W9124J-23-R-0006 MFLEETS QA 07 FEB 2023 -IMCOM Response.pdf

No. Question

1. PWS 1.5.6.2 states, “Four (4), twelve (12) month option years that provide existing sustainment of the base year requirements and grow the MFLEETS capability by 100 units at ten additional locations for option year one and 100 units at nine locations for option year two."

In as much detail as possible, please provide the GFE information on what the contract winner will be responsible for sustaining from the base year requirement under the newly awarded contract, including but not limited to hardware, software, firmware, and licenses.

Please refer to PWS Part 3, Part 4, and Part 5 Section 5.2

2. PWS 3.2 states, “The Government will provide a single point of contact for coordination with the Contractor Project Manager and provide access to the GFE system and software."

Please provide detail on the "GFE system and software" expected to be provided to the new contractor upon contract award.

Disclosure may not be provided to third parties unless the awardee completes and signs the use and non-disclosure agreement.

3.

PWS 3.2 states, “The Government will provide a single point of contact for coordination with the Contractor Project Manager and provide access to the GFE system and software."

Upon contract award, will the new vendor be responsible for the operation and maintenance of the GFE systems and software?

Yes

4. PWS Part 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

So that all Offerors are able to provide the best value LPTA proposal to the Government, we respectfully request any additional details on all GFE materials, facilities, licenses, systems, software and services as part of the solicitation to ensure equal access to information.

Disclosure may not be provided to third parties unless the awardee completes and signs the use and non-disclosure agreement.

5. Can the Government please provide a list of year, make and model of vehicles expected to have the MFLEETS system installed?

Response: New MFLEETS kits will be installaed in LE Patrol Vehicles LU84, SIN 100L. These vehicles could either be a Dodge Durango or Ford Interceptor SUV. Years would range from 2020 to present.

Sustainment of existing MFLEETS for kits installaed in Dodge Durangos, Ford Interceptor Sedans, Ford F-150 pick-ups and Dodge Ram Pick-ups. Years would range from 2018 -2021.

6. PWS 5.2.1 states, “The contractor shall provide evidence capture and archival service to collect, store, retrieve, and manage electronic data captured through MFLEETS compliant mobile technology platforms previously installed in law enforcement patrol vehicles. This capability will then be integrated to the mobile computer and the data center by the contractor using a COTS commercial wireless solution. Existing evidence or video data prior to contract award will be integrated/migrated to the data center provided by this contract."

Please provide the following details on all existing data that the awarded contractor is expected to integrate/migrate as part of the new contract:

retention is authorized if required for business use. (90 days for business practices). (RN 195-2b1) PERMANENT. TP. Keep in CFA until no longer needed for conducting business, then retire to RHA/AEA.

The RHA/AEA will transfer to the National Archives when record is 40 years old. Only when video is connected to case will data be retained IAW 195-2b1 Permanent requirement.

• How the Government intends to provide this data (format) Response: Will take recommendation from vendor on how data will be provided.

7. PWS 5.5.5. states, "Contractor shall activate connection of existing compliant hardware to the data center within 15 days of notification from the COR that the data center is approved and accredited (with interim, conditional or full authority to operate). Notification will occur using official email."

Of the 300 vehicles requiring sustainment, please indicate what the hardware currently consists of, to include: make, model, firmware, etc.?

Please refer to PWS Part 5 Section 5.2

8. In order to provide the Government with a best value LPTA offering with optimal LTE coverage and performance, can the Army please confirm it is acceptable for Offerors to include alternative dedicated public safety network (e.g. Verizon Frontline Emergency Network).

Response: Alternative Networks cannot be included. Must use AT&T/FirstNet.

9. PWS specification 5.32.1, states "Contractor shall connect new and existing MFLEETS units to the accredited data center for data storage and full-time transmission at all required installations during any of the below MFLEETS phased plans within seven duty days after the wireless accounts have been activated and their complete mobile units have been installed.”

With regard to the existing MFLEETS installed units, and connecting them to an accredited FedRAMP High data center per multiple requirements outlined within the PWS, we are seeking confirmation on the following three items with specific regard to the existing units installed today:

1) Should contractors assume all existing MFLEETS installed units are currently compliant in accordance with DoD Cloud Computing Security Requirements Guide, as this is a requirement called out within the PWS?

2) Contractor assumes all existing MFLEETS installed units are currently operational and performing in accordance with the performance thresholds outlined within the PWS 5.31?

3) Contractor assumes that all existing MFLEETS installed units are currently covered under hardware warranty?

1) Should contractors assume all existing MFLEETS installed units are currently compliant in accordance with DoD Cloud Computing Security Requirements Guide, as this is a requirement called out within the PWS? Response: Yes

2) Contractor assumes all existing MFLEETS installed units are currently operational and performing in accordance with the performance thresholds outlined within the PWS 5.31? Response: Yes

3) Contractor assumes that all existing MFLEETS installed units are currently covered under hardware warranty? Response: No

10. Technical Exhibit 3 (security control template) is not opening and appears to be only an image of an excel icon. Can the Army please provide this exhibit so our teams can review and appropriately respond?

See attachment-#B

11. Upon initial review, can we please clarify on the submission method required:

1. On pg. 1 (SF1449, block 28) indicates offerors are to submit two (2) copies of proposal to the address of the issuing office (Fort Sam Houston, TX). However, on pg. 66 under Section: ADDENDUM TO 52.212-1 - Instructions, Conditions, and Notices to Offerors, it states for offerors to submit our proposals electronically via email.

Offerors to hand deliver our proposal vs. shipping it via courier (e.g. FedEx)?

Please provide your submission in email.

12.

We are requesting a 45 day extension of the submission due date to provide a response to your solicitation.

Proposal submission date has been changed from 10 Feb 2023 12pm CDT to 15 Feb 2023 12 pm CDT

13.

Regarding the solicitation deadline stated for February 10, 2023 by 12pm CDT. We are respectfully requesting the Army to extend this deadline by 1 week in order to provide vendors sufficient time to review and incorporate changes into their approach based on potential new outcomes from the Q&A period ending on February 07, 2023.

Although this is a commercial procurement, it appears there would be only three days between the deadline to ask questions and the date to submit proposals. In light of the 100-page limit to the technical proposal, we respectfully submit one week is a reasonable period to incorporate any changes based on responses to any questions.

Proposal submission date has been changed from 10 Feb 2023 12pm CDT to 15 Feb 2023 12 pm CDT

14. Will the Government please confirm that if the Offeror has completed its representations and certifications in SAM.gov, only representations and certifications not answered in SAM.gov, or those that require a response different than those found in SAM.gov, are required to be included in Volume I, along with the completed SF1449 and completed pricing CLINs?

It is the offerors responsibility that all reps and certs that are required for this solicitation are available to the government. Offerors should ensure that their reps and certs in sam.gov are up to date and correct.

Any reps and certs not in sam.gov are the responsibility of the offeror to provide to the government.

15. Please clarify if the contractor is required to ship/deploy units NLT 14 days from contract award or from contract start date.

Ship and deploying of units will commence from contract start date.

16.

Item (b) on page 65 states: The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions.

These services are listed in attachment --, Mission-Essential Contractor Services, dated --------.

Will the Government disclose the Essential Contractor Services, if applicable, and provide the corresponding Attachment?

The PWS and clause have been updated to reflect the information.

17. Item (b) on page 66 states: The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment --, Mission Essential Contractor Services, dated --------, during periods of crisis.

1) Will the Government confirm whether a Mission Essential Contractor Services Plan is required with proposal submissions?

The PWS and clause have been updated to reflect the information.

1)At the time of proposal 2)Volume II 3)Yes

18. To ensure a consistent basis for balanced offeror’s pricing, will the Government please provide an assumed deployment schedule for the additional units identified in Technical Exhibit 2B by contract year?

Deployment will commence when funding is available and upon approval from the COR.

19.

Can the Army please confirm that offerors are able to propose their standard commercial terms as an addendum to FAR 52.212-4 by marking the box 27b on the SF 1449, and include those terms in Volume I?

Yes

20.

DFARS 252.237-7024 requires the offer to include "a written plan describing how it will continue to perform the essential contractor services listed in attachment --, Mission Essential Contractor Services, dated --------, during periods of crisis," but the solicitation did not attach a Mission Essential Contractor Services. Please provide the essential services so we can include a written plan.

The PWS and clause has been updated to reflect the information.

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