W9124G-20-T-0001 - Qs and As - 8 June 2020.pdf

Solicitation # W9124G-20-T-0001 8 June 2020

Q1. Is the intent to view and record all 30 Cameras in one location?

A1: Yes, we would want to capture camera footage in one location.

Q2. If so, why do you have 2 – 16 channel video recorders and 1 – 8 channel recorders, without a Video Monitor or “three”?

A2: We used a quote from another company, we can adjust the types or the amount of channels as long as it records everything effectively.

Q3. May we correct this and provide a current VMS to record and view?

A3: yes

Q4. What size and how many Monitors are required for the single viewing station?

A4: Monitors are not needed, as long as the video can be extracted and viewed.

Q5. Are there available conduits between each building, or are they actually physically connected in order to “cable” the system?

A5: DPW has the blue prints. Each building is supposed to be wired separately.

Q6. Is project tax exempt?

A6: For materials only.

Q7. Does system have to be NDAA compliant?

A7: Yes

Q8. Are we removing old CCTC system: Cameras, Recorders, cabling?

A8: No

Q9. Camera qty in SOW does not match cameras qty on attachment 1 drawing. There are 13 x 360 symbols on drawing but SOW has 2. Please clarify.

A9: We don’t have an exact amount of cameras needed; whatever we can use that will be cost effective but allows for maximum coverage.

Q10. Please clarify: drawing has yellow camera symbols and BRIGHT yellow camera symbols: what is the difference?

A10: There is no difference.

Q11. Are we adding to existing system/ expending existing system or we installing new system?

A11: This will be a new system.

Q12. If adding to existing system/ expending existing system, what is current system brand?

A12: This will be a new system.

Q13. Are all buildings where cameras need to be installed connected together via backbone/ network cabling?

A13: Whatever method proves to be efficient and cost effective (i.e. Wi-Fi, physically connected, etc).

Q14. Do we need to run cabling underground?

A14: Underground should not be necessary.

Q15. Do we need to install underground conduit?

A15: Should not be necessary but will get with DPW for better guidance after award.

Q16. Do we need to install conduit/pathway indoor or we run new cable in existing conduit/pathway?

A16: There should be some conduits that allow you to utilize.

Q17. Do we provide outdoor penetrations?

A17: yes

Q18. How many stories is each building where cameras need to be installed?

A18: Two (2) stories of living space / three (3) stories high.

Q19: On what floor in each building a “comm room” is located?

A19: Do not believe these buildings have a common room. The Boss Building is the only one.

Q20. Building 8350 is not shown on drawing. Is it excluded from this project?

A20: The project is for buildings 8350, 8354, 8355, and 8356.

Q21. Two (2) buildings on the right side of drawing (top and bottom) and one (1) in the center are not getting any CCTV equipment, correct?

A21: Correct

Q22. Is building in the center of drawing connected to 8354, 8355, 8356 or via backbone/network cabling?

A22: DPW has the blue prints. Each building is supposed to be wired separately.

Q23. On drawing I can read building numbers from left to right as 8354, 8355, and 8356 – what is next building #? Is it 8357 or 8358?

A23: The other buildings are not part of this project. The only building that should be in discussion are 8350 (BOSS Bldg), 8356, 8355, & 8354.

Q24. Regarding question 17 above about 8357 or 8358 - is not in SOW but drawing show cameras on it. Please clarify.

A24: This project is for Buildings 8350, 8354, 8355, and 8356 only.

Q25. Building “8357” or “8358” the one that is hard to read, has 4 black squares – what are those?

A25: Those buildings are not part of this procurement.

Q26. Can we get full prints/drawings for BLDG’s 8350, 8354, 8355 8356 3rd St., Fort Rucker, AL 36362?

A26: Attachment 1 was provided for purposes of receiving a quote. A detailed print is not available at this time.

Q27. Can we get all electrical, architectural, special systems in electronic format?

A27: Attachment 1 was provided for purposes of receiving a quote. A detailed print is not available at this time.

Q28. How do we get in the attic space?

A28: Access will be granted after award.

Q29. If access is in the rooms, what is the procedure to work in a soldier’s room?

A29: There will be no need to work in Soldiers rooms but if there is, workers will need to be escorted.

Q30. Specifications: Numbers 6 and 7. What is meant by the “Network Video Recorders must have reply capabilities”?

A30: That was a typo. It was meant to say “replay”.

Q31. Specifications Number 1 calls for two (2) Fisheye cameras and the Scope: Number 1 calls for one 180 Degree Dome camera and one 360 fisheye camera. Which of these requirements is correct?

A31: Those were suggested. Will go with whatever is cost effective and allows efficient coverage of the buildings.

Q32. Specifications: Numbers 6 and 7. Can offeror propose 1 Network Video Recorder with the capability to handle all cameras?

A32: We are open to suggestions. If your company can provide something that will handle recording and capturing all cameras used, the Government will accept.

Q33. Is there infrastructure that connects all building to where the head end equipment will be installed? Such as fiber optic cable and conduit?

A33: Fiber optic cables may not be present. Conduits may be available to allow Contractors to tap into.

Q34. What is the required amount of days video needs to be stored? What are the parameters used to calculate video storage (camera resolution, frames per second, 24 hr recording or record on motion, etc.)?

A34: The Government would prefer 30 days of storage or more.

Q35. Can the Government provide actual building drawings showing location of devices and the building dimensions?

A35: This will be provided after award by DPW.

Q36. Page 10 of 67: Specifications: Numbers 6 and 7. What is meant by the "Network Video Recorders must have reply capabilities"?

A36: That was a typo. It was meant to say “replay”.

Q37. Does the Government have a preference on the brand of camera? During the site visit the only comment made was the cameras needed to be American Made, can we verify this answer?

A37: No preference except no cameras from China.

Q38. The question was asked during the site visit if the Government has any specification of minimum requirement for the cameras to meet? The only answer given was the areas that was desired to see and observe. Can we verify this answer or get additional information on camera requirements?

A38: The goal is to provide maximum coverage for the most cost effective rate possible.

The Government is open to suggestions and will use the best idea for the best price.

Q39. Does the Government have a preference on what video surveillance platform is used? No preference is what was mentioned during site survey, can we verify this answer?

A39: The goal is to provide maximum coverage for the most cost effective rate possible.

The Government is open to suggestions and will use the best idea for the best price.

Q40: Would a multisensory camera be acceptable in place of the 360 degree fish eye camera?

Multi Sensor was verbally approved during site survey. Contractor design was also verbally approved. Can we verify this answer?

A40: The goal is to provide maximum coverage for the most cost effective rate possible.

The Government is open to suggestions and will use the best idea for the best price.

Q41. Would a multisenor camera be acceptable in place of the 180 degree camera? Multi Sensor was verbally approved during site survey. Contractor design was also verbally approved.

Can we verify this answer?

A41: The goal is to provide maximum coverage for the most cost effective rate possible.

We are open to suggestions and will use the best idea for the best price.

Q42. For the purpose of getting a man lift, what is the height of the highest external camera?

During the site survey, permission was verbally granted to drive on grass with man lift as long as we don’t tear it up (plywood if ground is wet). Can we verify this answer?

A42: Utilizing the equipment to install the system is permissible but done with caution to the rest of the area.

Q43. Are POE switches needed, or are they being provided by the Government? Answer given during site survey was that all materials will be provided by Contractor. Can we verify this answer?

A43: The Government will not have any resources to provide any required equipment to complete the systems. Contractor is responsible for the equipment.

Q44. Are patch panels need, or are they being provided by the Government? Answer given during site survey was that all materials will be provided by Contractor. Can we verify this answer?

A44: The Government will not have any resources to provide. Any needed equipment to complete the systems shall be provided by the Contractor.

Q45. Is UPS and surge protection needed, or are they being provided by the Government?

Answer given during site survey was that all materials will be provided by contractor. Can we verify this answer?

A45: Surge protection would be needed.

Q46. Is fiber established between buildings that the Contractor can use to connect the video surveillance system together with, or does it need to be provided? Answer given during site survey was that all materials will be provided by contractor to provide entire stand-alone network. No network in place or backbone. Can we verify this answer?

A46: The Government does not believe fiber optic cables are already present, but is sure there is conduits that allows Contractors to tap into. Each building is wired separately from the Government’s understanding.

Q47. How much storage on the recorder is required in days of retention? During the site survey the answer of 30 days was verbally stated, can we verify this answer?

A47: 30 days or more.

Q48. Are monitors needed or are they being provided by the Government? During the site survey the answer was given, No monitors. Can we verify this answer?

A48: No monitors will be needed.

Q49. Is there a required cost to use the jttps://cmra.aarmy.mil/ website?

A49: The Government does not have an answer at this time.

Q50. What type of ceilings exist in the buildings? (drop tile, hard cap, etc.) There appears to be attic space in all buildings but no access during site survey. Was mentioned if contract is awarded, we will be granted access by DWP (Base GC) Can we verify that Contractor would have access?

A50: DPW will grant access to the Contractor after award.

Q51. Does the cabling infrastructure exist, what type is it, and can it be used by the Contractor for the CAT6 cable?

A51: DPW has the blueprints of all buildings and what materials they used.

Q52. Can the cable be “free aired in the attic space using J-hooks if needed?

A52: Yes but must not pose a fire threat.

Q53. Is there any conduit required for the installation for cabling? The site survey answer to this questions was Conduit required if outside. Conduit will need to be painted to match building.

Can we verify this answer?

A53: That is a correct statement

Q54. Where does the head end and monitoring location go for the video surveillance system?

Site Survey answer was Head end will go in the BOSS Bldg. (8350) in small room. Can we verify this answer?

A54: That is the planned location for monitoring equipment.

Q55. Can the Government provide CAD drawings to the Contractor to use for any follow on documentation for red lines and updated equipment locations?

A55: DPW has the blueprints of all buildings. This can/will be provided after award.

Q56. Is a wireless point to point acceptable for network connectivity between buildings?

A56: If it proves to be cost effective and a reliable system, then yes we can use that.

Q57. Can Contractor provide a single server (NVR) instead of three (3) separate servers?

A57: The goal is to provide maximum coverage for the most cost effective rate possible.

The Government is open to suggestions and will use the best idea for the best price.

Q58. What is down in the basement (stairs going down from ground level out front) of Bldg.

8355?

A58: If deemed necessary, a view of the basement will be given to the Contractor of the award.

Q59. Can the electrical rooms in Bldg. 8355 be used as an IDF?

A59: Do not know what IDF is.

Q60. Are there any Telco closets in any of the buildings?

A60: The Government thinks so but will have to get confirmation from DPW. Contractor will receive more information after award.

Q61. Is Contactor design acceptable or is solicitation design hard spec’d?

A61: Contactor design is acceptable.

Q62. Are the new cameras replacing all the existing cameras at this facility / location or are there additional cameras that are not being replaced?

A62: This is a new system.

Q63. If there are cameras that are not being replaced, what communication format are they using, Analog or IP?

A63: Unknown at this time.

Q64. If there are cameras that are not being replaced what is the type / model of the existing camera (needed for recording storage requirements.

A64: No cameras present.

Q65. Can the Procedures Manual required in Section 1.15.1 be on a CD or does it have to be in a Hard Copy?

A65: CD is acceptable.

Q66. What type of Fiber connects the various buildings to head end – SM (OS 1-OS2) or MM

(OM1-OM2-OM3-OM4-OM5)?

A66: Unknown at this time.

Q67. How many Head Ends will there be?

A67: Unknown at this time.

Q68. What is the version/model of the existing Lenel Access Control System?

A68: Unknown at this time.

Q69. In 4.1 under Upgrade, what type of monitors are required for the two (2) Stand Alone Workstations and are they to be desk mounted or wall mounted?

A69: No monitor’s necessary, just the ability to extract and view the recorded footage.

Q70. What types of system hardware exists at this facility pertaining to this Video Solicitation?

A75: None.

Q71. In 4.1, how many of the 100 Panic Buttons to be replaced are wireless or hardwired?

A71: None unless it is necessary for the cameras to be operational.

Q72. What type of Duress Alarm system exists at the Security Monitoring Area currently?

A72: Unknown if any.

Q73. Is there any Asbestos in the area where these cameras are located?

A73: Unknown

Q74. In 4.1 for the camera relocations, are these Field of Views (FoV) changes or physical changes to the locations of the existing camera location?

A74: No relocations needed. Clear points of view is what is desired.

Q75. Are the current buildings interconnected via fiber, if so what type and quantity?

A75: Unknown at this time.

Q76. During the site visit it was stated that DPW would have drawings for the buildings, Can we get a copy of the drawings to determine the infrastructure layout?

A76: Drawing will be provide by DPW after award.

Q77. During the site visit it was asked by one of the Contractors if Wireless Cameras are permissible; are they permissible?

a. If yes; who would be the approving authority for the transmission of RF (Radio Frequencies) on the military installation?

b. Typically there is a RF Manager that will approve the frequencies used, how do we coordinate the use of RF communications?

A77: All cameras will be wired.

Q78. The quantity of cameras listed on the RFP are different from the camera locations on the drawings. Can the Government please confirm the correct quantity? It was stated during the survey that coverage needs to be provided for the areas of entry, (Stairwells, court yard etc.).

A78: The Government is wanting the most effective coverage area but cost efficient. The organization will listen to recommendations by the Vendor.

Q79. There is a new area for storage of equipment that the tenant would like to have added for coverage. Could we get this added to the scope of work?

A79: We will not be adding the new area for coverage.

Q80. Can you please confirm that new conduit installed on the exterior of the building must be “painted to match” the existing exterior colors of the building?

A80: DPW would want everything to match.