Sources Sought Notice (W9124J-25-R-MOHA).docx

SOURCES SOUGHT SYNOPSIS NOTICE

SOLICITATION NUMBER: W9124J-25-R-MOHA

NOTICE TYPE: This Is a Sources Sought Synopsis Notice ONLY.

This Sources Sought Synopsis (SSS) is for Army Special Event Hotel Support in support of Office of the Administrative Assistant (OAA) to the Secretary of the Army for the hosting services fir Medal of Honor recipients. The information received will be used within the Mission and Installation Contracting Command - Fort Sam Houston Contracting Center (MICC-FSH) for market research in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research and will not be disclosed outside of the organization.

This notice is for planning and informational purposes only and SHALL NOT be considered an Invitation for Bid (IFB), Request for Quotation (RFQ), or Request for Proposal (RFP). There is no obligation on the part of the Government to acquire any products or services described in this Sources Sought Synopsis. This office does not intend to award a contract on the basis of this Sources Sought Synopsis or reimburse respondents for information solicited and provided. No funds have been authorized, appropriated, or received for this effort.

Response to this SSS does not guarantee or exclude your participation in the forthcoming acquisition process. Any information provided by the Government under this notice is preliminary and may be updated or changed prior to release of the solicitation. All submissions will become Government property and will not be returned.

The U.S. Army requires information to determine the availability of resources to provide information of local hotel and lodging services that can accommodate and potentially meet the requirements as defined in the attached Performance Work Statement (PWS).

The Government seeks to provide a network of potential hotel service providers who can provide an appropriate venue for the official Army high-level reception in a private location for secure professional and social interaction, sleeping room block, breakout rooms, media training and engagement spaces, and private briefing and portrait area facility not more than five minutes or less than 2 miles from the Pentagon. The reception and staging areas shall be accessible to limited Army staff 24 hours per day, an area for security screening of up to 200 personnel using walk-through magnetometers, an area for staging of up to four 55-passenger buses.

The information received from this SSS will be used by the Government as a preliminary planning tool for the purposes of obtaining information regarding the availability and capability of qualified businesses under the North American Industry Classification System (NAICS) Code 721110, Hotels (except Casino Hotels) and Motels, and small business size standard is $40M. The anticipated period of performance is one (1) 12-month base year and (4) 12-month option years.

EXISTING CONTRACT:

The current Government contract that these services are being performed under is W9124J-20-D-0002.

In order to determine if sources capable of satisfying the agency need exists, the Government will consider all SSS responses received, particularly those received from 8(a), HUBZone, SDVOSB, WOSB, or small businesses. Responses to this SSS permit the contracting officer, in accordance with FAR 19.203(c), to consider an acquisition for the small business socioeconomic concerns (i.e., 8(a), HUBZone, SDVOSB, or WOSB programs) and to consider a small business set-aside (see 19.502-2(b)). Small businesses, in all socioeconomic categories are highly encouraged to identify capabilities in meeting the requirements at fair market prices. Provide suggestions on how the requirement could be structured to facilitate competition by and among small business concerns. Describe any conditions that may limit small businesses from participation.

SUBMITTAL INFORMATION:

Interested Offerors having the required specialized capabilities / qualifications to support some or all of the work identified in the PWS are asked to answer the following questions and submit a capability statement. Capability statements shall contain the following information:

1. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Information in sufficient detail regarding previous experience on similar requirements to include contract number, organization supported, indication of whether as a prime contractor or subcontractor, contract value, point of contact with current phone number. Briefly identify how the referenced contract relates to the services described for this requirement. If applicable, identify any unique characteristics or alternative solutions to the performance of work.

3. For this type of work, what are your actual percentages and dollars in subcontracting to large business, small business, and all sub-categories (small disadvantage business, woman owned small business, HUB zone small business, service-disabled veteran owned small business, and HBCU/MI)? Note: See FAR 52.219-14 Limitations on Subcontracting (Deviation 2021-O0008)

4. Identify how the Army can best structure this requirement to facilitate competition by and among small business concerns.

5. The NAICS code contemplated for this requirement is 721110, Hotels (except Casino Hotels) and Motels, and small business size standard is $40M.. In your opinion, does this NAICS code fit this requirement? If not, which NAICS code would you suggest and why?

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Synopsis notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

YOUR RESPONSE TO THE SYNOPSIS: The Government will not review general capability statements, please ensure submissions are tailored to this requirement and information requested in the attached performance work statement. The Government requests Capabilities Statements be submitted electronically in PDF or MS Word format. Offeror's responses shall not exceed ten (10) pages single-sided - standard 8 ½ X 11 pages using not less than 10-pitch font -- and shall describe the offerors technical expertise in sufficient detail to make an informed determination of the offerors ability to successfully perform the services described in the attached PWS.

All responses shall be received no later than 11 October 2024 at 16:00 pm CDT. Please respond via electronic mail (email) to the Contracting Officer, Ralph Bowie, and Contract Specialist, Michael B. Aguilar, at the following: ralph.m.bowie.civ@army.mil and Michael.b.aguilar.civ@army.mil. All questions MUST be in writing and should also be directed to Contracting Officer and Contract Specialist. In all responses, please reference W9124J-25-R-MOHA in the subject line. Verbal questions will not be accepted. This SSS is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. No telephonic responses will be accepted.

Primary Point of Contact:

Michael B Aguilar Contract Specialist Email: Michael.b.aguilar.civ@army.mil

Secondary Point of Contact:

Ralph M. Bowie Contracting Officer Email: ralph.m.bowie.civ@army.mil

Contracting Office Address:

2205 Infantry Post Road, Bldg. 603 Fort Sam Houston, Texas 78234-1361 United States