FEDBIZ_OPPS_QA__MVISC.pdf

Questions from Site Visit MVIS (W9124G-18-R-0011)

DEGTECH

Q1: Submission requirement call for using 52.212.1 Instructions to Offerors. Can this information be submitted as a separate document and not part of the narrative description of the Offeror’s proposed technical capability, past performance, and price?

A1: Yes

Q2: The Solicitation Notice on FBO, under For Offers to be considered, does not provide guidance on how to submit Price. Please clarify the pricing submission requirements.

A2: Please see the revised soloicitation.

Q3: Submission requirement call for using 52.212.1 Instructions to Offerors (b) (4), (8), and (10). Can

52.212.1 (b) (8) Reps and Certs be submitted as a separate document?

A3: Yes

Q4: The Solicitation Notice on FBO, under For Offers to be Considered, Para 3. B. calls for separate documentation in response to the technical capability evaluation factor. Please clarify if the (1) Organization & Staffing Approach, (2) Management Approach, and (3) Past Experience are to be submitted as a single document and if so, does the six page limit include all three sections?

A4: Please review revised Solicitation.

Q5: The Solicitation Notice on FBO, under For Offers to be Considered, Para 3. C. calls for separate documentation in response to the past performance evaluation factor. Please clarify if the Past Experience called for under Para 3. B. is different than the Past Performance information called for in Para 3. C.

A5: Please see revised Solicitation.

Q6: The Solicitation Notice on FBO, under For Offers to be Considered, Para 3. C. calls for separate documentation in response to the past performance evaluation factor. Please clarify that the two pages of narrative with up to ten (10) references is included in the two (2) page limit.

A6: Please see revised Solicitation.

Q7: Please clarify the governments’ expectation or difference between Past Experience and Past

Performance.

A7: Please see revised soliciation

Q1: We can see by the ICE database (section 1.5.1.1.3.6) that the incumbent has received numerous negative ICE comments submitted over the last 24 months for performance, customer service and capability. Will these negative ICE comments be taken into effect for past performance?

A1: No, however due to the corrective actions taken by the incumbent contractor, the incumbent contractor has made changes to processes in order to mitigate any further performance, customer service or capability issues.

Q2: Are the personnel currently SCA employees? If so what labor category is each position?

A2: Yes. Please utilize the staffing levels Q3: Are all the employees Full Time?

A3: Currently all employees are full-time with the exception of the Eglin Studio photographer.

Q4: Is the Eglin AFB individual a part time employee or independent contractor?

A4: At this time, the Eglin AFB employee is a part time employee of the incumbent contractor.

Q5: What length of time has each employee working on this contract? If the employees are SCA this will affect pricing and in order for all bidders to ensure leave amounts are quoted appropriately this timeline will be needed.

A5: That information is not available

Q6: Since this solicitation was set aside WOSB and the incumbent is not a WOSB; it is our assumption that the incumbent will bid as a subcontractor to a WOSB. Potentially this WOSB will have little to no experience and past performance relevant to Multimedia and Visual Information as depicted/required in the PWS for the proposal. Will the Contracting Office be evaluating proposals specifically the incumbents participation to ensure there is no ostensible subcontracting rule violation?

A6: Yes

Q7: For past performance evaluation you have provided two categories favorable and non-favorable. It is our assumption non favorable equates to not technically acceptable, is that true?

If true what will a neutral rating which is not either favorable or non-favorable be considered?

Will that be considered technically acceptable?

A7: When giving evaluations, you will either be found acceptable or not acceptable.

Q8: We see in the technical volume there is a valuation of past performance experience. Can you please describe why past performance is brought into the technical volume as well as the past performance volume? This seems like a way to evaluate past performance experience in the technical volume that is outside of the past performance volume. So the evaluation criteria for experience in the technical volume will be rated how compared to the Past performance volume being favorable or non-favorable. Recommend the experience be removed from the technical volume or remove the PP volume requirement as to not create a conflict of information or evaluation between ratings in each volume on the same information. This could be open to protest requiring the same information in both the past performance and Technical volumes with the evaluation criteria different for each.

A8: This has been noted and changed to reflect Past Performance.

Q9: If a company in the past performance volume is not rated favorable or non-favorable but neutral due to a lack of experience how will that neutral rating be evaluated, technically or not technically acceptable?

A9: See Q8

Q10: In discussions with the incumbent employees it was determined that from time to time the illustrators are used to support the incumbent primes company internal graphic artist requirements (flyers and cover art) that were not government requests/orders but done on government time and with government systems and authorized by the government. Will the awardee be allowed to continue this practice, as this will allow us to offset the salary of our internal graphic artist?

A10: All work requests are approved by government personnel and completed during government time.

Q11: Is there an expectation for the contractor to provide expendable materials used for this effort?

If so how will these be priced and reimbursed as the current CLINS do not have materials only a fixed labor rate? In order to price this we will need an example consisting of multiple months of the purchase requirements in order to price appropriately.

A11: N/A for this requirement

Q1: Please provide the most recent annual workload by task area.

A1: Please see Technical Exhibit(s) 3A, 3B, 3C, 3D for averaged work load per task area.

Q2: Is the photographer covering DA photos at Eglin AFB also supporting Fort Rucker the remaining two weeks of the month? Or, is this considered a part-time position?

A2: At this time, the Eglin AFB employee is a part-time position of the incumbent contractor.

Q3: Please provide a detailed list of Contractor Furnished Equipment (CFE) required under this contract, or a list of CFE the incumbent has in place.

A3: With the exception of expendable materials, the current CFE is a Cargo/Box Truck IOT meet requirements set forth in Section(s) 4.1 and 5.3.1. and a small photo printer used to print photos at the Eglin DA Photo Studio.

Q4: While we understand that Paragraph 5.3.1 requires an enclosed moving van type vehicle for presentation support services, Paragraph 5.5.1.3 mentions “Contractor shall provide transportation for photographers and equipment to and from photographic sites.” Is it acceptable for photographers to use their own personal vehicles for on-location photo assignments?

A4: Yes, contractor furnished vehicles are allowed in designated training areas in which POV’s are not.

Q5: Paragraphs 5.5.1.6 and 5.5.2.1.2 have conflicting hours of operation for studio photographic services. Please clarify the difference in hours of operation.

A5: The schedule set-forth in 5.5.1.6. are the correct hours of operation.

Q6: Reference Paragraph 5.6.10.5, please provide a list of VI production props used to support this effort.

A6: Historically the contractor provided studio props for our ETV section.

Q1: Will the Government provide an estimated value for the 30-day operating supply list so that the

Contractor can estimate the cost for “a like inventory amount” that must be calculated by the contractor for estimating the cost to the contract?

A1: Please see the submitted supply list.

Q1: Will the government provide historical staffing data?

A1: Please see paragraph 1.2.5.1.2.

Q2: Will the government provide GS mapping to existing staffing for reference?

A2: No, the government does not provide GS mapping.

Q3: Will the government provide a listing of historical SCA staffing?

A3: Not Available

Q4: Will the government provide an average years of service for the incumbent staff?

A4: Not Available

Q5: Will the government provide a listing of the 30 day supplies?

A5: Please see the submitted supply list.

Q6: Will the government provide information on workload peaks or should the offeror assume relative consistency in the distribution of the workload data?

A6: See Technical Exhibit(s) 3A, 3B, 3C, 3D for averaged work load per task area.

Q7: It is unclear if the 6 page limit for technical is six pages for Volume I and Volume II each or combined. Will the government provide clarity regarding the page count limitation s per volume?

A7: Please see revised soliciation

Q8: It is not stated what constitutes technical acceptability. Will the government provide clarity regarding what it requires to establish Technical Acceptability for the LPTA?

A8: Please see revised solicitation

Q9: Are subcontractor and prime contracts evaluated the same in the Past Performance Volume?

A9: Yes

Q1: Who is the incumbent? What is incumbent contract number?

A1: Totalis Consulting Group (W9124G-13-C-0006)

Q2: How many FTEs are at each location?

A2: Please see paragraph 1.2.5.1.2.

Q3: Section 1.2.4.4 Mail and Distribution - Is the mail delivery service a function performed through-out the day or is mail delivered only once a day? Does this task require a dedicated resource?

A3: Mail is picked-up once per day. No, this task does not require dedicated resource.

Q4: Is there inter-building transportation that can be used to carry mail or does the contractor have to provide the transportation?

A4: Contractor is to provide transportation.

Q5: Section 1.2.5.1.2 Staffing Levels: Can the government confirm that each of these positions are fulltime?

A5: Currently all employees are full-time with the exception of the Eglin Studio photographer.

Q6: Section 1.2.5.1.2 Staffing Levels: Does the government foresee any changes to these levels in the future?

A6: Not at this moment.

Q7: Section 1.2.5.9.4 Warranty Coordinator: This is not listed in Section 1.2.5.1.2. Is this an additional position? If so, what is the level of effort anticipated for this position?

A7: Currently no additional position is needed to maintain the requirements of a Warranty

Coordinator.

Q8: Section 1.3.1.1.1: Can the government please clarify the limits of the Contractor’s responsibility in this area? This requirement does not seem to fit with the capabilities of the personnel specified in 1.2.5.1.2. Can the government please clarify which of those positions is currently performing this work?

A8: At this time, there are multiple personnel performing this requirement in each of the MVISC facilities.

Q9: Section 1.3.1.2 Energy Conservation Program: This would seem to require expertise outside of that provided by the positions listed in 1.2.5.1.2. Can the government please clarify which of those positions is currently performing this work?

A9: This requirement is currently conducted by the incumbent contractor IOT ensure staff is performing this requirement.

Q10: Section 1.3.1.2.1, 1.3.1.2.2, 1.3.1.2.3, 1.3.1.2.4: Is the government requiring the contractor to monitor government employees to ensure they adhere to these requirements, or only our own staff? These requirements do not seem to fit with the capabilities of the personnel specified in

1.2.5.1.2. Can the government please clarify which of those positions is currently performing these duties?

A10: Contractor requirement is to monitor their own staff.

Q11: Section 1.3.1.5 Security of Classified Material Plan: Can the government provide a form DD254 for us to consider in our proposal response?

A11: DD254 is provided

Q12: Section 1.3.1.3 Will the contractor be able to use government provided security resources in the

Crime Prevention/Physical Security Plan or do we need to obtain security resources as part of the contract. Section 1.3.2.2 Can the energy monitor hold multiple roles or is this a dedicated position? Are the special qualifications that this individual must have?

A12: No security resources are necessary in Crime Prevention/Physical Security and this is not a dedicated position nor are there special qualifications needed.

Q13: Section 3.10.6 Mail Services: Will the contractor be required to pick up and deliver mail?

A13: Yes.

Q14: Section 5.3.4 Transportation of Presentation Support Personnel – do the vehicles used for these transport provided by the government (3.12) A14: Please see paragraph(s) 4.1 and 5.3.1.

Q15: Section 5.6.17 Is it accurate to assume that content for broadcast are provided by the government?

A15: Yes.

Q1: Section 3.C Can past performance of subcontractors also be submitted as part of the proposal?

A1: Yes, as long as the work has been performed by the interested contractor.

Q1: “5.5.4 Location Photography” – does the staff need to support simultaneous location photography requirements?

A1: Yes. On occasion there will be multiple events requiring photographic support.

Q2: Is it possible to purchase the current box truck from the outgoing contractor?

A2: At contractor’s discretion.

Q3: Can Teaming Partner past performance be used in addition to the prime contractor’s past performance information?

A3: YES

Q4: TE-3B shows the annual supply list for the Self Help area. Is there an additional supply list for all other materials associated with the MVISC contract that the contractor is responsible for purchasing?

A4: Please see submitted supply list.

Q5: Are all signage items printed in-house or are certain items completed by outside vendors?

A5: All signage items are printed in-house.

Q6: Will a list of incumbent start dates be provided prior to bid submittal so the contractor can determine the years of service requirements for each incumbent?

A6: No this information is not available, please see Period of Performance for start dates.

Q7: The government provides an estimated level of effort. Will the government require a staffing matrix, as part of the technical volume, to prevent low-ball offers driven by the LPTA criteria?

A7: A Matrix has not been requested, however it can be submitted. The government will be observing low ball offers.

Q8: Is the past performance limited to two pages total for all past performance information? Or is it two pages for each past performance reference?

A8: This will be increased

Q9: The government provided annual materials used for the self-help portion of the contract. Can the government provide annual materials used for the rest of the VI contract?

A9: Please see submitted supply list.

Q10: Will there be an SF 1449 issued for the solicitation?

A10: This is a combined Synopsis Solicitation, it does not require a 1449, however the Contract will be on a 1449.

Q11: Will the government consider extending the due date?

A11: It has been extended

Q1: Please provide all Technical Exhibits (TE#) as referenced in the Performance Work Statement to include; TE1 TE2, TE3, TE3B, TE3C, TE 3E, TE 4, TE 4B, TE5 and any additional referenced TE:

1.4.1.2. The Contractor shall furnish the KO or their designee a record of each employee’s investigative data or security clearance prior to entry on duty. See TE2. and 1.4.1.3. The Contractor shall conduct security indoctrination for employee within 30 days of contract start date for all covering Threat Awareness Reporting Program (TARP) and Deliberate Security Violations no less than annually thereafter. See TE2.

1.5.6.2. Standard Quality Samples. The KO or their designee will maintain standard quality samples of completed products. These samples are applicable to industry standards, specifications, and operating practices for those products and are part of TE5, standard quality samples.

1.6.1. Contingency and Mobilization Plan. The Contractor shall submit a comprehensive Contingency and Mobilization Plan to the KO or their designee. A comprehensive plan shall be submitted within 30 calendar days after contract start date see TE 2.

5.1. VISUAL INFORMATION FACILITY OPERATION AND SUPERVISION. The Contractor shall provide VI products, records, data, information, and other products and services described herein IAW directives coded as mandatory (M) in Section C.6. Standards, specifications, standard operating practices, and AQLs for these products and services are listed herein and at TE 1 Performance Requirements Summary.

5.1.2. Workload Data. Workload data for estimated number of work products and services completed are provided in TE 3.

A1: Please see all recently re-uploaded TE information that was previously not included.

Q2: Please provide the 30 day supply as noted in 3.4. SUPPLIES AND EXPENDABLE PROPERTY. The

Government will provide a 30-day operating supply list to include spare and repair parts.

A2: Please see submitted supply list.

Q3: Please provide an historical quantity of lamp, battery and cable replacements to include make and model of each item in reference to; 5.6.18.1. The Contractor shall perform cleaning, adjusting, replacement of lamps and batteries and cable replacement on Government-furnished video production equipment.

A3: Please see paragraph 3.4 as these items fall under expendable supplies and property.

Q4: IAW 5.5.1.6. The Contractor shall provide studio photographic services in building 535 from 7:30 a.m. to 4:15 p.m., Monday through Friday, except Federal holidays or as directed by the KO or their designee. The Contractor shall provide one photographer in support of our satellite location at 7th Special Forces Group Compound located on Eglin Air Force Base from 7:30 a.m.

to 4:15 p.m., Monday through Friday, 2 weeks per month to exclude weeks including Federal holidays or as directed by the KO or their designee. Is this photographer inclusive of the five photographers noted in 1.2.5.1.2. Staffing Levels or in addition to the five photographers?

A4: This position is accounted for in paragraph 1.2.5.1.2.

Q5: Please provide an estimate of the annual number of hours required to perform 5.5.7. Scheduled

Irregular Work Hours Photography and 5.5.8. unscheduled Irregular Work Hours Photography.

A5: In FY17 the average total of irregular work hours for all sections were approximately 200 hours.

Q1: Will the Government provide current SCA WD labor categories in use, along with the prevailing wage determination?

A1: Please see the recommended Staffing Levels

Q2: To ensure employee leave is accurately calculated, can the Government provide years of service for incumbent personnel by SCA WD category?

A2: Information is not available

Q3: Will the Government provide clarification on the quantity, make, and model of vehicles required by the contract (or those currently in use)?

A3: The incumbent contractor currently supply’s a Cargo/Box Truck IOT meet requirements set forth in Section(s) 4.1 and 5.3.1.

Q4: Will the Government provide estimates on annual mileage for vehicles required as CFE?

A4: No.

Q5: Will the Government provide additional detail regarding the dimensions, brands, etc. for required CFE supplies identified in TE3B?

A5: Please see submitted supply list.

Q6: Will the Government consider adding a CLIN to separate supplies as a separately priced item from the labor on the contract?

A6: No

Q1: It states in 3.13 of the PWS there will be an additional CLIN added in support of per diem and travel reimbursement to reimburse travel and per diem expenses when approved by the KO or their designee for off-post special assignment travel to provide a product or service for regional support of an approved DA Form 3903.

A1: Historically, there has not been any regional VI Support in which requires travel/ per diem reimbursement to the contractor.

Q2: It states in 1.5.5. of the PWS there to be a pre-observation performance period of the out-going contractor’s processes, what does that entail?

A2: Upon the last 30 days of the outgoing contract, the incoming contractor’s management personnel is authorized IAW FAR 52.237.3 to observe current contract personnel operations 30 days prior to contract start date.

Q3: There is no reference in the PWS or TE’s regarding the amount of irregular work hours conducted by the incumbent contractor, is there any specific or average information required for irregular work hours?

A3: Historically speaking, FY17 had a total of approximately 200 Non-Regular Duty Hours which consists of “man-hours” not event/ceremonial hours. In section 1.2.1.6.2. “Non-Regular Duty Hours” it is incumbent upon the PM to adjust the work schedule to perform services and satisfy requirements.

Q4: Please clarify the obligation set-forth in the PWS section 1.5.3.1.

A4: Phase-In of Contractor-Furnished Property- This obligation is set-forth to aid the incoming contractor with contract furnished property to be placed on site 15 calendar days prior to the contract start date.

Q5: In section 3.4 of the PWS “Supplies and Expendable Property” it states, “The Government will provide a 30-day operating supply list to include spare and repair parts; supplies included shall have a remaining shelf life as determined by the product "pull date," where applicable, of not less than 90 days and will be typical of supplies and materials normally consumed to provide the products and services for this contract.” What exactly is a 90 day supply of materials typically consumed?

A5: Please see submitted supply list.