment area. The storage yard is large enough to store approximately 500 portable latrines, vehicles and trailers. Water is provided by the Government in the storage area. Electricity is not provided by the Government. Electrical service shall be available to the Contractor at the Contractor’s expense as a reimbursable to the Government for service. Electrical hook ups shall be performed by the local privatization contractors, EMC / Canoochee and TFW respectively, and invoiced directly to the Portable Chemical Latrine Contractor. The Contractor shall be responsible for the removal of his/her utility hook ups prior to the end of the contract.

3.2. Facilities: The Government will allow the contractor to empty his truck-mounted waste tank of refuse collected for services related to this contract at the Fort Stewart/City of Hinesville, Regional Sewage Facility located on Hero Road, building 5000. The contractor shall coordinate directly with the Regional Sewage Facility’s Project Manager at (912) 369-3390 or (912) 271-1249 for access to dump location. The contractor shall protect the waste tank refuse site and replace all protective covers associated with connectivity to the Regional Sewage Facility. The area shall be left in a clean and sanitary condition.

3.3. Utilities: The contractor will be allowed to refill his clean water tank for use in services related to this contract at the water point located within the storage yard on GA Highway 144. Care must be exercised to ensure the efficient use of utilities and avoid waste. The contractor is responsible for ensuring the water is shut off after each use. The contractor is responsible for ensuring the water is metered and monthly use in gallons is reported to the COR by the 5th of every month. The contractor shall install a backflow preventer prior to dispensing any water for service under this contract. Any issues with shutting off the water should immediately be reported to the COR.

3.4. Equipment: The Government will exercise reasonable care to safeguard the contractor’s equipment while such equipment is in the custody of the Government on location around Fort Stewart, fulfilling a contract requirement.

Government personnel will not repair, service, or move the contractor’s equipment except as necessary to remove an immediate hazard to persons or property or in the event of failure of the contractor to perform contracted services in the specified time frame.

3.5. Materials: The Government will furnish paper towels, soap and/or hand sanitizer for hand wash stations. It is the responsibility of the requiring unit to provide these items and restock as needed.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all labor, materials, supplies, equipment, facilities and services necessary for the rental, servicing, relocation and maintenance of portable chemical latrines and hand wash stations to meet the requirements of this contract. The Contractor will not be expected to supply items or services specifically stated to be Government-furnished in Section 3.1.

4.2. Communications: The contractor shall provide the Contracting Officer and the Contracting Officer’s Representative a list of telephone numbers where he/she may be contacted during normal working hours and for emergency service calls. The list shall include all contractor personnel that can act in and for the contractor’s behalf should the contractor not be available. The contractor shall have communication services with service trucks and the COR at all times. No CBs radios can be used on Fort Stewart. Mobile phone service is not a requirement of this contract and as such the cost of any mobile, cellular service the contractor uses shall be the responsibility of the contractor.

4.3. Portable Chemical Latrines (PCL)

4.3.1. The contractor shall provide portable chemical latrines that are in serviceable condition and shall maintain them in a fully serviceable condition while they are placed in service. Fully serviceable includes two rolls of toilet tissue and those items listed below. Each unit will be stocked with a minimum of two rolls of toilet tissue at initial setup and restocked at each service interval.

4.3.2. Each portable chemical latrine furnished shall consist of a completely enclosed, well-ventilated, single unit, skid mounted building. Materials used for the building construction shall be impervious to moisture or be treated with an effective sealer. All construction joints shall be sealed to prevent any accumulation of filth. Unless the building is constructed of an impermeable and rustproof material, it shall be painted both inside and out with an exterior type enamel.

4.3.3. All PCLs shall be standard commercially available type, with self-closing and tight fitting locking door, coat hook, urinal, hinged toilet seat, and a lockable toilet tissue holder that will hold at least two rolls of toilet tissue. The urinals and toilet seats shall be made of stainless steel, plastic (fiberglass) or other substantial material having a non-absorbent finish.

4.3.4. The PCLs will be of a subdued color that blends in with the surroundings for training purposes such as tan, light brown, green, etc. Colors such as white, blue, yellow, and other bright colors are not acceptable.

Semitransparent white roofs are acceptable as it allows light to penetrate to the interior of the PCL during daylight hours.

4.3.5. The waste tank shall be water tight and connected to a vent extending above the roofline. The waste tank must be constructed of heavy gauge galvanized metal (12 gauge or thicker), or of an appropriate thickness plastic material suitable for this use.

4.3.6. The latrine shall be free of wall cracks and holes and shall have ventilation openings covered with mesh screen material.

4.3.7. The contractor shall repair and repaint the latrine units as required to maintain the units in a watertight, fly-tight, sanitary and neat appearing condition. The COR will conduct random inspections to ensure compliance with this requirement.

4.3.8. All handicapped accessible PCLs provided by the contractor shall be Americans with Disabilities Act (ADA) compliant.

4.3.9. The contractor shall be responsible for and bear the cost of all minor repairs, defined as repairs amounting to $200 or less, for such items as broken or damaged toilet tissue holders, toilet seats, doors, door latches, door locks, coat hooks and repair of building cracks and holes or any other damage done to the units on site.

4.3.10. Each unit shall have an identification number on the outside of the unit visible from 50 feet.

4.3.11 Chemicals: The contractor shall use commercially available chemicals for filling and treatment of the waste tanks in the PCLs. A minimum of 5 gallons of fresh water and solution shall be placed in the waste tank when the PCL is placed in service and at each cleaning cycle. This shall be based on AMSI Standard Z4.3. Deodorizer used shall be non-formaldehyde. A list of chemicals used shall be submitted for approval to the Contracting Officer prior to the start date of the contract and at any time during the contract that the contractor wants to change chemicals for use. All chemicals shall be approved by the DPW Environmental Division for use.

4.4. Portable Hand Washing Stations

4.4.1. The contractor shall provide portable hand wash stations that are in serviceable condition and shall maintain them in a fully serviceable condition while they are placed in service. Hand wash stations will be delivered full of water. Paper towels and soap are not required per PWS paragraph 3.5. It is recommended that the contractor have a sticker affixed to hand wash stations notifying users that paper towel and soap / hand sanitizer dispenser stocking is a unit responsibility.

4.4.2. Hand wash stations shall be a single, self-contained unit, with a minimum of 40 gallon fresh water reservoir and have water resistant towel dispenser and pump type soap / hand sanitizer dispensers attached to each unit. The soap / hand sanitizer dispensers shall be of a uniform type and size that accommodate a readily available refill. The dispenser must be able to easily refillable by the user.

4.4.3. The contractor shall be responsible for and bear the cost of all minor repairs, defined as repairs amounting to $200 or less, for such items as broken or towel dispensers, soap and hand sanitizer dispenses, water pumps or any other damage done to the units on site.

4.4.5. Each unit shall have an identification number on the outside of the unit visible from 50 feet.

4.4.6. Global Positioning System (GPS): The contractor must have means of finding 10 digit grid coordinates in order to position equipment. The grids will primarily be in the Military Grid Reference System format.

5. SPECIFIC TASKS: The rental and servicing of chemical latrines and hand wash stations on Fort Stewart, Georgia.

5.1. Initial placement of the portable chemical latrines by the contractor shall be in accordance with the listing shown in the Technical Exhibit 1 (TE1) and as directed by the Contracting Officer’s Representative. Units must be stabilized, anchored, easily accessible, and safe for use

5.2. Services provided under this contract shall be performed within the boundaries of Fort Stewart, GA. The Project Manager shall physically check in at the DPW, Service Branch, located in Building 1178, Fort Stewart, GA, not later than 0930 hours each work day. The contractor shall provide a phone number where orders can be received either by land line or cellular service. Orders received in this manner will be for urgent or emergency requirements or to relay changes and/or cancellations to orders.

5.3. The COR will notify the contractor of the number of latrines and hand washing stations to be rented, length of time, location and cleaning service schedule. The contractor’s daily rental price shall include initial delivery, initial set-up service (ready for operation), and subsequent removal from the premises. The contractor must have units in place and ready for use within the time specified in the order. The contractor shall remove from Fort Stewart or place in the designated storage area each unit within 24 hours from the time specified in the order. Latrines and hand wash stations shall normally be removed after 1600 hours on the rental termination date unless specifically stated otherwise on the individual order. Should the contractor elect to leave the latrines or hand washing stations on the location past the scheduled service dates, the contractor shall bear the additional cost of cleaning due to incidental usage after the termination date of the order. The Government reserves the right to adjust the monthly rental quantities of latrine and hand washing stations as necessary.

5.4. Service: When the COR places an order for units, he/she will provide the contractor with a schedule for the cleaning services requested by the customer. The Government reserves the right to increase or decrease this frequency as conditions change. The contractor should expect at least 5% of the services to be performed after normal working hours and on weekends.

5.4.1. Servicing of the portable chemical latrines shall include the complete removal of all waste, trash, and debris from the interior of the latrine. The waste tank shall be emptied and refilled with at least 5 gallons and sufficient amount of non-formaldehyde portable toilet cleaner to meet manufacturer specifications and to ensure an odorless unit. Service shall also include the sanitization and cleaning of the inside of the waste tank, the cleaning, application of cleaner and sanitization to the toilet seat, urinal, seat, walls and floors. The toilet seat, urinal, seat, walls and floors shall be dried after cleaning and sanitization. The latrines shall be replenished with two full rolls of toilet tissue. The tissue shall be installed in a dry lockable tissue holder and secured. The contractor is responsible for immediately cleaning any filth in, on, or around the latrines resulting from waste removal activities. Trash removed from latrines shall not be placed in garbage can or bins. All solid waste items, such as cans, bottles, glass, etc., shall be removed from the tank and toilet areas, placed in plastic bags and disposed of at the county dump by the contractor. The contractor shall maintain a log in or on each latrine that includes the date of last service and initials of last service person. This log may be a sticker applied to inside of the latrine.

5.4.2. Servicing of the portable hand wash station shall include suctioning the dirty water from the wastewater compartment of the hand wash station and refilling with fresh potable water. Wash the outside surface area of the hand wash station with a mild detergent. This includes the faucet, basin, drain areas, counter surface, front and back of the hand wash station. Care must be taken to ensure that algae does not begin to build up in the fresh water compartment, wastewater compartment and supply lines. The fresh water compartment, wastewater compartment and supply lines should be washed with a 10% solution of bleach and water. The fresh water compartment must be refilled with water. Inspect the pumps to ensure they are in proper working order.

5.5. Relocation: The Government reserves the right to relocate any latrine or hand washing station at any time. Once the contractor is notified that a move is required, he will have 24 hours to complete the move. The contractor will be compensated with a relocation fee when any monthly latrine or hand washing station is moved to an alternative location. Relocation of units shall include coordination with the COR, pickup, transport, placement, and service by the contractor.

5.6. Repair: The contractor shall repair and maintain the latrines and wash units as required to maintain the units in watertight, fly tight, sanitary, neat-appearing and functional condition. The contractor shall be responsible for and bear the cost of all minor repairs, defined as repairs for normal wear and tear, for such items as broken or damaged toilet tissue holders, toilet seats, doors, door latches, door locks, coat hooks, and repair of unit cracks and holes. The contractor shall have 48 hours from time of notification by the COR when a unit is in need of repair to either repair or replace the unit.

5.7. Emergency Service Call: The contractor shall be required to provide emergency delivery and set up of portable latrines and hand washing stations, 24 hours a day, 7 days a week and cleaning of latrines and hand washing stations as requested. The contractor shall be required to deliver and prepare no more than 15 latrines and 2 hand washing stations per each emergency order. An emergency order may also be considered as reporting to perform an unscheduled cleaning of no more than 15 latrines and 5 hand washing stations. Notification for emergency service will be made by the COR, ACOR or the Contracting Officer. The contractor shall deliver portable latrines and/or hand washing stations or perform service at the site requested within 3 hours of notification. Point of Contact information will be furnished at the time of notification. The emergency service calls are in addition to the cost of rental and service charges. The contractor should anticipate approximately 50% of the emergency orders to occur after normal duty hours.

5.8. Ordering: The contractor must be able to accept credit card payment. The Government will place orders by task orders and credit card orders. TE 4 lists the anticipated service of monthly rentals. These rentals will be predominately order by task orders. TE 5 is the form that is typically used to order daily service. These services will be predominately ordered by credit card. Daily rentals will be either serviced daily or by a specified schedule.

All PCL service will be uniformly spaced during the period of service. For example: daily service ordered three times over a seven day period should be performed with approximately 72 hours between services.

5.8. Service Intervals: Daily rentals will be either serviced daily or by a specified schedule. All PCL and hand wash station service will be uniformly spaced during the period of service. For example: service ordered three times over a seven day period should be performed with approximately 72 hours between services.

5.9. The Contractor will promptly notify the COR of any inability to comply with any of the requirements of this contract.

5.10. Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also known as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Anny Requiring Activity (the Anny Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE PUBLICATIONS: Publications applicable to this contract are listed below. Amended publications shall become applicable as they are amended. The publications are coded as mandatory or advisory.

The contractor is obligated to follow those publications.

NUMBER DATE DESCRIPTION MANDATORY

AR 200-1 Dec 07 Environmental Protection X

AR 385-10 Nov 13 Army Safety Program X

EM-385-1-1 Nov 14 Safety and Health Requirements Manual

OSHA ALL OSHA Regulations X

7. TECHNICAL EXHIBIT LIST

Technical Exhibit l - Performance Requirements Technical Exhibit 2 - Deliverables Schedule Technical Exhibit 3 - Historical Data Technical Exhibit 4 - Estimated Monthly Latrines Rentals Technical Exhibit 5 – Order Form

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items.