W9124E-13-B-0001_Solicitation_for_Refrigerated_Truck_Supply.pdf

MISSION & INSTALLATION CONTRACTING CMD

FORT POLK

6661 WARRIOR TRAIL, BLDG 350

FORT POLK LA 71459

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

35.5

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W9124E-13-B-0001 06-Dec-2012

b. TELEPHONE NUMBER

337-531-2356

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 08 Jan 2013

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W9124E

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE W9193H 16. ADMINISTERED BY

W0VF USAG FT POLK

W0VF FT POLK GARRISON CMD

BLDG 4374 CLASS PACK SEC

7585 VIRGINIA AVE

FORT POLK LA 71459-5348

TEL: 337-531-0426 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUSSEL L. GUILLOT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

532120

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010253437

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W9124E-13-B-0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3,600 Days

BASE YEAR DAILY RENTAL FEE

FFP

DAILY RENTAL FEE- VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR

PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE

DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance) FOB: Destination

PURCHASE REQUEST NUMBER: 0010253437

NET AMT

0002 500 Miles

EXCESS MILEAGE CHARGE PER MILE

FFP

EXCESS MILEAGE CHARGE PER MILE - MILES IN EXCESS OF 1200 USER

MILES PER VEHICLE PER DELIVERY ORDER

1001 3,600 Days

OPTION FIRST OPTION DAILY RENTAL FEE

FFP

DAILY RENTAL FEE- VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR

PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE

DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance)

1002 500 Miles

OPTION EXCESS MILEAGE CHARGE PER MILE

FFP

EXCESS MILEAGE CHARGE PER MILE - MILES IN EXCESS OF 1200 USER

MILES PER VEHICLE PER DELIVERY ORDER

2001 3,600 Days

OPTION SECOND OPTION YEAR DAILY RENTAL FEE

FFP

DAILY RENTAL FEE- VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR

PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE

DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance)

2002 500 Miles

OPTION EXCESS MILEAGE CHARGE PER MILE

FFP

EXCESS MILEAGE CHARGE PER MILE - MILES IN EXCESS OF 1200 USER

MILES PER VEHICLE PER DELIVERY ORDER

3001 3,600 Days

OPTION THIRD OPTION YEAR DAILY RENTAL FEE

FFP

DAILY RENTAL FEE- VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR

PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE

DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance)

3002 500 Miles

OPTION EXCESS MILEAGE CHARGE PER MILE

FFP

EXCESS MILEAGE CHARGE PER MILE - MILES IN EXCESS OF 1200 USER

MILES PER VEHICLE PER DELIVERY ORDER

4001 3,600 Days

OPTION FOURTH OPTION YEAR DAILY RENTAL FEE

FFP

DAILY RENTAL FEE- VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR

PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE

DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance)

4002 500 Miles

OPTION EXCESS MILEAGE CHARGE PER MILE

FFP

EXCESS MILEAGE CHARGE PER MILE - MILES IN EXCESS OF 1200 USER

MILES PER VEHICLE PER DELIVERY ORDER

STATEMENT OF WORK

Refrigerated Truck Supply Statement of Work

1. General

1. 1 Scope of Work - The contractor shall provide all labor, materials, maintenance and equipment required for the rental, delivery and pick-up of diesel powered refrigerated trucks as required in this statement of work.

1.2. Background Information – Fort Polk has become a major training facility for U. S. Army units from around the world and well as home station combat units. As such there are often units deployed in the field that require mobile refrigeration units to support a variety of needs.

1.3 Location - Fort Polk is located in west central Louisiana outside the city of Leesville, approximately 45 miles west of Alexandria and 20 miles north of DeRidder. The Contractor shall deliver equipment as directed in each Delivery Order to sites on Fort Polk military reservation to include North and South Fort cantonment areas, Peason Ridge Training Area and Intermediate Staging Base (ISB). The ISB is located in Alexandria, Louisiana.

1.4 Coordination - The Contractor shall coordinate all delivery time(s), date(s) and location(s) with the Government point-of-contact (POC) identified in each Delivery Order. The government will provide a POC to accept the delivery of all trucks and conduct an initial and final inspection of the trucks. The POC will normally be an authorized representative of the requesting organization as stated in the Delivery Order. In addition, the contractor must provide/present a copy of the Initial inspection sheet (DA Form 2404) for each refrigerated truck upon delivery and provide a final copy of the inspections sheet to the Director of Logistics designated POC after Pickup of trucks.

1.5 Regulations - Government rules, regulations, directives, and requirements in effect at contract start date and those issued during the contract term relating to law and order, administration and security shall be applicable to Contractor personnel and their representatives.

1.6 Restricted Access - The Government will not compensate the Contractor for delays in entering or departing the installation due to gate closures, vehicle searches or security checks points.

1.7 Delivery Day Rental Fee - The Government will be liable for full, daily rental charges on the day of delivery regardless of delivery time. Vehicles scheduled for Pickup will not be chargeable to the Government for the pickup date.

1.7.1 Early Pickup – The Government shall not be liable for payment of rental fees for days remaining in the period of performance of a Delivery Order for which the Government has notified the Contractor to pickup those items before the end of the specified period of performance.

1.8. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.0 Specific Tasks

2.1 Delivery - The Contractor shall furnish and deliver scheduled items specified in each Delivery Order within 24 hours of receipt of a Delivery Order. Each delivery order will designated the specific delivery date. Telephonic orders will be followed with a written delivery order. The Contractor shall deliver ordered items between the hours of 9:00 A.M. and 3:30 P.M. Monday through Friday excluding Federal Holidays.

2.2 Pickup - The Contractor shall pick-up items specified in a Delivery Order within 24 hours of the expiration of the period of performance specified in the Delivery Order or receipt of notification for pick-up of specified items.

Notification may be by telephonic means, email, fax or in writing. The Contractor shall Pickup items between the hours of 9:00 A.M. and 3:30 P.M. Monday through Friday excluding Federal Holidays.

2.3 Fuel Compatibility – The Contractor shall ensure that all vehicles and associated equipment are diesel fuel (DS2 - ultra low sulfur) compatible. At time of delivery all fuel tanks shall be full. The using activity is responsible for all re-fueling required during the period of performance and vehicles must be returned with full tanks.

2.4 Maintenance/Service Response Time - The contractor shall respond to end user requests for equipment maintenance/service within 4 hours of notification for North and South Fort Polk (training areas) and 6 hours for Peason Ridge, ISB and surrounding areas. Maintenance request shall be responded to on Monday through Sunday including Federal Holidays. Only first echelon vehicle/equipment maintenance shall be performed on Fort Polk and related sites.

2.5 Environmental Compliance - The Contractor shall take extreme care to prevent spillage of solvents, cleaners, oils, grease, fuels and other contaminants during maintenance procedures. The Contractor shall comply with all remediation, cleanup and reporting procedures concerning spillage of solvents, cleaners, oils, grease, fuels and other contaminants as established by all applicable rules, regulation and guidelines in force at the time of the award of this contract and as may be amended during the period of performance.

2.6 Damages - The unit/activity that leased the vehicle is responsible for all (non-fair wear) damages that occur during the term of the rental. The determination of damages would be based on the results of the conducted and documented joint inspection as noted at paragraph 1.4.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-FEB-2013 TO

31-JAN-2014

N/A W0VF USAG FT POLK

W0VF FT POLK GARRISON CMD

BLDG 4374 CLASS PACK SEC

7585 VIRGINIA AVE

FORT POLK LA 71459-5348

337-531-0426

W9193H

0002 POP 01-FEB-2013 TO

31-JAN-2014

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-FEB-2014 TO

31-JAN-2015

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-FEB-2014 TO

31-JAN-2015

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-FEB-2015 TO

31-JAN-2016

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-FEB-2015 TO

31-JAN-2016

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-FEB-2016 TO

31-JAN-2017

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-FEB-2016 TO

31-JAN-2017

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-FEB-2017 TO

31-JAN-2018

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-FEB-2017 TO

31-JAN-2018

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY FULL TEXT

LI-0006 CONTRACT PERIOD

The current period of this contract is _01 February 2013_ or _5_ days after date of award, whichever is later, through _31 January 2014_.

(End of Local Instructions)

LI-0013 HOURS OF OPERATION

Normal working hours are 8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal Holidays.

The following Federal Holidays are observed at Fort Polk, Louisiana:

January 1st 1st Monday of September 3rd Monday of January 2nd Monday of October 3rd Monday of February November 11th Last Monday of May 4th Thursday of November July 4th December 25th

And any other Congressional or Presidential imposed Federal Holiday

When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

LI-0021 RATE OF PERFORMANCE

The Government will issue Delivery Orders for specified quantity of the unit(s) of issue listed in Section B or Section SF 1449 Continuation Sheet (whichever is applicable) as needed. Performance period will be indicated on the Delivery Order. Delivery Order(s) will be issued electronically, in writing or telephonically by the MICC Fort Polk, Fort Polk, LA. Telephonic Delivery Order(s) will be confirmed in writing within five (5) working days.

Section G - Contract Administration Data

5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Sep 2011) (LOCAL

CLAUSE)

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

Packages sent by FedEx or UPS should be addressed to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840

The AMC-Level Protest procedures are found at:

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp.

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures.

(End of Clause)

LI-0002 ADMINISTRATION RESPONSIBILITY

a. The Contracting Officer is responsible for the administration of this contract, and alone, is authorized to the extent indicated in this contract to take actions on behalf of the Government which result in changes in the terms of this contract, including deviations from the specifications, details and delivery schedule.

b. All matters pertaining to Government administration of this contract should be directed to the following address.

Mission & Installation Contracting Command (MICC) - Fort Polk ATTN: Russel L. Guillot Email Address: russel.l.guillot.civ@mail.mil Phone: 337-531-2356 6661 Warrior Trail, Bldg 350 Fort Polk, LA 71459

Section H - Special Contract Requirements

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ``Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC DFAS-IN (HQ0490) Issue By DoDAAC W9124E Admin DoDAAC W9124E Inspect By DoDAAC W9193H Ship To Code Per Delivery Order Ship From Code Mark For Code Service Approver (DoDAAC) W9193H Service Acceptor (DoDAAC) W9193H Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system.

Not applicable

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Ronale Coleman

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

LI-0001 ACCESS CONTROL

ACCESS CONTROL: Procedures for commercial vehicle access to Fort Polk are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531-7756) / Visitor Control Center (531-6572).

SECURITY SEARCHES/CHECKS: Contractor and Contractor employees are subject to security searches/checks.

Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

The Contractor shall safeguard all Government property furnished for Contractor use.

COMPLIANCE WITH REGULATIONS: The Contractor and Contractor employees shall comply with all applicable Post regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

INSTRUCTIONS FOR ACCESS: The following information is provided to assist Sponsors in creating an access roster for personnel requiring access to the Fort Polk Installation and general access information guidelines.

Fort Polk issued vehicle decals will Expire on 1 OCT of 2012. All personnel are encouraged to replace their decal with the appropriate paper pass or ID card at the Visitor Control Center prior to that date. Anyone with a current vehicle decal and valid driver’s license may be issued a Mobilisa ID card for up to 1 year.

Individuals with CAC (Common Access Card)/ DoD (Department of Defense) ID, Teslin (Dependent ID / Retiree ID), Rapid Gate Card, or TWIC card do not require a pass or Mobilisa ID card to enter the installation.

Personnel without said IDs can be escorted by a CAC/DoD ID holder if riding in the same vehicle. Those personnel over the age of 16 will be expected to identify themselves with a state issued driver’s license or ID.

Otherwise, unescorted visitors must go to the visitor center adjacent to the main gate to be vetted. There, the visitor will present their state issued drivers license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access. Both the pass and the ID card will grant access at all Fort Polk ACPs. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

Vehicles no longer have to be registered.

ACCESS ROSTERS: There have been some changes regarding how the access rosters are formatted. Since the DOD decals have been discontinued, personnel whose contracts extend out to a year or longer are eligible to receive a one year Mobilisa ID card. If their contracts are shorter than a year or do not require installation access frequently, they will receive a personnel pass valid until the expiration of the contract or business venture date (under a year). If there are a large number of personnel being sponsored, an access roster is the preferred submission method.

However, if access is needed for only a few individuals, a memo with their name, the reason or agency they work for on post, the duration they will need access for, and your contact information is all that will be required for their sponsorship.

Access control rosters MUST be submitted from a .mil, .af, .navy, .acoe or other DoD address in order to be accepted. Any roster submitted by a commercial ISP (example @yahoo.com, @gmail.com, etc will not be accepted and must be verified through the Physical Security Office (337) 531-7756.

1. In order to receive roster forms, email polkdesvehreg@conus.army.mil, and the forms will be sent upon request. Rosters may be sent through above stated emails. If you are going through Outlook, you must select the “Global Address List” (not Ft Polk address book), type in “POLK DES VEHREG”. If you experience issues with submission please contact our office and/ or physical security.

2. Fill out the roster with the required information and send it to the “polkdesvehreg” email.

3. Upon submission, initial review will be done by the Vehicle Registration Office and/or Force Protection

Office.

4. Once approved, the names are applied to our system.

FEQUENTLY ASKED QUESTIONS:

Q: What if I forget my CAC or DoD ID?

A: You may enter through the installation but you can expect delays such as vehicle inspections or re-route to the visitor’s center. Under these new procedures the only form of ID accepted at Fort Polk will be the CAC card, DoD ID Card or Mobilisa temporary pass or ID Card.

Q: Does everyone in the vehicle have to have a CAC or DoD ID?

A: No. An individual who carries a CAC, DoD ID or Mobilisa Pass or ID may provide "escort" to individuals without this type of ID if they are in the same vehicle. However, all forms of ID must be authenticated using the Mobilisa scanning system. For this reason the only alternate forms of identification accepted are state issued driver’s licenses or identification cards and US passports. Personnel that do not have one of these types of ID should visit the visitors control center with their escort and receive a pass or ID card to avoid delays at the ACPs.

Q: Do I still have to register my vehicle on Post?

A: No. Fort Polk is currently no longer performing vehicle registration. All personnel are directed to retain their current vehicle decal until the expiration date. Prior to the expiration date DoD CAC and ID card holders may remove their decal and no other action is required. Non-DoD CAC and ID card holders will need to go to the visitor’s center and be issued a new Mobilisa ID card.

Q: Are decals still required on my vehicle / should I scrape off the decals I have?

A: Unexpired decals should be retained until expiration to facilitate the change in access control operations.

Personnel that still have their decal on their vehicle will be allowed to enter the installation with their state issued driver’s license or ID or DoD ID Card.

Q: How will this change the procedures for rental cars?

A: CAC / DoD or Mobilisa pass or ID holders will only need to present their ID enter the installation. No additional documentation will be required. This will apply to all individuals with the approved ID (CAC, Retirees, and Dependants). Non DoD CAC and ID or Mobilisa pass or card holders will need to get a pass or ID card to gain access to the installation.

Q: What is a "Fort Polk ID / Access Control Credential"?

A: The Fort Polk ID / Access Control Credential is a card issued to individuals not authorized another form of DoD ID. It will be produced through the DES/Physical Security Division and Visitors Control Center. It authorizes the individual to access Post through all ACPs. Individuals eligible to receive the Fort Polk ID / Access Control Credential are: Non-DoD civilians who work full time on Fort Polk; Those who have a regular / recurring requirement to access Post, and relatives of service members residing on Post. To get the current requirements and procedures, contact the Installation Physical Security / Visitor Control Center at 531-6572.

Q: Can I send my rosters encrypted?

A: You may send your rosters encrypted. To send a roster, select the “Global Address List” (not Ft Polk address book), type in “POLK VEHREG” or “POLK DES VEHREG” select and send.

Q: Does this change affect weapons registration conducted at building 1830?

A: Yes. Weapons registration will now be conducted at the Visitor Control Center.

LI-0010 EMERGENCY MEDICAL TREATMENT

Emergency medical treatment will be provided by the Bayne-Jones Army Community Hospital (BJACH) in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends.

Charges for medical care will be at the prevailing rate and at the Contractor's expense.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

AUG 2012

52.208-4 Vehicle Lease Payments APR 1984 52.208-5 Condition of Leased Vehicles APR 1984 52.208-6 Marking of Leased Vehicles APR 1984 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

DEC 2010

52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-28 Post-Award Small Business Program Rerepresentation APR 2012 52.222-3 Convict Labor JUN 2003 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to

Iran--Certification.

NOV 2011

52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration

OCT 2003

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.242-17 Government Delay Of Work APR 1984 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION)(AUG 2012)

(a) Definitions. As used in this clause— “Central Contractor Registration (CCR) database” means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the SAM database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor’s CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”. The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

“System for Award Management (SAM)” means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes—

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations, or by the Government Accountability Office.

(b)(1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in CCR may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the

SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

(End of Clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (AUG 2012) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (DEC 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

___ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247).

Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one (1) Refrigerated Truck, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of fifteen (15) Refrigerated Trucks;

(2) Any order for a combination of items in excess of fifteen (15) Refrigerated Trucks; or

(3) A series of orders from the same ordering office within ten (10) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 January 2018.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.232-99 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS

(DEVIATION)(AUG 2012)

This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012.

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far/index.html http://www.arnet.gov/SiteMap/ http://www.acq.osd.mil/dp/dars/index.html

252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (DEC 2010)

(DEVIATION)

(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (OCT 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.237-7010

252.237-7019

Prohibition on Interrogation of Detainees by Contractor Personnel (NOV 2010) (Section 1038 of Pub. L. 111-84).

Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375).

252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417)

252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C.