Sources_Sought_Notice_W9124J-18-R-HQII__HQIIS_Support_Svcs.pdf

SOURCES SOUGHT SYNOPSIS

Headquarters Installation Information System (HQIIS) Headquarters Department of the Army

Office of the Assistant Chief of Staff for Installation Management United States Army

SOLICITATION NUMBER: W9124J-18-R-HQII

NOTICE TYPE: THIS IS A Sources Sought Notice ONLY. The Mission Contracting Office at Fort Sam Houston (MICC FSH), is conducting market research (MR) to determine the existence of interested sources capable of providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform planning, operating, maintenance and enhancement of the Headquarters Installation Information System (HQIIS) and the analysis of data therein. The work to be performed under this contract shall be performed at the Contractor’s facility. Contractor personnel shall be required to attend meetings and workshops at offices in the National Capital Region (NCR).

This requirement is currently in the Small Business Administration (SBA) 8(a) Business Development Program (hereafter referred to as “8(a)” ). The Government’s intent is to solicit on a competitive 8(a) basis, provided 2 or more qualified 8(a) small businesses respond to this sources sought notice with information sufficient to support a competitive 8(a) acquisition strategy.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry Federal Business Opportunities (FBO) and on the General Services Administration (GSA) (8(a) STARS II). It is the responsibility of potential offerors to monitor the FBO and/or GSA for additional information pertaining to this requirement. The anticipated NAICS code is 541512, Computer Systems Design Services with a small business size standard of $27.5 Million.

BACKGROUND: HQIIS is the Army’s authoritative data source for real property information. HQIIS currently functions as the consolidated repository of all Army real property and related data, as well as, the Army's official registry of Installations, Sites, Bases and Enclaves/Complexes. HQIIS serves as the Army's single interfacing system for statutory and regulatory real property reporting requirements and complies with

Office of the Secretary of Defense (OSD) reporting requirements, Business Enterprise Integration (BEI), and the Real Property Information Model (RPIM), which are updated annually. The primary real property source systems, from which HQIIS receives data, are GFEBS (General Fund Enterprise Business System), PRIDE (Planning Resource Infrastructure Development and Evaluation System), RFMIS (Rental Facility Management Information System), and REMIS (Real Estate Management Information System). These system stakeholders are represented by Assistant Secretary of the Army Financial Management and Comptroller (ASA FM&C), the National Guard Bureau, and United States Army Corps of Engineers (USACE), respectively. As such, HQIIS serves as the Army’s data warehouse for real property and related data.

For your information, the contract number and name of the incumbent contractor is as follows:

a. Contract Number: W9124J-17-C-0051

b. Extent of Competition: 8(a) Direct Award

Contract Name/Info: Advancing Technology Systems ii, LLC, 27789 Mound Rd Ste 200, Warren MI 48092-2697

c. Contract Total Firm Fixed Price: $3,905,639.50

d. Historical Level of Effort: 31,000 hours per year

This requirement under consideration is being looked at as a five (5) year effort, which would include a one year base period and four (4) one year options.

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF

CAPABILITIES: Interested Offerors having the required specialized capabilities / qualifications to support some or all of the work described in the draft PWS are asked to answer the following questions and submit a capability statement. Capability statements shall contain the following information. In response to this sources sought, vendor responses are limited to ten (10) written pages (PDF or MS Word Format) and should include:

1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3. Information in sufficient detail regarding previous real property and data management experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. Specifically explain:

a. How you would monitor/report out on automated and manual data transmissions into HQIIS?

b. How would you work to reconcile the data received from the primary source systems and the data sent to the Data Analytics and Integration Support Tool DAIS?

c. There is data coming in to and leaving HQIIS every second as HQIIS is a real property data warehouse therefore what is successful and not successful needs to be managed. HQIIS is responsible for managing an active inventory of close to 400K records. A successful company needs to be intimately familiar with how the data are coming in, how the data are going out, and what causes a failure in all that traffic. How would you manage the data?

d. Identify your staffing approach inclusive of the Key Personnel as identified in the Key Personnel Matrix in PWS.

4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., identify by Customer name your sales to non-governmental Customers and contracts, market pricing, catalog pricing, indirect rates to include overhead, fringe and G&A), delivery schedules, customary terms and conditions, warranties, etc.

5. Information regarding whether you consider the NAICS Code 541512 “Other Computer Related Services” appropriate for this requirement. If it is not the most appropriate, please provide suggested NAICS that you consider appropriate with rationale as to why you think it’s the best fit.

6. Identify how the Army can best structure these contract requirements, to include contract type (note proposed contract type in PWS), to facilitate competition by and among small business concerns.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Mr. Scott Kukes, at scott.d.kukes.civ@mail.mil or 210-466- 2269, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the FedBizOpps notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

8. Recommendations to improve the approach/draft PWS to acquiring the identified items/services.

9. Upon receipt of responses, the Government will request from our Customer an assessment regarding each firm’s potential to fulfil our requirements as depicted in the draft PWS.

The Government will not return any information submitted in response to this notice.

Responses to this sources sought notice shall be submitted on or before 1200PM CST on 8 March 2018 via email to Sylvia Farmer, Contract Specialist at sylvia.farmer.civ@mail.mil and Angelic Hatcher, Contracting Officer at angelic.m.hatcher.civ.civ@mail.mil.

All questions MUST be in writing. In all responses, please reference W9124J-18-R-HQII and HQII in the subject line. Verbal questions will not be accepted. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. No telephonic responses will be accepted. No solicitation currently exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in Federal Business Opportunities. It is the potential offerors responsibility to monitor this site for the release of any solicitation or synopsis.

Primary Point of Contact: Secondary Point of Contact:

Sylvia Farmer Angelic M. Hatcher Contract Specialist Contracting Officer

Email: Sylvia.farmer.civ@mail.mil Email: angelic.m.hatcher.civ@mail.mil