W9124M-16-B-0005-0003_(Amendment).pdf

0010747752 IJO-FS-15-Q-ES23

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to:

A. Extend the bid due date and time.

B. Provide Government repsonses to industry questions.

C. CLINs 0002, 1002, 2002 have been added for the Contract Manpow er Reporting.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M-16-B-0005

X 9B. DATED (SEE ITEM 11)

12-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Aug-2016

CODE

MISSION & INSTALLATION CONTRACTING CMND

MICC-FORT STEWART

976 WILLIAM H WILSON AVE SUITE 100

FORT STEWART GA 31314-3425

W9124M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M-16-B-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS

1. Questions: Is center beam rail delivery acceptable or flatbed trucks only?

Answer: Flatbed trucks. CSX will not deliver on the tracks in Fort Stewart or Hunter Army Airfield. Only to the side track.

2. Question: The standard composite railroad ties, is the length 8-1/2’ or 9’? I have typically supplied 9’ to the Army, but have also supplied 8-1/2’.

Answer: The standard is 9 feet.

3. Reference: Bid price schedule (BPS) line item 0005 Furnish and Install Composite Railroad Ties 3,000 Track Feet and line item 0006 Furnish and Install Composite Switch Tie (7” Grade) 1,800 Board Feet

Question: The requests I have been getting is for 3,000 ties. Is it 3,000 ties or is track feet correct?

On the switch ties, what lengths are the ties?

Answer: Line item 0005, 1005, and 2005 are for 3,000 ties. Line items 0005, 1005, and 2005 have been updated to reflect a unit of issue/measure of Each. Switch ties range in size from 9 feet to 18 feet. These will be ordered by the board foot as prioritized by track inspectors.

4. Reference: BPS line item 0001

Question: What size ballast are they wanting to use?

Answer: Use No.4 angular stone for the track areas. Use No.5 angular stone for the yard area.

5. Reference: BPS line items 0003 and 0035

Question: Can the surfacing and realign be done in one trip or will there be multiple mob and demobilization with our equipment?

Answer: Multiple trips as required by the work to be completed.

6. Reference: BPS line item 0006

Question: What are the actual lengths of the switch ties and how many?

Answer: Reference Question 3.

7. Reference: BPS line item 0019

Questions: What size are the switches and tracks?

Answer: Reference BPS line item 0019, 1019, and 2019; 115lb rail, #8 frogs.

8. Reference: BPS line item 0033

Question: When it says 400 TF of section is that saying replace all ties and rail, and if so will it be Composite Ties?

Answer: This is to pull out an existing section of tract to effect a repair; for example bed, steam line, or drainage.

Then replace that section of track with the existing components.

9. Reference: BPS line item 0029

Question: Is it wanting thermite welds or rail build up by welding rods?

Answer: Line item 0029, 1029, and 2029 refer to thermite joining if a section at a grade crossing needs to be replaced.

10. Reference: FAR 52.228-14, Irrevocable Letter of Credit

Question: We understand that the Irrevocable Letter of Credit (ILC) can be used instead of bonding. Could you please clarify, as an 8a contractor, are we required to put up the value of our bid in a bank account in order to secure the ILC? If so, as an 8a company, would this then limit the 8a companies that could bid for this opportunity; as 8a companies do not have the financial resources to have $1-5 million deposited into an account for the duration of the contract?

Answer: An irrevocable letter of credit is correspondence from a financial institution that guarantees payment for goods or services. The irrevocable letter of credit assures the Government that the financial institution will make payment, or in this case guarantee the bid, in the event the contractor fails to meet their obligation to the contract.

The Government cannot assume or provide guidance on how your financial institution issues irrevocable letters of credit or the requirements it places on you as their customer.

11. Question: Would the government consider an ILC for work actively being performed, but not invoiced?

Answer: Reference the answer to question 12.

12. Question: As a follow up to our second question, would the Government consider dividing up the project into several task orders, which combined, make up the full project and allow the contractor to maintain an ILC in the amount which covers 100% of the current task order on which work is being performed? Under this approach the ILC providing surety could be release when the work under the current task order has been performed, inspected and deemed eligible for payment by the government. The ILC would then be assigned to the government for the next task order in the sequence of the work requirements.

Answer: This is an indefinite delivery/indefinite quantity fixed price contract, meaning that task order will be issued for the work to be performed. Reference line items 0001, 1001, and 2001. Also reference clauses in the solicitation;

FAR 52.216-18, Ordering and 52.216-22, Indefinite Quantity. However, the bid guarantee or irrevocable letter of credit or are only valid on the base contract, not individual task orders. Performance and payment bonds are required on task orders valued $150,000.00 or greater. In accordance with FAR 28.204-3(a), Any person required to furnish a bond has the option to furnish a bond secured by an irrevocable letter of credit (ILC) in an amount equal to the penal sum required to be secured (see 28.204). A separate ILC is required for each bond.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Aug-2016 02:00 PM to 22-Aug-2016 02:00 PM.

The required performance has changed from PROJECT NO: IJO-FS-15-Q-ES23PROJECT TITLE:

Railroad Maintenance and RepairPROJECT LOCATION: Fort Stewart and Hunter Army Airfield, GeorgiaSETASIDE: Competitive 8(a) in accordance with FAR 19.805NAICS CODE: 237990 Other Heavy and Civil Engineering ConstructionSIZE STANDARD: $36,500,000.00MAGNITUDE OF CONSTRUCTION PROJECT: The estimated value of the proposed work is between $1,000,000 and $5,000,000PREBID MEETING/SITE VISIT: A site visit will not be held for this requirement.DUE DATE FOR ALL QUESTIONS: 22 July 2016 1:00 PM EST. All questions shall be emailed to Brett Zeigler AND Mary Hightower at derrick.b.zeigler.civ@mail.mil AND mary.l.hightower.civ@mail.mil.BID OPENING: The bid opening is scheduled for 17 August 2016 2:00 PM EST, 976 William H. Wilson Ave, Building 621, Suite 101, Main Conference Room, Fort Stewart, GA 31314BONDS: Bid Bond, Payment Bond, and Performance Bonds shall be required. MINIMUM GUARANTEE: Minimum guarantee for Base Period only of $25,000.00All work shall be complete per the Scope of Work, Terms, Conditions, Provisions, Clauses, Drawings, and Specifications. to PROJECT NO: IJO-FS-15-Q- ES23PROJECT TITLE: Railroad Maintenance and RepairPROJECT LOCATION: Fort Stewart and Hunter Army Airfield, GeorgiaSETASIDE: Competitive 8(a) in accordance with FAR 19.805NAICS CODE: 237990 Other

Heavy and Civil Engineering ConstructionSIZE STANDARD: $36,500,000.00MAGNITUDE OF CONSTRUCTION PROJECT: The estimated value of the proposed work is between $1,000,000 and $5,000,000PREBID MEETING/SITE VISIT: A site visit will not be held for this requirement.DUE DATE FOR ALL QUESTIONS: 22 July 2016 1:00 PM EST. All questions shall be emailed to Brett Zeigler AND Mary Hightower at derrick.b.zeigler.civ@mail.mil AND mary.l.hightower.civ@mail.mil.BID OPENING: The bid opening will be held at 976 William H. Wilson Ave, Building 621, Suite 101, Main Conference Room, Fort Stewart, GA 31314. See Block 13A for date and time.BONDS: Bid Bond, Payment Bond, and Performance Bonds shall be required. MINIMUM GUARANTEE: Minimum guarantee for Base Period only of $25,000.00All work shall be complete per the Scope of Work, Terms, Conditions, Provisions, Clauses, Drawings, and Specifications..

SECTION B - SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 2001

The SIC code has changed from 1629 to 1799.

CLIN 1001

The option status has changed from No Status to Option.

CLIN 2001

The option status has changed from No Status to Option.

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.cmra.army.mil.

FOB: Destination

NET AMT

CLIN 1002 is added as follows:

1002 1 Each OPTION Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web

CLIN 2002 is added as follows:

2002 1 Each OPTION Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

PART 1

GENERAL INFORMATION

1. GENERAL: This is a contract to provide Railroad Track Maintenance, and Repair. The Government shall not exercise any supervision or control over the contract service providers performing the work herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Work/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform railroad maintenance, and repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 U.S. Army Ft. Stewart and Hunter Army Airfield operates approximately 22 miles of track. Work provided under this contract shall be performed on both posts and portions of Liberty County. Ft. Stewart tracks are approximately 19 miles in length and located both within the boundaries of Fort Stewart, and traversing through Hinesville, and joins the main CSX line at Allenhurst, Georgia and Hunter Army Airfield has approximately 3 miles of track all located within the boundaries of Hunter Army Airfield, Savannah, Ga.

1.2.2 Site maps applicable to the Fort Stewart and Hunter Army Airfield Railroad Track System may be reviewed at Fort Stewart, Georgia, Directorate of Public Works, Facilities Operations Branch, Building 1178. One copy of all drawings will be furnished to the successful Contractor at the time of award.

1.3 Objectives: The objective of this requirement is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Railroad Maintenance and Repair as defined in this Performance Work Statement (PWS). To provide for the safe, reliable and cost effective operation of the Ft. Stewart and Hunter Army Airfield railroad track systems, the contractor shall operate IAW 49 CFR 200 through 49 CFR 299, UFC 4-860-03, TM 5-628, Occupational Health and Safety Administration (OSHA) regulations and state and local regulations, in addition to being responsible for all materials purchased, inventoried, stored, and to maintain a safe and clean work area at all times.

1.4 Scope:

1.4.1 The general scope of work of this requirement is a Firm-Fixed Price for maintenance and repair work of approximately 22 miles of railroad. The Contractor shall perform requirements of this contract on an “as needed, as funded” basis. This track, which is owned and operated by the U.S. Army Ft. Stewart and Hunter Army Airfield, shall be maintained to Federal Railway Administration (FRA) Class 2 standards in accordance with the current version of Code of Federal Regulations (CFR) Title 49, Part 213, US Department of Transportation (DOT), Federal Railway Administration, UFC 4-860-03, Office of Safety, Publication Track Safety Standards; CFR Title 49, Part 214, Railroad Workplace Safety; and with the current version of CFR Title 48, Part 237, Bridge Safety Standards.

All work performed by the Contractor shall be in strict accordance with the conditions and specifications of this contract. All operations in connection with this section shall be closely coordinated with the Contracting Officers Representative (COR).

1.4.2 The Government reserves the right to perform any repair/task when the cost of repair is less than $50.00.

1.4.3 Maintenance and repair items includes, but not limited to the following:

1.4.3.1 On-call maintenance and repair (Non-emergency)

Examples include, but not limited to the furnishing, replacing, repairing and installing the following: Maintaining and replacing mile posts, whistle posts, culvert markers and other signs, Tightening and replacing bolts and fastenings, Raising low joints, Clean and Lubricate Switch/frogs, Clean RR Crossing flanges, Double Clamp Gage Rod, F&I bolts, Frog (#8) Manganese, Insulated Joint, Joint Bar Bolt w/ Nut & washer, Joint bar w/ Bolts, Rail Anchors, Rail Braces with Plate, Rail Cropping, Ramp Bumpers Spring Type, Regage Railroad Tracks, Rebond Joints, Insulated Joint, Spike Tightening and Respiking, Surface and Align railroad tracks, Switch Point Guards, Switch & Misc Turnout Adjustment, Switch point, Switch point Clips, Switch Rods (48.0 Inches) Switch Rods (80.5 Inches), Switch Stand Lever latches, Switch Stand, Target Flag Post, Target Flags (Pair), Tie Plate, Tighten Joint Bolts, Remove and/or Reinstall wheel stop at the end of tracks, Tamping the track to line and surface, Keeping curves true and with their proper super elevation.

All-inclusive replacement of worn or damaged rail and/or rail sections. Everything required for the complete removal and reinstallation of rail and or rail sections. Including disposal and restoring to full FRA compliance standards. (Note any ties removed shall be replaced with composite ties.)

Complete all-inclusive ballast work (including changing, removal, relocating and/or disposal of old ballast, installing and dressing new ballast and/or cleaning and dressing of current ballast, grade and stockpile ballast for current and future use

Complete all-inclusive changing and/or replacing of ties with new composite ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new composite ties including redressing of ballast)

Complete all-inclusive changing and/or replacing of switch ties with new composite switch ties. (All-inclusive removal, everything required for complete removal and disposal of old ties, all-inclusive installation, everything required for complete installation of new switch ties including redressing of ballast)

Crossing Flanges. Complete all-inclusive replacement and/or repair. (All-inclusive removal, everything required for complete removal and disposal of old ties, flanges and other associated materials, all-inclusive installation, everything required for complete installation of new composite ties, Flanges and includes redressing of ballast)

1.4.3.2 Emergency Repairs.

1.4.3.2.1 Rerail Derailed Locomotive/No apparent damage to track or Locomotive.

1.4.3.2.2 Rerail Derailed Railcar/No apparent damage to track or Railcar.

1.4.3.3 Emergency repair Call out for other than Derailments. Emergency Call out for other than Derailments.

(Could include regular repair items that unexpectedly become mission critical.)

1.4.3.4 Other Miscellaneous Compliance Items. Miscellaneous unforeseen Repairs and/or Inspections required to maintain FRA compliance and safe rail operations.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2)12-month option years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure work is performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective work. The contractor’s QCP is the means by which s/he assures that the work complies with the requirements of the contract. The contractor shall submit his/her QCP to the Contracting Officer within 10 days of contract award. Any changes to the QCP during the life of the contract shall be documented within 5 working days and submitted to the Contracting Officer for review and acceptance. After acceptance of the QCP the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Inspection & test of work. The Government will have the right to, or cause to, have inspected and/or tested all work performed under this contract.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 – 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.1 Work may be required to be performed during non-business hours. Normal hours of operation are 0700 to 1630 Monday through Friday. Due to the nature of the work and the limited down time available for this type maintenance/repair it may be necessary to accomplish these tasks after normal duty hours such as evenings, weekends or holidays when traffic flow is light.

1.6.5 Place of Performance: The work to be performed under this contract will be performed within Ft. Stewart and federally owned right of way passing through the surrounding communities leading to CSX main line connection and tracks contained on Hunter Army Airfield, in Savannah, Ga.

1.6.6 Type of Contract: Firm Fixed Price.

1.6.7 Security Requirements:

1.6.7.1 All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or the Contracting officer (if a COR has not been designated) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.7.2 The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.7.3 The Contractor and all associated sub-contractor employees shall comply with applicable Installation local access and security policies and procedures. If required by this contract, the contractor shall also provide all information for background checks to meet Installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security matters or processes.

1.6.7.4 All persons employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violation exists. No employee shall be permitted on the reservation when such checks reveal that his/her presence would be detrimental to the security of the installation or the accomplishment of the work. The Contracting Officer may require the Contractor to remove any employee for security or misconduct reasons.

1.6.7.5 Installation access.

1.6.7.5.1 Temporary/Short Term Access. Visitors that do not have a DoD issued identification card (Common Access Card, Military ID, Military Dependent ID, or Automated Installation Entry Card) must visit the Visitor

Control Center at Gate One at Fort Stewart or Montgomery Gate at Hunter Army Airfield. Visitors are required to provide proof of vehicle registration, proof of insurance, valid picture identification, and agree to a background check in order to receive a visitor’s pass. Valid picture identification includes driver’s license, state issued ID, DD Form 1173, DD Form 2 series, or a pass port. The process takes approximately 10 minutes per person. Specific information regarding visitors access, background checks, and contact information can be found at the below web address.

http://www.stewart.army.mil/info/?id=391

1.6.7.5.2 Access for Long Term Work. Contractors performing work on Fort Stewart or Hunter Army Airfield for an extended period of time, and do not have a DoD Issued identification card, may request an Automated Installation Entry (AIE) Card. The AIE card will grant access to the installation without visiting the Visitor Control Center each time. Further information regarding the AIE card and how to obtain one can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=0 The required IMSH Form 2737-E-R and instructions for submitting the form can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=4

1.6.7.5.3 Commercial Truck Access. All commercial trucks weighing 5-tons or greater, must use the dedicated truck inspection point at the 15th Street Access Control Point (Gate 7/7C) at Fort Stewart or Montgomery Gate at Hunter Army Airfield. Further information regarding commercial truck access can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=0

1.6.7.5.4 For further information regarding access to Fort Stewart, Hunter Army Airfield or obtaining an AIE card please call the following numbers. Please visit the web addresses above before calling.

Fort Stewart: 912-767-9593 Hunter Army Airfield: 912-315-6121

1.6.7.7 Physical security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.8 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.8.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications

1.6.8.1 The Contractor shall provide documentation of training and experience which uniquely qualifies them for the type of work to be performed under this contract to ensure the safe and reliable operation of the Rail System IAW 49 CFR 200 through 49 CFR 299, Unified Facilities Criteria (UFC) UfC-4-860-03 FRA Railroad Track Maintenance & Safety standards.

§214.343 Training and qualification, general.

(a) No employer shall assign an employee to perform the duties of a roadway worker, and no employee shall accept such assignment, unless that employee has received training in the on-track safety procedures associated with the assignment to be performed, and that employee has demonstrated the ability to fulfill the responsibilities for on-track safety that are required of an individual roadway worker performing that assignment.

(b) Each employer shall provide to all roadway workers in its employ initial or recurrent training once every calendar year on the on-track safety rules and procedures that they are required to follow.

(c) Railroad employees other than roadway workers, who are associated with on-track safety procedures, and whose primary duties are concerned with the movement and protection of trains, shall be trained to perform their functions related to on-track safety through the training and qualification procedures prescribed by the operating railroad for the primary position of the employee, including maintenance of records and frequency of training.

(d) Each employer of roadway workers shall maintain written or electronic records of each roadway worker qualification in effect. Each record shall include the name of the employee, the type of qualification made, and the most recent date of qualification. These records shall be kept available for inspection and photocopying by the Federal Railroad Administrator during regular business hours.

§214.345 Training for all roadway workers.

The training of all roadway workers shall include, as a minimum, the following:

(a) Recognition of railroad tracks and understanding of the space around them within which on-track safety is required.

(b) The functions and responsibilities of various persons involved with on-track safety procedures.

(c) Proper compliance with on-track safety instructions given by persons performing or responsible for on-track safety functions.

(d) Signals given by watchmen/lookouts, and the proper procedures upon receiving a train approach warning from a lookout.

(e) The hazards associated with working on or near railroad tracks, including review of on-track safety rules and procedures.

1.6.8.2 The Foreman/superintendent shall be required to have a minimum of five (5) years experience with the maintenance and repair of railroad track systems.

1.6.8.3 Employees: The contractor is responsible for ensuring all employees possess valid identification, and maintain current Information Assurance Technician (IAT) Level I certification and have completed the required FRA Rail safety course.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11.1 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager/Alternate, Foreman/ superintendent. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate Foreman/superintendent who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 to 1630 Monday thru Friday or when the crew is on site

1.6.11.2 The Contractor shall provide an on-site Foreman/superintendent with authority to act for the Contractor.

This individual shall be responsible for overall management and coordination of this contract, and shall act as the point of contact with the Government.

1.6.12.1 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.2 The Contractor shall provide a means to identify all employees working under this contract. The Contractor shall provide a typewritten list of employees’ names with personal identification information to the KO/COR. The Contractor shall notify all parties of any changes to the employee list within two (2) days after change occurs. Each employee shall keep this card/badge on their person at all times while within the boundaries of this installation and shall produce this identification upon request of Military Police, Contracting Officer or the COR.

1.6.13 Contractor Travel: Contractor travel at Government expense is not authorized.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation work which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE WORK. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that work being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides work in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MADR Maximum Allowable Defect Rate OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide None

3.2 Facilities: The Government will provide

None. The Government will not provide any administrative areas or storage areas for the contractor’s employees, vehicles, equipment or supplies.

3.3 Utilities: The Government will allow the use of existing utilities when available. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, supervision and services required to perform work under this contract that are not listed under Section 3 of this PWS.

The Contractor shall provide at his own expense all licenses, permits, and bonds as required by the State, County, and Municipalities through which he will operate in the performance of work under this contract.

4.2 Secret Facility Clearance. None required at this time.

4.3. 1 Materials: The contractor shall furnish all repair parts only in the quantities for the requested work by the COR. Vendor parts invoices shall be provided to the COR for any parts included on the monthly invoices and must have the correct ship to location (i.e. FTS or HAAF) when including authorized shipping charges on the invoice.

Parts exceeding $500.00 shall be purchased on a competitive basis and documentation quotes must be submitted with the parts invoices.

4.3.2 All materials/supplies shall be new. The Contractor furnished materials/supplies shall be equal to or exceed the Mil spec quality of the item being replaced. The Contractor is responsible for the removal of any salvageable and non-salvageable materials as determined by the Government such as old ties and spikes etc."

4.3.3 Tie Plugs. Tie Plugs if authorized for use shall fit holes from which spikes are drawn. The plugs shall comply with Chapter 3, Part 1 of AREMA Manual and shall be treated in accordance with Chapter 3, Part 6 of AREMA Manual. Chapter 3, Part 2 of AREMA Manual and shall be sawed 7 inch thick and 9 inch wide. The length shall vary from 10 ft to 16 ft. conditioning and seasoning shall conform to the requirements of AWPA C6 for the individual wood species. Ties shall be well seasoned. Prior to preservative treatment, wood ties shall be dried to the oven dry moisture content, or less, as specified in paragraph 3.14 of AWPA C6. The wood may be air-dried, vapor dried, or boultonized. Ties, which are to be dried by artificial means, shall be conditioned and treated as soon as possible after sawing, but no more than 30 days later. The temperature used for boultonizing shall be as high as possible but in no case less than 94 degrees C. 200 degrees F. Vapor dried ties shall be transferred from drying cylinders to treatment cylinders as quickly as possible to avoid loss of heat from the seasoned ties. Ties shall be pressure treated in accordance with Chapter 3, Part 6 of AREMA Manual by the empty cell process with a 60/40 creosote/coal tar solution (Grade C) in accordance with AWPA P2 to a minimum retention of 3.6 kgIO.28 cu m 8 lbs./cu ft. of wood. SECTION 05650a Page 48. Treated ties shall be permanently marked or branded by the producer in accordance with AWPA M6. Ties shall be produced by a member of the Railway Tie Association. All ties shall be incised on all four sides in the pattern specified in AREMA Manual, Chapter 3, Part 6, prior to treatment. Splits shall not be longer than 100 mm 4 in. and not wider than 5 mm ¼ in at either end. Splits longer than 100 mm 4 in but not longer than the width of the face in which the split appears, will be acceptable if specified anti-splitting devices are installed with the splits compressed. Any required adzing and drilling for spikes shall be performed prior to treatment The Contractor shall notify the Contracting Officer at least 15 days prior to the shipment of any treated ties or timbers from the manufacturer’s plant, to provide the Government the opportunity to inspect the materials before shipment. When inspections of onsite materials result in product rejection, the Contractor shall promptly segregate and remove rejected material from the premises. The Government may also charge the Contractor any additional cost of inspection or test when prior rejection makes re-inspection or retesting necessary. Crossties and switch ties shall be equipped on each end with gang nail end plates anti-splitting devices of the type specified, regardless of whether or not the wood has shown any tendency to split. Products used shall conform to Chapter 3, Part I of AREMA Manual. Anti-splitting devices shall be applied in accordance with Chapter 3, Part 1, Section 10 of AREMA Manual.

4.3.4 Track bolts, nuts, and spring washers. Track bolts, nuts, and spring washers required under this contract shall comply with the AREA Manual for Railroad Engineering.

4.3.5 Track spikes. Track spikes shall comply with the AREA Manual for Railroad Engineering. New track spikes shall be 6 inches long by 5/8 inches.

4.3.6 Rail. Rail shall be new and meet the requirements specified in the AREA Manual for Railroad Engineering.

Rail shall be four (4) and/or six (6) hole punch pattern. The rail punch pattern shall match the rail being replaced.

4.3.7 Ballast. Prepared ballast shall consist of crushed stone not greater than 2 1/2 inch maximum size and not less than 3/4-inch minimum size. The ballast shall contain not greater than 10 percent fines (by weight) and shall conform to applicable AREA Standards for soundness and quality. The percentage of wear of prepared ballast tested with the Los Angeles Abrasion Test Machine shall not be greater than 40 percent. Track ballast shall be prepared, crushed run, granite material conforming to specifications in this section.

4.3.8 Joint bars. Joint bars shall be of the size, shape and punching pattern of the rail that the joint bars are to be installed on.

4.3.9 Tie plates. Tie plates shall be single and/or double shoulder type, based on plate type being replaced.

4.3.10 Rail anchors. Rail anchors shall be installed, box anchored, four (4) to each tie when required.

4.3.11 The specification for plastic ties;

Impervious to Biological Effects, Surface Deterioration Due to Abrasion, Surface Degradation Due to UV Light Exposure Coefficient of Thermal Expansion must meet ASTM D696-91 requirement for Class 1 Railroads.

Salient Characteristics:

1. Appearance: Textured and Black

2. Density: 55 - 70 lbs. per cubic foot

3. Surface hardness, new: 7,800 lbs. to push a 2" diameter steel ball 0.25" into surface of the tie

4. Percent recycled / recyclable: 100% / 100%

5. Spike insertion pressure, new: 7,200 lbs.

6. Spike withdrawal pressure, new: 2,600 lbs.

7. Spike lateral resistance pressure, new: 3,400 lbs.

8. Longevity: >40 years

9. Made of 100% composite/plastic with no metal or concrete and no cores

10. Non-hazardous and non-leaching

11. Does not contain creosote or copper arsenate chromates.

All plastic railroad ties must be bundled for forklift unloading and shipped via truck.

4.4. Equipment

4.4.1 The Contractor shall provide all tools, equipment, transportation, instruments and anything else necessary for the completion of this contract.

4.4.2 Safety Equipment. Contractor shall provide, at his own expense, all safety equipment for the safety of personnel required in the performance under this contract. The Contractor shall provide and install all required signage, derails, and lights in order to protect work crews while working on track and components.

4.4.3 Sanitary Facilities. Contractor shall provide at his own expense all sanitary facilities required in the performance of work under this contract.

4.5 The Contractor shall submit 2 in 1 invoices through the Wide Area Workflow (WAWF) system for completed work and parts.

PART 5

SPECIFIC TASKS

5…