Sources Sought Notice_26RFLAG_12NOV25.pdf

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR U.S. FLAGS AND

PRESENTATION BOXES

The Mission and Installation Contracting Command – Fort Sam Houston (MICC-FSH) is issuing this sources sought synopsis as a means of conducting market research to identify potential sources having an interest and industry technologies available to support the procurement, assembly, and distribution of U.S. Flags and Presentation Boxes for the Army Retiring Soldier Commendation Program (ARSCP).

The result of this market research will contribute to determining the method of procurement (e.g., an Indefinite Delivery, Indefinite Quantity (IDIQ) contract), if a requirement materializes. Based on the responses to this notice, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER: THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES

ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT

DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS

A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS

TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

PROGRAM BACKGROUND

The Installation Management Command (IMCOM) G1 requires the procurement and distribution of U.S. Flags and Presentation Boxes, a key component of the ARSCP, in compliance with Army Regulation (AR) 600-8-22. These items are presented to Soldiers upon retirement. IMCOM seeks a centralized contract to fulfill this need for all three Army Components (Active Duty, Reserve, and National Guard).

REQUIRED CAPABILITIES

The Government requires vendors capable of meeting the following requirements for the U.S. Flag and Presentation Box package:

1. Product Requirement:

a. U.S. Flag: 1 triangular fold 3’ x 5’ U.S. flag.

b. Material: Nylon

c. Construction: Stars must be sewn, not flush (printed or appliqued).

W9124J-26-R-FLAG, Sources Sought Technical Description for U.S. Flags and Presentation Boxes

d. Presentation Box: A full-color box carrier (approx. 10” X 12”) designed to hold the triangular-folded flag.

e. Box Insert: The box must include an insert with a small graphic of a ribbon located at the place where the pin (procured separately) will be placed.

2. Service & Distribution Requirements:

a. Assemble the triangular-folded flag and box insert into the presentation box.

b. Ship a specified quantity of the completed packages quarterly to each of the

Army’s 59 installations and additional addresses provided by the Reserve and National Guard.

c. Develop and maintain a tracking system to confirm delivery and receipt of the flag packages.

d. Provide quarterly delivery reports to all three Army Components.

e. Accept and process annual orders placed through IMCOM.

3. Qualification:

a. Non-Developmental Item: The package should be an NDI assembled from commercial-off-the-shelf (COTS) items.

b. MANDATORY: The U.S. Flag component must be 100% "Made in the USA" and fully compliant with the Berry Amendment (10 U.S.C. 2533a). Respondents must address their capability to provide a fully compliant flag.

SPECIAL REQUIREMENTS

Any resulting contract is anticipated to have a security classification level of Unclassified. Any resulting contract shall be compliant with the specialty metals restriction of the Berry Amendment (10 U.S.C. 2533a and 2533b) in accordance with DFARS clauses 252.225-7008 and 252.225-7009. The U.S. Flag component is particularly subject to this restriction.

ELIGIBILITY

The anticipated NAICS code for this requirement is 314999 (All Other Miscellaneous Textile Product Mills) with a Small Business Size Standard of 500 Employees. The anticipated Product Service Code (PSC) is 8345 (Flags and Pennants).

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than ten 8.5 X 11 inch pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should

W9124J-26-R-FLAG, Sources Sought Technical Description for U.S. Flags and Presentation Boxes be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialists, Annalyssa Navarro-Schwener (annalyssa.o.navarro-schwener.civ@army.mil) and Jacquelyn Morgan (jacquelyn.k.morgan.civ@army.mil), in either Microsoft Word or Portable Document Format (PDF), via email no later than 10:00 a.m. Central Standard Time (CST) on 15 December 2025 and reference this synopsis number W9124J-26-R-PINS in the subject line of e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED

MATERIAL.

If your organization has the potential capacity to provide the required products/systems, please provide the following information:

1. Organization Information:

a. Organization name, address, primary points of contact (POCs) and their email address, telephone number, and Web site address.

b. Unique Entity Identifier (UEI) and CAGE Code.

c. Type of ownership and socioeconomic status (e.g., Small Business, 8(a), Woman-

Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone) under the NAICS code(s) listed above.

2. Tailored Capability Statement:

a. A statement addressing your firm's capability to provide the U.S. Flag and Presentation Box package, including all assembly and distribution services.

b. MANDATORY: You must include documentation supporting your ability to source a 100% Berry Amendment-compliant U.S. flag with sewn stars.

c. Provide no more than three (3) examples of relevant past performance from the last five (5) years for similar heraldic items.

d. If significant subcontracting or teaming is anticipated, please address the administrative and management structure of such arrangements.

Note: All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.