PRS, SOC Latrine SVC, 23JAN20.pdf

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

1. General: The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in this solicitation, specifically, the Government reserves its right under the Inspection of Services and Termination for Default clauses. Any deductions pursuant to this Performance Requirement Summary (PRS) shall reflect the reduced value of service performed under this contract. The Contractor shall not be relieved of full performance of any required services and may be terminated for default based upon inadequate performance of service even if a deduction was previously taken for inadequate performance. Requirements not included in the PRS remain subject to separate quality assurance evaluations and deductions from payments under the Inspection of Services Clause of this contract. The Government may modify the type and frequency of inspections as it deems necessary. The PRS table at the end of this attachment lists those services for which the Government will make deductions from payment due the Contractor when service fails to meet the established AQL.

2. PRS Table: The PRS Table provides the following information:

2.1. Required Service: This column lists the contract requirements which are considered necessary for acceptable contract performance. The absence from the PRS of any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any provision of the contract, including the clauses entitled “Inspection of Services” and “Default.”

2.2 Paragraph Number: This column contains the paragraph number (this includes all subsequent subparagraphs) that describes the required service.

2.3 Standard: Summarizes the standards of performance for each required service.

2.4 Maximum Degree of Deviation from Requirement (AQL): Sets forth the maximum allowable deviation from perfect performance for each required service (AQL) that may occur before the Contractor will receive less than l00 percent of the maximum payment for the required service. Definition of the lot used as the basis for surveillance or for payment computation purposes is also included in this column.

2.5. Method of Surveillance: Sets forth the primary surveillance methods the Government will use to evaluate the Contractor’s performance in meeting the contract requirements (column 4).

2.6. The Proportion of Required Service to Total Contract Price: Sets forth the percentage of the contract price that each required service represents.

3. Inspection Methods: The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. Both scheduled and unscheduled surveillance will be used to surveil contractor performance. The methods of surveillance that may be used are:

3.1. Random Sampling: Random sampling is a method of comparing a few items in a lot to a standard for the purpose of determining the quality of the entire lot. Random sampling is based upon ANSI/ASQCZ1.4-1993, American National Standard Sampling Procedures and Tables for Inspection by Attributes (previously MIL-STD- 105E). Using this method of sampling, the lot size and inspection level determines the sample size. An AQL is determined for each required service. The required unbiased (each service output in the lot has an equal chance of being selected) sample is drawn using either automation or random number tables. The date, time and place of surveillance are scheduled each month prior to commencement of work.

3.2. Planned Sampling: Planned sampling is a method of evaluating a portion of the work performed as the basis for evaluating the Contractor’s performance. Planned sampling is well suited to the evaluation of requirements, which cannot properly be scheduled for random evaluations. Planned sampling differs from random sampling in that selection of the sample to be surveilled, time, and place of surveillance is not unbiased.

3.3. Unscheduled Sampling: Unscheduled sampling is the impromptu evaluation of contract requirements. It enables the Government to monitor and document those contract requirements where increased levels of surveillance are deemed necessary. It is also used to monitor those contract requirements, which have no specified surveillance method. There is no specific procedure to be followed to initiate unscheduled sampling inspections.

These inspections may be used to evaluate known problem areas or provide supporting documentation for actions recommended to the Contracting Officer.

3.4. 100 Percent Inspection: 100 percent inspection is the evaluation of each item in the defined lot.

3.5. Customer Complaint: Customer complaints are unsolicited comments from recipients of the service that serve to alert the Government to various kinds of service problems. Customer complaints will be accepted and investigated fully to determine underlying causes. The Government reserves the right to conduct customer surveys.

4. Criteria for Acceptance/Rejection: The Contractor shall have work complete and ready for inspection in accordance with all terms of the contract. Government inspections will be made according to the surveillance method(s) specified, to compare Contractor’s performance to contract standards and specifications.

4.1. Acceptance: Performance of a required service will be accepted and the maximum contract payment per month will be paid when the number of defectives found during contract surveillance does not exceed the number of defectives allowed as specified in the AQL column of the PRS. Defectives are Contractor’s failure to meet contract provisions, standards and specifications as described in 4.2.

4.2. Rejection: When Contractor’s performance does not meet contract provisions or is not performed in accordance with the approved work plan or is not performed in accordance with the standard/specification or was not performed within the allowed time frame or is not completed in its entirety, it will be considered to be defective and will be rejected. When the Contracting Officer deems appropriate, a Contract Discrepancy Report (CDR), DA Form 5479-R, will be issued. The Contractor shall complete blocks 6 through 10 of the CDR and return it to the Contracting Officer. The Contractor shall explain in blocks 6 through 10 of the CDR why performance was unacceptable and how recurrence of the problem will be prevented in the future. The Contractor’s payment for work rendered will be calculated as stated in paragraph 6, Contractor Payment.

4.3. Re-performance of Defective Work: In most cases, re-performance is preferable if done on the same date as originally requested.

4.3.1. Government Elections: At the sole election of the Government and upon notification to the Contractor, the Contractor may be required to re-perform or perform late any or all defective work disclosed by Government inspection including defective and incomplete performance. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective work will be re-performed or performed late and completed within the re-performance period specified by the Government. In such cases, the Government will re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, the costs associated with re-inspection.

4.3.2. Contractor’s re-performed work shall comply with same requirements as his initial work.

4.3.3. The requirement for Contractor to re-perform defective work will not alleviate the Contractor from responsibility to perform all other work in accordance with the terms of the contract.

4.3.4. When the Government requires re-performance or late performance solely of sample defective work disclosed by random sampling inspection, the Contractor’s original inspection results shall not be modified upon re-inspection since the sample reflects only a portion of the work lot. Instead, if the AQL is exceeded for that performance period, any payment computation shall include a credit for re-performance or late performance of sample defective work during that period according to the payment computation described in Para 6.

5. Determining the Number of Defectives that Will Cause Less than Maximum Payment.

5.1. Random Sampling: When the method of surveillance of a service is random sampling, the tables in ANSI/ASQCZ1.4-1993, American National Standard Sampling Procedures and Tables for Inspection by Attributes (previously MIL-STD-105E) will be used to determine the number of defectives which will result in the Contractor receiving less than maximum payment.

5.2. Planned Sampling, Unscheduled Sampling and 100% Inspection: When these surveillance methods are prescribed the number of defectives that will cause less than a maximum payment will be determined as follows:

5.2.1. Constant Number AQLs: If the AQL is a constant number of defectives (for example, two defectives), the AQL plus one or more additional defectives will cause less than maximum payment (for example, three defectives).

5.2.2. Percentage Value AQLs: If the AQL is a percentage value, it is multiplied by the lot size to determine the number of defectives that will allow maximum payment. If the resulting value has a decimal, it will be rounded to the next higher whole number if the decimal is 0.5 or greater; and to the lower whole number if the decimal is less than 0.5. One or more additional defectives will cause less than maximum payment.

6. Contractor Payment.

6.1. Acceptable Performance: When Contractor performance meets all the requirements and is equal to or less than the AQL, the Contractor shall be paid the full contract price.

6.2. Unacceptable Performance: If performance does not meet the AQL and performance is deemed unacceptable, the Government will deduct a percentage of the value assigned to that service equal to the percentage of service found to be defective. The payment for required services that do not meet the AQL will be calculated as follows:

6.2.1. Random Sampled Services: For services surveilled by random sampling, the percentage for the work shown in The Proportion of Required Service to Total Contract Price (Maximum Payment Percentage) column of the PRS is multiplied by the percentage of the sample found unacceptable to determine the amount that will be deducted from the maximum payment for acceptable service. The total number of defectives found, not just those in excess of the reject level, is used to determine the percentage of the sample found unacceptable. Sample defectives that are corrected in accordance with paragraph 4. will be credited as specified in the following example:

Assume an AQL of 6.5, a lot size of 450 units, (a resulting sample of 50 units), The Proportion of Required Service to Total Contract Price (Maximum Payment Percentage) of 5%, that 10 defectives were found, and 5 defectives were corrected. The Master Table for Normal Inspection found in ANSI/ASQCZ1.4-1993, American National Standard Sampling Procedures and Tables for Inspection by Attributes (previously MIL-STD-105E) indicates that the reject level is 8 defective samples. The payment computation would be as follows:

a. Maximum contract payment per month $10,000.00

b. Maximum payment percentage 5%

c. Maximum payment for acceptable work $500.00

d. Percentage of sample found unacceptable (10/50 or defectives/sample size x 100) 20%

e. Credit for sample defectives corrected (5/450 or samples corrected/lot size x 100) 1.1%

f. Unacceptable percentage (Line ‘d’ - Line ‘e’) 18.9%

g. Deduction for unacceptable work (Line ‘c’ x Line ‘f’) $94.50

6.2.2. Services other Than Those Random Sampled: For services surveilled by methods other than random sampling, the percentage for the work shown in The Proportion of Required Service to Total Contract Price (Maximum Payment Percentage) column of the PRS is multiplied by the percentage of the lot found unacceptable.

The resulting percentage is the percentage of the monthly contract price that will be deducted from the contractor for unacceptable work. The total number of defectives found; not just the defectives in excess of the reject level are used to determine the percentage of the lot found unacceptable. The deduction shall be computed as in 6.2.1, except the defects are divided by the total lot rather than the sample. For example:

Assume an AQL of 4%, a lot size of 50 units, ), The Proportion of Required Service to Total Contract Price (Maximum Payment Percentage) of 5%, that five defectives were found, and that 1 defective was corrected.

Accept/Reject level is 50(lot size) x .04 (AQL) = 2 defects accept/3 defects reject. The payment computation would be as follows:

a. Maximum contract payment per month $10,000.00

b. Maximum payment percentage 4%

c. Maximum payment for acceptable work $400.00

d. Percentage of sample found unacceptable (5/50, or defectives/sample size x 100) 10%

e. Credit for sample defectives corrected (1/50, or samples corrected/lot size x 100) 2%

f. Unacceptable percentage (Line ‘d’ - Line ‘e’) 8%

g. Deduction for unacceptable work (Line ‘c’ x Line ‘f’) $32.00

SERVICE OF PORTABLE CHEMICAL LATRINES

PERFORMANCE REQUIREMENTS SUMMARY

PRS

ITEM

Required Service PWS Paragrap h Number

STANDARD Maximum Allowable Degree of Deviation From

Requirements (AQL)

The Proportion of Required Service to Total Contract Price

1 Completion and Submission of FP Form 20-E

5.2 Submit all forms to COR with

Sections III and IV completed.

0% 100% of CLIN applicable (payment for items on associated form(s) may be held up until form(s) corrected)

2 Delivery/Relocation of Latrines

5.3/5.5 Delivery/Relocation accomplished as requested.

8% 100% of CLIN price applicable (no payment will be made for delivery after service is no longer required)

3 Service of Latrines 5.4 Clean, recharge tank with chemical solution, and replenish toilet tissue

8% 30-100% of CLIN price applicable (no payment will be made if no work is performed; a reduction in price shall be made for incomplete or unacceptable work)