Sources Sought Notice - W9124J26QHVAC 25August2026.pdf

Sources Sought Notice

HVAC Duct Cleaning Services Lytle Hall Building 325 U.S. Army Medical Center of Excellence

Fort Sam Houston, Texas 78234

THIS IS A SOURCES SOUGHT NOTICE ONLY. The U.S. Government desires to procure a non-personal services contract to provide a labor force to clean duct work at the Lytle Hall Building 325, JBSA Fort Sam Houston, TX.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Furthermore, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this SSN. The U.S.

Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if issued.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Government-Wide Point of Entry (GPE) located at SAM.GOV. It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

The anticipated North American Industry Classification System (NAICS) code is 561790(Other Services to Buildings and Dwellings - which includes duct cleaning) or 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The corresponding Product Service Code (PSC) is J041 (Maint/Repair/Rebuild of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment). If a different NAICS code would be better suited, please state in your response what NAICS is better suited for this requirement and why.

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF

CAPABILITIES:

Interested Offerors having the required specialized capabilities / qualifications to support some, or all work described in the draft Performance Work Statement (PWS) are asked to answer the following questions and submit a capability statement.

Key PWS Requirements Note: Prospective contractors must demonstrate the ability to meet National Air Duct Cleaners Association (NADCA) standards, including possessing certified Air System Cleaning Specialist (ASCS) personnel on a full-time basis, and the capability to perform HEPA-filtered negative pressure duct cleaning.

Capability statements shall contain the following information. In response to this SSN, vendor responses are limited to ten (10) written pages (PDF or MS Word Format) and should include:

1. Company Profile: Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI), CAGE code, identify business size (large business or a small business) and if applicable, a statement regarding small business status including small business type(s)/certifications(s) (e.g., SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.), and the corresponding NAICS code.

2. Subcontracting: What percentage of work will be performed by the small business prime contractor, and all similarly situated entity subcontractors?

(Note: See Class Deviation 2021-O0008, Revision 1- Limitations on Subcontracting for Small Business).

3. Experience & Certifications: Please provide information in sufficient detail regarding any relevant previous experience (indicate whether as a prime contractor or subcontractor) on similar HVAC duct cleaning requirements (include size, scope, complexity, timeframe, government or commercial).

Crucially, include proof or confirmation of the ability to meet NADCA certification and ASCS personnel requirements as outlined in the PWS.

4. Commercial Availability: Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for the pricing information (e.g., market pricing and catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Acquisition Strategy: Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

6. PWS Feedback: Recommendations to improve the Army's approach/specifications/draft PWS to acquiring the identified HVAC cleaning services.

7. Competition Restrictions: Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions.

Also contact the Mission and Installation Contracting Center (MICC) Alternate Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520- 944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SSN. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

Upon receipt of responses, the Government will request from our Customer an assessment regarding each firm’s potential to fulfill our requirements as depicted in the Draft PWS.

SUBMISSION INSTRUCTIONS:

Questions: Questions for this sources sought shall be submitted on or before 11:00 AM CDT on 31 August 2026. Government Response will be provided within three business days after receipt of all questions. All questions MUST be in writing. Verbal questions will not be accepted.

Submission Deadline: Responses to this SSN shall be submitted on or before 11:00 AM CDT on 04 September 2026 via email to Lexus Robinson, Contract Specialist and Walter L. Williams, Contracting Officer.

Formatting: In all responses, please reference W9124J-26-Q-HVAC in the subject line. The Government will not return any information submitted in response to this notice. Respondents will not be notified of the results of the Capabilities Assessment. No telephonic responses will be accepted.

Primary Point of Contact:

Lexus Robinson

Contract Specialist lexus.r.robinson2.civ@army.mil

Secondary Point of Contact:

Walter Williams

Contracting Officer walter.l.williams24.civ@army.mil mailto:lexus.r.robinson2.civ@army.mil mailto:walter.l.williams24.civ@army.mil

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF