Amendment (4) QA Ft Devens FFS W9124J20R0033.pdf

No. Question

1. Please clarify in Attachment F Item 8 Estimated Head Count for FY21 ‐ Is this the total number of personnel served or the total number of meals served each month?

This is a new requirement and therefore the estimated monthly headcount is an estimate of the number of meals to be served during the month as a projection.

2. Please clarify in Attachment F Items 9 ‐ Since there is no historical data for field feeding please provide an estimated number of meals per month or number and monthly exercises that require field feeding for labor planning.

See Updated attachemnt F

3. Please clarify in the PWS 3.1.1.2.2 ‐ Performance Standards a)STD: The Contractor shall order, receive, store and issue subsistence to support safeguarding of perishable and semi‐ perishable foods.

A) Will the Government provide all subsistence?

B) Will the Vendor be required to use the prime vendor to order the paper and chemical products, or can the vendor order from their own suppliers?

C) Will the Vendor requisition subsistence from the Government’s prime vendor or from the Government?

A) The Government will furnish all subsistence items.

B) The Awardee will be required to use the food distribution contractor (subsistence prime vendor) for items such as but not limited to bread, milk, soda, ice and ice cream. For paper and chemical products, the Awardee may order from their own suppliers.

C) The Awardee will requisition subsistence from AFMIS.

4. Please clarify in PWS 5.9 Facilities ‐ Will the Government provide appropriate office furniture for the supplied office space?

The Government will provide office space with basic office furniture within the DFAC.

5. Please provide the Contract ID for the current contract.

This is a new requirement. Ft. Devens has not had a full food service contract in over 20 years.

6. In Attachment D3 Durable Property - The counts for most tableware: Utensils, plates, dessert/salad plates, tumblers seem to be below the requirement for a single service. The counts are in the 55-110 ea. range.

A) Is there additional tableware that is not listed in Attachment D3? Please provide counts.

B) Will the Government provide additional tableware to meet the requirement?

C) Will the vendor have to provide tableware or disposable tableware to meet the requirement?

A) The Government will provide an updated Attachment D3 Durable Property Listing at or soon after award.

B) Yes C) The Contractor will be responsible for providing disposable tableware when take-out CLINs are ordered and replenshing tableware IAW PWS para 5.2.

7. Is there a contract value ceiling for solicitation W9124J200033, if so can you provide the value amount?

The Contract Maximum Value is specified in the solicitation under the General information section.

8. For May the headcount of 10,631 for 30 days would be 354 per what frequency:

(1) 354 eating breakfast, 354 eating lunch, 354 eating dinner or (1) 118 for breakfast, 118 for lunch and 118 for dinner for a total of 354?

For this question the headcount would be 354 for breakfast, 354 for lunch and 354 for dinner.

9. During “take out service only” will the government provide to go supplies or should that be price into the contract for periods that these CLINS are used. I don’t see that addressed

The cost of all supplies should be included in the unit pricing for the associated meal band/SubCLIN.

10. 3.1.1.3.2 Periodic in-depth cleaning Is periodic in-depth cleaning performed at the judgement of the contractor or is this a cleaning scheduled on a Monthly, Quarterly or Semi Annually basis?

Periodic in-depth cleaning will be performed quarterly when ordered via a Task Order

11. Can you provide Attachment I – CBA/Supplement Union Agreement?

This is a new requirement and therefore a CBA has not been established. The

Government has provided with the solicitation the associated Department of Labor Wage Determination.

12. Are vehicles required?

No.

13. The Solicitation documents reflect service will be required at DFAC Bldg.# 657.

However, Attachment A identifies a second DFAC Bldg#665 and the solicitation highlights that there are renovations underway at the DFAC(s). Asking for clarification-confirmation that under this contract we will only be providing service at one DFAC - Bldg#657.

Services will only be provided in Building 657.

14. What is the time line on the renovations, when will they be completed?

It is anticipated that renovations will be completed on or about 1 June 2021.

15. Please clarify services required under the contract that are, or will be impacted by the renovations.

There are no services required under the contract that will be impacted by the renovations. All renovations are set to be completed before the contract begins.

16. Please clarify services required under the contract that are currently being impacted by COVID protocols.

As this DFAC is not currently operational none of the services are currently being impacted by COVID.

17. What is the name of the current contractor?

Pleases see the answer to Question #5 above.

18. Please provide the Schedule B CLIN pricing for the current (or last) contract.

Pleases see the answer to Question #5 above.

19. Please provide the contract's current annual dollar value.

Pleases see the answer to Question #5 above.

20. Please include the Contract Number, and the time period that the pricing represents.

Pleases see the answer to Question #5 above.

21. Please confirm that there is no Collective Bargaining Agreement, and the government directs us to use Wage Determination No.: 2015-4035 This is a new requirement and therefore a CBA has not been established. The

Government has provided with the solicitation the associated Department of Labor Wage Determination.

22. Please provide a copy of the most recent food service inspections, Medical, or Health for the DFAC(S).

Pleases see the answer to Question #5 above.

23. PWS Paragraph 2.2. I requires the Contractor to provide all information required for background checks.

a. Does the Government provide the background checks? If so, is there a cost to the Contractor for the background checks?

b. Are background checks required for all personnel?

a. The Government will provide the background checks. There is no cost to the contractor for the background checks.

b. Background checks are required for all personnel.

24. P WS Paragraph 2.2.1.5.5 requires Contractor employees to complete Cyber Awareness training annually. What is the length of this training?

The training is approximately one hour.

25. PW S Paragraph 2.2.1.5.7 requires employees to receive a NACI background check prior to the issuance of a CAC.

a. Does the Government provide this background check? If so, is there a cost to the Contractor for the background check?

The contractor company provides the NACI background check internally. The government enters the contractors with CAC Access into DEERS TASS Form 2.0

26. P WS Paragraph 2.2.2 requires the COR to be notified in writing of all accidents within 2 hours. Does e-mail notification satisfy this requirement?

Yes.

27. P WS Paragraph 3.1.1.1.1 requires the Contractor to air dry utensils, pots, and pans. Does the facility have the proper storage area to air dry and store utensils?

Yes.

28. PWS Paragraph 3.1.1.2 c) requires the Contractor to clean all facility floors and floor coverings. Will the Government clarify the difference between floors and floor coverings?

Floor coverings are areas which are carpeted. The dining facility only has a carpeted section inside administration office that requires vacuuming, but the dining room of the facility is linoleum for buffing and waxing.

29. PWS Paragraph 3.1.1.2 d) requires the removal of snow and ice or sand from the sidewalks. Who is responsible for providing the snow and ice removal equipment?

Snow and ice removal will be performed by Ft Devens DPW. See updated PWS Dated 30 Apr 21 and Attachment F

30. PWS Paragraphs 3.1.2 and 3.1.2.2 both reference Brunch and Supper meals but the Attachment F Workload Data does include a Brunch or Supper meal. Can the Government please clarify this area?

Refer to revised PWS.

31. P WS Paragraph 3.1.2.2, what is the menu standard? If different than those listed in TM 4-41.11, will the Government provide a cyclic menu to use?

All menus must be in compliance with AR 30-22, DA PAM 30-22, AR 40-25 and TM 4-41-11, using TM 10-412, the Armed Forces recipe service. The COR/FPM may provide cyclic menus at the awardees request however; it is the awardees responsibility to ensure nutritional regulatory compliance and account status compliance.

32. PWS Paragraph 3.1.2.4 requires the preparation of remote site meals. Are the units responsible for providing the necessary equipment (food containers and serving utensils) to complete this requirement?

See revised PWS para 3.1.2.4

33. PWS Paragraph 3.2.1 requires the Contractor to provide a transition plan 60 days prior to the official opening date of DFAC 657. This solicitation only provides the incoming Contractor with a 30 day phase in period per CLIN 0001.

a. Will the Contractor have 60 days to provide this transition plan?

b. What is the expected soft opening date?

c. What is the expected opening date of DFAC 657?

d. This paragraph also mentions a Building 665, though this facility is not included in this solicitation. Will the Contractor have any requirements or responsibilities regarding Building 665?

e. Will the Government define the grab and go operations?

a. No. Refer to updated PWS dated 30 Apr 21

b. On or about 27 June 2021.

c. On or about 12 July 2021.

d. No.

e. Regular and short order items, Commercially prepared meals ( Pre-packaged vendor sack lunches ) Meals prepared in advanced using in- house ingredients.

Government will approve all "grab and go" items IAW AR 30-22, DA PAM 30-22, TM 4-41.11.

34. PWS Paragraph 5.9 says the Government will provide office space for the contractor to utilize. Is this office space included inside of the dining facility or is this a separate office space?

The Government will provide office space within the DFAC IAW Attachment C.

35. The Proposal Preparation Instructions, paragraph d. for Volume IV (2) references "Solicitation Attachment I — CBA/Supplement Union Agreement." This attachment was not included with the solicitation, can this attachment please be provided.

Please refer to updated attachment list. This is a new requirement and therefore a CBA has not been established. The Government has provided with the solicitation the associated Department of Labor Wage Determination.

36. The solicitation documents posted to beta.sam.gov on 17 March do not include an Attachment B or Attachment I. Will the Government provide these attachments?

Please refer to updated attachment list.

37. Attachment F Workload Data shows that Sunday service consists of a breakfast and lunch meal only. Is it the Government's intent not to serve a dinner meal on Sundays?

Yes

38. Attachment J provides photos of the facility that is still clearly under construction. Can updated photos of the dishwashing room be provided?

Yes. Refer to the updated attachment list for additional photographs.

39. Is it the intent for the Contractor to serve main line entrees on one serving line and short order items on the second or are both lines a combination of main entrée and short order?

Short order items will be offered at the end of the each single line for the main line items.

40. Does the facility have restrooms for diners?

Yes. Refer to Attachment C.

41. Can you clarify the estimated start date for food services at Fort Devens?

It is antiquated that services will commence around end of July 2021/beginning of August 2021.

42. Will food service-related Covid restrictions apply to the service at Fort Devens?

I.e., we noticed some self-service stations/offerings in the foodservice drawings.

Will there be self-service offerings like a salad/fruit bar?

Yes, the Covid restrictions will be IAW with CDC and MEDCOM guidance.COR/FPM will provide COVID-19 procedure.

43. Are there any foodservice consumption per meal controls in place or can customers select any food/drink that they want?

Serving portions are to be IAW the applicable product recipe card. Selection of food and drink is up to individual diner.

44. In regards to Attachment F (FDMA Estimated Workload Capabilities), can you clarify what the estimated monthly headcount represents? Do the monthly estimates represent the total headcount on campus or the total estimated meals for the period?

This is a new requirement and therefore the estimated monthly headcount is an estimate of the number of meals to be served during the month as a projection.

45. Do you have any current or past menus that you can provide for both “full-service” and take-out options?

The dining facility has not been in operation for many years, so there are no current or past menus.

46. Would the selected vendor have access to the facility and kitchen overnight?

Yes.