Sources_Sought_Posting_Fort_Buchanan_IMCOM_Grounds_Maintenance_PWS.docx

Performance Work Statement (PWS)

Grounds Maintenance Contract Ft. Buchanan, PR

16 May 2016

TABLE OF CONTENTS

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services This requirement is for a Firm Fixed Price (FFP) non-personal services contract in which the contractor shall provide all personnel, management, insurance, equipment, materials, tools, transportation, supervision, supplies, and other items and non-personal services necessary to perform grounds maintenance at Fort Buchanan, Puerto Rico as defined in this Performance Work Statement (PWS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Background. Fort Buchanan is a U.S. Army Reserve installation in Puerto Rico located in the Municipalities of Guaynabo and Bayamon, within the San Juan metropolitan area. It serves under direct control of the Installation Management Command, Atlantic Region. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders in order to enable a ready and resilient Army.

1.2 Objective. The objective of this requirement is to obtain grounds maintenance services on Fort Buchanan. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation

1.3 Climatic Conditions. The average annual rainfall is 71 inches; with the wettest months being September thru January. The humidity level averages 75% throughout the year. The average annual maximum and minimum temperatures are approximately 85 and 70 degrees Fahrenheit, respectively. The prevailing wind direction at US ARMY Garrison Fort Buchanan are easterly trade winds during much of the year with an average speed of 3.5 mph.

2.0 Requirements

2.1 General

2.1.1 Scope. The Contractor shall provide grounds maintenance services at Fort Buchanan, Puerto Rico as defined in this Performance Work Statement (PWS), section three (3.0), utilizing accepted industry standards and practices, where practical. For areas of service, see Technical Exhibits 1, 3, and 4.

2.1.2 Improved Areas. These areas are the developed areas of the installation and will require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings (including fallen leaves) from paved areas, aerating lawn areas, applying herbicide to lawn and landscape areas, maintaining plants, shrubs, and flowers, performing planting of plants and flowers, removing leaves, applying mulch, pruning trees, removing grass from cracks in sidewalks and pavements, and debris.

2.1.3 Unimproved Areas. Unimproved areas are acreage on which periodic recurring maintenance is performed. Activities include mowing for life, health, safety, security, weed and brush control, erosion control, tree pruning, dust control, and drainage maintenance. These areas may include but are not limited to open channels, fenced areas, aerial lines and a 10 ft buffer along the interface of improved grounds with Non Included Areas (NIC) and/or Natural Habitat areas.

2.1.4 Description of Services. This requirement is for a Firm Fixed Price non-personal services contract to include but are not limited to; mowing at improved and unimproved grounds; fence-line clearing and cleaning; clearing and removal of debris; maintenance of all open surface drainage systems on post; edging, trimming around obstructions along walkways and curbs; tree, brush, and stump removal; harvesting of coconuts from coconut palm trees; tree pruning, clearing right of way for all aerial utility lines except the high voltage (38 KV) aerial lines under jurisdiction of the PR Electric Power Authority (PREPA); plant bed maintenance, removal of debris and maintenance of grounds at Solar Panel Arrays.

2.1.5 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information

2.2.1 Period of Performance. The period of performance for this effort will be a base year of 11 months from date of award and four (4) option periods of twelve (12) months as follows:

1 August 2016 to 30 June 2017 1 July 2017 to 30 June 2018 1 July 2018 to 30 June 2019 1 July 2019 to 30 June 2020 1 July 2020 to 30 June 2021.

2.2.1.1 Place of Performance and Hours of Operation

2.2.1.1.1 Place of Performance. The work to be performed under this contract will occur at US Army Garrison Fort Buchanan, which covers approximately 746 acres in the Municipalities of Bayamon and Guaynabo, Puerto Rico. Approximately 376 acres of the installation is considered natural habitat and is not included in grounds maintenance, therefore only about 370 acres are covered under this contract.

2.2.1.1.2 Hours of Operation. The Contractor shall perform grounds maintenance services at Fort Buchanan during the core hours of operation from 7:00 AM – 4:00 PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Overtime work is allowed, however, the Government will not cover these costs.

2.2.2 Recognized / Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

2.2.3 Emergency Services.

2.2.3.1 The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. In case of emergency the COR and/or the Contractor shall contact the Fire/Ambulance Service Emergency Number: (787) 707-5911.

2.2.3.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.2.4 Contract Administration and Management.

2.2.4.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically, quarterly as a minimum IAW AR 70-13, paragraph 4-4, b. (1), with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.2.4.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the COR and/or Contracting Officer (KO) as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the Quality Assurance Representative shall sign the written minutes of these meetings.

2.2.4.3 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.2.4.4 The following provides the roles and their respective authority during the performance of the contract.

2.2.4.4.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.2.4.4.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.2.4.4.2.1. COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.2.4.4.2.2. COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.2.4.4.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.2.4.5 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government IAW FAR 52.246-4, Inspection of Services-Fixed Price.

2.2.4.6 The COR Management System Tool (CORT) (https://arc.army.mil/COR) will be used for nomination, tracking, documentation, and management of CORs.

2.2.5 Contractor Employees. The contractor shall supply a list of all the employees on a monthly basis. This list shall include dates of completion for required training and shall be submitted monthly.

2.2.5.1 Key Personnel. The Government considers the following positions to be key personnel: Project Manager, Quality Control Manager and Safety Manager. The Contractor shall submit resumes and an organization chart (to include contact info) for initial key personnel and replacements, to the KO. Key personnel identified in the proposal will be assigned positions as identified on the proposal. Projected replacement of key personnel shall be submitted in writing to the COR and KO for approval 15 days prior to a replacement. All key personnel shall have means of verbal communication and by e-mail with the COR. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing.

2.2.5.1.1 Project Manager (PM). The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the PM is absent shall be designated in writing to the KO. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM shall have demonstrated experience as a direct supervisor of grounds maintenance operations in commercial or public site(s) of not less than 100 acres in total. The PM shall be physically present during normal working hours 7:00 AM to 4:00 PM, Monday through Friday to conduct overall management coordination and furnish liaison with the Government. The PM shall be fluent in understanding, speaking, reading and writing the English language. The Contractor shall provide and maintain in good working condition a mobile phone to enable the KO to contact the Contractor or the Contractor Representative through a telephone at any time twenty-four (24) hours per day, seven (7) days per week for the duration of the contract. A list of all mobile phones (and corresponding names) shall be submitted to the Contracting Officer (KO) after award of contract during pre-performance meeting.

2.2.5.1.2 Quality Control Manager (QCM). The Contractor shall designate an employee for quality control, who is responsible for the daily inspection report requirement of work conducted and inspection of Contract performance standards and progress, and shall submit documentation of a monitoring system for assuring all line items are performed according to Contract specification. The QCM duties shall be separate from those of the PM. The QCM shall have grounds maintenance experience. The employee shall be available for consultation with the COR on a daily basis, during the normal work schedule of Monday through Friday. The individual shall be assigned exclusively to this contract.

2.2.5.1.3 Safety Manager. The Contractor shall designate an employee to manage the safety program as per EM 385-1-1, Safety and Health Requirements Manual, and AR 385-10, The Army Safety Program. This employee shall possess a certificate of 30-Hours of General Industry approved by OSHA. The employee shall be available for consultation with the COR on a daily basis, during the normal work schedule of Monday through Friday. The individual shall be present at all times on site.

2.2.5.1.4 The duties listed in section 2.2.5.1.3 can be combined either with the duties outlined in section 2.2.5.1.1 or section 2.2.5.1.2.

2.2.5.2 Contractor Employees

2.2.5.2.1 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.2.5.2.2 Conduct of Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

2.2.5.2.3 Interface with Government Operation. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

2.2.5.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.2.5.4 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel. Within the bounds of acquisition policy, the Army intends to work to find solutions that will be beneficial to both the Government and its Contractors. For this reason Non Conformance Letters (NCRs) shall be issued to the contractor in addition to the CPARS documentation.

2.3 Special Requirements

2.3.1 Security.

2.3.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.3.1.1.1 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of Fort Buchanan. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access as required. Before performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record Check (latest version), with original signatures and a letter from the contractor listing all employees and the last four numbers of social security number for each to the Contracting Officer. This process historically takes 10 calendar days. This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when an employees no longer perform work for the contractor or sub-contractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract. The Contractor shall provide a current personnel roster listing all employees and the last four numbers of social security number for each to the Contracting Officer by the 1st day of each month thereafter. Contractor access to the post will be exclusively for work in connection with this contract.

2.3.1.2 Personnel. The Contractor shall provide a work force sufficient in number that possesses the skills, knowledge and training to satisfactorily perform the services required by this contract including license to operate heavy equipment. The Contractor shall ensure that personnel present a professional appearance. Individuals with a record of conviction for criminal offenses shall not be employed to perform services under this contract.

2.3.1.3 Vehicle Registration/Operation. Contractor and employee owned motor vehicles entering Fort Buchanan shall have a valid license plate, valid liability insurance, and shall be registered with the vehicle registration section of the Provost Marshal Office on Fort Buchanan. Vehicles such as bicycles and mopeds entering Fort Buchanan shall also be registered with the vehicle registration section of the Provost Marshal Office. Vehicles shall be registered immediately upon contract award. License, registration, and insurance shall be maintained current during the time the vehicle is in use on the installations. Heavy equipment operators shall have a current Puerto Rico license in order to operate such equipment (i.e. bucket truck, heavy tractors, backhoes, grapple truck, skid steers, etc.).

2.3.1.4 Contractor Vehicle Identification. Contractor owned vehicles used in the performance of services under this contract on the installation shall be marked with the contractor name.

2.3.1.5 Physical Security. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The Contractor shall maintain a physical security checklist/log (e.g., Army Standard Form (SF) 701 Activity Security Checklist), which will be forwarded to the COR, not later than (NLT) the 10th of each month, following the month of surveillance. At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor.

2.3.1.6 Uniforms/Identification cards/badges. The Contractor shall provide uniforms for their employees for identification purposes. All Contractor personnel shall visibly have on them, at all times their identification cards. In the event a government issued identification card/badge is lost or stolen, the employee will immediately notify the government. The Contractor shall prohibit the use of Government issued identification badges by any persons other than the Contractor’s employees it has been issued to.

2.3.1.7 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR.

2.3.1.7.1 Lost keys shall immediately be reported to the COR, by personal contact via phone and be followed up by written correspondence. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.3.1.7.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

2.3.1.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

2.3.2 Security Training

2.3.2.1 Antiterrorism Level I Training (AT I). All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. Copies of certificates of completion for each Contractor employee and subcontractor employee shall be submitted to the COR within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. The training shall be taken annually by all personnel. AT Level I Awareness training is available at the following website: https://atlevel1.dtic.mil/at.

2.3.2.2 iWatch Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO)). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 2 calendar days of new employees commencing performance with the results reported to the COR not later than 15 calendar days after contract award.

2.3.2.3 Combating Trafficking in Persons (CTIP) Training: The Contractor shall ensure all personnel receive an annual awareness briefing or training on Combating Trafficking in Persons within fifteen (15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. Proof that all personnel received CTIP awareness or training shall be made available to the Government within fifteen (15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. The training shall be taken annually by all personnel.

2.3.2.4 The Contractor shall develop an OPSEC SOP/Plan with 90 days of the contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

2.3.2.5 Fraud, waste, and abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract. The contractor lines of communication are with the COR and the KO.

2.3.3 Existing Utility Systems. There are many underground utilities on Fort Buchanan that prohibit any excavation of soil (unless approved by the Directorate of Public Works, Engineering Division). In addition, there are above ground utility connections, wood and concrete poles, down guys, fire hydrants, manholes, water valves and transformer boxes that restrict free movement of equipment. Contractor shall take all necessary precautions to avoid damages to these utilities.

2.3.4 Fire Protection

2.3.4.1 The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort Buchanan Fire Prevention Program for fire protection and fire prevention.

2.3.4.2 Documents. The Contractor shall obtain a copy of the Fire Prevention Program from the Fire Department Technical Services Branch and familiarize themselves with the provisions of this. Attention is specifically called to provisions relative to sprinkler systems, storage of combustibles, smoking regulations, welding and cutting.

2.3.4.3 Extinguishing Equipment. The Contractor shall furnish portable fire extinguishers as required to comply with the Fire Department instructions. Existing building extinguishers shall not be used to meet this requirement.

2.3.5 Accident Reporting

2.3.5.1 The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

2.3.6 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with EM-385-1-1, Safety And Health Requirements and AR 385-10, The Army Safety Program, all applicable Federal, Department of Army and Puerto Rico mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees while at Fort Buchanan. It is preferred that the Contractor also have its employees complete the 10 Hour General Industry OSHA certification.

2.3.6.1 Safety Plan. The Contractor shall develop and implement a safety plan for its employees The Contractor shall submit the Safety Plan to the KO with RFP documents and a revised version within one (1) day of contract award. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.3.6.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards on 29 CFR 1910. The Contractor shall be responsible for ensuring adherence to all applicable Fort Buchanan, Puerto Rico, and federal rules and regulations.

2.3.7 Special Training/Qualifications.

2.3.7.1 The Contractor shall be certified/licensed in appropriate Environmental Protection Agency (EPA) and Puerto Rico Department of Agriculture categories for the application of herbicides. Required documentation of certification or licensure for new Contractor personnel shall be filed with the Contracting Officer, or COR, within 24 hours prior to performance of service by any Contractor personnel.

2.3.8 Environmental Requirements

2.3.8.1 Environmental Compliance. The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of this contract with these applicable laws. The contract shall follow the Globally Harmonized System of Classification and Labeling of Chemicals (includes SDS requirements). The Contractor shall make all environmental and hazardous material records available, at the beginning of the next duty day after the Government’s request to view the records.

2.3.8.2 Executive Order (EO) 13693 (Technical Exhibit 4) Planning for Federal Sustainability in the Next Decade. The Contractor shall comply with tenants of the EO and when practicable, shall use:

a. Products with post-consumer recycled content (FAR 52.204-4)

b. products that are recyclable

c. low toxicity or non-toxic products

d. low-maintenance products

2.3.8.3 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines. The following items are currently listed for Landscaping Services in the EPA Guidelines:

a. Compost made from recovered organic materials.

b. Fertilizer made from recovered organic materials.

c. Garden and soaker hoses.

d. Hydraulic mulch.

e. Lawn and garden edging.

f. Plastic lumber landscaping timbers and posts.

2.3.8.4 The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.3.8.5 Land Management Awareness Training. The contractor shall ensure that employees attend a yearly training that includes Endangered Species management and Munition Explosives of Concern (MEC) safety guidelines.

2.3.8.6 Herbicides

2.3.8.6.1 Use of herbicide will be minimized as much as possible. Requests for the use of herbicides by the Contractor inside Fort Buchanan boundaries will be submitted for approval to the DPW, Environmental Division through the Contracting Officer prior to use. The submittal shall include a detailed herbicide use, management, and maintenance plan. The Contractor shall adhere strictly to what is approved by the Government and how they are applied in accordance with manufacturer’s recommendations. The herbicide use plan shall include type of product(s) requested for use, estimated applied quantities of product, specific areas of planned application, frequency of application to specified areas, and acknowledgement of the endangered, wetland, and sensitive areas within Fort Buchanan. Army Regulation 200-1, Environmental Protection and Enhancement, Chapter 5, Pest Management, directly applies to this section. The use, storage and disposal of herbicide shall be in accordance with all applicable laws, regulations, and product labels. Improper use of any herbicide or any other unauthorized product within this areas or other areas in Fort Buchanan can lead to a violation of an Environmental/Federal Law. The objective of the US Army and Fort Buchanan Installation is to minimize as much as possible the dependency on herbicide and other chemical products.

2.3.8.6.2 Licensing and Certification. The contractor shall be licensed by Common Wealth of Puerto Rico to use/apply herbicides and/or any other chemical product. Proof of certification and licensing shall be provided within 30 days of contract award. Application of herbicide is not authorized until approval of the submittal. All work shall be performed by certified, responsible individuals, and in accordance with federal, state, local, and installation laws and regulation.

2.3.9 Recycling. The Contractor shall comply with the Fort Buchanan Integrated Solid Waste Management Plan, see Technical Exhibit 5. The contractor shall also establish a recycling goal of 50% monthly measured in pounds of all waste generated with this contract. This percentage is measured on a monthly basis with the landfill manifests. The Contractor shall submit methods and procedures to quantify generated waste in order to compute the recycled materials. This data shall be part of the “Recycling Plan” for approval 10 days after contract award.

2.3.9.1 The Recycling Plan shall include, but it is not limited to the following: Reports of recycled materials and weight in pounds, equipment used, subcontractors, recycled materials receipts, and procedure used to determine the total generated waste.

2.3.10 Natural Resources

2.3.10.1 The Contractor shall comply with the Fort Buchanan Integrated Natural Resources Management Plan (INRMP) dated June 2014 (Technical Exhibit 6).

2.3.10.2 Threatened and Endangered Species. There are two federally listed species within Fort Buchanan boundaries: the Puerto Rican Boa and the “Palo de Rosa”. The Contractor shall follow the regulations in the INRMP (Technical Exhibit 6) and instructions by the Environmental Division Personnel in relation to these endangered species. Herbicides and any other chemical products shall not be applied in these areas (see Technical Exhibit 3 for specific areas where the herbicide and any other chemical product may be used).

2.3.10.3 Contractor shall comply with all regulations of the US Fish and Wildlife Service (USFWS), Environmental Protection Agency (EPA), and the Puerto Rico Department of Natural and Environmental Resources (PRDNER).

2.3.10.4 Pest Control. The Contractor shall notify the COR of pests within the boundaries of Fort Buchanan. The DPW Pest Controller will provide all personnel, equipment and pesticides for the pesticide application services where indicated by the DPW’s Environmental Division. The use of pesticides by the Contractor is completely prohibited.

2.3.11 Labor Force

2.3.11.1 The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Adverse weather shall not be an excuse for not meeting specifications, as the Government expects the Contractor to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines. Delays due to inclement weather need to be coordinated with the COR.

2.3.12 Equipment. The Contractor shall use equipment that does not causes rutting or peeling back of the grass. All Contractor owned equipment must be in good working order at all times. The Contractor shall provide all equipment and supplies as required to perform the specified grounds maintenance. Equipment utilized shall be in proper mechanical conditions meeting industry standards for the tasks to be performed. All equipment and tools used by the Contractor shall have factory installed safety and noise reduction devices and be maintained in a safe operating condition at all times and utilized only for its design purposes.

2.3.12.1 Maintenance and Repair. The contractor shall provide and maintain or subcontract a repair capability for routine maintenance. Failure to perform the services as a result of no equipment available or equipment requiring repair is considered as non-performance which may affect payment, past performance, and/or lead to other adverse action.

2.3.12.2 Power Outages. During scheduled power outages, the Contract shall be prepared to clear the “right of way” for aerial utility lines. The COR will notify the Contractor five working days in advance of any scheduled power outages. Historically, there are four to six scheduled power outages during the fiscal year with occurrence on weekends. For scheduled jobs that involve power outage, the Contractor shall have the proper equipment in functional condition. In case of equipment breakdown a replacement shall be on site within two hours of equipment breakdown.

2.3.12.3 Any non-working equipment shall be repaired or replaced within 48 hours to ensure continuance of services. Non-working equipment will not be a reason for non-performance of work. Contractor shall ensure services affected are completed in accordance with the monthly work schedule.

2.3.12.4 Major equipment repairs shall be accomplished outside of Fort Buchanan. Repairs that take more than 2 hours to complete are considered major. Contractor shall ensure no leakage of oil, gas, or other chemical are made while performing minor repairs.

2.3.13 Record Keeping and Reporting.

2.3.13.1 The Contractor shall maintain complete and accurate files of documentation, records and reports required under the terms of this contract. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

2.3.13.2 Herbicide Record Keeping. Prior to initial use of a herbicide, SDS information must be approved by the Government. If approved, the Contractor shall report the total amount of herbicide utilized immediately after application to the COR.

2.3.13.3 Work Schedule Plan. The Contractor shall submit a planned work schedule for the Base Year period. Detailed monthly schedules are submitted monthly on the 25th day of the preceding month.

2.3.14 Liability and Responsibility for Damaged Property

2.3.14.1 Damage to Government Property. The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall be aware that Government property - beyond standard structures and equipment - also includes trees, flower beds, and turf (for example, wounded trees or damaged turf shall be repaired or replaced). The Contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

2.3.14.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

2.3.14.3 Damage Reports. The Contractor shall submit a damage reports to the Contracting Officer and designated representative within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

2.3.15 Contractor Manpower Report.

2.3.15.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

2.3.16 Type of Contract. The Government will award a firm-fixed price single award contract.

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Grounds Appearance. The Contractor shall maintain the grounds in a consistent manner throughout the installation in order to maintain a uniform appearance within the installation.

3.1.1.2 Damage. The Contractor shall repair Government property damaged by any contractor equipment, vehicles or contractor caused erosion. The Contractor shall furnish all labor, materials, and equipment to perform the repair work including cultivating and applying seed, or placing sod. All turf repair work shall be maintained to ensure successful growth until the root systems settle into the ground.

3.1.1.2.1 Third Party Repair Damaged Areas. In the event that the Contractor discovers…