Solicitation_amendment_,_W9124L-18-R-0015-0002,_Chapel_Audio_Visual.pdf

0011179186

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

this Amendment to to add a six (6) inch platform to the audio system w ork desk for New Post chapel and Grierson Chapel; remove requirement to control projection system from touchscreen controls; adjust size requirment for touchscreen;

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124L18R0015

X 9B. DATED (SEE ITEM 11)

12-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jun-2018

CODE

MICC - FORT SILL

1803 NW MACOMB ROAD

FORT SILL OK 73503

W9124L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124L18R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

New Post Chapel and Grierson Hill Chapel Audio and Projection Systems

Upgrade and Installation

1. INTRODUCTION.

1.1. ORGANIZATION: USAG Fort Sill Religious Support Operations.

BACKGROUND. Following a recent assessment of chapel needs on Fort Sill, it was determined that New Post Chapel required an upgrade to its audio and projection system and Grierson Hill Chapel required an audio and projection system. An Ecclesiastical Equipment Grant (EEG) request was processed to the Office of the Chief of Chaplains, requesting the upgrade/replacement of the existing New Post Chapel audio and projection system to support both Fort Sill and the Fort Sill religious community needs. Due to projected growth and lack of chapel space, an EEG request was processed for Grierson Hill Chapel to install a complete audio system and projection system for future religious services and unit services.

Both systems will enhance and support the religious support mission of Fort Sill as well as the greater Fort Sill Community.

1.3 PERIOD OF PERFORMANCE. The date of completion shall be no later than 60 days from award of the contract.

1.4. PLACE OF PERFORMANCE: New Post Chapel, 1005 Shade Ave (Building 1005) Fort Sill, OK; Grierson Hill Chapel, 3280 Crane Road (Building 3280) Fort Sill, OK.

1.5. ADMINISTRATIVE CONSIDERATIONS.

1.5.1. WORK SCHEDULE. The contractor is responsible for conducting business, between the hours of 0900 to 1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.2. OVERTIME. Overtime is not required.

1.5.3. TRAVEL. Not Applicable.

2. SCOPE OF WORK. The is a non-personnel services contract to remove and replace/upgrade the existing audio and projection system of New Post Chapel (Building 1005), and install a complete audio and projection system for Grierson Hill Chapel (Building 3280). Both buildings are designated as historical and will require approved plans for installation.

2.1. NEW POST CHAPEL (Building #1005) AUDIO.VIDEO SYSTEM INSTALLATION:

Contractor shall provide all supervision, equipment, installation and labor to upgrade and replace Chapel/Worship Sound and Video System in the New Post Chapel, Building #1005, 1005 Shade Avenue, Fort Sill, OK 73503.

2.1.1. HISTORICAL CONSIDERATIONS. This project is subject to consultation with the Fort Sill Environmental Quality Division, and State Historical Preservation Office in compliance of the public IAW Section 106 of the National Historic Preservation Act. Upon award of the contract, the contractor shall submit a shop drawing for review to the government. The drawing is subject to a 30 day review period.

2.1.2 New Post Chapel Audio System: The contractor shall not make any major changes to the structure of the New Post Chapel in the installation of the audio system. The contractor shall install an industry standard 24 channel digital console with required wiring for operation.

Upgrade the current main speakers to provide maximum sound coverage to the listening audience. Upgrade the current amplifier (Crown Stereo or equivalent industry standard) and power sequencer (with remote control). Install a studio work desk with a six (6) inch platform, furniture equipment rack, and rack mounted locking drawer to house and secure the audio console. Install Shure wireless handheld microphones (2) and wireless over-ear microphones (2) sets (or equivalent industry standard microphone systems). The contractor shall install and provide proper cables for audio system interaction with projection system. The contractor shall install at least two 8 inch, low profile monitors for the stage (floor or wall mounted) and install Crown Stereo Amplifier (or equivalent industry standard) for the monitor system. The contractor shall provide covering for wall mounted speaker cables.

2.1.3. New Post Video System: The contractor shall not make any major changes to the structure of the New Post Chapel in the installation of the video system. The contractor shall upgrade the existing computer input system for the projector to allow for HDMI and VGA. The contractor shall install a 28 inch external video display as a confidence monitor for the pulpit. It is preferred for the system to be mounted for viewing from the pulpit, hidden from audience.

The contractor shall install the necessary components (wireless or wired) for a secondary computer on stage for the confidence monitor. The computer input system shall include the ability to project both HDMI and VGA to the confidence monitor.

2.1.4. New Post Control System: The contractor shall not make any major changes to the structure of the Grierson Hill Chapel in the installation of the control system. The contractor shall install a control system for both the audio and projection system to include all system elements for seamless control. The contractor shall install a Crestron (or equivalent industry standard) system with a minimum of a 5 inch or a maximum of a 10 inch touchscreen, table top kit for touchscreen and all required elements.

The contractor will provide training for proper operation of the system at the convenience of the Fort Sill Religious Operations personnel and chapel support personnel.

2.1.5 New Post Quote: The contractor shall provide as part of the quote, standard product literature that indicate the equipment component weight, standard mounting procedures, and electrical requirements. The contractor shall identify any special requirements.

2.2. GRIERSON HILL CHAPEL (Building #3280) AUDIO.VIDEO SYSTEM

INSTALLATION:

Contractor shall provide all supervision, equipment, installation and labor to fully install a Chapel/Worship Sound/Presentation System in the Grierson Hill Chapel, Building #3280, 3280 Crane Road, Fort Sill, OK 73503.

2.2.1. HISTORICAL CONSIDERATIONS. This project is subject to consultation with the Fort Sill Environmental Quality Division, and State Historical Preservation Office in compliance of the public IAW Section 106 of the National Historic Preservation Act. Upon award of the contract, the contractor shall submit a shop drawing for review to the government. The drawing is subject to a 30 day review period.

2.2.2. Grierson Hill Chapel Audio System: The contractor shall not make any major changes to the structure of the Grierson Hill Chapel in the installation of the audio system. The contractor shall install industry standard 40 channel digital console with snake and stage box.

The contractor shall install the proper main speakers (4) and stage monitors (4) with the required Crown Amplifiers (or equivalent industry standard) to power the audio system. Install a sequenced surge protection system. Install a signal processor. The contractor shall install a studio work desk with a six (6) inch platform, furniture equipment rack, and rack mounted locking drawer to house and secure the audio console. Install Shure wireless handheld microphones (4) and wireless over-ear microphones (2) sets (or equivalent industry standard microphone systems). The contractor shall supply and install all required wiring required for system operation.

2.2.3. Grierson Hill Projection System: The contractor shall not make any major changes to the structure of the Grierson Hill Chapel in the installation of the projection system. The contractor shall install a suitable laser projector with required mount and long throw lens. The contractor shall install all required components for computer or system to project both HDMI and VGA. The contractor shall supply required cables (15 foot HDMI and 15 foot VGA) for projection. The contractor shall install a motorized screen, 16:10 wide format, matte white, over the stage for the projection system. The contractor shall install and provide proper cables for audio system interaction with projection system.

The contractor will provide training for proper operation of the system at the convenience of the Fort Sill Religious Operations personnel and chapel support personnel.

2.2.4. Grierson Hill Quote: The contractor shall provide as part of the quote standard product literature that indicate the equipment component weight, standard mounting procedures, and electrical requirements. The contractor shall identify any special requirements.

3. NON-PERSONAL SERVICES. The Government and the Contractor understand and agree that the work described is a "Non-Personal Services Contract" as defined in FAR Part

37.101. Therefore, it is further understood and agreed that the Contractor and/or the Contractor's employees:

1). Shall perform the services described herein as independent contractors, not as employees of the Government.

2). Shall NOT be placed in a position where they are under the supervision, direction, or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract objectives.

3). Shall NOT be placed in a position of command, supervision administration or control over DA military civilian personnel or personnel of other contractors, or become part of the Government organization.

4). Further, as this contract/task order does not create an employer-employee relationship, the entitlements and benefits applicable to such relationships do NOT apply.

Such include, but are not limited to, federal income tax withholding, Federal Insurance Contributions Act (FICA), unemployment compensation and workman's compensation benefits by virtue of this contract/task order.

Special Contract Requirement:

CONTRACTOR ACCESS TO FORT SILL (NOV 2014)

Effective 30 January 2015, personnel requiring access to the installation shall possess a Common Access Card (CAC), Long Term Unescorted Access Pass or Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card

Credentialing and Installation Access for Un-cleared Contractors.

Fort Sill shall initiate a system which provides three forms of access documentation based upon the duration of required access and DOD Network requirements. The three forms, described below, are as follows: (1) Common Access Card (CAC); (2) Long Term Unescorted Access Pass or Military ID; or an (3) Individual Temporary Pass.

The Prime Contractor shall provide the designated Contracting Officer’s Representative (COR) or Government Point of Contact (POC) required documentation (FS Form 118) for each prime or sub-contract employee who requires a CAC or Long Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor within 10 calendar days of notification of this requirement or of contract award (whichever occurs first).

Required Documentation for Access:

‐ FS 118 REQUEST FOR UNESCORTED INSTALLATION CONTRACT ACCESS

TO FORT SILL

A fillable form is located at: http://sill-www.army.mil/USAG/forms.html

Once documentation is provided by the Prime Contractor to the COR/POC, the COR/POC shall initiate and coordinate the process for obtaining Contractor CACs or Long Term Unescorted Passes (for contract employees not possessing a current CAC or military ID) with the Directorate of Emergency Services (DES).

Failure to receive a CAC may result in the contractor personnel being denied admission to the installation. Failure to receive a Long Term Unescorted Access Pass or Individual Temporary Pass shall result in the contractor personnel being denied admission to the installation. Failure to receive required access shall not relieve the Contractor from execution of Contract Requirements.

Denial of a request can be appealed by completing FS 117 and submitting to the designated COR/POC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements.

Required Documentation for Appeal:

- FS 117 FORT SILL ACCESS CONTROL DENIAL WAIVER APPLICATION

PROCESS AND FORT SILL FORM 117 (FS ACCESS CONTROL DENIAL WAIVER

APPLICATION)

A fillable form is located at: http://sill-www.army.mil/USAG/forms.html

Three Forms of Access Documentation

1. Common Access Card (CAC): Contractor employees and staff (herein referred to as Contractors) requiring access to the installation on a recurring basis for a period of 6 months or more, and requiring access to a DOD computer network shall obtain a CAC. Contractor employees who do not require access to a DOD computer network are not eligible for a CAC but should apply for Long term, unescorted access as described below.

CACs are issued through the Trusted Associate Sponsorship System (TASS) program.

Issuance of a CAC requires a favorable Federal Bureau of Investigation (FBI) fingerprint check, successful submission of a National Agency Check with Inquiries (NACI) (equivalent or higher) background investigation to the Army’s investigative service provider and a favorably adjudicated NACI (equivalent or higher) investigation from a Federal department or agency.

In order to avoid delays in gaining access to the installation, contractors requiring a CAC are encouraged to contact their Contracting Officer Representative (COR) to begin the process to obtain CACs as soon as possible.

2. Long Term, Unescorted Access Pass: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DOD computer network. The expiration date of the access shall be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub- contractor documents necessary to secure required access documents. Contractors and their employees shall pass a NCIC Interstate Identification Index check in order to secure this pass.

Military ID: Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill.

In order to avoid delays in gaining access to the installation, contractors are encouraged to contact their Contracting Officer Representative (COR) to begin the process of securing long term passes as soon as possible.

3. Individual Temporary Pass: All contractors and sub-contractors who do not possess a CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass shall ONLY be issued to persons who produce a valid current federal or state issued ID with a picture, and must pass a NCIC Interstate Identification Index check and local exclusion roster. (The Center is anticipated to be open 30 January 2015)

Acceptable forms of ID are:

1. Valid current State issued Photo ID that is for driving or for identification.

2. Valid current Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

3. Valid current Employment Authorization Document (Card) that contains a photograph (Form I-766)

4. Passport (Foreign Passports must show point of entry stamp).

The contractor shall return issued CACs and Passes to the designated COR at the end of the contract period of performance or the end of the individual employee’s tenure, whichever comes first. The contractor shall also coordinate with the COR for new or replacement CACs or Long Term Unescorted Passes as required.

For additional information, see:

http://sill-www.army.mil/installation_access_change.html http://sill-www.army.mil/USAG/forms.html

Fort Sill unescorted access regulation (to be published).

Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors located at http://www.dhs.gov/homeland-security-presidential-directive-12#1

Army Regulation (AR) 190-13, the Army Physical Security Program located at http://armypubs.army.mil/epubs/190_Series_Collection_1.html

Army Directive 2011-08, Army Implementation of Homeland Security Presidential Directive - 12 located at http://armypubs.army.mil/epubs/pdf/ad2011_08.pdf

COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL

(a) When contractor performance is required on government installation(s)/location(s), contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract employees who meet one or both of the following criteria:

(1) Require long-term logical access to Department of Defense computer networks and systems in either:

(i) The unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work on a long-term basis, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their employees shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of their employees that will require a CAC to the contracting officer. The listing will contain the following information in order for a CAC application to be created in the Contractor Verification System (CVS): last, middle, and first names; Social Security Number; Date of Birth; email address; the contract number; and the contract end date. The contracting officer shall provide a copy of the list to the government representative in the local organization designated to authorize issuance of contractor CACs (i.e., Trusted Agent (TA)). The TA shall then create a CAC application in the Contractor Verification System

(CVS.)

(2) Once the TA has created the CAC application, a temporary login/password shall be generated in CVS. The TA shall notify each contractor employee when his/her application is created and shall securely distribute the login/password to that contractor employee. Each contractor employee shall then enter the CVS web site using the temporary login/password and complete the CAC application and submit it back to the TA.

(3) If contractor employees shall not require access to classified information, each contactor employee shall be required to complete either the Questionnaire for Non- Sensitive Positions (SF85), located at www.opm.gov/forms/pdf_fill/SF85.pdf, or the Questionnaire for Public Trust Positions (SF85P) and submit fingerprint cards (FD-

258) to the USTRANSCOM contracting officer who shall verify each employee and then forward the documents to the Security Services Center for processing. The questionnaires and fingerprint cards shall be forwarded by the Security Services Center personnel to OPM who shall conduct a National Agency Check with written Inquiries (NACI) background investigation. Before the TA approves the CAC application in CVS, the TA must verify that a background investigation has either been opened or completed by OPM, or adjudicated by the Air Force Central Adjudication Facility (AFCAF), as shown in the Joint Personnel Adjudication System (JPAS).

(4) If contractor employees shall require access to classified information, the contractor’s company Facility Security Officer processes the Questionnaire for National Security Positions (SF86) and the fingerprint cards (FD-258) and submits them directly to the Defense Industrial Security Clearance Office (DISCO). Before the TA approves the CAC application in CVS, the TA must verify that a background investigation has been either opened or completed by OPM, or adjudicated by DISCO, as shown in JPAS.

(5) Once the TA has approved the CAC application, the TA shall inform the contractor employee to proceed to the nearest CAC issuance workstation (usually located within the local Military Personnel Flight (MPF)) with two forms of picture identification. CAC issuance workstation personnel shall then issue the

CAC.

(c) While visiting or performing work on government installation(s)/location(s), contractor employees shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor, or contractor employee as appropriate, shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who shall provide the updated listing to the TA (who will create new CAC applications or revoke those for employees no longer performing on the contract as appropriate);

(2) As part of security out-processing, or when no longer performing on the specific contract for which the CAC was approved, return their CAC to either their TA, the USTRANSCOM Security Services Center personnel; or to a designated USTRANSCOM representative.

(3) Report lost or stolen CACs immediately to the TA, the USTRANSCOM Security Services Center, or to a designated USTRANSCOM representative.

(e) Within 7 working days following completion/termination of the contract, return all CACs issued to contractor employees to the TA, the USTRANSCOM Security Services Center, or to a designated USTRANSCOM representative.

(f) Failure to comply with these requirements may result in withholding of final payment.

(g) For OCONUS contracts, in addition to the above procedures, contractor employees requiring a Geneva Convention category on their CACshall be required to complete DD Form 1172-2, Application for Department of Defense Common Access Card DEERS Enrollment.

This form shall be submitted to/approved by the contracting officer and then be presented to the CAC issuance workstation personnel in conjunction with the CVS application for CAC issuance.

Contractor User Guide see http://www.uscg.mil/hq/cg-85/CVS/Training/Contractor%20User%20Guide.htm

Additional Program Information see http://www.uscg.mil/hq/cg-85/CVS/CVS.htm

(End of Summary of Changes)