PWS_Air_heating_Firestation_Support_6_Apr_15.pdf

PERFORMANCE WORK STATEMENT (PWS)

Air/Heating Units for Ellington Fire Station

1. General: This performance work statement outlines the requirement to provide air conditioner with heating unit at the Ellington Field Fire Station, Houston, TX. Provide contract service support for the 75th Training Command supporting personnel.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, and supervision necessary to provide pipes and drapes, services as defined in the Performance Work Statement except for those items specified as government furnished property and service. The contractor shall perform to the standards in this contract.

1.2 Background: The 75th Training Command requires this contract to fulfill mission requirements at the Ellington Field Fire Station, Houston, TX

1.3 Objectives: The contractor shall provide all personnel, equipment, tools, and supervision necessary to provide service at the two train locations to support the Task Force Texas mission.

Certain sections will be additionally weighted for security since they are located outside.

a. The contractor will provide Air/Heating unit at the Ellington Field Fire Station to support Task Force Texas mission requirements for a period of 6 - 10 days.

b. Winter Requirements:

(1) On the morning of Day 2 install air conductor with heating units:

a) 20” DIA x 33” Lay flat duct/et Min 500’ Qty 500 ea

b) Labor

c) Fuel

d) 120KW Diesel Generator

e) 25 Ton air conditioner w/heating 480V 3PH Qty 2 ea

f) 20” x 25’ white event duct Qty 8 ea

g) 4/0 Camlock cable 50’ Qty 10 ea

h) Deliver and set up

i) Pick up and removal

(2) On Day 6 start at 0800 hrs remove unit.

c. Summer Requirements:

(1) On the morning of Day 4 install air conductor with heating units:

a) 20” DIA x 33” Lay flat duct/et Min 500’ Qty 500 ea

b) Labor

c) Fuel

d) 120KW Diesel Generator

e) 25 Ton air conditioner w/heating 480V 3PH Qty 2 ea

f) 20” x 25’ white event duct Qty 8 ea

g) 4/0 Camlock cable 50’ Qty 10 ea

h) Deliver and set up

i) Pick up and removal

(2) On Day 6 start at 0800 hrs remove unit.

1.3.1 The contractor will install the air conditioner with heating unit within 8 hours of notification.

1.3.2 The contractor will monitor and fix any problems that may arise during the exercise.

1.3.3 The contractor will remove the air conditioner with heating unit upon notification.

1.4 Scope: The contractor shall provide the following:

1.4.1 Within eight hours of receiving notification, the contractor will have the air conditioner with heating unit and install the air conditioner with heating unit as outlined in para 1.1 and 1.3.

During the exercise, the air conditioner with heating unit shall be inspected to ensure there are no problems with the system and upon notification; the air conditioner with heating unit shall be removed. This exercise will be between 4 to 10 days.

1.4.1.2 Upon completion of this mission, the contractor shall provide an invoice to Contracting Officer Representative (COR) through Wide Area Workflow (WAWF) as indicated in the below para 1.6.1.3.

1.4.2 Contractor Manpower Reporting (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes:

a. Contracting Office, Contracting Officer, Contracting Officer's Technical Representative.

b. Contract number, including task and delivery order number.

c. Beginning and ending dates covered by reporting period.

d. Contractor name, address, phone number, e-mail address, identity of contractor employee-entering data.

e. Estimated direct labor hours (including sub-contractors).

f. Estimated direct labor dollars paid this reporting period (including sub- contractors);

g. Total payments (including sub-contractors).

h. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different).

i. Estimated data collection cost.

j. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

k. Locations where contractor and sub-contractors perform the work (Specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

l. Presence of deployment or contingency contract language; and

m. Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

1.5 Period of Performance: The Contractor shall have the material on site as outlined in para 1-

4.1 initial notification by the COR. The drapes and piping shall remain in place for 6 to 10 days.

The Indefinite Deliver Indefinite Quantity (IDIQ) is for a one year base and four one year option period.

1.5.1 The Government reserves the right to extend the term of this contract at the prices set forth in accordance with the terms and conditions contained in FAR 52.217-9 entitled, “Option to Extend the Term of the Contact”.

1.5.2 The Government may conduct practice exercises on an annual basis. The annual exercise can be as simple as calling the vendor on a given day

1.6 General Information:

1.6.1 Government Remedies: The contracting officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.1.2 The Contractor shall comply with local, state, and Federal Occupational safety and health requirements and provide copies of accidents, and citations to the Contracting Officer within 72 hours of occurrence.

1.6.1.3 The vendor will provide an invoice upon completion of each task order. The vendor will submit the invoice in (WAWF) for payment. The vendor will provide a copy of the invoice to the Government COR to validate and submit charges in (WAWF). The COR will provide the contractor with the appropriate state sales tax exemption forms for their records.

1.6.2 Quality Control: Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see Far 52.246-1, Contractor Inspection Requirements).

1.6.3 Quality Assurance:

1.6.3.1 The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government-only document primarily focused on what the Government must do to ensure that the contractor has performed all duties in accordance with the requirements of the contract.

1.6.3.2 The Government shall perform inspections that will not unduly delay the work. The COR appointed to monitor contract performance will routinely inspect contractor performance during the execution of this contract. The objective of the surveillance plan is to evaluate how the Contractor is performing in key areas. The primary method of surveillance will be planned sampling. The sampling may be random or detailed to 100% as needed to ensure quality work is being performed. The inspections will be random as needed. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.3.3 Identification of Contractor Employees: All personnel delivering vehicles must wear easily identifiable uniforms and have proper identification showing that they are contractor employees. This will avoid creating an impression that they are Government officials.

1.6.3.4 Contractors must ensure that all contractor products are suitably marked and that contractor participation is appropriately disclosed.

1.6.3.5 The Government reserves the right to seek election of remedies if any of the services do not conform to contract requirements. The Government may require the Contractor to perform the services again, in accordance with contract requirements, at no increase in contract amount. When the defects in services are not corrected by re-performance the Government may:

a. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

1.6.3.6 If the Contractor fails to take prompt corrective action to ensure future performance in conformity with contract requirements, the Government may:

a. By contract or otherwise, perform the services and charge to the contractor any cost incurred by the Government that is directly related to the performance of such service.

b. Terminate the contract for default.

1.6.4 Federal Government Holidays: Contractor is required to perform on holidays listed below.

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.5 Hours of Operation: The contractor is responsible for conducting initial set up, monitoring and removal during the term of the contract. Contractor must be able to perform during Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate work force at all times for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.6 Place of Performance: The place of performance will at the St. Martin's Episcopal Church.

1.6.7 Type of Contract: This contract type is anticipated to be an Indefinite Delivery Indefinite Quantity (IDIQ) with a one year base period and four one year option periods.

1.6.8 Security Requirements: Some areas are restricted to personnel who have not been properly cleared by federal law enforcement. Consequently, personnel without clearances shall be provided with a U.S. Government escort during times when contractor personnel are performing work under this contract in a restricted area. To avoid unnecessary delays in the performance of service in restricted areas, the contractor shall arrange for a U.S. Government escort into those areas by coordinating a time/hour with the building/site coordinator. If the coordinator's alternate is not available, the Contractor shall coordinate with the COR. The Contractor shall notify the COR when the Contractor's personnel are unable to perform work because escort personnel are not available.

1.6.9 Post Award Conference/Periodic Progress Meetings: The vendor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the vendor to review the vendor's performance. At these meetings, the Contracting Officer will apprise the vendor of how the government views the contractor performance and the vendor will apprise the Government of problems, if any. Appropriate action will occur to resolve outstanding issues. Upon award of the contract, the government will host a post award meeting. Within 10 days of the award of this contract the vendor will be provide the date, time and location of the post award meeting. The Government will plan on a progress meet at least once a year.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection to contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including Government drawings, designs and specifications; monitor Contractor’s performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of the person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting office. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The cell number and email address of the contract manager and their alternate be provided to the government and updated as changes occur. The contract manager or alternate shall be available at all times once notification of the mission kick-off. The government shall be notified immediately if there are any changes to the designated contract manager or alternate.

1.6.11.1 Key Government Personnel: The following personnel are considered key personnel by the Government:

Primary Alternate Ms. Mary M. Smith MSG Lloyd Cossey 10949 Aerospace Avenue 10949 Aerospace Avenue Houston, TX 77034-5563 Houston, TX 77034-5563

(713) 705-7437 Cell (281) 386-7392 Cell

(832) 380-7052 Work (832) 380-3197 Work

(832) 380-7050 Fax (832) 380-7050 Fax mary.m.smit.civ@mail.mil lloyd.e.cossey.mil@mail.mil

PART 2

DEFINITIONS & ACRONYMS

CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

FJOC - Forward Joint Operations Center

FJIB – Forward Joint Information Bureau

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used, as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

TC – Training Command

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit