Released Solicitation Amendment, W9124E-20-B-0001 0002, 12Feb2020.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W9124E-20-B-0001 is hereby amended. The purpose of amendment 0002 is to:

1. Provide revised Performance Work Statement (PWS) Rev#3 dated 7Feb2020.

2. Provide Government responses to questions provided by potential offerors; suspense for questions w as previously identified as 5 Feb

2020, NLT 1500 CST.

The hour and date specified for receipt of offers is not extended.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124E20B0001

X 9B. DATED (SEE ITEM 11)

23-Jan-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Feb-2020

CODE

MICC- FORT POLK

6661 WARRIOR TRAIL, BLDG 350

FORT POLK LA 71459

W9124E 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124E20B0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

GOVERNMENT RESPONSES

Government Responses to Potential Offerors Questions:

Question 1: Historically, what is the frequency of the septic tank call out?

Gov’t response: Historical frequency is one annual call out; refer to paragraph 5.8 of the Performance Work Statement and additionally to CLIN 0004, 1004, 2004, 3004 & 3004 for government estimate.

Question 2: Is the contractor responsible for maintaining (mowing, etc) ALL staging areas of just the main contractor yard?

Gov’t response: Refer to paragraph 3.2.5 of the revised Performance Work Statement Rev#3.

Question 3: Is there a required facing or font required on the executive summary and past performance.

Gov’t response: There is not a specific format, facing or font required.

Question 4: Does the government own the building located at the main contractor yard?

Gov’t response: Refer to paragraph 3.2.1 of the revised Performance Work Statement Rev#3.

Question 5: The solicitation states that the contractor yard must be policed. Are you requiring an on duty security guard? Also, does this policing obligation extend to all staging area?

Gov’t response: Refer to paragraph 3.2.5 of the revised Performance Work Statement Rev#3.

Question 6: What was the total value of the previous contract awarded?

Gov’t response: Information concerning the previous contract award is available to the public by conducting a search on https://www.usaspending.gov.

Question 7: Who is the current service provider?

Gov’t response: Information concerning the previous contract award is available to the public by conducting a search on https://www.usaspending.gov.

Question 8: Does SOW for new contract differ in size to previous contract?

Gov’t response: All required work is identified in the Performance Work Statement provided within the solicitation (W9124E-20-B-0001).

Question 9: What is the annual value of the most recent contract year?

Gov’t response: Information concerning the previous contract award is available to the public by conducting a search on https://www.usaspending.gov.

Question 10: Who is the current contractor servicing the Fort Polk, LA Latrine Services.

Gov’t response: Information concerning the previous contract award is available to the public by conducting a search on https://www.usaspending.gov.

Question 11: What is the current value for Fort Polk, LA, Latrine Services?

Gov’t response: Information concerning the previous contract award is available to the public by conducting a search on https://www.usaspending.gov.

Question 12: Will this be a new requirement of latrine services?

Gov’t response: This contract is not a new requirement; it is the re-solicitation for services that are currently being provided on the installation.

Question 13: How many units will be serviced daily?

Gov’t response: Varies, historically requirements are as low as 150 during non-peak times and could be as high as 700-900 units during peak periods.

Question 14: How many truck units servicing the daily requirements?

Gov’t response: The contractor determines the number of trucks required to perform in accordance with the Performance Work Statement.

Question 15: How old are the current portable latrines in use?

Gov’t response: The current portable latrines manufacture dates ranges from the 1980’s to 2014 models.

Question 16: Will the current employees have first choice to stay-on with a new vendor?

Gov’t response: Refer to FAR Subpart 22.12. https://www.acquisition.gov/

Question 17: Will my bid have to complete all of the option price line?

Gov’t response: Refer to the “Special Instructions” section of the solicitation (W9124E-20- B-0001).

PWS REV#3, DATED 7FEB2020

Performance Work Statement (PWS) Sustainment Operations Cell (SOC)

Movement, Service and Repair of Portable Chemical Latrines

PART 1

GENERAL INFORMATION

24 January 2020 Rev #2 7 February 2020 Rev#3

1. General: This is a non-personal services contract to provide the movement, service and repair of portable chemical latrines. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all management, personnel, equipment, parts, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Movement, Service and Repair of Portable Chemical Latrines as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: This contract shall provide service of portable chemical latrines in training areas not served by the Installation’s sanitary sewer collection and treatment systems. Occasionally portable chemical latrine services shall be required for social events such as concerts and fairs.

1.3. Objectives: The objective of this PWS is to describe the work to be performed by the Contractor during the duration of this contract.

1.4. Scope: The Contractor shall deliver, relocate, pick-up, service and repair portable chemical latrines, including ADA compliant latrines, under all weather conditions. Performance shall be in strict accordance with the specifications contained herein; current Federal, State, and local laws, ordinances, regulations, and policies; and commercial standards.

1.4.1. Workload: During the period of performance, there will be workload increases and decreases. Requirements are significantly greater during months with a JRTC rotational training exercise. There are normally eleven rotations annually. Variation in workload shall not limit the Contractor’s obligation to perform services as specified. The Contractor shall support both anticipated and unanticipated military activities, as directed by the Government.

Examples include mobilization or deployment exercises, actual mobilization or deployment, redeployment, training, operations other than war (OOTW), unit activation/inactivation, and military assistance to civilian authorities.

Quantities in the bid schedule are estimated based on historical records.

1.4.2. In addition to servicing portable chemical latrines, the Contractor shall service and dispose of the contents of sanitary waste holding tanks. One such tank located on K Avenue is serviced on a scheduled basis. Other tanks require emptying on an infrequent basis.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

Base year – 16 March 2020 – 15 March 2021 Option year 1 – 16 March 2021 – 15 March 2022 Option year 2 – 16 March 2022 – 15 March 2023 Option year 3 – 16 March 2023 – 15 March 2024 Option year 4 – 16 March 2024 – 15 March 2025

**Delivery orders will be issued during training exercises, which will include the period of performance for that specific order.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall, upon request, provide to the Government their quality control documentation. A comprehensive QCP shall be submitted to the KO and COR within ten (10) days after contract award and within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to their QC system.

1.6.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract.

1.6.3. Federal Government Holidays: Consider the impact of a Presidential declared “Excused Absence” such as for Christmas Eve. When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4. Hours of Operation: The Contractor shall perform work required by this contract during daylight hours (0730

– Sundown) on a daily basis, including Saturdays, Sundays and Federal holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed at the following locations in Louisiana to include but not limited to: Fort Polk military reservation, alligator lake parking area, special limited use areas of Kisatchie National Forest, Peason Ridge/Horse’s Head Area, Kurthwood training area, Simpson training area, Cold Springs training and the US Army Aerial Port of Departure (APOD) at England Airpark, Alexandria international Airport, near Alexandria, LA (which is approximately 50 miles east of Fort Polk). Refer to Attachment 1, Site Map for geographical location of the supported areas.

1.6.6. Type of Contract: The Government will award a firm fixed price contract.

1.6.7. Security Requirements:

1.6.7.1. Physical Security: AT-OPSEC will be required to be provided by the Contractor.

1.6.7.1.1. Installation Physical Security

1.6.7.1.1.1. Contractor's must provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Polk. Access rosters must be forwarded by the COR to the visitor’s control center using a specific format, electronically, from a Government computer. All personnel employed under this contract will adhere to all Fort Polk access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

1.6.7.1.1.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. Contractors will identity proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

1.6.7.1.1.3. The Contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the Government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph.

Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified here in or approved by the Government.

1.6.7.1.1.4. Physical Security Plan: The Contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the security plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled areas.

A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The Contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.6.7.1.1.5. Information Systems Security Plan: The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-2, AR 25-1 and AR 380-67.

1.6.7.1.1.6. Key Control Plan: The Contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 190-51.

1.6.7.1.1.7. The Contractor shall ensure that its employees, performing under this contract who has access to Government information systems receive annual Information Technology security training.

1.6.7.1.1.8. The Contractor shall immediately notify the Contracting Officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by DES & S&ID immediately upon release.

1.6.7.1.2. Installation Anti-Terrorism /Force Protection (AT/FP)

1.6.7.1.2.1. Pursuant to DoD Instruction 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each Contractor employee requiring access to a federally controlled installation, facility and/or federally controlled information systems shall complete AT Level I awareness training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The Contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of certificate(s) of completion to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.6.7.1.2.2. In the event that the automated system at https://atlevel1.dtic.mil/at is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.6.7.1.2.3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.7.1.3. Installation OPSEC

1.6.7.1.3.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 26 September 2014, and DoDM 5205.02- M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at:

http://cdsetrain.dtic.mil/opsec/index.htm

1.6.7.1.3.2. The Contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within 30 days of arrival on post.

1.6.7.1.3.3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.7.1.4. FORT POLK CONTRACT /HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD

12) REQUIREMENTS: Requirements apply to any contract over 180 days in duration, or any contract where workers access our occupied buildings or require access to the government information systems.

1.6.7.1.4.1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI). The Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30 days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

1.6.7.1.4.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the NACI has been submitted to PSIP as required. Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.6.7.1.4.3. All employees requiring a common access card (CAC) for physical access to multiple Installations or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication can result in the loss or denial of computer access, physical access or employment.

1.6.7.1.4.4. Sponsoring organizations, activities whose personnel do not need access to multiple Installations or access to the government information systems will submit a completed access control roster to the Visitor Control Center (VCC). They may receive a MOBILISA visitor card for the terms of their contract (until contract end date, not to exceed 3 years) when sponsored on an access roster. If not sponsored they will only receive a pass for up to 7 days.

1.6.7.1.4.5. Access rosters may only be submitted via e-mail to the VCC by a .mil, .gov, .AAFES, address by the COR or security activity, all others will be returned without action.

Installation Access

1.6.7.1.4.6. All unescorted visitors to Fort Polk must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue (building 5903). Personnel requiring unescorted access will present a state issued Real ID Act compliant driver’s license (check status of your state at: https://www.dhs.gov/real-id-enforcement-brief .

Visitors who do not have a Real ID act compliant driver’s license may use alternate forms of ID to proof their identity. Contact the Fort Polk Visitor’s Center at (337) 531-7907 to obtain a listing of authorized alternate forms of identity. Each visitor with acceptable screening results will be issued an access control credential for unescorted access to the installation. Personnel with unfavorable screening results may be denied unescorted access to Fort Polk. Law enforcement data obtained during the vetting process will not be released by personnel at the Visitors Center. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be processed within five days of completion.

1.6.7.1.4.7. Escorted visitors who are accompanied by Department of Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card; these visitors must be in the immediate vehicle of the escorting card holder. DoD affiliated personnel will be responsible for their escorted visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program or possess an installation issued ID/Pass do not have escorting privileges.

1.6.7.1.4.8. The Fort Polk Visitors Center is open 24 hours a day, seven days per week. For additional information concerning access control please contact the Visitors Center at (337) 531-0380/4978/7186.

1.6.7.2. Lock Combinations: Not applicable

1.6.8. Installation Access Control

1.6.8.1. Access Control: Procedures for commercial vehicle access to Fort Polk are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531-7756) / Visitor Control Center (531-0380).

1.6.8.2. Security Searches/Checks: Contractor and Contractor employees are subject to security searches/checks.

Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

1.6.8.3. Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort Polk regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.6.8.4. Instructions for Access: The following information is provided to assist in creating an access roster for personnel requiring access to Fort Polk.

1.6.8.4.1. Personnel without a Common Access Card (CAC), Rapid Gate Card or TWIC card can be escorted by a CAC/DoD ID holder if riding in the same vehicle. Those personnel will be expected to identify themselves with a state issued driver’s license or ID. Otherwise, unescorted visitors must go to the Visitor Control Center (VCC) adjacent to the main gate located on Entrance Road to be vetted. There, the visitor will present their state issued driver’s license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access not to exceed six months. Both the pass and the ID card will grant access at all Fort Polk Access Control Points. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

1.6.8.4.2. Access Rosters: Personnel whose contracts exceed 180 days in duration are required to be processed for a CAC. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. Access Rosters are required to be submitted to the VCC for all Contractor personnel. An example of an Access Roster can be provided by the VCC upon request. The roster is self-explanatory, but at a minimum will contain the individual’s name, SSN, date of birth, contract number, duration of visit, and point of contact for access.

1.6.8.4.3. Access Rosters MUST be submitted for the Contractor by the appointed Contracting Officer’s Representative (COR) or the designated Government Point of Contact. Any roster submitted by a commercial ISP (example @yahoo.com, @gmail.com, etc.) will not be accepted and must be verified through the Physical Security Office (337) 531-7756.

1.6.9. Special Qualifications: Not applicable.

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract and subsequent task orders.

1.6.12. Management: The Contractor shall designate a Contract Manager who shall be authorized and empowered to act for and make decisions on behalf of the Contractor on all matters relating to this contract, to serve as the point of contact for the Government; and to manage contract performance. The Contract Manager shall be available by telephone during normal working hours. The Contractor shall provide in writing the name and telephone number for the Contract Manager to the Contracting Officer not later than five days prior to start of performance under this contract and upon change of Contract Manager(s).

1.6.13. Identification of Contractor Employees: The Contractor (to include Subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include Subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include Subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. When prime Contractor or

Subcontractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.6.14. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.6.15. Contractor Travel: Not applicable

1.6.16. Other Direct Costs: Not applicable

1.6.17. Data Rights: Not applicable

1.6.18. Organizational Conflict of Interest: Not applicable

1.6.19. Phase In /Phase Out Period: Not applicable

1.6.20. Safety: The contractor shall have a Safety and Occupational Health Program implemented that is tailored to meet the safety requirements of the contract and associated tasks and products of the contract. Prior to commencement of work, this program will be documented in the contractor’s safety plan which will be provided to the GSO at 7130 Pennsylvania Ave BLDG 4209 Mod D.

1.6.20.1. Safety and Occupational Health Program: Army contractors will be required to have a Safety and Occupational Health Program implemented that is tailored to meet the safety requirements of each contract and the associated tasks and products of that contract. This program will be documented in the contractor’s safety plan.

1.6.20.1.1. The Contractor shall protect the lives and health of its employees, government employees, and the public from its operations and those of its lessees, tenants, or subcontractors and comply with Federal, State, and local safety and health laws and regulations. The Contractor shall also protect government property.

1.6.20.2. Accident Reporting: The Contractor shall report accidents/mishaps to the COR -- in addition the following should also be reported:

(1) Injury or occupational illness to on-duty contractors.

(2) Damage to GFM, GFP, or GFE provided to a contractor.

(3) Contractor accidents involving Army property and personnel.

1.6.20.2.1. The COR shall inform the Garrison Safety Office of instances where the contractor has been notified to take immediate action to correct serious or imminent danger conditions.

1.6.20.2.2. The Garrison Safety Office as well as other Safety Personnel on Fort Polk reserves the right to perform visual inspections of the contractor’s and subcontractor’s job site. Any non-compliance or violations will be reported to the COR.

1.6.20.3. Radiation Requirements for Contractor Operations: If the contractor possess any radioactive material or radiation producing equipment on post. The Contractor will apply for Army Radiation Permits from the Garrison Safety Office in accordance with 32 CFR 655.10 prior to bringing radioactive material or operating radiation producing devices on-post.

1.6.20.3.1. The Contractor will also apply to the GSO for changes to existing radiation permits supporting permit documents, including NRC or state licenses and subsequent amendments to those licenses.

1.6.20.3.2. The Contractor will report accidents/incidents/thefts involving radioactive material to the GSO in accordance with 10 CFR 20. The Contractor will report accidents/incidents involving radiation-producing devices to the GSO in accordance with State regulation.

1.6.20.3.3. The Contractor will ensure personnel who work with or around radioactive material or radiation producing devices receive initial and periodic radiation safety training commensurate with their duties. These training requirements shall be addressed in the contractor’s safety plan.

1.6.20.3.4. If the Contractor uses lasers, he shall implement the protection standards and controls for the safe use of lasers and laser systems as outlined in ANSI Z136.1-1993.

1.6.20.4. Sub-Contracting/ Leasing Requirements: Before signing a lease or contract for any purpose the contractor shall inform lessees/subcontractors of their obligation to comply with Federal, State, and local safety and health laws and regulations. The contractor shall inform all lessees and subcontractors of all applicable safety requirements contained in this statement of work.

1.6.20.5. Construction Contract Requirements: The following construction requirements are applicable regardless of whether the scope of the PWS includes construction:

1.6.20.5.1. Prior to commencement of work, the contractor shall provide to the Garrison Safety Office (GSO) a copy of their Site Specific Safety Plan that includes a completed Activity Hazard Analysis (AHA) of significant hazards and plan to control identified hazards. In this Safety Plan the contractor's Safety and Occupational Health Program shall be documented.

1.6.20.5.2. The Contractor shall comply with U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385–1–1, and Part 1910, Title 29, Code of Federal Regulations (29 CFR 1910) and Part 1926, Title 29, Code of Federal Regulations (29 CFR 1926) that establish legal requirements.

1.6.20.5.3. Construction contracts include, but are not limited to new construction, remodeling, repair, landscaping, assembly of pre-fab structures, and so on.

1.6.20.6. Lockout/Tagout: The OSHA standard for The Control of Hazardous Energy (Lockout/Tagout), Title 29 Code of Federal Regulations (CFR) Part 1910.147). The lockout/Tagout standard establishes the employer’s responsibility to protect employees from hazardous energy sources on machines and equipment during service and maintenance.

1.6.20.6.1. Develop, implement, and enforce an energy control program. Use lockout devices for equipment that can be locked out. Tagout devices may be used in lieu of lockout devices only if the tagout program provides employee protection equivalent to that provided through a lockout program. Ensure that new or overhauled equipment is capable of being locked out. Develop, implement, and enforce an effective tagout program if machines or equipment are not capable of being locked out.

1.6.20.6.2. Develop, document, implement, and enforce energy control procedures. [See the note to 29 CFR 1910.147(c)(4)(i) for an exception to the documentation requirements.]

1.6.20.7. Recommended Scaffolding standard requirements

1.6.20.7.1. OSHA’s scaffolding standard has several key provisions:

1.6.20.7.1.1. Fall protection or fall arrest systems—Each employee more than 10 feet above a lower level shall be protected from falls by guardrails or a fall arrest system, except those on single-point and two-point adjustable suspension scaffolds. Each employee on a single-point and two-point adjustable suspended scaffold shall be protected by both a personal fall arrest system and a guardrail. 1926.451(g)(1)

1.6.20.7.1.2. Guardrail height—The height of the top rail for scaffolds manufactured and placed in service after January 1, 2000 must be between 38 inches (0.9 meters) and 45 inches (1.2 meters). The height of the top rail for scaffolds manufactured and placed in service before January 1, 2000 can be between 36 inches (0.9 meters) and 45 inches (1.2 meters). 1926.451(g)(4)(ii)

1.6.20.7.1.3. Cross-bracing—When the cross point of cross bracing is used as a top rail, it must be between 38 inches (0.97 m) and 48 inches (1.3 meters) above the work platform. 1926.451(g)(4)(xv)

1.6.20.7.1.4. Mid-rails— Mid-rails must be installed approximately halfway between the top rail and the platform surface. When a cross-point of cross-bracing is used as a mid-rail, it must be between 20 inches (0.5 meters) and 30 inches (0.8 m) above the work platform. 1926.451(g)(4)

1.6.20.7.1.5. Footings—Support scaffold footings shall be level and capable of supporting the loaded scaffold. The legs, poles, frames, and uprights shall bear on base plates and mud sills. 1926.451(c)(2)

1.6.20.7.1.6. Platforms—Supported scaffold platforms shall be fully planked or decked. 1926.451(b)

1.6.20.7.1.7..Guying ties, and braces—Supported scaffolds with a height-to-base of more than 4:1 shall be restrained from tipping by guying, tying, bracing, or the equivalent. 1926.451(c)(1)

1.6.20.7.1.8. Permit-Required Confined Spaces in General Industry

1.6.20.7.1.9. OSHA has developed a standard for Confined Spaces in Construction (29 CFR 1926 Subpart AA) for any space that meets all of the following criteria:

(1) Is large enough for a worker to enter;

(2) Has limited means of entry or exit; and

(3) Is not designed for continuous occupancy.

(4) One provision of the standard requires employers to develop and implement procedures for summoning rescue or emergency services in permit-required confined spaces. An employer who relies on local emergency services for assistance is required to meet the requirements of §1926.1211 — Rescue and emergency services

1.6.20.7.1.10. What to Do: 29 CFR 1926.1200-1204 (Construction)

(1) Do not enter permit-required confined spaces without being trained and without having a permit to enter.

(2) Review, understand and follow employer's procedures before entering permit-required confined spaces and know how and when to exit.

(3) Before entry, identify any physical hazards.

(4) Before and during entry, test and monitor for oxygen content, flammability, toxicity or explosive hazards as necessary.

(5) Use employer's fall protection, rescue, air-monitoring, ventilation, lighting, and communication equipment according to entry procedures.

(6) Maintain contact at all times with a trained attendant either visually, via phone, or by two-way radio.

This monitoring system enables the attendant and entry supervisor to order you to evacuate and to alert appropriately trained rescue personnel to rescue entrants when needed.

1.6.21. Emergency Medical Treatment: Emergency medical treatment will be provided by the Bayne-Jones Army Community Hospital (BJACH) in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's or Contractor employee’s expense.

1.6.22. Fire Prevention: The Contractor shall comply with fire prevention practices as set forth by the National Fire Protection Association in the National Fire Code and JRTC & FP REG 420-5 entitled “Fire Prevention and Protection Program”.

1.6.23. Removal of Contractor Personnel: The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.6.24. Contractor personnel shall not interfere with Government activities.

1.6.25. Environmental Specifications: Contractors performing activities on Fort Polk shall comply with the following applicable environmental requirements:

1.6.25.1. Compliance with Environmental Laws and Regulations: Comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and JRTC and Fort Polk Regulations. Immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, provisions of Army Regulation 200-1, JRTC and Fort Polk Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) and the Directorate of Public Works, Environmental and Natural Resources Management Division (DPW-ENRMD).

1.6.25.2. Compliance with all Federal Acquisition Regulation Provisions: Comply with all applicable Federal Acquisition Regulation (FAR) clauses outlined in FAR Subpart 52.223-1 Biobased Product Certification; FAR Subpart 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts; FAR Subpart 52.223-3 Hazardous Material Identification and Material Safety Data; FAR Subpart 52.223-4 Recovered Material Certification; 52.223-5 Pollution Prevention and Right-to-Know Information; 52.223-7 Notice of Radioactive Materials; 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items;

52.223-10 Waste Reduction Program; 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons; 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts; 52.223-19 Compliance with Environmental Management Systems; 52.223-20 Aerosols; and 52.223-21 Foams.

1.6.25.3. Compliance with Green Procurement Requirements: Follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.6.25.4. Compliance with Licenses and Certifications Requirements: Obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

1.6.25.5. Notification of Federal and State Regulators: Notify immediately DPW-ENRMD and COR of the arrival on site of any federal, state, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency.

1.6.25.6. Inspections of Work Sites: Submit to potential federal, state, Army and installation work site environmental regulatory inspections and/or investigations into non-compliances, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements.

If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 15 minutes with an approximate frequency of one inspection every two months.

1.6.25.7. Reporting Non-Compliance: Report immediately any nonconformance and/or noncompliance with applicable federal, state or local environmental laws, Army and installation environmental regulations to the COR and DPW-ENRMD.

1.6.25.8. Verification of National Environmental Policy Act Documents: Obtain from the COR and/or DPW- ENRMD, a copy of the installation’s completed National Environmental Policy Act analysis and associated decision document (Environmental Impact Statement and Record of Decision); Environmental Assessment and Finding of No Significant Impact; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

1.6.25.9. Environmental Management System: Contractors shall take the necessary actions to identify, monitor, and control those operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment in accordance with Fort Polk’s ISO 14001 Environmental Management System procedures.

1.6.25.10. Assigning Environmental Compliance Officers: Contractors shall designate the appropriate number of personnel to perform Environmental Compliance Officer (ECO) functions in accordance with the requirements of Army Regulation 200-1 and JRTC and Fort Polk Regulation 200-1 for all contract work periods exceeding 180 consecutive days. Contractors will designate a primary and alternate ECO for each shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. An ECO is an individual from the Contractor’s staff appointed to ensure that environmental requirements are met.