ATTACHMENT 3 - Q A 1 _ W9124L24R0004 RAHC Security Camera Upgrade.pdf

MICC Fort Sill 22 March 2024

MEMORANDUM FOR RECORD

SUBJECT: Questions and Answers Regarding Solicitation W9124L24R0004 RAHC Security Camera Installation, Fort Sill, OK.

ATTACHMENT 3

QUESTIONS AND ANSWERS

1. QUESTION: Is there a cost estimate, budget or ballpark figure for the project listed? Is there an actual start date for the project?

ANSWER: Independent Government Cost Estimate cannot be disclosed, please provide a quote that captures what is requested in the Statement of Work. The expected award date is April 25, 2024.

2. QUESTION: The Statement of Work states in Section 1.1.1.1 “the system shall be able to record at a minimum of 60 days before automatically rewriting old data”. However, in the Key Project Deliverables it calls out an 8TB Video Appliance. For these (6) cameras to record at 15fps, 70% motion with 60 days retention it will require approximately 15TB. The 8TB they state would only provide 30 days retention. We need to know which statement takes precedence.

ANSWER: See updated SOW Section 1.1.1. A minimum of 30 days recording time is acceptable.

3. QUESTION: The Drawing provided along with the Statement of Work has no dimensions included. In order to accurately determine the cabling lengths an overall dimension (length, width and ceiling height) of the Pharmacy area is requested.

ANSWER: Pharmacy space is 30 ft deep by 30 ft wide. Drop ceiling is 9 ft high.

4. QUESTION: The Statement of Work key Project Deliverables calls for an "Electronics Mounting Shelf". Is this shelf to be wall mounted or mounted in a rack (supplied by others)?

Will the monitor be mounted on the shelf as well, or on a desk/table nearby? If it is to be mounted on a desk/table nearby, approximately how far away? This information is needed in order to ensure the proper HDMI cable length.

MICC Fort Sill SUBJECT: Questions and Answers regarding solicitation W9124L-24-R-0004 RAHC Security Camera Installation, Fort Sill, OK ANSWER: See updated SOW. Mounting shelf is to hold DVR device only and will need to be mounted to the existing wall between shelving units. (see picture) The space available for mounting is 22 inches wide by 22 inches deep by 36 inches high. The monitor will be no more than 4 ft directly below the shelf on the desktop.

5. QUESTION: Does the government require a specific brand of camera.

ANSWER: No name brands are listed in deliverables; equipment must meet all the requested requirements.

6. QUESTION: Is the government opposed to using multi-sensory cameras to cover the areas where the fisheye cameras are showing on the drawing?

ANSWER: See updated SOW Section 1.1.1. Two 360 degree field of view cameras of a minimum 5.0MP are required. (This allows for panoramic, fisheye, or multi-sensory style cameras).

7. QUESTION: Is the government opposed to using one camera to cover a window and door?

ANSWER: No. See updated SOW Section 1.1.1.

8. QUESTION: Does the government need a workstation computer to be provided?

ANSWER: See updated SOW Section 1.1.1. Separate workstation not required if video appliance can be operated directly by the user. If video appliance is not capable of stand alone operation then a suitable workstation must be provided.

9. QUESTION: How many hours of training does the government need the contractor to provide, and for how many people?

ANSWER: Training time sufficient to educate 4 staff on the proper operation of the system.

10. QUESTION: I wanted to get more clarity on the security system that needs to be installed, is there a specific brand of VMS that would need to be installed or is a standard NVR suitable?

ANSWER: No name brands are listed in deliverables; equipment must meet all the requested requirements.

11. QUESTION: How would you like the bid to be submitted?

ANSWER: You may submit your quote via email to the POC’s listed within the Solicitation. Please see Solicitation for contact information.

SUBJECT: Questions and Answers regarding solicitation W9124L-24-R-0004 RAHC Security Camera Installation, Fort Sill, OK

12. QUESTION: The scope of work for the subject project mentions the need for camera licensing.

This is usually only needed for cloud based/external server systems and requires annual or monthly subscription. With on site recording and monitoring this will not be necessary. Does the government want external server based system?

ANSWER: No external server based communication. Licenses only required if needed for proper operation of stand alone system.

13. QUESTION: In the SOW, you're requesting that recording is at a minimum of 60 days, but on the equipment list, it's only asking for 8TB. It should be 20TB of HDD for the asking 60 days.

ANSWER: See updated SOW Section 1.1.1. A minimum of 30 days recording is acceptable.

14. QUESTION: Equipment hardware is asking for one 8 port NVR, but with the Panoramic Dome Cameras, those will be able to have 4 views each, which will require to 8 channels by itself. So can we suggest a 16 channel NVR?

ANSWER: See updated SOW Section 1.1.1. A minimum of 8 ports is required, a greater number is acceptable.

Jesslyan Ortiz-Albino Contracting Officer