W9124G-20-T-0002 - Qs and As - 3 June 2020.pdf

Solicitation # W9124G-20-T-0002 3 June 2020

Q1. Are there security clearances required? If so, what level?

A1: Security Clearance or Public Trust Background Investigation

Q2: What is the availability of fiber between the buildings?

A2: Fiber is available between both buildings

Q3. What type of fiber (single mode, multimode)?

A3: Single Mode Fiber

Q4. What type of fiber connectors (LC, SC, ST, etc.), flat or angled polish?

A4: SC Connectors.

Q5: Are unused Mag Locks to be removed or readers only?

A5: Readers and Mag Locks can be removed.

Q6: What is the video full resolution retention period?

A6: Requesting retention period of 45 to 60 days.

Q7. With replacement of the entire video and access control system, what is the plan for system downtime/unavailability during installation?

A7: The Government will work with the recommendations of the Contractor.

Q8: Must the Contractor provide the exact number of cameras specified, or will the Government accept any solution that provides the specified coverage, regardless of numbers of cameras?

A8: Government will accept any solution that provide coverage.

Q9. Will the Government accept any mix of cameras that provide a complete view, (i.e. 180 and 360 degree cameras) or must the cameras be PTZ?

A9: Government will work with expertise of the contractor.

Q10: What type of fiber is between the buildings (single or multi-mode fiber)? How many strands are available for the install?

A10: Single Mode Fiber. 48 strands

Q11: Will the site provide dedicated circuits for A/C power in both communication rooms in each of the buildings?

A11: A/C power is in both communication rooms

Q12: Does the site want to continue utilization of HID Badge Printing capability for Visitor Badges?

A12: Yes, by regulation it is required to change Badges (Organization and Visitor) every two years.

Q13: Does the site require connection to an outside monitoring capability or point of dispatch?

A13: No.

Q14: Are the two card readers associated with the parking lot gates to remain operable or are they to be removed along with the other card readers no longer utilized on the interior of the buildings?

A14: No

Q15: Does the Contractor need a secret clearance, or can a government escort be used in restricted areas?

A15: It would be good for them to have one but they do not need it. The Government will also work with a Public Trust Background investigation from the Contractor.

Q16: Can Fort Rucker grant the required secret clearance needed to access all required areas the Contractor will be upgrading per this contract, or be able to provide an escort while work is being done?

A16: Fort Rucker will not grant the required secret clearance to Contractor. If needed, an escort will be provided.

Q17: Does the entire Access Control System need to be replaced/upgraded?

A17: Requesting the Access Control System be upgraded.

Q18: Is the Government requiring for the new Access Control System to be a Lenel system, or is the Government open to other Access Control Platforms?

A18: The Government is requesting a Lenel system.

Q19: How many doors are existing that require Access Control for each building?

A19: Seven (7) Doors on Bldg 5440 and sic (6) Doors on Bldg 5101.

Q20: How many doors need to be added to the Access Control System for each building?

A20: Four (4) Doors (Emergency Exits in the High Bay (2) and Emergency Exits by AAR (2)

Q21: What type of door hardware exists on the doors requiring Access Control?

A21: Magnetic Locking Plates and Sensor nodes

Q22: In Bldg 5440, there is a reader on the south side of Room 210 that wasn't discussed in the site survey. Is this reader to be replaced or removed?

A22: Yes, that reader is to be removed

Q23: In Bldg 5101, there is a double door on the east end of the corridor outside Room 112 and

116. Is this reader to be replaced or removed?

A23: Yes, that reader is to be removed.

Q24: In Bldg 5101, there is a single door on the south side of the Server Room (Room 302).

There wasn't access to the room during the site survey. Does this door have existing hardware or will it be added?

A24: That room is controlled by the NEC. We will coordinate to get access in the room

Q25: Is there any requirement to upgrade or replace the Intrusion Detection System (IDS)?

A25: No, the Intrusion Detention System is maintained by Fort Rucker

Q26: Can we verify that according to Jamil Wilson, per the site visit, that the IDS is not part of this scope of work?

A26: No, the IDS is not a part of the Performance Work Statement.

Q27: How many cameras are existing with the current CCTV system for each building?

A27: 5101 (12 cameras) and 5440 (16 cameras)

Q28: Do all cameras need to be replaced?

A28: Yes, all cameras need to be replaced.

Q29: How many cameras need to be added to the new CCTV system for each building?

A29: Two (2) cameras for 5440. Expecting Vender to give up recommendations for camera placements to cover blind spots that were identified.

Q30: What is the current video surveillance platform being used?

A30: Unknown

Q31: Is Milestone acceptable for the video surveillance platform?

A31: No

Q32: Is the Government open to any other video surveillance platform other than Lenel or Milestone?

A32: No

Q33: Does the Government have a preference on the brand of camera?

A33: Yes, no brand of cameras that are made in China.

Q34: Does the Government have any specification of minimum requirement for the cameras to meet?

A34: No, Government is referring to the expertise of the Contractor.

Q35: For the purpose of getting a man lift, what is the height of the highest external camera?

A35: Approximately 25 feet. Government is relying on the Contractor to get this information.

Q36: Are POE switches needed, or are they being provided by the government?

A36: No Ethernet provided.

Q37: Are the switch locations within approximately 300 feet of each preferred camera location?

A37: Unknown. Government will refer to Contractor.

Q38: Are patch panels needed, or are they being provided by the Government?

A38: Patch panels will be provided by the Government.

Q39: Is UPS and surge protection needed, or are they being provided by the Government?

A39: UPS and Surge protection in needed. Will be provided by the Government. Vendor can provide if needed.

Q40: Is fiber established between buildings that the Contractor can use, or does it need to be provided?

A40: Fiber is established between both buildings.

Q41: If fiber already exists, does it have open strands available?

A41: Yes, fiber exists and there are open strands.

Q42: Is fiber between buildings single mode or multi-mode?

A42: The fiber is single mode.

Q43: Are work stations need to be provided, or are they being provided by the Government?

A433: Work stations will be provided by the Government.

Q44: Are monitors needed or are they being provided by the Government?

A44: Monitors are needed.

Q45: What type of ceilings exist in the buildings? (drop tile, hard cap, etc.)

A45: Drop tile in both buildings.

Q46: Does the cabling infrastructure exist, what type is it, and can it be used by the Contractor for any additional cabling required?

A46: Yes, there is a cabling infrastructure present. Yes, it can be used by the Contractor.

Q47: Is it ok to free-air cabling with sufficient J-hooks?

A47: Free-air cabling is ok with J-hooks, but the Government would like for the Vender to use the infrastructure that’s already in place.

Q48: Is there any conduit required for the installation for cabling?

A48: No.

Q49: Where is the head end and monitoring location go in each building?

A49: The main monitoring location will be the front security desk in Bldg 5440. There will be no monitoring station in Bldg 5101.

Q50: How much demo work needs to be done on any old systems?

A50: The Government does not know how much demo that needs to be done. Expecting the Vender to know what needs to be demolished.

Q51: What needs to be demolished?

A51: Government requesting the old system be demolished, but also looking to the Vender to advise us what needs to be demolished.

Q52: Can the Government provide CAD drawings showing the current locations of the doors, cameras, and IDS devices, and any head end locations to the Contactor to use for any follow-on documentation for red lines and updated equipment locations?

A52: Government has provided all Vendors that will be bidding on this contract a copy of both building diagrams where doors and cameras are placed.

Q53: What is meant by this statement out of paragraph 4.1? “Updated panic button system software and hardware, compatible with existing system. Replace existing equipment (buttons) with equipment that can be installed in a static locations. Reduce number to no more than 100 and dispose of all old/unusable buttons.”

A53: The Government is asking for a Panic Button or Panic Application that will lock down doors to both buildings. The Government wants the Panic Button to be compatible with the new system that is being instilled.

Q54: Does Fort Rucker and the government have their own monitoring agency, does the monitoring company have to be local? Or can the Contractor use their own central monitoring station?

A54: If this question is referring to the IDS, it’s monitored at the MP Station. No, need for the Vendor to monitor.

Q55: What is the process for testing the IDS?

A55: The IDS is tested by the Government. The Vendor is not responsible for the IDS.

Q56: How many of each type of spare part is expected to be on hand at the DOS site?

A56: Government is asking for Vendor to give a recommendation.

Q57: What is meant by this statement out of paragraph 8.2? “If any parts or component supplied by contractor under this agreement should prove defective during the first 12 months or warranty under the terms of the manufacturer of parts and equipment shall be repaired or replaced by the contractor. All other parts, equipment, software and components of current system in place will be considered all-inclusive to repair or replacement of by the contractor to ensure integrity of systems in place. Any new additions to the security system as a whole i.e. cameras, monitors, or technological upgrades will be at cost of the contractee with cost of installation incurred and completed by the contractor.”

A57: If any defective equipment is installed, the Vendor will replace or if any equipment goes bad within the first 12 months, it’s under warranty and should be replaced by the vendor.

Q58: What is the Period of Performance?

A58: The Period of Performance will start when the vendor is awarded the contract. Then it will be a Base Year plus four (4) Option Years.

Q59: Can the Government define what is meant by high value and mission essential areas in paragraph 1.1 of the PWS?

A59: This is a high security area or organization that’s on the Commanding General’s building of importance.

Q60: Referencing paragraph 1.1 in the PWS, can the government provide a checklist of details of what is expected in the first 30 days?

A60: Government is referring to the vendor as to what needs to be done in 30 days.

Q61: Referencing paragraph 1.3.2 in PWS, how is a valid NACI background clearance obtained and how long does it take?

A61: The Government does know how long the processing for an NACI background clearance will take to process with the higher clearance approval agency.

Q62: How long does it take to accomplish the training requirements referenced in paragraphs

1.3.5 through 1.3.7 of the PWS?

A62: Most of the training requirements will take about one (1) to two (2) days to get done.

Q63: Can the Government give any details about what is required in the contingency plan referenced in paragraph 1.5 of PWS?

A63: The Vendor is to provide to the Government a plan of action or work timeline stating how long it will take for the work to be complete. What is your plan of action if the stated work time goes longer then scheduled?

Q64: How long does it take to be issued a CAC card for network access referenced in paragraph 1.14.1?

A64: No Vendor will have a need for a CAC Card to access the network.

Q65: Referencing paragraph 4.1, the PWS says the contractor shall provide all uploaded software to DOS IMO or COR on a hard disk. Would a thumb drive be expectable for this requirement?

A65: Any software that loaded on the computer systems, the Government needs to be provided a copy of the software. Government computer systems are not allowed to use thumb drives.

Q66: What are the video storage requirements? (Frames-per-second, resolution, storage capacity in days) A66: The Government is requesting a 2 TB Storage Capacity. Requesting video storage be held for 45 to 60 days.

Q67: What is the battery backup requirement for both the ACS and CCTV system?

A67: Government is requesting a battery backup for both systems in order to power down the systems in case of an emergency.