Attachment N - Technical Question and Answer_19 Aug 20_final.pdf

Ft. Stewart Solicitation W9124J-20-R-0007 Questions and Answers

No Question Response

1 What is the seniority level of employees aboard

Fort Stewart Army Base?

The Government cannot disclose the details of the incumbent contractors staffing approach. In accordance with FAR Clause 52.222-41(n) the

Contracting Officer shall turn over such list of the employees with employees’ ranks to the successor Contractor at the commencement of the succeeding contract.

2 What is the average number of employees aboard Fort Stewart Army Base?

The Government cannot disclose the details of the incumbent contractors staffing approach. It is the offerors discretion to determine their own staffing approach that stratifies all PWS requirements

3 What is the expected contract value for each year?

The Program Maximum for the five year ordering period to include FAR

52.217-8 extension is estimated at $20M. The Program Ceiling represents all forecasted and unforecasted work that may arise during the ordering period.

The program ceiling will not be evaluated and can be adjusted at time of award.

4 What is the annual boxed meal volume? Is this included in the AFMIS head count documents released with the solicitation?

Yes the annual boxed meal volume is included in the AFMIS headcount document, titled as follows:

- Attachment F1 – FY17 AFMIS – NCOA Bldg

- Attachment F2 – FY18 AFMIS – NCOA Bldg

- Attachment F3 – FY19 AFMIS – NCOA Bldg

- Served as an A-M-A (Hot-MRE-Hot) based on the headcount.

5 How many meal periods are affected by pest control, i.e. does the dining facility shut down for dinner or does pest control occur after normal business hours? How many times per year and which meals are affected?

Dining facility shuts down after business hours (dinner meal), and pest control are performed once monthly or as needed.

6 Where is the contractor to store dishes, small wares, pans, cooking utensils, etc. while the building is being sprayed for pests?

All utensil, dinnerware, etc., are stored in its respective areas when the facility is being sprayed; the interior boarder in the entire facility will be sprayed during treatment. When and if the building is being fogged, the building will close for

48 to 72 hours and everything has to be covered with a thick plastic lining.

After fogging treatment, all dinnerware, utensil, pots & pans, etc. have to be washed, rinsed, etc. prior use and opening of the facility.

7 In the case of a power outage, or refrigeration/freezer breakdown, does the

Government provide the dining facility with portable storage/refrigeration spaces? a. Whose responsibility is it to move food stores into temporary location?

Freezer trailers are usually provided by the government for storage that exceed the building freezer storage capacity but, if the electricity cannot be turned back on in time to prevent thawing of subsistence, storage would be provided by the government until freezer units are back in operation.

Moving of subsistence is the DFAC personnel (contractor) responsibility.

8 Does the incumbent utilize shift leaders/supervisors to open/close the Fort

Stewart Army Base dining facilities?

The Government cannot disclose details of incumbent contractors staffing and management approach. It is the offerors discretion to determine their own staffing approach that satisfies all PWS requirements.

9 Are all shift leaders ServSafe Certified? Yes, Manager's and Person in Charge (PIC's) are required IAW TB Med 530, 2-

102.00 (B) 2.c to be ServSafe qualified as PWS.

10 Prior to the actual transition start date, is there a location on Fort Stewart Army Base where the contractor and subcontractors may use to set up interview, and for current employees and management staff to complete required forms such as Application, I-9, ID cards, W-4s, and obtain uniform sizes and other necessary documents?

No, the awarded contractor IS NOT authorized to use any government facilities for their hiring process.

11 During the phase in process, is there a base communications/telephone service we are

The base building phone line and service are already setup by the Government.

The contractor is responsible for providing their personnel with phones and service for the overflow buildings when in use.

required to process with? What is the cost per month?

12 Is there a commercial internet service provided to the contractor and the average monthly cost?

No, there is no commercial internet service provided to the contractor.

13 What program is used by the Army to complete civilian background checks? What is the lag time for processing?

TASS (Trusted Agent Sponsorship System) is the system that is utilized for issuance of CACs once the contractor has a favorably adjudicated background check (NACI/NACL). The contractor should conduct background checks IAW

HSPD-12, Office of Management and Budget (OMB) guidance M-05-24, Federal Information Processing Standards Publication (FIPS PUB) Number

201, and DODI 5200.46 requirements and have the ability to update JPAS for individuals that require the issuance of a CAC. For individuals that do not require a CAC but do require access to the installation, Ft. Stewart utilizes

Automated Installation Entry (AIE) which validates ID credentials against authoritative databases (i.e. local, state, FBI databases) to issue short and long term passes. Information on the process is located at https://home.army.mil/stewart/index.php/about/Garrison/DES/visitor-information.

14 Is the Government satisfied with the incumbent’s ability to staff during surge/emergency weeks/months? What has their fill rate been?

This is a non-personal service contract, and therefore, the Government does not oversee the contractor’s hiring practices.

15 During surge feeding requirements for ASC and National Guard, is the contractor responsible for all full food service positions and associated tasks?

Yes, during surge feeding requirements for ASC and National Guard, the contractor is responsible for all full food service positions and associated tasks

16 When buildings 12902 & 13102 are opened for service, does the National Guard or ASC prepare food, serve, or complete any task related to food service?

No, ASC and the NG do not prepare, serve, nor complete any food service related tasks.

17 As the National Guard does not use AFMIS, which food management system is used and who manages their system?

A manual system is used, and the SSMO team manages their orders of subsistence.

18 Historically, how many meals are served to

ASC Members at buildings 12902-13303 as it appears that only National Guard Headcount has been provided?

None, there were no meals served to ASC Members at buildings 12902-13303.

19 Please update Attachment H, staffing matrix with appropriate CLIN’s as there two separate staffing charts labeled with CLIN 0005.

See revised Staffing Matrix, Attachment H, dated 8-6-2020, provided with the

Amendment.

20 Is the storeroom/stock clerk position covered by the CBA or is the position subject to the

State Wage Determination?

Collective Bargaining Agreement (CBA) is located in Attachment I – Ft.

Stewart Supplemental Agreement eff Jan 1 2020. If the position is not listed in the CBA, it is a subject the Wage Determination.

21 What is the current wage of the storeroom/stock clerk?

See the Answer to the Q&A #20.

22 Does ASC stand for Army Sustainment

Command?

Yes, ASC stands for Army Sustainment Command.

23 Are Mermites provided every meal or only for the lunch meal?

Members are provided A-M-A (Hot-MRE-Hot). Mermites are used based on exception for training. When used, Mermites are normally used for two meal a day (Breakfast and Dinner). On exceptional basis, they may be used once a day (for a breakfast meal or a for dinner meal). The soldiers will get a regular MRE for lunch.

24 How much time is provided to the contractor to prepare for surge requirements of the National

Guard/ASC?

As per para 2.1.4 of the PWS; "Usually this change occurs on short notice. In most instances, there shall be a minimum of four (4) hours advanced notice provided by the Government. The Contracting Officer (KO), or Contracting

Officer’s Representative (COR), may authorize the Contractor to provide extended services by giving at least four (4) hours prior notice of any change.

In the event of extenuating circumstances or mission requirements, short and/or no advance notifications may occur; however, notifications will be given as soon as possible."

25 In the Section B, the CLIN 0003 says Building

19225 but the description says Bldg. 906.

Please confirm the correct building number.

The correct description is Building 19225. The description under CLIN0003 has been edited to Building 19225.

26 Please confirm CLIN 0004-0009 are new additions to the existing contract at NCOA.

Yes, the National Guard DFACs listed are included in this requirement. CLINs

0004-0009 represent additional efforts to support the Title 10 and Title 32

(National Guard in Active Duty status) Service members.

27 The Delivery Information on page 8 of 105 shows that there is 1 month phase in and then

12 months for base year through option year 5.

However in the pricing matrix, the base year shows 11 months for the CLIN 0002 Program

Manager and Admin Functions and 1 month of phase in. Please confirm if this is correct.

Yes, Base Period has 1 month as transition-in and 11 months of performance.

The Delivery Information on page 8 of 105 for CLIN 0002 covers the period of performance for all the Ordering Periods. The Ordering Period will be exercised on a separate task order. With this, the Task Order for Base Period will be 1 month of phase-in (CLIN 0001) and 11 months of full performance

(CLIN 0002). The Task Order for the Ordering Period Two will be exercised for CLIN 0002 with full twelve months of performance, and for twelve months for each next Ordering Period. To accommodate all the years of performance

(11 months for the Base and 12 moths for all other ordering periods), CLIN

0002 covers 01-OCT-2020 TO 30-SEP-2025.

Please, follow up the instructions in the pricing matrix for the 11 months for the base year.

28 The instructions says: The offeror shall include in their pricing matrix a breakdown by each labor category subject to the SCA WD and/or

CBA the basic hourly labor rates being paid.

The pricing matrix is LOCKED and we cannot insert any additional data other than what was provided originally in the workbook by the government. Where should we include the breakdown of the labor category and their basic hourly labor rates?

The Attachment G - Pricing Matrix dated 8-11-2020 has some locked cells in the tabs RollUp, BP, OP1, OP2, OP3 and OP4. . The Pricing Matrix has a new tab “RATES” which is NOT locked and allows the offeror to insert a breakdown by each labor category subject to the SCA WD and/or CBA the basic hourly labor rates being paid

29 The buildings 12902/03, 13102/03, and

13302/03 are new additions to the existing contract. Please confirm the same CBA applies to these additional buildings.

Yes, the same CBA applies to these additional buildings.

30 For the CLINs 0007-0009 AA, AB, BA, BC, the weekday and weekend services were repeated – see below.

Each of the National Guard bldgs have 2 CLINs/subCLINs due to different funding streams (Title 10/32) only. All services remain the same.

31 The previous contract had approximately 251 operational days based on the old Workload data. The new solicitation’s pricing sheet shows that we have 210 days (adding up the unit quantity for building 19225). Please confirm the operational days have reduced since the last contract.

Confirmed, based on the AFMIS analysis for the last 3 Fiscal Years, Bldg

19225 is projected to be operational for 210 days.

32 Please confirm if we are being requested to submit resumes?

No, the Offeror does not have to submit the resumes. It is incumbent upon the offeror to verify that their employees meet all specified requirements and qualifications.

33 The number of projected days for buildings

H1, H2 and H3 in the pricing matrix are significantly higher than the number of days included in the historical documents for those dining facilities. We would like to request clarification regarding this number of projected days as it seems as it will artificially increase the total proposed price. Are the dining facilities actually expected to be open these days? If not, can the number of days be reduced to the actual projected days?

Number of projected days for buildings H1, H2, and H3 in the pricing matrix is based on historical documents to include 48th Infantry Brigade (National

Guard). National Guard does NOT utilize AFMIS; a manual system is used and the SSMO team manages their orders of subsistence.

34 Reference Attachment G - Pricing Matrix:

Column D: Estimated Quantity for X003, 0004, etc...: Does the number represent the number of days these meal patterns will be served. For example, Cell D9 has a value of

135. Can you clarify if that 135 represents number of days served, or estimated head count per day served?

For CLIN X003, the numbers in Column D represent the number of days per year the various services are projected (e.g., 135 days of 3 meals per day during the week, 33 days of Breakfast & Lunch only, etc.). For CLINs X004-X009, Column D represents the number of days per year projected for each band listed.

35 From our understanding, the awarded vendor will manage the operations at potentially 4 separate buildings. The two base buildings will be Bldg 19925 (Line Item 3 in the CLIN), and also Bldg H1 – 12902_12903 (Line items 4 and 5 in the CLIN). In addition, Buildings H2 and H3 (Line items 6 through 9) will be used as overflows if H1 is at capacity. If these are overflow facilities, please provide the number of days a year these are utilized.

There are 4 buildings total: 19225 is the main building, the other buildings

(Bldg H1 – 12902_12903, H2-13102_13103, H3-13302_13303) are used in event of a mobilization. Attachment G-Pricing Matrix, lists numbers of days per each Ordering Period in the column D “quantity”.

36 a) We just got informed from the union that the wages and benefits will increase effective Oct

1, 2020.

b) The solicitation shows that the phase in starts on 09/01 and the base year following on

10/01, which will coincide with the new increased rates and benefit. How will this increase be treated on 10/01/20 in the new contract? The proposal we plan to submit this week before the due date 08/19 will have the current rates before 10/1/20. Please advise.

a) Attachment I1 – CBA Supplemental 1 Oct 20 is provided via Amendment

0002.

b) All changes in wages based on the Wage Determination (WD) from the

Department of Labor, as well as wages listed in the CBA, are adjusted through a modification after award. This means the award will be based on the pricing submitted by proposal due date. After award the contractor will have to submit the difference between the proposal at the time of award and the new wages, then the contracting office will issue the modification to cover increased wages under any new WD/CBA.

37 Since the pricing matrix/workbook is unlocked are we permitted to fix incorrect formulas?

Yes, Attachment G – Pricing Matrix was provided as an unlocked Excel

Workbook via Amendment 0002. The vendor is responsible for ensuring the formulas are correct and identify the accurate price proposal.