W9124J20R0015 Atch 6 Basic Skills Education Program Handbook 8 May 20.pdf

W9124J20R0015 Attachment 6

Basic Skills Education Program (BSEP) Handbook

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Table of Contents

Purpose .................................................................................................................................................... vi

BSEP Point of Contact .............................................................................................................................. vi

Acknowledgements .................................................................................................................................. vi

Explanation of Icons ................................................................................................................................. vi

Typographic Conventions ........................................................................................................................ vi

1. BSEP Overview

1.1. BSEP

1.1.1. Army Regulations

1.1.2. BSEP Applicability and Eligibility

1.1.3. BSEP Program Manager Functions

1.1.4. Education Center or Office Functions

1.2. What is BSEP?

1.3. Program Purpose

1.3.1. BSEP Format

1.4. BSEP Resources

1.4.1. Maintaining Standing Operating Procedures (SOP)

1.5. BSEP Handbook Suggestions

2. Counseling Services

2.1. Eligibility Requirements

2.1.1. Referrals

2.2. BSEP Class Creation

2.3. Initial Class Briefing

2.4. End-of-Course-Counseling

3. Testing

3.1. TABE

3.2. GT Predictor Exam

3.3. OASC ASVAB Diagnostic Test

3.4. OASC Pre and Post Assessments

3.5. Armed Forces Classification Test (AFCT)

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4. Creating BSEP Classes in GoArmyEd

4.1. Managing BSEP Class in GoArmyEd

4.1.1. Modifying Enrollment Status

4.1.2. Printing On-Duty Class Roster

4.1.3. Printing DA 4187 Forms

5. Enrollment Process

5.1. BSEP Enrollment Procedures

5.2. Confirming BSEP Class Enrollment in GoArmyEd

5.2.1. Confirming BSEP Class Enrollment for Individual Soldiers

5.2.2. Confirming BSEP Class Enrollment by Class

5.3. Verify BSEP Class Enrollment in GoArmyEd

5.3.1. Verify BSEP Class Enrollment for Individual Soldiers

5.3.2. Verify BSEP Class Enrollment by Class

5.4. OASC Online Enrollment Procedures

6. Course Structure

6.1. Course Description

6.2. Classroom Policy

6.3. Attendance

6.4. Dress Code

6.5. Course Materials

6.6. Learning Disabilities

6.7. Face-to-Face Instruction

6.8. Online Academic Skills Course (OASC)

6.8.1. OASC Course Description

6.9. Tutoring

7. Course Completion Requirements

7.1. Course Requirements

7.2. Testing Requirements

7.2.1. Post-TABE

7.2.2 Armed Forces Classification Test (AFCT)

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8. Administrative Tasks Outside of GoArmyEd

8.1. OASC Administration Account

8.2. TABE Online Portal Functionality

8.2.1. TABE Tokens

8.2.2. TABE 11/12 Certification Process

8.2.3. Manage Account

8.2.4. Manage Soldiers (Add Soldiers to Database)

8.2.5. Manage Soldiers (View/Edit/Delete)

8.2.6. Set Up Test Sessions

8.2.7. Set Up Test Sessions (Adding Soldiers to Test Sessions)

8.2.8. Walk-In Soldier Registration

8.2.9. Monitor Test Sessions (Status)

8.2.10. Manage/View on Demand Reports

Appendix 1. Acronyms

Appendix 2. BSEP Resources

Appendix 3. BSEP Reference Materials

BSEP Course Registration Form Example

DA Form 4187 Example

GoArmyEd On-Duty Course Enrolling/Withdrawing Step-by-Step Instructions

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Purpose The purpose of this handbook, commonly known as the Basic Skills Education Program (BSEP)

Handbook, is to provide policy and procedural guidance to Army education center personnel in the administration of the BSEP.

BSEP Point of Contact Irina Rader, BSEP Program Manager (PM), HQ ACES, Fort Knox Irina.v.rader.civ@mail.mil

Acknowledgements The following individuals contributed to the development of this handbook. Their expertise and assistance are gratefully acknowledged.

IMCOM HQ Rey Harvey, ESS, Fort Sam Houston, TX

Mark Glassen, ESS, Fort Huachuca, AZ Peter Heinz, ESO, Fort Carson, CO Terry Long, SESS Fort Bragg, NC IMCOM Glenn McMann, ESO, Ansbach, Germany Claire Murphy, ESS, Fort Campbell, KY Monica Smith, ESS, Fort Riley, KS Jeannette Sydnor-Thickening, Lead ESS, Fort Myer, VA Cris Weisbecker, ESO, Wiesbaden, Germany

ARNG HQ Melissa Robinson, Education Program Specialist-Testing and Training, VA

Explanation of Icons Icon Name Meaning

Warning This icon indicates a critical item that must not be ignored.

Alert This icon indicates an important note about operations.

Hint This icon indicates a piece of valuable information.

Resource This icon indicates a helpful resource.

Typographic Conventions

Type of text Visual appearance

Internal hyperlink Links to another part of this document

External hyperlink Link to external URL (i.e., web page) Hint: If an external link seems to be broken, it may actually be an issue with your security settings. Try copying the hyperlink and pasting it directly into your browser.

mailto:Irina.v.rader.civ@mail.mil

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1. BSEP Overview

1.1. BSEP

This handbook is intended to provide Army education center personnel with BSEP guidance to include, program purpose, resources, counseling, testing, enrollment process, course overview, and completion requirements.

1.1.1. Army Regulations

This handbook is should be used in conjunction with AR 621-5, Army Continuing Education System and local BSEP Standard Operating Procedures (SOP). See Appendix 2. BSEP Resources, page 24.

1.1.2. BSEP Applicability and Eligibility

This handbook applies to:

Regular Army

Army National Guard (ARNG)/Army National Guard of the United States (ARNGUS)

U.S. Army Reserve (USAR)

Eligible Family members

Other Sister Service members may participate after proper coordination with appropriate Point of

Contact (POC) from other Services.

1.1.3. BSEP Program Manager Functions

BSEP is managed by the BSEP PM at Headquarters (HQ), Army Continuing Education Services (ACES), Fort Knox, who provides technical program oversight to include the following:

Ensure the compliance with governing laws, policies, and procedural guidance and serves as senior advisor to HQ ACES Chief of irregularities and non-compliance of program.

Provide technically sound, timely, and accurate guidance In Accordance With (IAW) current regulations, ACES mission, goals, and objectives to achieve satisfactory results and meet stated timelines.

Effectively coordinate with adjacent, lower, and higher agencies.

Evaluate program using quantitative analysis and recommend improvements, efficiencies and innovations.

Network with external organizations to achieve established program objectives, meeting stated milestones and timelines in coordination with other PMs, including Defense Activity for Non-

Traditional Education Support (DANTES) and Sister Services.

Ensure appropriate staff coordination.

1.1.4. Education Center or Office Functions

BSEP is administered by the Education Services Officer (ESO) at the education center or office, who provides technical oversight to include the following:

Ensure the compliance with governing laws, policies, and procedural guidance at respective installation

Provide technically sound, timely, and accurate guidance IAW current regulations, ACES mission, goals, and objectives to achieve satisfactory results and meet stated timelines.

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Effectively coordinate with Soldier’s units, garrison, BSEP PM, Army Personnel Testing (APT) personnel, component headquarters, and state-funded institution (if applicable).

Ensure appropriate staff coordination and resources.

1.2. What is BSEP?

BSEP is one of four Functional Academic Skills Training (FAST) programs. BSEP provides academic instruction to support Soldier’s job-related learning, performance of military duties, career progression, and lifelong learning. BSEP curriculum and instruction develops skills in such areas as reading, mathematical computation, writing, speaking, science, English as a second language, and computer skills

(availability of all areas depending on location).

A Soldier’s objectives for enrollment in BSEP may include:

Increase General Technical (GT) score for Military Occupation Specialty (MOS) reclassification.

Establish eligibility for commissioning programs.

Pre-requisite for attendance in career development courses, such as Non-Commissioned Officer

Education System (NCOES).

Improve basic skills for college courses.

Increase chances for promotion.

Participation in BSEP provides lessons addressing three specific Armed Forces Classification Test (AFCT) subtests that comprise the GT score: Word Knowledge, Paragraph Comprehension, and Arithmetic

Reasoning.

Word Knowledge: Ability to correctly match vocabulary words with definitions and synonyms and to define the part of speech of at least 180 basic vocabulary words.

Paragraph Comprehension: Ability to analyze and evaluate the use of text structure to solve problems or identify sequences, draw logical inferences and conclusions, and identify the author’s intent.

Arithmetic Reasoning: Ability to demonstrate an understanding of the “language” of mathematics by their use of symbols, definitions, and word phrases, display proficiency in mathematical computations, and implement mathematical techniques to solve applied problems.

While some Soldiers may express a preference to face-to-face instruction, and some installations offer face-to-face BSEP courses, the majority of BSEP courses are provided using an online curriculum.

Soldiers do have better success rates for completion when they participate in scheduled BSEP courses, the preferred method is for Soldiers to complete the online curriculum in the classroom supported by a facilitator. Commanders/supervisors are required to provide signature approval for attendance and promote the Soldier’s attendance, as leadership commitment is crucial to encourage maximum participation. Depending on local policy or contract rules, this course can also be run as a “unit course.”

Spouses and adult dependents may attend on a space available basis.

1.3. Program Purpose

BSEP is designed to:

Provide Soldiers with the academic skills necessary to raise their GT score to 110 or higher on the AFCT.

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Prepare for General Educational Development (GED).

Prepare for college level English and Mathematics courses.

Improve the Soldiers’ test taking skills in preparation of the AFCT.

1.3.1. BSEP Format

BSEP is funded using the OASC program. Where command or state-funded programs are available, Education Centers can offer BSEP in a face-to-face or blended format. These three types are described below along with self-study:

Online Academic Skills Course (OASC)

Blended format (face-to-face instruction with OASC)

Face-to-face instruction (facilitator-led) o Individual instruction with contract-facilitator support o Individual instruction provided by a state-funded institution (e.g., community college, universities)

Self-study

Pace of assignments is generally based on the results of the Test of Adult Basic Education (TABE) scores.

While course length, time, and frequency are determined by each location and based on: a) funding availability, b) number of eligible Soldiers, c) operational tempo, and d)

Soldier demand, the best course structures are provided below.

3 weeks, 3 times a week, all day

2 weeks, 5 times a week, half day

1.4. BSEP Resources

The BSEP Handbook is a one-stop resource for all pertinent BSEP information, including current issues and example documents. Additionally, it is recommended that newly hired education center or office personnel familiarize themselves with the local BSEP SOP. See Appendix 2. BSEP Resources, page 24.

1.4.1. Maintaining Standing Operating Procedures (SOP)

The local SOP must contain detailed step‐by‐step instructions to assist in the daily BSEP operations developed locally for and by each education center and office. Maintaining a SOP is required by AR 621-

5. It also assists in providing continuity through personnel changes at the education center and office, and may be an asset in training test staff and new personnel. SOPs should be easy to read, understand, and follow. Newly appointed personnel should be able to pick up the SOP and be able to conduct daily business.

The following must be addressed in the local SOP:

BSEP General Information o What is the layout of the BSEP classroom, room assignments, computer lab, etc?

o What are the duties of all staff involved in BSEP?

o Where are BSEP related documents maintained?

BSEP Scheduling Procedures o How is scheduling handled?

o Is there a calendar of specific dates with specific BSEP courses or is it based upon requests by Soldiers?

o Who is allowed to set up BSEP schedules?

The recommended length of the BSEP

Course is between

40 and 60 hours, based on Soldier’s initial AFCT readiness.

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Eligibility o How is eligibility determined for each Soldier to include eligible Family members?

o Local procedures for completing the DA Form 4187.

o How are eligibility requirements verified prior to BSEP enrollment?

o How is communication with local Units maintained?

Preparation for Test Administration o TABE Test administration guidelines to include test environment o Who handles gathering the material, preparation, and set‐up for TABE test administration?

o How are test logs completed to document removal of materials from the safe (if applicable)?

o What type of equipment will be used in the administration of the TABE test?

o Are there back‐up systems if there is a problem?

o Who is authorized to handle equipment?

o Who maintains the testing log?

Test Administration o Once test administration is completed, how are test materials gathered from examinees and checked to ensure all materials are present?

o Who completes test log returning materials to the safe?

TABE Scoring Procedures o What will be the standard time frame to complete score reports for your test site?

o Who is responsible for preparation of score results?

o Who is authorized to sign score reports?

BSEP Tests Records o Where are score reports stored?

o How are they organized?

Optional Additional Information o Has a database, filing system, or spreadsheet been created to track BSEP Courses?

o How are established agreements/communication with units and Soldiers being managed?

o Are there any unique situations for conditions present at this site?

1.5. BSEP Handbook Suggestions

Direct any questions or suggestions for improvement of this handbook to the BSEP Program Office. See

BSEP Point of Contact on page vi.

Normally the APT office coordinates

TABE testing.

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2. Counseling Services Counseling is an integral part of the initial enrollment process for Soldiers and eligible Family members to gain knowledge of the entire BSEP process. Education counselors provide a BSEP roadmap including program overview, purpose, desired outcome, GT improvement plan, TABE counseling, and other related topics. This chapter provides education counselors information on eligibility requirements, referral options, initial course briefings, and end of course counseling.

2.1. Eligibility Requirements

Priority for BSEP enrollment is given to Soldiers who score less than a 10.2 grade level on any of the subtests of the TABE or have a GT score less than 110. Soldiers with TABE scores above a 10.2 grade level and have a GT score equal to or greater than 110 are also eligible to enroll as a refresher course prior to taking college courses.

Eligible Family members that are 18 or older with a valid Military ID card are eligible to attend BSEP courses on a space available basis.

2.1.1. Referrals

Soldiers may be referred to BSEP by education counselors, the Soldiers’ Chain of Command, or they may refer themselves.

2.2. BSEP Class Creation

For step-by-step instructions on how to create a BSEP class in GoArmyEd, see Section 4. Creating BSEP

Classes in GoArmyEd, page 9.

2.3. Initial Class Briefing

Soldiers must be briefed on class expectations and rules on the first day of the class:

Sign-in instructions

Attendance policy

Information for reporting absences and late arrivals

Class dates and times (to include federal holidays and local installation or Division closures)

Tutoring hours (if applicable)

Classroom policy (breaks, eating, drinking, tobacco use, dress code, computer usage etc.)

Cell phone policy

Curriculum overview

BSEP POCs and schedule

Facilitator contact information

2.4. End-of-Course-Counseling

The Counseling Session is required upon completion of the BSEP Course. Counselor reviews Soldier’s progress in the BSEP Course and recommends for further actions.

Soldiers must be briefed individually on their final post-TABE testing results:

Recommendation to take the AFCT if the Soldier demonstrated significant improvement.

o Enter GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-01 General Counseling and TEST 04-Counseled on Test Results; Type “[Information covered in the counseling session].”

December 2018 6 o Enter second GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-01 General

Counseling and TEST 01-Testing Referral: APT; Type. “

Recommendation for self-study or extension into the next course if the Soldier did not demonstrate significant improvement.

o Enter GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-01 General Counseling and TEST 04-Counseled on Test Results; Type “[Information covered in the counseling session to include information for the next BSEP course or OASC and other self-study material and resources].”

Soldiers should be briefed individually on their GT Predictor results if applicable.

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3. Testing Testing is an essential part of the BSEP process. This section informs education counselors of the different tests associated with BSEP (TABE, GT Predictor exam, AFCT, OASC ASVAB Diagnostic Test, and OASC Pre and Post Assessment Tests), the required form for test authorization, procedures to schedule a test, and exception to policy procedures.

3.1. TABE

The TABE test is given prior to enrolling in a BSEP course to assess the math and reading levels and to determine BSEP course placement. A Post TABE test is given at the end of the course to determine AFCT readiness.

The new TABE 11/12 tests are secure, reliable, and valid assessments used to measure the achievement of examinees on core content areas taught and assessed as part of Adult Basic Education programs nationwide. The TABE test is aligned to the national College and Career Readiness Standards for the three core subject areas:

Reading, Mathematics, and Language. For example, a score of 9.8 in an area would mean ninth grade, eighth month based on high school grade level equivalency.

U.S. Army Warrant Officer Procurement Program requires the TABE as a part of the Warrant Officer Application packet. TABE offers an online option and a paper-based option (check installation option). The results of the TABE determines course placement; i.e., BSEP or GT Improvement.

TABE subtests contain the following types of questions:

Selected-response items (all subtests)

Gridded-response items (Mathematics subtest only)

Technology-enhanced items (drag and drop, select text, etc.) (online format only)

Multiple-select items (online and paper-based formats)

Evidence-based selected-response items (online and paper-based formats)

Two-part items (selected-response or multiple-select items) (online and paper-based formats)

3.2. GT Predictor Exam

The GT Predictor exam is a practice exam that can indicate test readiness for the

AFCT. The GT Predictor exam measures knowledge of the subtests that comprises the GT score: Word Knowledge, Paragraph Comprehension, and Arithmetic

Reasoning. This exam may be taken as needed, but a Soldier should complete additional studying and wait at least two weeks between retesting. If the results of the GT Predictor indicate a high score, Soldiers can skip the BSEP Program and register for the AFCT Test.

The GT Predictor exam is an optional diagnostic test for BSEP. It can be used in conjunction with the TABE test. Education counselors need to keep in mind that the GT

Predictor exam may be an outdated test.

Consult with ESO regarding the TABE format availability for specific installation.

TABE scores received in the last six months are considered valid.

Soldiers without a current TABE should be scheduled for testing prior to course start date.

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3.3. OASC ASVAB Diagnostic Test

The OASC ASVAB Diagnostic test features two diagnostic tests that indicate a

Soldier’s strengths and weaknesses on the AFCT. The test features an option to allow Soldiers to rate their confidence on each question, from "sure", "not so sure", and "wild guess". Upon completion of a section, Soldiers can review the results holistically by difficulty-level of the questions and by the confidence level in answering the question correctly. The OASC ASVAB Diagnostic Test is a supplemental diagnostic test and not a requirement for the BSEP Program. The

OASC ASVAB Diagnostic test is located at http://www.nelnetsolutions.com/DantesNet/.

3.4. OASC Pre and Post Assessments

OASC offers pre and post assessments to evaluate the Soldier’s skill level, strengths, and weaknesses. It develops a customized learning path to include lessons and practice tests. The post assessment can be used to gauge a Soldier’s AFCT readiness level.

Counselors have access to Soldiers’ pre and post assessments results through OASC administration accounts. See Administrative Tasks, pg. 18.

3.5. Armed Forces Classification Test (AFCT)

The AFCT evaluates in‐service personnel who wish to improve their Armed Services Vocational Aptitude

Battery (ASVAB) scores, or previous AFCT scores, to qualify for reenlistment, a MOS change, Special

Forces requirements, Warrant Officer training, Officer Candidate School (OCS), or Reserve Officers’

Training Corps (ROTC). The AFCT is a battery of 10 subtests from which 10 composite scores are derived. Examinees must complete all 10 subtests to receive test scores.

The AFCT consists of the following 10 components:

• General Science (GS) (15 minutes)

• Arithmetic Reasoning (AR) (15 minutes)

• Word Knowledge (WK) (15 minutes)

• Paragraph Comprehension (PC) (10 minutes)

• Mathematics Knowledge (MK) (15 minutes)

• Electronics Information (EI) (15 minutes)

• Auto Information (AI) (10 minutes)

• Shop Information (SI) (10 minutes)

• Mechanical Comprehension (MC) (15 minutes)

• Assembling Objects (AO) (15 minutes)

Soldiers must submit a DA Form 4187 Request for Personnel Action signed by the Unit Commander to the education center to schedule the AFCT exam. For Sister Service members or AFCT Exception to

Policies, refer to the APT Test Control Officer (TCO) Handbook. APT TCO Handbook is available in

GoArmyEd under ACES Resources in the Army Education Counselor Communications Folder.

OASC ASVAB Diagnostic

Test is designed to be used as an AFCT diagnostic tool. It should not be confused with a diagnostic tool to prepare for the

ASVAB test.

Family member are not eligible to take the

AFCT at the education center.

http://www.nelnetsolutions.com/DantesNet/

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4. Creating BSEP Classes in GoArmyEd Log into GoArmyEd

Select “On-Duty Class Management” link under On-Duty Resources section

Select “Create a New Class” tab

Type class name in the “Class Name” field, and select Add o Example: FTSmith_BSEP_FY180629(8). This example means the class is held at the Fort

Smith Education Center, is a BSEP course, has a start date of 2018 June 29, and the number in parenthesis indicates it is the eighth class of the FY.

Type in class information notated with an asterisk in the “Class Information”, “Classroom

Details”, and “Enrollment Information” sections:

Class Information:

o Status: (will automatically populate) o Class Section: (Select on the “i" icon for an example) o Start and End Dates o Delivery Mode: Select “Classroom”, “Blended”, or “Online” as appropriate o Course Location: (Use drop down menu to find your installation) o Open Registration Date: (Today’s Date or date set by installation) o Delivery Order: (Optional, may be used if/as needed).

o Pay Type: Will show as “Other”, or will be *blank* if Delivery Order is not used.

o Class Type: Select on “BSEP/GT Prep” o Instruction Type: Select either “Instructor Assisted” or “Self-Directed”

Classroom Details:

o Building: (Ex: 123 Education Street, Fort Smith, NC 12345) o Start Time: (Ex: 9:30AM; End Time: 4:30PM) o Check the boxes next to the weekdays: Mon, Tue, Wed, Thurs, Fri o Room: (Enter room number) o Class Description: Type important information such as, holidays and training holidays or special comments regarding the class

Enrollment Information:

o Instructional Hours: (depends on length of course) o Total Credit Hours: 0 o Total Number of Seats: (Installation specific)

Select “Submit” button

Select “Print On-Duty Enrollment Confirmation Form” button.

4.1. Managing BSEP Class in GoArmyEd

GoArmyEd allows On Duty class managers to modify the Enrollment Status as well as print multiple DA

4187s from the “On-Duty Class Roster” page. (See page 26 for an example.)

Log into GoArmyEd.

Select on “On-Duty Class Roster...”.

Enter criteria to find On Duty class and select on “Search”.

Select on the class you wish to manage.

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4.1.1. Modifying Enrollment Status

This page can be sorted by selecting on the headers of the table (“Empl ID”, “Name”, “Last 4 SSN”, “Rank”, “Enrollment Status”, “Confirm Date”, “Verify Date”, “Complete Date”, “Withdraw Date”, “Class

Grade”, and “Class Grade Date”).

Select on the “Enrollment Status” dropdown, for each Soldier, and select the appropriate status.

Select on the “Save” button to commit changes to the database (found at the top and bottom of the page.)

4.1.2. Printing On-Duty Class Roster

The On-Duty Class Roster can be printed for administration purposes.

Select on the “Print On-Duty Class Roster (PDF)” button.

4.1.3. Printing DA 4187 Forms

On Duty class managers can select one, several, or all Soldiers to print multiple DA 4187 forms. When the print button is selected, a single PDF is generated that contains each of selected Soldier’s DA 4187 forms available for printing.

Identify Soldiers by selecting on the check box next to their “Empl ID”.

Select on the “Print DA 4187” button.

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5. Enrollment Process This chapter explains the process of enrollment in a BSEP course (classroom or online instruction mode), and the referral or signature requirements. Guidelines for processing the DA Form 4187 through personnel components are in DA Pam 600‐8, dated 6 April 2016. Installations may have additional local procedures in place for processing the DA Form 4187.

5.1. BSEP Enrollment Procedures

Counsel by an ACES counselor or BSEP Coordinator prior to enrollment for each Soldier.

Determine eligibility by reviewing Soldier’s GT score in their GoArmyEd education record.

Provide eligible Soldiers with a DA Form 4187 to be signed by the Unit

Commander.

Provide BSEP Registration Form to Soldiers who are in the rank of E-1 through E-6 to have signed by the Soldier’s immediate supervisor. See

BSEP Reference Materials, page 25.

Enter GoArmyEd Customer Tracking System (CTS) note: Face-to-face;

Counselor Notes; COUN-01 General Counseling and COUN-08 Enrolled in

On-Duty Training; Type “Issued form for BSEP Class # [12345]. Provided instructions on completing and returning the form to be confirmed in the course.”

Process returned signed DA Form 4187 and BSEP registration form.

o If the DA Form 4187 is the only document submitted for verification, the Unit

Commander must check the “Has Been Verified” block.

o If only the “Recommend Approval” block is checked, the Soldier’s eligibility has not been verified.

Enroll Soldier in BSEP in GoArmyEd. See Appendix 3, BSEP Reference Materials, page 25.

Enter GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-08 Enrolled in On-Duty

Training; Type “BSEP Class # [12345] to [reason for class-GT ]”

Confirm enrollment for each Soldier in GoArmyEd on the first day of the

BSEP course.

5.2. Confirming BSEP Class Enrollment in GoArmyEd

5.2.1. Confirming BSEP Class Enrollment for Individual Soldiers

Log into GoArmyEd.

Find Soldier’s GoArmyEd record.

Select “On-Duty Enrollment Request” link under Related Links section.

Select calendar icon to select the start date of the class under the “Class

Date” section.

Select the “Search” button.

Type Class ID in the “Class ID” field.

Change “Issued” to “Confirmed”.

o If Soldier needs to be withdrawn from the class, change “Issued” to “Withdraw”.

Select “Submit” button.

o Type reason for withdrawal.

Sending a reminder email prior to the first day of class may encourage BSEP class attendance.

Ensure BSEP course has been created prior to enrolling Soldiers into the course. See Section

7 Creating BSEP Class in

GoArmyEd.

December 2018 12 o Enter GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-01 General

Counseling; Type “Withdrew Soldier from BSEP class #12345 due to [insert reason]”.

Type Commanders full name, phone number, and email address.

Enter GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-08 Enrolled in On-Duty

Training; Type “Confirmed Service member in BSEP class #XXXXX. Reviewed class requirements.

Service member understands first day attendance of class is mandatory.”

5.2.2. Confirming BSEP Class Enrollment by Class

Log into GoArmyEd.

Select on the “On-Duty Class Roster...” link.

Find the correct class.

Modify the “Enrollment Status” drop-down menu to “Confirmed” (as appropriate)

Select the “Save” button to save changes to the page.

5.3. Verify BSEP Class Enrollment in GoArmyEd

5.3.1. Verify BSEP Class Enrollment for Individual Soldiers

Log into GoArmyEd.

Select “On-Duty Class Roster” link under “On-Duty Resources” section.

Type Class ID in the “Class ID” field.

Select the “Search” button.

Select Soldier’s name.

Change “Confirmed” to “Verify”.

o If Soldier needs to be withdrawn from the class, change “Confirmed” to “Withdraw”.

o Type reason for withdrawal.

o Enter GoArmyEd CTS note: Face-to-face; Counselor Notes; COUN-01 General

Counseling; Type “Withdrew Soldier from BSEP class #12345 due to [insert reason]”.

Select the “Submit” button.

Select “Return to Class Roster” link.

5.3.2. Verify BSEP Class Enrollment by Class

Log into GoArmyEd.

Select on the “On-Duty Class Roster...” link.

Find the correct class.

Modify the “Enrollment Status” drop-down menu to “Verified” (as appropriate)

Select the “Save” button to save changes to the page.

5.4. OASC Online Enrollment Procedures

In addition to the BSEP enrollment steps listed in 4.1., the following steps must be completed:

Soldier enrolls in OASC at www.petersons.com/dantes.

o Note: This web address automatically “redirects” to http://www.nelnetsolutions.com/dantesnet/

Select “Service Member” button.

Soldiers are required to be in uniform while attending BSEP courses unless prior permission received by Soldier’s chain of command.

http://www.petersons.com/dantes

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Select “Sign Up” button in the New User box.

Register by completing requested information and select “Continue” button.

Select “Enter OASC” button.

Select “Continue” button to accept completion of OASC within 365 days.

Follow steps to navigate through OASC. See Appendix 2. BSEP Resources, page 24.

December 2018 14

6. Course Structure This section provides information concerning course preparation, course requirements and expectations for Soldiers and eligible Family members to successfully complete the course.

6.1. Course Description

BSEP provides academic instruction to improve reading, mathematical computation, writing, speaking, science, and computer skills (availability of all areas depending on location) with a focus on preparation for the AFCT subtests.

Reading Skills: Designed to improve paragraph comprehension and vocabulary skills. In addition to classroom work, Soldiers should engage in independent readings during the course by visiting an on-post or local community library, or multi-learning facility and checking out a book in any subject area of interest.

Some facilitators may provide reading materials within the classroom. A recommended practice is to read at least 15 to 20 minutes per day.

Math Skills: Designed to improve their basic math skills; such as, addition, subtraction, multiplication, division, fractions, decimals, percentages, ratios, solving simple equations, and basic geometry. The course also covers thinking and study skills with a focus on learning mathematics, which includes problem solving, test taking, and cognitive skills.

Test Taking Skills: Designed to improve study skills and test taking strategies; such as, note taking strategies, study strategies, stress management, test anxiety, test taking strategies and study guide navigation techniques.

Computer Skills: Designed to improve fundamental concepts and applications necessary for computer use.

6.2. Classroom Policy

Local Education center classroom policy applies.

6.3. Attendance

The BSEP classroom is a Soldier’s assigned place of duty during duty hours for all Soldiers who have submitted a signed “Request to Attend On-Duty Training” form to their education center. The facilitator is responsible for tracking and reporting attendance for all Soldiers.

The number of allowed absences is determined by the local education center BSEP policy however a

Soldier that is absent for 30% or more of the BSEP course should be rescheduled into another BSEP course.

Excused absences: Are approved due to an unforeseen or unscheduled military mission and/or a medical reason for self or a Family member; such as, illness, hospitalization, quarantine, or emergency leave. Soldiers are required to provide the facilitator with a verbal or written verification from their chain of command or doctor. Eligible Family members must inform the facilitator with verbal or written notice of absence. The local education center BSEP policy determines continued enrollment or withdrawal.

Some subjects, such as

Test Taking Skills, Science, and Computer

Skills are not available at every installation.

December 2018 15

Unexcused absences: Current local education center BSEP policy determines continued enrollment or withdrawal for consistent tardiness and/or personal issues (not military or medically related).

Drop/Withdrawal: If the Soldier cannot complete the course requirements, they must inform the facilitator, educational institution or the BSEP coordinator as soon as possible.

Extensions: Some installations may allow for a course extension if a student is unable to complete the coursework in the time prescribed. In most cases, the student is simply re-enroll for another course section at the education center. Consult the facilitator, educational institution or BSEP coordinator for available options.

6.4. Dress Code

Active Duty Soldiers should be in uniform unless approved otherwise by local policy. USAR and ARNG

Soldiers should refer to their chain of command on appropriate dress for attendance.

6.5. Course Materials

Any course materials loaned to the Soldier must be returned to the facilitator by the end date of course completion.

6.6. Learning Disabilities

Soldiers must provide written documentation to the facilitator, educational institution and/or BSEP coordinator at least two weeks prior to the course start date to ensure accommodations can be met. While learning disability accommodations can be made during the BSEP course, they are not authorized for the AFCT. Executive Agencies of the U.S. Government, including the

Department of Defense, are exempt from the Americans with Disabilities Act

(ADA) (U.S. Code 42, Sections 12111(5)(B)(i) and 12131. The Secretary of Defense has determined that all military members must possess a certain level of ability to read, comprehend, and follow written instructions in English.

6.7. Face-to-Face Instruction

Refer to either local BSEP or state-funded institution curriculum or syllabus.

6.8. Online Academic Skills Course (OASC)

The OASC program is designed to assist Soldiers in improving their math and reading skills in a self-paced online modality with short, medium, and full-length course versions. The website is located at http://www.petersons.com/DantesNet/ or http://www.nelnetsolutions.com/DantesNet.

A Pre Assessment identifies the Soldier’s strengths and weaknesses in math and verbal skills and design a customized learning path individualized to them. The curriculum improves the Soldier’s knowledge of the concepts and skills needed to excel in each area. The curriculum offers several features including interactive games, exercises and flash cards, practice tests and quizzes, math videos, and post assessment or practice tests to measure end of course performance.

The added benefits to this program include reinforcing concepts already known, using a range of learning styles, feedback to ensure understanding of materials, ability to retake lessons as necessary, accommodating student time constraints, and accessing the course 24/7 from any internet-connected

Learning disability accommodations are not authorized for the

AFCT.

http://www.petersons.com/DantesNet/ http://www.nelnetsolutions.com/DantesNet

December 2018 16 computer. The course is also available via CD that can be downloaded to a Soldier's computer if there is no internet connection.

6.8.1. OASC Course Description

Verbal Section

Content Areas: Reading Comprehension and Vocabulary o Pre-Assessment Questions: 30 o Total Number of Possible Lessons: 18 o Total Possible Quiz Questions: 270 o Total Question Bank Questions: 80 o Total Post-Assessment Questions: 30

Math Section

Content Areas: Algebra, Arithmetic and Geometry o Pre-Assessment Questions: 50 o Total Number of Possible Lessons: 47 o Total Possible Quiz Questions: 705 o Total Question Bank Questions: 100 o Total Post-Assessment Questions: 50

6.9. Tutoring

Tutoring can be an added resource to students in addition to their daily classroom instruction.

Face-to-face Tutoring: Tutoring may be available on post, at no cost to the Soldier, based on installation resources.

Online Tutoring: Tutor.com is available at https://Tutor.com. Expert tutors (certified teachers, college professors, and other education professionals) are online 24/7 and available to help in more than 16 subjects, including test prep, proofreading, Math, Science, English, and Social Studies. There is a cost to the individual.

Khan Academy is available at www.khanacademy.org. It offers free online courses, lessons, practice sessions, and teaching videos in most areas of math. Areas of study include math, science & engineering, computing, arts & humanities, economics & finance, college test prep, and college career.

7. Course Completion Requirements This section is intended to provide clarification on course completion requirements.

https://tutor.com/ http://www.khanacademy.org/

December 2018 17

7.1. Course Requirements

Completion of BSEP course is defined by completion of all required lessons. See installation SOP for clarification.

7.2. Testing Requirements

7.2.1. Post-TABE

Per AR 621-5, the Post-TABE test is required for course completion. Soldiers with

TABE scores above a 10.2 grade level are referred to the APT office for scheduling

AFCT exam. Eligible Family members must be referred to an armed services recruiter to schedule an ASVAB test either through a MEPS station Continental

United States (CONUS) or to schedule through the Army Testing Center Outside the Continental United States (OCONUS).

7.2.2 Armed Forces Classification Test (AFCT)

Upon successful completion of the BSEP course, Soldiers are recommended to take the AFCT within two weeks. Soldiers must submit a DA Form 4187 Request for Personnel Action signed by the Unit Commander to the education center to schedule the AFCT exam. For Sister Service members or AFCT Exception to

Policies, please refer to the APT Test Control Officer (TCO) Handbook. For information, see Section 3.5. Armed Forces Classification Test, page 8.

The GT Predictor exam can be given at the end of the course to determine AFCT readiness. Soldiers should score at least a

110 on the GT

Predictor exam to indicate AFCT readiness.

The GT Predictor exam is only a predictor, there is potential to score in a range of 5 to

10 points higher or lower than the actual predictor score.

December 2018 18

8. Administrative Tasks Outside of GoArmyEd

8.1. OASC Administration Account

Education centers have the ability to monitor a Soldier or eligible Family member’s OASC progress by logging into the education center or office’s OASC administration account. All BSEP personnel must complete OASC administration training and provide certificate of completion to the BSEP PM at irina.v.rader.civ@mail.mil.

Instructions to complete OASC administration account training:

Log into OASC website: http://www.nelnetsolutions.com/DantesNet or http://www.petersons.com

Select the “Administrator Training” link

Select the “OK” button

Complete each module

Complete the quiz at the end of training

Email certificate of completion to BSEP PM at irina.v.rader.civ@mail.mil

Benefits on using the OASC Admin Account

Awareness of the OASC Structure/functions

Overview of the OASC usage for Installation/State

Monitor Soldier's progress

Enrich BSEP counseling sessions

Access to all OASC tests, lessons, and quizzes

8.2. TABE Online Portal Functionality

8.2.1. TABE Tokens

The Online TABE Tests Tokens are available by request through the respective HQ. Contact your HQ for guidance. Each Soldier would need 6 tokens (3 for pre and 3 for post TABE Tests) to participate in the BSEP Course.

8.2.2. TABE 11/12 Certification Process

TABE 11/12 Certification is an optional free online training offered by DATA Recognition Corporation for the education centers and offices staff. TABE Certification consist of two hour-long presentations, each of which is followed by a 30-item test. Upon successfully completion of training and passing the tests participants are certified to handle, score, and proctor TABE 11/12 tests.

Participants can elect to print their Certificate of Completion, save it for later use, or have it emailed to them.

Upon completion certificate education center and offices can:

Understand and follow general TABE 11/12 test best practices

Implement correct forms and levels

Securely administer and handle test resources

Follow student privacy protocols

Score and interpret the TABE 11/12 test results

To access the Training modules copy and paste the links:

https://www.brainshark.com/drc/TABE11_12CertificationPartI https://www.brainshark.com/drc/TABE11_12CertificationPartII

OASC administration accounts are granted to a location, not an individual.

Two separate OASC administration accounts are provided to BSEP personnel for

Soldiers and eligible

Family members.

Certification candidates must complete both training modules in their entirety in order for the certificate to generate.

http://www.nelnetsolutions.com/DantesNet http://www.petersons.com/ mailto:irina.v.rader.civ@mail.mil https://www.brainshark.com/drc/TABE11_12CertificationPartI https://www.brainshark.com/drc/TABE11_12CertificationPartII

December 2018 19

Password for both parts: tabecertdrc See Appendix 2. BSEP Resources, page 24 for more information.

8.2.3. Manage Account

See Appendix 2. BSEP Resources, page 24 for directions on how to obtain the online TABE 11/12

Administration Manual.

Log into TABE website: https://tabe.drcedirect.com/

Select the name in upper right corner

Select the “edit” link next to “Username”, “Email”, “Name”, or “Password” to edit these fields.

8.2.4. Manage Soldiers (Add Soldiers to Database)

Log into TABE website: https://tabe.drcedirect.com

Select the “All Applications” link in the upper left corner

Select the “Student Management” link

Select the “Manage Students” tab

Select corresponding information in the “Administration”, “District”, and “School” drop-down menu

Select the “Find Students” button

Select the student from the list of students or select the “Add Student” button

Complete the student profile

Select the “Save” or “Save & Add Another” button

8.2.5. Manage Soldiers (View/Edit/Delete)

Select the “All Applications” link in the upper left corner

Select the “Student Management” link

Select the “Manage Students” tab

Select corresponding information in the “Administration”, “District”, and “School” drop-down menu

Select the “Find Students” button o Select the “View/Edit” icon in the “Action” column to view or edit students o Select the box in the first column so check mark appears and select the “Export to Excel” button to download a list of students o Select the box in the first column so check mark appears and select the “Update

Accommodations” button to mass update student’s accommodations

8.2.6. Set Up Test Sessions

Select the “All Applications” link in the upper left corner

Select the “Test Management” link

Select the “Manage Test Sessions” tab

Select corresponding information in the “Administration”, “District”, and “School” drop-down menu

Select the “Add Session” button

Students can be deleted from a session but they cannot be deleted out of the database.

Hint: If the link seems to be broken, try copying the link and pasting it directly into the address bar of your browser.

https://tabe.drcedirect.com/ https://tabe.drcedirect.com/ https://tabe.drcedirect.com/

December 2018 20

Fill in fields. Session names should be meaningful, descriptive, and set up ahead of time for easy scheduling.

Select the Test, Content, and Level.

Test Session must have one Test, one or more Contents, and one Level for each selected Content in order to SAVE. Once Test Session is saved, the Test, Content, and Level values cannot be changed.

Continue with Set Up Test Sessions (Adding Students to Test Sessions) below.

8.2.7. Set Up Test Sessions (Adding Soldiers to Test Sessions)

Scroll down from top of Add Test Sessions page to Find Students button.

Select from Available Students list, select on top arrow to add selected students to Test Session.

(For multiple students, use Ctrl key.)

Select Save button or Save and Add Another button.

If adding a new student, select on New Student.

Fill out remaining required information in Student profile marked by asterisks. (Last name, First name, Date of Birth, Gender.) Select Save button. Screen returns to chart at bottom of Add Test Sessions page with new student added into Test Session.)

You may also Search for Available Students.

Save your Test Session.

8.2.8. Walk-In Soldier Registration

Select on Test Management Menu/Manage Test Sessions Tab.

Select Administration, District, and School

Enter Test Session name or select on Show Sessions button and check box for desired Test Session

Select View/Edit Action button on right side of grid

Enter student’s Last Name and First Name under ‘Search for Available Students’ and select Find Students button to see if they exist

If student is found, use first arrow button to move student into the Test Session & select Save

If student not found, select the “New Student” button, enter required information into Profile.

Select Save the Student, then, when returned to Test Session page, Save the Test Session at the bottom.

Find test session again; select on Action Button to Edit/Print Ticket Status button.

Select the student you added, scroll down to Print Selected button and select.

8.2.9. Monitor Test Sessions (Status)

Select on Test Management Menu/Manage Test Sessions Tab.

Select Administration, District, School.

Select on Show Sessions button.

Select on Status Summary Tab at top of grid to see session status of ALL sessions.

For single session: Select a session.

Select Action Button Edit/Print Ticket Status to view status of session by test module and student.

December 2018 21

8.2.10. Manage/View on Demand Reports

Log into TABE website: https://tabe.drcedirect.com

Select the “All Applications” link in the upper left corner

Select the “Report Delivery” link

Select the “On-Demand Reports” button

Select corresponding information in the “Administration”, “District”, and “School” drop-down menu

Select the “Find Students” button

Select student

Select Action Buttons (on right) to Open or Save PDF

Select multiple students by checking boxes

Select Open Selected button at bottom or Save Selected button

Hint: If the link seems to be broken, try copying the link and pasting it directly into the address bar of your browser.

December 2018 22

Appendix 1. Acronyms ACES Army Continuing Education System

ADA Americans with Disabilities Act

AFCT Armed Forces Classification Test

AI Auto Information

AKO Army Knowledge Online

AO Assembling Objects

APT Army Personnel Testing

AR Arithmetic Reasoning

AR Army Regulation

ARNG Army National Guard

ARNGUS Army National Guard of the United States

ASVAB Armed Services Vocational Aptitude Battery

BSEP Basic Skills Education Program

CLEP College Level Examination Program

CONUS Continental United States

CPST College Placement Skills Training

CTS Customer Tracking System

DA Department of the Army

DANTES Defense Activity for Non-Traditional Education Support

EI Electronics Information

ESO Education Services Officer

ESS Education Services Specialist

FAST Functional Academic Skills Training

FY Fiscal Year

GED General Educational Development

GS General Science

GT General Technical

HQ Headquarters

IAW In Accordance With

IMCOM Installation Management Command

MC Mechanical Comprehension

MEPS Military Enlistment Processing Station

MK Mathematics Knowledge

MOS Military Occupation Specialty

NCOES Non-Commissioned Officer Education System

OASC Online Academic Skills Course

OCONUS Outside the Continental United States

OCS Officer Candidate School

PC Paragraph Comprehension

PM Program Manager

December 2018 23

POC Point of Contact

ROTC Reserve Officers’ Training Corps

SESS Supervisory Education Services Specialist

SI Shop Information

SOP Standard Operating Procedure

TABE Test of Adult Basic Education

TCO Test Control Officer

URL Uniform Resource Locator (i.e., web address)

USAR U.S. Army Reserve

WK Word Knowledge

December 2018 24

Appendix 2. BSEP Resources ACES Marketing Collaboration Center milSuite page https://www.milsuite.mil/book/groups/aces-marketing-collaboration-center/content?filterID=contentstatus%5Bpublished%5D~category%5 Bbsep-outreach%5D

BSEP Sample Flyer

BSEP Storyboards

DANTES OASC Flyer

DANTES WHY OASC Flyer

Online TABE 11/12 Administration Manual

Soldier’s Guide to OASC Flyer

TABE 11/12 New On-Demand Administrator Training Flyer

TABE 11/12 TABE Certification Training Parts 1 and 2 Flyer

TABE 11/12 Info Sheet

TABE 11/12 Structure Flyer

Additional resources available

AKO Portal https://www.ako1.us.army.mil/ Practice tests for (ASVAB, CLEP, DSST, etc.) can be accessed through an…