Solicitation Amendment 1 W9124L23R0008 Video Live Stream 7.24.23.pdf

0011989866

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to contractor questions and clarify quote submission requirements. See summary of changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124L23R0008

X 9B. DATED (SEE ITEM 11)

14-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jul-2023

CODE

MICC FT SILL

1803 MACOMB RD

FT SILL OK 73503

W9124L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124L23R0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

LIST OF ATTACHMENTS

Attachment 1 Statement of Work (SOW)

The following have been modified:

5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Feb 2014) (LOCAL CLAUSE)

Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@army.mil

The AMC-Level Protest procedures are found at: https://www.amc.army.mil/Connect/Legal-Resources/

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures.

(End of Clause)

ADDENDUM TO 52.212-4 Contract Terms and Conditions -- Commercial Items

APACHE GATE DELIVERY INFORMATION

All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate.

Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately 0.5 mile). Entrance to Apache Gate is on the left (south).

Hours for Apache Gate are: Mon- Fri/5 a.m.-9 p.m., Sat/6 a.m. – 2 p.m., closed on Sunday.

CONTRACTUAL AUTHORITY

No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

CHANGES

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

The following will be physically removed from the resultant contract, but will be deemed to be incorporated by reference in the awarded contract/purchase order.

ADDENDUM TO 52.212-1-Instructions to Offerors---Commercial Items

CLARIFICATION OF THIS SOLICITATION

Prospective bidders/offers are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. The points of contact (POCs) below. All clarifications and/or questions are due July 20, 2023 at 2:00 PM. Sufficient time should be allowed for a reply to reach quoters before submission of their quote. No phone calls, email only. Oral explanations will not be binding.

Contracting Officer (KO): Nicole English email: nicole.english.civ@army.mil Contract Specialist (CS): Coy Bass email: coy.w.bass.civ@army.mil

INTERRUPTION OF GOVERNMENT PROCESSES

If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the office designated for receipt by the exact time specified in the RFQ, and urgent Government requirements preclude an amendment or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the RFQ on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time for the designed Government office.

QUOTE SUBMISSION REQUIREMENTS

Contractor shall submit a detailed quote describing how contractor will meet all objectives and tasks identified in the Statement of Work. Contractor shall acknowledge all amendments. Page limitation: 15 pages not including completed bid schedule. Quotes shall be submitted electronically to Coy Bass at coy.w.bass.civ@army.mil and Nicole English at nicole.english.civ@army.mil.

EVALUATION AND AWARD

The Government will evaluate quotes in response to this request and award a purchase order/contract to the responsible quoter whose quote conforming to this request, will be most advantageous to the Government considering price. Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b).

ADDENDUM TO 52.212-2- Evaluation- Commercial Items

NOTICE OF AWARD

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an quote (or part of an quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Summary of Changes)

The following items are applicable to this modification:

QUESTIONS AND ANSWERS

1. QUESTION: Please specify the table of content for the response of this RFQ.

ANSWER: See Solicitation Amendment 0001, Proposal Submission Requirements.

2. QUESTION: Is the vendor/supplier required to furnish the "schedule" for supplies or services or is it the US Army/DoD as it is stated on page 1 and 2 of the solicitation document: See Schedule

ANSWER: See Solicitation Amendment 0001, Quote Submission Requirements.

3. QUESTION: Please elaborate on FedRAMP certification and specify the impact level(low, moderate, high) for FedRAMP.

ANSWER: Minimum impact of low.

4. QUESTION: Will the agency be sponsoring the chosen vendor for FedRAMP certification if required?

ANSWER: Contractor shall be FedRAMP certified prior to award.

5. QUESTION: In reference to specification 3.2 in the statement of work, what is the estimated bandwidth required for streaming?

ANSWER: Live Events 8,142.1 GB Video On Demand 9,287.1 GB

6. QUESTION: Please confirm whether Private Cloud/On-premise is required here or SaaS Cloud?

ANSWER: Cloud will be Software as a Service (SaaS)

7. QUESTION: What are the concurrent live streaming requirements:

Number of concurrent streams: 4

Average Number of Viewers per stream:151

Average Length of each stream: 60 Mins

Average duration of an event: 60 Mins

Number of events in a month/year: 312 Annual

Viewer geographical locations: Worldwide

Storage requirement: 2TB

Migration of storage Current: Streams have been downloaded to local storage

Encoding requirements if there is a need for making the live content to on-demand: Yes

Estimated size of the historical data of storage: 800GB

ANSWER: See Above

8. QUESTION: How many graduations do we think will be happening within the 12-month window?

ANSWER: Average 312

9. QUESTION: Do you have pre-existing technical support with cameras and audio on-site?

ANSWER: Mobile Rigs:

Hardware Encoders Blackmagic Web Presenter Blackmagic Web Presenter HD Magewell USB Capture HDMI Gen2 Osprey Black HDMI to USB Video Bridge

Fixed Site:

Hardware Encoders

Blackmagic Web Presenter

Blackmagic Web Presenter HD Magewell USB Capture HDMI Gen2 Osprey Black HDMI to USB Video Bridge

AV

Vaddio 999-5660-500 AV Bridge MatrixMIX Production system

Vaddio 999-5755-000 PCC MatrixMIX Live Production Controller Vaddio RoboSHOT 20 UHD – PTZ video camera Cannon XA60 video camera Cannon XA45 video camera

10. QUESTION: Is there an estimated viewer-count per event?

ANSWER: Average 151

11. QUESTION: How long do we expect each graduation ceremony to run?

ANSWER: 60 mins on average.

12. QUESTION: Whether companies from Outside USA can apply for this? (like, from India or Canada)

ANSWER: Contractor shall be compliant with all terms and conditions of the solicitation.

13. QUESTION: Whether we need to come over there for meetings?

ANSWER: No, if a meeting is required it will be done virtually.

14. QUESTION: Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada)

ANSWER: See Statement of Work, paragraph 1.5.3: Travel is not required.

15. QUESTION: Is this new work or is there an incumbent?

ANSWER: There is an incumbent.

16. QUESTION: Who is the incumbent?

ANSWER: VIMEO Inc.

17. QUESTION: What is the contract award number?

ANSWER: W911S7-21-P-0019

18. QUESTION: What was the contract award amount?

ANSWER: The contract award amount can not be disclosed.

19. QUESTION: What is the period of performance?

ANSWER: See Statement of Work paragraph 1.3

20. QUESTION: Can we submit the proposals via email?

ANSWER: All responses to this solicitation shall be submitted electronically to Contract Specialist and Contracting Officer listed in solicitation.

21. QUESTION: How will you determine which solution(s) meet the minimum technical requirements to be viable for US Army?

ANSWER: Contractor’s quote shall meet all requirements of the statement of work.

22. QUESTION: Once a vendor is selected, what does that process look like?

ANSWER: See clauses Addendum to 52.212-1 and addendum to 52.212-2 within solicitation.

23. QUESTION: When do you need to implement the selected solution?

ANSWER: See Statement of Work paragraph 1.3

24. QUESTION: What information are you expecting the solution provider(s) to provide to complete your selection process (ie. official proposal, documentation, company resources, etc.)?

ANSWER: See Solicitation Amendment 0001, Quote Submission Requirements.

25. QUESTION: Let me know if its still available, and the proposed budget.

ANSWER: The closing date for the solicitation is 3 Aug 2023, at 2:00 PM, on SAM.gov.

The proposed budget cannot be disclosed.