Combined_Syopsis_Soliciation,_W9124G-18-R-0011_(MVISC).pdf

Combined Synopsis / Solicitation

Fort Rucker, Multimedia Visual Information Service Center (MVISC) Solicitation Number: W9124G-18-R-0011 Agency: Department of the Army Office: Mission and Installation Contracting Command – Fort Benning, GA

Notice Type: Posted Date:

Combined Synopsis/Solicitation 06 June 2018

Response Date: Archiving Policy:

09 July 2018 Automatic, 15 days after response

Archive Date: Original Set Aside:

N/A N/A

Set Aside:

Woman Owned Small Business Set-Aside

Classification Code:

R – Administrative

NAICS Code: Professional, administrative and management support services.

541921 – Photography Studios, Portrait

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the solicitation;

proposals are being requested and a written solicitation will not be issued. This is a request for proposal (RFP) with a solicitation number of W9124G-18-R-0011. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66. This requirement is to perform Multimedia Visual Imagery Services, at Fort Rucker, AL. This requirement is restricted and is a total set-aside for a woman owned small business. The associated North America Industry Classification System (NAICS) Code is 514921(Multimedia Visual Imagery Services) and the Business Size Standard associated with this code is $35.5 million. The Government contemplates award of a single, firm fixed price contract using Best Value – Lowest Price Technically Acceptable (LPTA) source selection procedures.

DESCRIPTION OF REQUIREMENT:

This requirement is to perform Multimedia Visual Information Services, at Fort Rucker, Alabama, and DA Photo Services at Eglin AFB, FL. The goal is to obtain a performance-based contract to provide all personnel, labor, expertise, tools, maintenance, equipment, parts, materials, supplies, and services in support of the Device Branch, Training Division, Directorate of Plans, Training, Mobilization, and Security (DPTMS) services as defined in the Performance Work Statement (PWS).

Site Visit: Site Visit will be held at Fort Rucker beginning at 0900 (Local Time), June 12th, 2018. Initial meeting (Welcome/Introduction) will be held at Bldg. 550, Raider Street, Fort Rucker, AL. The POC for the site visit will be Ms. Victoria Flowers (victoria.c.flowers.civ@mail.mil), at (334) 255-2620.

IAW 52.237-1 offerors are Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

The PWS is written to allow for a performance-based acquisition.

PERFORMANCE WORK STATEMENT (attached)

DEPARTMENT OF LABOR WAGE DECISION applicable to this acquisition is: WD 15-4631 (Rev -6) dated 01/16/2018 and it is located at http://www.wdol.gov/

PERIOD OF PERFORMANCE:

• Base Year: 24 September 2018 – 23 September 2019

• Option Year 1: 24 September 2019 – 23 September 2020

• Option Year 1: 24 September 2020 – 23 September 2021

• Option Year 1: 24 September 2021 – 23 September 2022

• Option Year 1: 24 September 2022 – 23 September 2023

LOCATION OF PERFORMANCE: Fort Rucker, Alabama and Eglin AFB, FL

CONTRACT LINE ITEMS – submit quotes in the following format:

CONTRACTOR'S PROPOSAL

The contractor's proposal will be incorporated by reference into the final contract.

TOTAL FOR BASE AND OPTION YEARS

Please utilize this section to provide bid prices for the Base Year and each Option Year.

This section MUST be completed.

http://www.wdol.gov/

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each $____________ $____________

VI SERVICE CONTRACT – BASE YEAR/PHASE IN

FFP

0002 1 Each $____________ $____________

VI SERVICE CONTRACT - OPTION YR 1

0003 1 Each $____________ $____________

VI SERVICE CONTRACT - OPTION YR 2

0004 1 Each $____________ $____________

VI SERVICE CONTRACT – OPTION YR 3

0005 1 Each $____________ $____________

VI SERVICE CONTRACT - OPTION YR 4

TOTAL AMT: _____________________

MANPOWER REPORTING REQUIREMENT.

The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract Number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor, if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information); (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and

(13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

CONTRACTOR ACCESS TO GOVERNMENT INSTALLATION

The Contractor shall submit to the Contracting Officer the names and social security numbers of all employees and/or prospective employees who will require access to the Government installation and/or facility in the course of their employment. This requirement applies to the Contractor’ subcontractors and suppliers. The Contracting Officer will submit the names and social security numbers to the installation’s Provost Marshall. The Contractor will be advised if any of the individuals have been barred from the Government installation pursuant to Title 18 U.S.C. Section 1382. Those individuals currently or previously barred from the Government installation will not be allowed to enter or work on the installation.

Procedures or policies regarding Contractor access to Government installations and/or facilities may vary somewhat at different installations. If procedures vary, the appropriate procedure will be identified by the Contracting Officer or designated representative upon contract award and/or in individual task orders.

INSURANCE REQUIREMENTS

Pursuant to contract FAR Clause 52.228-5, Insurance – Work on Government Installation (Jan 1997) the Contractor shall at all times during the performance of this contract, unless otherwise directed or approved by the Contracting Officer, carry insurance of the types and in the minimum amounts set forth below:

Worker’s Compensation and Employer’s Liability Insurance: $100,000;

Comprehensive General Liability Insurance: $50,000 per occurrence Comprehensive Automobile Liability Insurance:

$200,000 per person;

$500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage

SOLICITATION PROVISIONS:

This solicitation incorporates by reference, with the same force and effect as if they were given in full text.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. The full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

52.209-7, Information Regarding Responsibility Matters (Feb 2012)

52.212-1, Instruction to Offerors - Commercial Items (Feb 2012)

52.212-3, Offeror Representations and Certifications - Commercial Items (Alt I)(Dec 2012)

52.217-5, Evaluation of Options (Jul 1990)

252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

252.209-7001, Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009)

252.212-7000, Offeror Representations and Certifications – Commercial Items (Jun 2005)

252.215-7007, Notice of Intent to Resolicit (Jun 2012)

252.215-7008, Only One Offer (Jun 2012)

252.237-7014, Loss or Damage, (count-of-articles)

52.212-2, Evaluation - Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

I Technical Capability (Management and Staffing Approach) II Technical Capability (Quality Control) III Past Performance

IV Price.

Offers must first be determined acceptable in Technical Capability in order to be considered eligible for award. For past performance to be considered acceptable, the Government must have a reasonable expectation, based on the offeror’s performance record, that the offeror will successfully perform the required effort. In the event an offeror does not have a record of relevant past performance, the offeror will not be rated favorably or unfavorably.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) http://farsite.hill.af.mil/

(2) 52.217-8 Evaluation of Option to Extend Services (NOV 1999). The Government may require continued performance of any services within the limits and at the rates specified in contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days.

(End of clause)

(3) 52.217-9 Option to Extend the Term of the Contract (MAR 2000). (a) The Government may extend the term of this contract by written notice to the Contractor within fifteen (15) days of contract expiration;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

(4) The Government reserves the right to make an award without discussions.

CONTRACT CLAUSES:

The resulting contract will incorporate clauses by reference, with the same force and effect as if they were given in full text. The full text of a contract clause may be accessed electronically at this address:

http://farsite.hill.af.mil

52.212-4, Contract Terms and Conditions - Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -

Commercial Items (Jan 2013).

The following clauses contained within 52.212-5 are applicable and incorporated by reference:

52.202-1; Definitions

52.203-6, Restrictions on Subcontractor Sales to the Government, Alt I 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-1, Small Business Program Representatives, Alt I 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns 52.219-28, Post Award Small Business Program Re-representation 52.222-3, Convict Labor 52.222-17, No displacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities http://farsite.hill.af.mil/

52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights under the National Labor Relations Act 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-44, Fair Labor Standards Act and Service Contract Act – Price Adjustment 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.229-3, Federal, State, and Local Taxes 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration 52.233-1, Disputes 52.233-2, Service of Protest 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-1, Site Visit 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.246-2; Inspection of Supplies—Fixed Price 52.247-34, F.O.B. Destination

252.201-7000, Contracting Officer’s Representative 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7003, Control of Government Personnel Work Product 252.209.7001, Disclosure of Ownership or Control by the Government of a Terrorist Country 252.209-7004, Subcontracting With Firms That Are Owned or Controlled By the Government of a Terrorist Country

252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items

The following clauses contained within 252.212-7001 are applicable and incorporated by reference:

52.203, Gratuities 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.205-7000, Provision of Information to Cooperative Agreement Holder 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native

Hawaiian Small Business Concerns 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment

252-247-7023, Transportation of Supplies by Sea 252-247-7024, Notification of Transportation of Supplies by Sea

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F,(e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5152.233-4000, AMC-LEVEL PROTEST PROGRAM (Sep 2011) (LOCAL CLAUSE)

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103.

If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

Packages sent by FedEx or UPS should be addressed to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp.

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures.

(End of Clause)

FOR OFFERS TO BE CONSIDERED

1. The Offeror is to provide its submission in accordance with the instructions found herein and within the solicitation provision 52.212-1, Instructions to Offerors – Commercial Items. The SF 1449 is not being used so Offerors are to make their submission by way of company letterhead.

2. Offers are to be received by MICC-Fort Benning no later than 10:00 AM Eastern Time, Monday, 09 July, 2018.

3. Offers are to consist of the following documents:

a. Company letterhead, containing information prescribed by 52.212-1. Documents for past performance as addressed in subparagraphs 52.212-1(b)(4), (8) and (10) are to be provided separately as discussed below. Submission is to include a narrative description of the Offeror’s proposed technical capability, past performance, and price.

b. Separate documentation in response to the technical capability evaluation factor: Technical Capability will be evaluated using two (2) factors: Management & Staffing Approach, Quality Control and Past Performance. – The offeror’s business plan shall demonstrate the offeror’s ability/technical approach to successfully process the required work specified identified in the PWS.

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

c. Separate document in response to the past performance evaluation factor. Submission is to include references from private and public entities for which the Offeror performed work as either a prime or sub-contractor that is similar in nature and scope during the past three years (as of date set for receipt of offers). The Government will use this and other information at its disposal to determine acceptability of the Offeror’s past performance.

d. A completed copy of the Offeror’s representations and certifications required by the provisions 52.209-7, 52.204-13 and 52.212-3. As an alternative, the Offeror may affirm in its cover letter that the required representations and certifications are found on-line in the Government’s System for Award Management (SAM).

4. Submission of Proposals may be made via e-mail to kenneth.b.coaxum.civ@mail.mil or delivered to MICC-Fort Benning, 6650 Meloy Drive, Suite 250, Fort Benning, GA 31905. Facsimiles will not be accepted. If submitted via e-mail, attached files must be Microsoft compatible and virus/malware free. Electronic media suspected by Government computers as possibly containing virus/malware will not be opened or considered. If a hard copy of the Proposal is mailed, it shall be accompanied with a CD Rom and delivered by the closing date of this solicitation.

5. All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM) with all required information provided prior to award, will not be considered. Vendors may register with SAM by going to www.sam.gov.

Contracting Office Address:

MICC-Fort Benning, 6650 Meloy Drive, Suite 250, Fort Benning, GA 31905

Point of Contact: Kenny Coaxum; Email: kenneth.b.coaxum.civ@mail.mil;

Ph: 706-545-7341.

PROPOSAL PREPARATION INSTRUCTIONS

(1) Offeror’s proposal shall consist of three separate volumes: RFP Document & Pricing Proposal, Technical, and Past Performance.

(2) Proposal Format:

a. Offerors that choose to submit an original hard copy of their Proposal please include a CD ROM along with the submittal.

b. The proposals shall be organized into three (3) volumes. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc., Company stationary and logo’s are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel. File names to be “Company Name – Initial” for the first submission.

mailto:kenneth.b.coaxum.civ@mail.mil http://www.sam.gov/

File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. If files are compressed, they must be self-extracting archives (no software required to decompress). If files contain links, the links must be intact and maintained through all revisions. Additionally, spreadsheets must be easily traceable.

None of the files submitted shall have any read/write/password protection. Page limitations are as follows:

VOLUME TITLE NO. OF HARD &

CD COPIES

NO. OF DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I RFP Document & Pricing Proposal Original + 1

N/A

II Technical Original + 5 40 Pages

III Past Performance Original + 2 N/A

c. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the Offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

d. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

e. Page Limit does not include the Executive Summary, covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

f. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

(3) Proposal Content

a. VOLUME I – RFP DOCUMENT AND PRICE PROPOSAL: RFP DOCUMENT AND PRICE PROPOSAL: Volume I shall consist of the RFP Document and Price Proposal:

Volume I must be clearly marked “VOLUME I – RFP DOCUMENT AND PRICE PROPOSAL, W9124G-18-R-0011.” Electronic versions of this volume should be submitted on a CD in MS Office Excel format, and shall not be read only or password protected. All formulas, lookup tables, and links should be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. The hard copy version will take precedence for any differences noted between the hard and electronic versions of the contractor’s proposal. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

The RFP Document shall be included at Tab A and the Price Proposal shall be included at TAB B.

(a) Tab A – RFP Document. The contractor must submit the following documents as part of the RFP Document:

− PART 1, Executive Summary – Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support.

Identification of the proposal point of contact (POC), e-mail address, and phone number; a list of the proposal package contents.

− PART 2, The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. The offeror shall provide a Unit Price and Estimated Net Amount and an Estimated Total for each period in CLIN Schedule.

− PART 3, The Offeror shall ensure that all blocks in each certification/ representation completed truthfully and completely.

(b) Tab B – Price Proposal. The contractor shall submit the following documents as part of the Price Proposal:

i. The offeror shall provide a price element breakdown for each price per CLIN included on the Solicitation. The price element breakdown for each CLIN must include the following cost elements and the sum must equate to the CLIN’s unit price: (1) Materials and Supplies; (2) Labor (Direct and Indirect); (3) General & Administrative (G&A); (4) Overhead;

and (5) Profit. Separate Price breakdowns must be prepared for each contract period (base period and all option periods). The prices shall be consistent with the written portion of the technical proposal.

ii. The offeror shall ensure the units prices are represented in two decimal positions only (example: $0.27, not $0.27458).

iii. The offeror may provide background information, other than the pricing data that is required, concerning its pricing methodology. This information might include details of the methodology applicable to your offer. The data, if submitted, would be used by the government to better understand their pricing.

VOLUME II – TECHNICAL: The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical as defined in Solicitation. The proposal should not simply rephrase or restate the Government's requirements; the proposal shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.);

and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable and will negatively impact the Offerors rating under the Technical Acceptability factor. Offerors shall assume that the Government has no prior knowledge of experience, and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The Technical Acceptability Volume shall be organized according to the following general outline:

TAB A - Table of Contents

TAB B - Technical:

TAB B1 – Management/ Staffing Approach TAB B2 – Quality Control

TAB B - Technical Content – The Technical Acceptability Volume shall include, at a minimum, the following:

a. TAB B1 - Management and Staffing Approach. Management / Staffing Approach.

The Government will evaluate the Offeror’s Management Approach to assess the offeror’s understanding of the requirements outlined in the PWS, soundness, and execution of the approach to manage and oversee Multi-media visual imagery services. The evaluation will also determine the offeror’s ability to provide an effective management approach to include organizational and team structure. The ability to execute the proposed approach successfully will be determined whether the team possesses the relevant management expertise in terms of nature, size, complexity, and duration as required in the PWS. The proposed management roles, proposed management roles, controls, and communications will be evaluated on the likelihood of being successful, with minimal disruption to production and risk to the government. The response will be evaluated on the likelihood of success of the offeror's approach, expertise, and procedures. The management approach will be evaluated on feasibility of offeror's plan to achieve first time acceptance rate and reduction of rework. Management plans that fail to provide required information will be considered unacceptable. The government intends to determine if the approach to tracking funding vs. assigned workload is feasible and will provide the necessary protection to the government to prevent cost overruns.

The Government will evaluate the offeror’s matrix (ices) on how it demonstrates adequacy of productive man-hours to accomplish the workload, appropriate match of skill type and level, and effective supervision of personnel by service required.

The offeror shall clearly show the productive man-hours for all necessary staffing by service requirement and the man- years split between different labor categories by service requirement. The offerors organization chart shall show the skill types/levels, category of employment, and number of personnel for successful performance of the PWS. The Government will evaluate each position identified with a designation that can be cross-referenced with the productive man-hour matrices, and narratives.

TAB B2 – Quality Control. The Government will evaluate the offeror’s approach to developing a quality control program including methods of identifying deficiencies in the quality of services, the inspection techniques and process control methods to adequately ensure performance. The offeror shall describe the concepts and principles governing a complete and comprehensive quality control management system, which support performance of the contract. The discussion of the quality control management system must be practical, straightforward, specific, concise, and complete. Inspection techniques and process control methods shall be tailored to each major functional area in the solicitation to provide an effective measure of contract performance. It should be simple, practical, and consistent with quality concepts. The inspection techniques and process control methods shall encompass management as well as technical performance. The offeror shall identify their procedures for identifying and correcting deficiencies.

b. VOLUME III - PAST PERFORMANCE: Past Performance information described herein is required on the Offeror and all major subcontractors, teaming partners, and/or joint venture partners proposed to completely perform any one of the primary PWS task or subtasks. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. The overall past performance evaluation is a subjective decision based on the whole of all data received. Offerors with no past performance may provide the equivalent information on company officials and/or personnel proposed for this action. If the Offeror has no relevant past performance, they will be rated as “neutral.” Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government

Recent: To be recent, the effort should be ongoing or should have been performed during the past 36 months from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevant: To be relevant, the effort should be similar in nature of work, size and complexity.

The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation.

(i) PAST PERFORMANCE INFORMATION SHOULD BE PROVIDED BY THE

OFFEROR:

− Relevant and Recent Past Performance: The Offeror shall include documentation regarding it’s relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than 36 months from the date of solicitation issuance for the submitted data. The past performance data shall document a successful history of past contract performance. To illustrate the Offeror’s past performance, the following documentation shall be submitted:

− Consent Letter/Client Authorization Letter: The Offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each major subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

− Past Performance References: The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale on how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Non-Government contracts may be used if Government contracts are not available. The documentation shall be submitted in the following format:

• Contract Number, Award Date and Contract type.

• Price/Cost – original awarded AND final (or projected final, if contract is current).

• Delivery Schedule – original AND final (or projected final, if the contract is current).

• Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

• Name, telephone number, fax number and e-mail address for the following:

• Procuring Contracting Officer (PCO)

• Administrative Contracting Officer (ACO)

• Government or commercial technical representative or COR

• Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

• A narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet the original requirements with regards to either cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence.

• A copy of any cure notices or show cause letters received on each contract listed and a description of any corrective action by the Offeror or proposed subcontractor.

• The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

(ii) PAST PERFORMANCE INFORMATION SHALL BE OBTAINED FROM ANY OTHER SOURCES AVAILABLE TO THE GOVERNMENT: In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA), Federal Awardee Performance and Integrity Information System (FAPIIS) and commercial sources.

EVALUATION CRITERIA FACTORS AND ACCEPTABILITY STANDARDS

(1) All proposals will be subject to an initial screening by the Contracting Officer to determine whether proposals are complete before being evaluated as detailed herein. Proposals that are considered substantively incomplete after initial screening may be rejected and offerors will be notified they are no longer eligible for further consideration. Offerors are advised that unsupported promises to comply with contractual requirements will not be sufficient. Additionally, a proposal that is unreasonable or substantively incomplete in terms of price will not be considered for award.

Furthermore, offers received for less than the stated number of items in the pricing schedule will be considered ineligible for award.

(2) Evaluation Criteria: The proposals will be evaluated under three evaluation factors: Technical Acceptability, Past Performance, and Price.

a. Evaluation criteria consist of factors and Technical Acceptability.

FACTOR 1 - Technical: Two (2) Acceptability Standards under this factor are:

Acceptability Standard 1: Management and Staffing Approach

Acceptability Standard 2: Quality Control

FACTOR 2 – Past Performance

FACTOR 3 - Price

(3) The evaluation process shall proceed as follows:

a. FACTOR 1 - TECHNICAL: The Technical Submission evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirements. The Government technical evaluation team will evaluate the technical proposals on an Acceptable/Unacceptable basis, assigning ratings of Acceptable or Unacceptable. The evaluation will focus on the weaknesses, significant weaknesses and deficiencies of the offeror's proposal. An offeror must be considered acceptable for all Acceptability Standards to be deemed Technically Acceptable. Therefore, a proposal rated less than acceptable for any one Acceptability Standard will not be considered for award.

Acceptability Standard 1: Management and Staffing Approach – An acceptable management Approach demonstrates an organizational chart identifying the management structure of qualified key personnel with a description of roles and responsibilities. The management plan demonstrates the offerors’ understanding of the skills needed to execute the contract as well as how they are to be implemented and utilized in contract performance in accordance with the PWS. The soundness of the plan and the completeness of the document will also be evaluated. . The staffing approach demonstrates the offerors’ methodology for accomplishing fluctuating workloads, minimizing turnover, recruiting and retaining qualified experienced personnel, cross-training and cross-utilization of personnel. The soundness and comprehensiveness of offerors’ approach and the intended methodology for obtaining and maintaining the skills needed in performance of the contract will be evaluated.

Acceptability Standard 2: Quality Control– An acceptable quality control shall describe the concepts and principles governing a complete and comprehensive quality control management system, which support performance of the contract. The discussion of the quality control management system must be practical, straightforward, specific, concise, and complete. Inspection techniques and process control methods shall be tailored to each major functional area in the solicitation to provide an effective measure of contract performance. It should be simple, practical, and consistent with quality concepts. The inspection techniques and process control methods shall encompass management as well as technical performance. The offeror shall identify their procedures for identifying and correcting deficiencies.

Assigning Ratings: each technical submission Acceptability Standard will receive “Acceptable” or “Unacceptable” rating as follows:

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

a. FACTOR 2 - PAST PERFORMANCE: The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data/information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists as well as contracting personnel, program management personnel, and contractors under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data/information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists as well as contracting personnel, program management personnel, and contractors.

Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Relevancy Assessment: The Government will conduct an in-depth evaluation of all recent performance information obtained to determine its relevancy to the services/products being procured under this solicitation. To be relevant, the effort must be similar in nature, work (Multi-Media Visual Imagery Services), size, complexity and scope. A relevancy determination of the offeror’s past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or sub-contractor whose contract is being reviewed and evaluated. Offerors may identify state and local government and private contracts that are similar to the Government’s requirements. The past performance information provided in the proposal and information obtained from other sources will be used to establish the degree of relevancy of past performance.

Adjectival Ratings: The Past Performance Factor will be assigned “Acceptable” or Unacceptable” rating as follows: An offeror whose proposal demonstrates no past performance will be rated “Neutral.”

In the event of an unacceptable past performance evaluation rating for an otherwise technically acceptable low priced offeror, the Small Business Administration (SBA) will be contacted for a Certificate of Competency (COC).

In the event an offeror receives a rating of “Unacceptable” in both the Technical Acceptability Factor and the Past Performance Factor, a COC will not be requested as the offeror would remain “Unacceptable” based on the evaluation of the Technical Acceptability Factor.

Rating Description

Acceptable Based on offeror’s past performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See below)

Unacceptable

Based on offeror’s past performance record, the Government has no reasonable…