W9124M-16-B-0005-0003_(Conform_Solicitation).pdf

W9124M-16-B-0005-0003

0010747752

PROJECT NO: IJO-FS-15-Q-ES23

PROJECT TITLE: Railroad Maintenance and Repair PROJECT LOCATION: Fort Stew art and Hunter Army Airf ield, Georgia SETASIDE: Competitive 8(a) in accordance w ith FAR 19.805 NAICS CODE: 237990 Other Heavy and Civil Engineering Construction

SIZE STANDARD: $36,500,000.00

MAGNITUDE OF CONSTRUCTION PROJECT: The estimated value of the proposed w ork is betw een $1,000,000 and $5,000,000 PREBID MEETING/SITE VISIT: A site visit w ill not be held for this requirement.

DUE DATE FOR ALL QUESTIONS: 22 July 2016 1:00 PM EST. All questions shall be emailed to Brett Zeigler AND Mary Hightow er at derrick.b.zeigler.civ@mail.mil AND mary.l.hightow er.civ@mail.mil.

BID OPENING: The bid opening w ill be held at 976 William H. Wilson Ave, Building 621, Suite 101, Main Conference Room, Fort Stew art, GA 31314. See Block 13A for date and time.

BONDS: Bid Bond, Payment Bond, and Performance Bonds shall be required.

MINIMUM GUARANTEE: Minimum guarantee for Base Period only of $25,000.00

All w ork shall be complete per the Scope of Work, Terms, Conditions, Provisions, Clauses, Draw ings, and Specif ications.

X

D. BRETT ZEIGLER (912)767-8471

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

12-Jul-2016

(RFP)

(IFB)

CALL:

Railroad Maintenance and Repair

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________Task Orders

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________22 Aug 2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

MISSION & INSTALLATION CONTRACTING CMND

MICC-FORT STEWART

976 WILLIAM H WILSON AVE SUITE 100

FORT STEWART GA 31314-3425

W9124M

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

IJO-FS-15-Q-ES23

8. ADDRESS OFFER TO (If Other Than Item 7)

(912)767-2966FAX:TEL: (912)767-8420 TEL: FAX:

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W9124M-16-B-0005

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS

1. Questions: Is center beam rail delivery acceptable or flatbed trucks only?

Answer: Flatbed trucks. CSX will not deliver on the tracks in Fort Stewart or Hunter Army Airfield. Only to the side track.

2. Question: The standard composite railroad ties, is the length 8-1/2’ or 9’? I have typically supplied 9’ to the Army, but have also supplied 8-1/2’.

Answer: The standard is 9 feet.

3. Reference: Bid price schedule (BPS) line item 0005 Furnish and Install Composite Railroad Ties 3,000 Track Feet and line item 0006 Furnish and Install Composite Switch Tie (7” Grade) 1,800 Board Feet

Question: The requests I have been getting is for 3,000 ties. Is it 3,000 ties or is track feet correct?

On the switch ties, what lengths are the ties?

Answer: Line item 0005, 1005, and 2005 are for 3,000 ties. Line items 0005, 1005, and 2005 have been updated to reflect a unit of issue/measure of Each. Switch ties range in size from 9 feet to 18 feet. These will be ordered by the board foot as prioritized by track inspectors.

4. Reference: BPS line item 0001

Question: What size ballast are they wanting to use?

Answer: Use No.4 angular stone for the track areas. Use No.5 angular stone for the yard area.

5. Reference: BPS line items 0003 and 0035

Question: Can the surfacing and realign be done in one trip or will there be multiple mob and demobilization with our equipment?

Answer: Multiple trips as required by the work to be completed.

6. Reference: BPS line item 0006

Question: What are the actual lengths of the switch ties and how many?

Answer: Reference Question 3.

7. Reference: BPS line item 0019

Questions: What size are the switches and tracks?

Answer: Reference BPS line item 0019, 1019, and 2019; 115lb rail, #8 frogs.

8. Reference: BPS line item 0033

Question: When it says 400 TF of section is that saying replace all ties and rail, and if so will it be Composite Ties?

Answer: This is to pull out an existing section of tract to effect a repair; for example bed, steam line, or drainage.

Then replace that section of track with the existing components.

9. Reference: BPS line item 0029

Question: Is it wanting thermite welds or rail build up by welding rods?

Answer: Line item 0029, 1029, and 2029 refer to thermite joining if a section at a grade crossing needs to be replaced.

10. Reference: FAR 52.228-14, Irrevocable Letter of Credit

Question: We understand that the Irrevocable Letter of Credit (ILC) can be used instead of bonding. Could you please clarify, as an 8a contractor, are we required to put up the value of our bid in a bank account in order to secure the ILC? If so, as an 8a company, would this then limit the 8a companies that could bid for this opportunity; as 8a companies do not have the financial resources to have $1-5 million deposited into an account for the duration of the contract?

Answer: An irrevocable letter of credit is correspondence from a financial institution that guarantees payment for goods or services. The irrevocable letter of credit assures the Government that the financial institution will make payment, or in this case guarantee the bid, in the event the contractor fails to meet their obligation to the contract.

The Government cannot assume or provide guidance on how your financial institution issues irrevocable letters of credit or the requirements it places on you as their customer.

11. Question: Would the government consider an ILC for work actively being performed, but not invoiced?

Answer: Reference the answer to question 12.

12. Question: As a follow up to our second question, would the Government consider dividing up the project into several task orders, which combined, make up the full project and allow the contractor to maintain an ILC in the amount which covers 100% of the current task order on which work is being performed? Under this approach the ILC providing surety could be release when the work under the current task order has been performed, inspected and deemed eligible for payment by the government. The ILC would then be assigned to the government for the next task order in the sequence of the work requirements.

Answer: This is an indefinite delivery/indefinite quantity fixed price contract, meaning that task order will be issued for the work to be performed. Reference line items 0001, 1001, and 2001. Also reference clauses in the solicitation;

FAR 52.216-18, Ordering and 52.216-22, Indefinite Quantity. However, the bid guarantee or irrevocable letter of credit or are only valid on the base contract, not individual task orders. Performance and payment bonds are required on task orders valued $150,000.00 or greater. In accordance with FAR 28.204-3(a), Any person required to furnish a bond has the option to furnish a bond secured by an irrevocable letter of credit (ILC) in an amount equal to the penal sum required to be secured (see 28.204). A separate ILC is required for each bond.

Section A - Solicitation/Contract Form

NOTICE TO BIDDERS

1. Bidder must complete and return the SF 1442 (2 pages), the bid price schedule found in section B of this solication, the Excel format bid price schedule accompanying the solication on FedBizOpps (FBO.gov), and Section K by the date/time specified in Block 13A. Offerors must acknowledge receipt of all amendments to the solicitation by giving number and date for each as required in block 19.

2. MICC-Fort Stewart is operating a paperless contracting file system. A minimum of one copy of each document submitted to the contracting office shall be in an electronic format. Acceptable formats are PDF, DOC(x), XLS(x), TXT, JPG and XPS. All submissions shall include one (1) CD with all required documents and one (1) paper copy of each bid.

3. Bids submitted by Facsimile (FAX) will not be accepted.

4. Bids submitted by E-mail will not be accepted.

5. Please enter your CAGE code, Tax Identification Number (TIN), and DUNS in Block 14 of page 2.

(End of Notice to Bidders)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Railroad M&R Base Period

FFP

Estimated value of the contract for the Base Period. Perform railroad maintenance and repair in accordance with the statement of work, terms and conditions of the contract, and individual task orders.

The Government has established a guaranteed minimum of $25,000.00 for the base year.

Work and items ordered to be performed shall be annotated on line items 0001 thorugh 0043 on the bid price schedule.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010747752

NET AMT

0002 1 Each Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.cmra.army.mil.

1001 1 Each OPTION Railroad M&R First Option Period

FFP

Estimated value of the contract for the First Option Period. Perform railroad maintenance and repair in accordance with the statement of work, terms and conditions of the contract, and individual task orders.

Work and items ordered to be performed shall be annotated on line items 1001 thorugh 1043 on the bid price schedule.

1002 1 Each OPTION Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web

2001 1 Each OPTION Railroad M&R Second Option Period

FFP

Estimated value of the contract for the Base Period. Perform railroad maintenance and repair in accordance with the statement of work, terms and conditions of the contract, and individual task orders.

Work and items ordered to be performed shall be annotated on line items 2001 thorugh 2043 on the bid price schedule.

2002 1 Each OPTION Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web

BID PRICE SCHEDULE

Bidders shall complete this bid price schedule and the Excel workbook bid price schedule found with the solicitation on FedBizOpps (FBO.gov).

Base Period Price Schedule

Item Description Quantity Unit of Issue/ Measurement

Unit Price Total Price

0001 Furnish Ballast 1,200 Net Ton 0002 Grade Existing Ballast and Stockpile 4,000 Track Feet

Excess for Future Use 0003 Tamping the track to line surface 2,000 Track Feet 0004 Clean Railroad Crossing Flanges 3,300 Track Feet 0005 Furnish and Install Composite Railroad

Ties 3,000 Track Feet

0006 Furnish and Install Composite Switch Tie (7” Grade)

1,800 Board Feet

0007 Furnish and Install Crossing Flanges 600 Linear Feet 0008 Furnish and Install Rail (115#) 50 Linear Feet 0009 Furnish and Install Double Clamp Gage

Rod 5 Each

0010 Furnish and Install Frog (#8) Manganese 1 Each 0011 Furnish and Install Insulated Joint 2 Each 0012 Furnish and Install Joint Bars 4 Each 0013 Furnish and Install Rail Anchors 25 Each 0014 Furnish and Install Rail Braces with Plate 6 Each 0015 Furnish and Install Spikes 6,000 Each 0016 Furnish and Install Tie Plates 20 Each 0017 Furnish and Install Track Bolts 150 Each 0018 Furnish and Install Ramp Bumpers, Spring

Type 1 Each

0019 Furnish and Install Switch Point 1 Each 0020 Furnish and Install Switch Point Clips 2 Each 0021 Furnish and Install Switch Point Guards 1 Each 0022 Furnish and Install Switch Rods (48.0

Inches) 1 Each

0023 Furnish and Install Switch Rods (80.5 Inches)

1 Each

0024 Furnish and Install Switch Stand Levers, Latches

1 Each

0025 Furnish and Install Switch Stand Model 51A

1 Each

0026 Furnish and Install Target Flag Post Model 51A

1 Each

0027 Furnish and Install Target Flags Model 51A

1 Pair

0028 Drill Rail for Repair 2 Each 0029 Perform Rail Welding 2 Each 0030 Rail Cropping 2 Each 0031 Furnish and Install Rail Bond Wire/Re-bond Joints 15 Each

0032 Re-gage Railroad Track/Keep Curves True and with Proper Super Elevation

1,000 Track Feet

0033 Remove and Reinstall Track Section 400 Track Feet 0034 Remove and Reinstall Wheel Stops at the

End of Tracks 2 Set

0035 Resurface and Realign Existing track 3,000 Track Feet 0036 Tightening and Re-spiking 3,000 Track Feet 0037 Adjust Rail Gaps 20 Each 0038 Switch and Miscellaneous Turnout

Adjustment/Lubricating Adjusting and Repairing

10 Each

0039 Tighten Joint Bolts 1,000 Track Feet

0040 Emergency Call Out for Re-rail Derailed Locomotive, No Damage to Track or Locomotive

2 Each

0041 Emergency Call Out for Re-rail Derailed Railcar, No Damage to Track or Railcar

4 Each

0042 Emergency Call Out for Other Than Derailments (Turnout Adjustments, etc.)

4 Each

0043 Non-Pre-Priced Miscellaneous Repairs and/or Inspections Required to Maintain FRA Compliance and Safe Rail Operation

3 Lump Sum

Plugged figure. Do not bid or change.

$70,000.00

Total price for bid items 0001 through 0043

First Option Period Price Schedule

Item Description Quantity Unit of Issue/ Measurement

Unit Price Total Price

1001 Furnish Ballast 1,200 Net Ton 1002 Grade Existing Ballast and Stockpile

Excess for Future Use 4,000 Track Feet

1003 Tamping the track to line surface 2,000 Track Feet 1004 Clean Railroad Crossing Flanges 3,300 Track Feet 1005 Furnish and Install Composite Railroad

Ties 3,000 Track Feet

1006 Furnish and Install Composite Switch Tie (7” Grade)

1,800 Board Feet

1007 Furnish and Install Crossing Flanges 600 Linear Feet 1008 Furnish and Install Rail (115#) 50 Linear Feet 1009 Furnish and Install Double Clamp Gage

Rod 5 Each

1010 Furnish and Install Frog (#8) Manganese 1 Each 1011 Furnish and Install Insulated Joint 2 Each 1012 Furnish and Install Joint Bars 4 Each 1013 Furnish and Install Rail Anchors 25 Each 1014 Furnish and Install Rail Braces with Plate 6 Each 1015 Furnish and Install Spikes 6,000 Each 1016 Furnish and Install Tie Plates 20 Each 1017 Furnish and Install Track Bolts 150 Each 1018 Furnish and Install Ramp Bumpers, Spring

Type 1 Each

1019 Furnish and Install Switch Point 1 Each 1020 Furnish and Install Switch Point Clips 2 Each 1021 Furnish and Install Switch Point Guards 1 Each 1022 Furnish and Install Switch Rods (48.0

Inches) 1 Each

1023 Furnish and Install Switch Rods (80.5 Inches)

1 Each

1024 Furnish and Install Switch Stand Levers, Latches

1 Each

1025 Furnish and Install Switch Stand Model 51A

1 Each

1026 Furnish and Install Target Flag Post Model 1 Each

51A 1027 Furnish and Install Target Flags Model

51A 1 Pair

1028 Drill Rail for Repair 2 Each 1029 Perform Rail Welding 2 Each 1030 Rail Cropping 2 Each 1031 Furnish and Install Rail Bond Wire/Re-bond Joints 15 Each

1032 Re-gage Railroad Track/Keep Curves True and with Proper Super Elevation

1,000 Track Feet

1033 Remove and Reinstall Track Section 400 Track Feet 1034 Remove and Reinstall Wheel Stops at the

End of Tracks 2 Set

1035 Resurface and Realign Existing track 3,000 Track Feet 1036 Tightening and Re-spiking 3,000 Track Feet 1037 Adjust Rail Gaps 20 Each 1038 Switch and Miscellaneous Turnout

Adjustment/Lubricating Adjusting and Repairing

10 Each

1039 Tighten Joint Bolts 1,000 Track Feet 1040 Emergency Call Out for Re-rail Derailed

Locomotive, No Damage to Track or Locomotive

2 Each

1041 Emergency Call Out for Re-rail Derailed Railcar, No Damage to Track or Railcar

4 Each

1042 Emergency Call Out for Other Than Derailments (Turnout Adjustments, etc.)

4 Each

1043 Non-Pre-Priced Miscellaneous Repairs and/or Inspections Required to Maintain FRA Compliance and Safe Rail Operation

3 Lump Sum

Plugged figure. Do not bid or change.

71,000.00

Total price for bid items 1001 through 1043

Second Option Period Price Schedule

Item Description Quantity Unit of Issue/ Measurement

Unit Price Total Price

2001 Furnish Ballast 1,200 Net Ton 2002 Grade Existing Ballast and Stockpile

Excess for Future Use 4,000 Track Feet

2003 Tamping the track to line surface 2,000 Track Feet 2004 Clean Railroad Crossing Flanges 3,300 Track Feet 2005 Furnish and Install Composite Railroad

Ties 3,000 Track Feet

2006 Furnish and Install Composite Switch Tie (7” Grade)

1,800 Board Feet

2007 Furnish and Install Crossing Flanges 600 Linear Feet 2008 Furnish and Install Rail (115#) 50 Linear Feet 2009 Furnish and Install Double Clamp Gage

Rod 5 Each

2010 Furnish and Install Frog (#8) Manganese 1 Each 2011 Furnish and Install Insulated Joint 2 Each

2012 Furnish and Install Joint Bars 4 Each 2013 Furnish and Install Rail Anchors 25 Each 2014 Furnish and Install Rail Braces with Plate 6 Each 2015 Furnish and Install Spikes 6,000 Each 2016 Furnish and Install Tie Plates 20 Each 2017 Furnish and Install Track Bolts 150 Each 2018 Furnish and Install Ramp Bumpers, Spring

Type 1 Each

2019 Furnish and Install Switch Point 1 Each 2020 Furnish and Install Switch Point Clips 2 Each 2021 Furnish and Install Switch Point Guards 1 Each 2022 Furnish and Install Switch Rods (48.0

Inches) 1 Each

2023 Furnish and Install Switch Rods (80.5 Inches)

1 Each

2024 Furnish and Install Switch Stand Levers, Latches

1 Each

2025 Furnish and Install Switch Stand Model 51A

1 Each

2026 Furnish and Install Target Flag Post Model 51A

1 Each

2027 Furnish and Install Target Flags Model 51A

1 Pair

2028 Drill Rail for Repair 2 Each 2029 Perform Rail Welding 2 Each 2030 Rail Cropping 2 Each 2031 Furnish and Install Rail Bond Wire/Re-bond Joints 15 Each

2032 Re-gage Railroad Track/Keep Curves True and with Proper Super Elevation

1,000 Track Feet

2033 Remove and Reinstall Track Section 400 Track Feet 2034 Remove and Reinstall Wheel Stops at the

End of Tracks 2 Set

2035 Resurface and Realign Existing track 3,000 Track Feet 2036 Tightening and Re-spiking 3,000 Track Feet 2037 Adjust Rail Gaps 20 Each 2038 Switch and Miscellaneous Turnout

Adjustment/Lubricating Adjusting and Repairing

10 Each

2039 Tighten Joint Bolts 1,000 Track Feet 2040 Emergency Call Out for Re-rail Derailed

Locomotive, No Damage to Track or Locomotive

2 Each

2041 Emergency Call Out for Re-rail Derailed Railcar, No Damage to Track or Railcar

4 Each

2042 Emergency Call Out for Other Than Derailments (Turnout Adjustments, etc.)

4 Each

2043 Non-Pre-Priced Miscellaneous Repairs and/or Inspections Required to Maintain FRA Compliance and Safe Rail Operation

3 Lump Sum

Plugged figure. Do not bid or change

$72,000.00

Total price for bid items 2001 through 2043

Section C - Descriptions and Specifications

STATEMENT OF WORK

PART 1

GENERAL INFORMATION

1. GENERAL: This is a contract to provide Railroad Track Maintenance, and Repair. The Government shall not exercise any supervision or control over the contract service providers performing the work herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Work/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform railroad maintenance, and repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 U.S. Army Ft. Stewart and Hunter Army Airfield operates approximately 22 miles of track. Work provided under this contract shall be performed on both posts and portions of Liberty County. Ft. Stewart tracks are approximately 19 miles in length and located both within the boundaries of Fort Stewart, and traversing through Hinesville, and joins the main CSX line at Allenhurst, Georgia and Hunter Army Airfield has approximately 3 miles of track all located within the boundaries of Hunter Army Airfield, Savannah, Ga.

1.2.2 Site maps applicable to the Fort Stewart and Hunter Army Airfield Railroad Track System may be reviewed at Fort Stewart, Georgia, Directorate of Public Works, Facilities Operations Branch, Building 1178. One copy of all drawings will be furnished to the successful Contractor at the time of award.

1.3 Objectives: The objective of this requirement is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Railroad Maintenance and Repair as defined in this Performance Work Statement (PWS). To provide for the safe, reliable and cost effective operation of the Ft. Stewart and Hunter Army Airfield railroad track systems, the contractor shall operate IAW 49 CFR 200 through 49 CFR 299, UFC 4-860-03, TM 5-628, Occupational Health and Safety Administration (OSHA) regulations and state and local regulations, in addition to being responsible for all materials purchased, inventoried, stored, and to maintain a safe and clean work area at all times.

1.4 Scope:

1.4.1 The general scope of work of this requirement is a Firm-Fixed Price for maintenance and repair work of approximately 22 miles of railroad. The Contractor shall perform requirements of this contract on an “as needed, as funded” basis. This track, which is owned and operated by the U.S. Army Ft. Stewart and Hunter Army Airfield, shall be maintained to Federal Railway Administration (FRA) Class 2 standards in accordance with the current version of Code of Federal Regulations (CFR) Title 49, Part 213, US Department of Transportation (DOT), Federal Railway Administration, UFC 4-860-03, Office of Safety, Publication Track Safety Standards; CFR Title 49, Part 214, Railroad Workplace Safety; and with the current version of CFR Title 48, Part 237, Bridge Safety Standards.

All work performed by the Contractor shall be in strict accordance with the conditions and specifications of this contract. All operations in connection with this section shall be closely coordinated with the Contracting Officers Representative (COR).

1.4.2 The Government reserves the right to perform any repair/task when the cost of repair is less than $50.00.

1.4.3 Maintenance and repair items includes, but not limited to the following:

1.4.3.1 On-call maintenance and repair (Non-emergency)

Examples include, but not limited to the furnishing, replacing, repairing and installing the following: Maintaining and replacing mile posts, whistle posts, culvert markers and other signs, Tightening and replacing bolts and fastenings, Raising low joints, Clean and Lubricate Switch/frogs, Clean RR Crossing flanges, Double Clamp Gage Rod, F&I bolts, Frog (#8) Manganese, Insulated Joint, Joint Bar Bolt w/ Nut & washer, Joint bar w/ Bolts, Rail

Anchors, Rail Braces with Plate, Rail Cropping, Ramp Bumpers Spring Type, Regage Railroad Tracks, Rebond Joints, Insulated Joint, Spike Tightening and Respiking, Surface and Align railroad tracks, Switch Point Guards, Switch & Misc Turnout Adjustment, Switch point, Switch point Clips, Switch Rods (48.0 Inches) Switch Rods (80.5 Inches), Switch Stand Lever latches, Switch Stand, Target Flag Post, Target Flags (Pair), Tie Plate, Tighten Joint Bolts, Remove and/or Reinstall wheel stop at the end of tracks, Tamping the track to line and surface, Keeping curves true and with their proper super elevation.

All-inclusive replacement of worn or damaged rail and/or rail sections. Everything required for the complete removal and reinstallation of rail and or rail sections. Including disposal and restoring to full FRA compliance standards. (Note any ties removed shall be replaced with composite ties.)

Complete all-inclusive ballast work (including changing, removal, relocating and/or disposal of old ballast, installing and dressing new ballast and/or cleaning and dressing of current ballast, grade and stockpile ballast for current and future use

Complete all-inclusive changing and/or replacing of ties with new composite ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new composite ties including redressing of ballast)

Complete all-inclusive changing and/or replacing of switch ties with new composite switch ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new switch ties including redressing of ballast)

Crossing Flanges. Complete all-inclusive replacement and/or repair. (All-inclusive removal, everything required for complete removal and disposal of old ties, flanges and other associated materials, all-inclusive installation, everything required for complete installation of new composite ties, Flanges and includes redressing of ballast)

1.4.3.2 Emergency Repairs.

1.4.3.2.1 Rerail Derailed Locomotive/No apparent damage to track or Locomotive.

1.4.3.2.2 Rerail Derailed Railcar/No apparent damage to track or Railcar.

1.4.3.3 Emergency repair Call out for other than Derailments. Emergency Call out for other than Derailments.

(Could include regular repair items that unexpectedly become mission critical.)

1.4.3.4 Other Miscellaneous Compliance Items. Miscellaneous unforeseen Repairs and/or Inspections required to maintain FRA compliance and safe rail operations.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2)12-month option years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure work is performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective work. The contractor’s QCP is the means by which s/he assures that the work complies with the requirements of the contract. The contractor shall submit his/her QCP to the Contracting Officer within 10 days of contract award. Any changes to the QCP during the life of the contract shall be documented within 5 working days and submitted to the Contracting Officer for review and acceptance. After acceptance of the QCP the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Inspection & test of work. The Government will have the right to, or cause to, have inspected and/or tested all work performed under this contract.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 – 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Work may be required to be performed during non-business hours. Normal hours of operation are 0700 to 1630 Monday through Friday. Due to the nature of the work and the limited down time available for this type maintenance/repair it may be necessary to accomplish these tasks after normal duty hours such as evenings, weekends or holidays when traffic flow is light.

1.6.5 Place of Performance: The work to be performed under this contract will be performed within Ft. Stewart and federally owned right of way passing through the surrounding communities leading to CSX main line connection and tracks contained on Hunter Army Airfield, in Savannah, Ga.

1.6.6 Type of Contract: Firm Fixed Price.

1.6.7 Security Requirements:

1.6.7.1 All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or the Contracting officer (if a COR has not been designated) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.7.2 The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.7.3 The Contractor and all associated sub-contractor employees shall comply with applicable Installation local access and security policies and procedures. If required by this contract, the contractor shall also provide all information for background checks to meet Installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security matters or processes.

1.6.7.4 All persons employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violation exists. No employee shall be permitted on the reservation when such checks reveal that his/her presence would be detrimental to the security of the installation or the accomplishment of the work. The Contracting Officer may require the Contractor to remove any employee for security or misconduct reasons.

1.6.7.5 Installation access.

1.6.7.5.1 Temporary/Short Term Access. Visitors that do not have a DoD issued identification card (Common Access Card, Military ID, Military Dependent ID, or Automated Installation Entry Card) must visit the Visitor Control Center at Gate One at Fort Stewart or Montgomery Gate at Hunter Army Airfield. Visitors are required to provide proof of vehicle registration, proof of insurance, valid picture identification, and agree to a background check in order to receive a visitor’s pass. Valid picture identification includes driver’s license, state issued ID, DD Form 1173, DD Form 2 series, or a pass port. The process takes approximately 10 minutes per person. Specific information regarding visitors access, background checks, and contact information can be found at the below web address.

http://www.stewart.army.mil/info/?id=391

1.6.7.5.2 Access for Long Term Work. Contractors performing work on Fort Stewart or Hunter Army Airfield for an extended period of time, and do not have a DoD Issued identification card, may request an Automated Installation Entry (AIE) Card. The AIE card will grant access to the installation without visiting the Visitor Control Center each time. Further information regarding the AIE card and how to obtain one can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=0 The required IMSH Form 2737-E-R and instructions for submitting the form can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=4

1.6.7.5.3 Commercial Truck Access. All commercial trucks weighing 5-tons or greater, must use the dedicated truck inspection point at the 15th Street Access Control Point (Gate 7/7C) at Fort Stewart or Montgomery Gate at Hunter Army Airfield. Further information regarding commercial truck access can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=0

1.6.7.5.4 For further information regarding access to Fort Stewart, Hunter Army Airfield or obtaining an AIE card please call the following numbers. Please visit the web addresses above before calling.

Fort Stewart: 912-767-9593 Hunter Army Airfield: 912-315-6121

1.6.7.7 Physical security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.8 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.8.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications

1.6.8.1 The Contractor shall provide documentation of training and experience which uniquely qualifies them for the type of work to be performed under this contract to ensure the safe and reliable operation of the Rail System IAW 49 CFR 200 through 49 CFR 299, Unified Facilities Criteria (UFC) UfC-4-860-03 FRA Railroad Track Maintenance & Safety standards.

§214.343 Training and qualification, general.

(a) No employer shall assign an employee to perform the duties of a roadway worker, and no employee shall accept such assignment, unless that employee has received training in the on-track safety procedures associated with the assignment to be performed, and that employee has demonstrated the ability to fulfill the responsibilities for on-track safety that are required of an individual roadway worker performing that assignment.

(b) Each employer shall provide to all roadway workers in its employ initial or recurrent training once every calendar year on the on-track safety rules and procedures that they are required to follow.

(c) Railroad employees other than roadway workers, who are associated with on-track safety procedures, and whose primary duties are concerned with the movement and protection of trains, shall be trained to perform their functions related to on-track safety through the training and qualification procedures prescribed by the operating railroad for the primary position of the employee, including maintenance of records and frequency of training.

(d) Each employer of roadway workers shall maintain written or electronic records of each roadway worker qualification in effect. Each record shall include the name of the employee, the type of qualification made, and the most recent date of qualification. These records shall be kept available for inspection and photocopying by the Federal Railroad Administrator during regular business hours.

§214.345 Training for all roadway workers.

The training of all roadway workers shall include, as a minimum, the following:

(a) Recognition of railroad tracks and understanding of the space around them within which on-track safety is required.

(b) The functions and responsibilities of various persons involved with on-track safety procedures.

(c) Proper compliance with on-track safety instructions given by persons performing or responsible for on-track safety functions.

(d) Signals given by watchmen/lookouts, and the proper procedures upon receiving a train approach warning from a lookout.

(e) The hazards associated with working on or near railroad tracks, including review of on-track safety rules and procedures.

1.6.8.2 The Foreman/superintendent shall be required to have a minimum of five (5) years experience with the maintenance and repair of railroad track systems.

1.6.8.3 Employees: The contractor is responsible for ensuring all employees possess valid identification, and maintain current Information Assurance Technician (IAT) Level I certification and have completed the required FRA Rail safety course.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11.1 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager/Alternate, Foreman/ superintendent. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate Foreman/superintendent who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 to 1630 Monday thru Friday or when the crew is on site

1.6.11.2 The Contractor shall provide an on-site Foreman/superintendent with authority to act for the Contractor.

This individual shall be responsible for overall management and coordination of this contract, and shall act as the point of contact with the Government.

1.6.12.1 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.2 The Contractor shall provide a means to identify all employees working under this contract. The Contractor shall provide a typewritten list of employees’ names with personal identification information to the KO/COR. The Contractor shall notify all parties of any changes to the employee list within two (2) days after change occurs. Each employee shall keep this card/badge on their person at all times while within the boundaries of this installation and shall produce this identification upon request of Military Police, Contracting Officer or the COR.

1.6.13 Contractor Travel: Contractor travel at Government expense is not authorized.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation work which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE WORK. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL…