Amendment_0001_to_W9124E-13-B-0001_Solicitation_Refrigerated_Truck_Supply.pdf

0010253437

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to:

1) Clarify the quantity unit of issue for CLINs relating to refrigerated truck daily rental;

2) Address vendor questions and provide government answ ers/responses (see Attachment 2);

3) Update Statement of Work relating to refrigerated truck requirements.

Bid due date is unchanged and remains 12:00 P.M. (CST) 8 Jan 2013.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Dec-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124E-13-B-0001

X 9B. DATED (SEE ITEM 11)

06-Dec-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Dec-2012

CODE

MISSION & INSTALLATION CONTRACTING CMD

FORT POLK

6661 WARRIOR TRAIL, BLDG 350

FORT POLK LA 71459

W9124E 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124E-13-B-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & GOVT ANSWERS

Attachment 2 - W9124E-13-B-0001 Refrigerated Truck Supply Vendor Questions and Government Answers/Responses

1) Submitted Question:

Do you have minimum requirements for the truck and refrigeration unit? Specifications?

Government Answer: Truck: Diesel Powered, minimum 20 feet in length, with self contained refrigeration unit to be used in a field environment at U.S Army Training facility at Fort Polk, Louisiana. Types of products that will be hauled are fruits and vegetables, fresh seafood, ICE, ice cream and frozen meat. The Refrigeration unit must be able to keep temperatures capable of maintaining frozen products, 24 hours a day seven days per week during period of use. Depending on the product planned to haul, should be able to stack 10 pallets of ICE, each pallet contains 100 bags, each bag 20 pounds.

2) Submitted Question:

Specifically what size trucks are being contracted?

Government Answer: See Government Answer to Submitted Question 1) above

3) Submitted Question:

Is this a new requirement?

Government Answer: No – This is a re-procurement action that has been restructured to reflect changes in mission.

4) Submitted Question:

Who was the contractor last year and what were their rates per day?

Government Answer: The current contractor is American Moving and Storage of Leesville. Contract number W9124E-08-D-0002. Rates under the current contract are not considered applicable to this procurement and are not releasable.

5) Submitted Question:

Are the following FAR’s applicable to this Solicitation? FAR52.208-4, 52.208-5, 52.208-6, 52.208-7, 52.217-3, or 52.217-5, 52.228-8?

Government Answer: See Solicitation W9124E-13-B-0001. Clauses and provisions applicable to this procurement are contained primarily at Section I - Contract Clauses. However also see sections F - Deliveries or Performance, Section G - Contract Administration Data, Section H - Special Contract Requirements, Section K - Representations, Certifications and Other Statements of Offerors, Section L - Instructions, Conditions and Notices to Bidders, and Section M - Evaluation Factors for Award.

6) Submitted Question:

What are the physical requirements of the trucks? 12,000lbs., 15,000 lbs., 20,000 lbs., 25,000 lbs., Size of Refer Box, 15 foot, 20 foot, 52 foot Trailer?

Government Answer: See Government Answer to Submitted Question 1) above

7) Submitted Question:

Will some or all of the units be required to have 4-wheel drive?

Government Answer: There is no specific requirement in this solicitation for 4-wheel drive capability.

8) Submitted Question:

When orders for units are issued, what is the average time it will be in the field?

Government Answer: The performance period will vary for each order depending on the requesting unit’s training needs. If the order is in support of a rotational training unit average period of performance is 21 – 31 days.

9) Submitted Question:

Will some of the units be in the field permanently?

Government Answer: No

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from DAILY RENTAL FEE- VEHICLE RENTAL FEE

SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF

VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance) to TRUCK, DIESEL POWERED, 20 FEET IN LENGTH, WITH SELF CONTAINED REFRIGERATION UNIT - DAILY RENTAL FEE (PER DAY/PER TRUCK) - VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance).

CLIN 1001

SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF

VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance) to TRUCK, DIESEL POWERED, 20 FEET IN LENGTH, WITH SELF CONTAINED REFRIGERATION UNIT - DAILY RENTAL FEE (PER DAY/PER TRUCK) - VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and

CLIN 2001

SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF

VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance) to TRUCK, DIESEL POWERED, 20 FEET IN LENGTH, WITH SELF CONTAINED REFRIGERATION UNIT - DAILY RENTAL FEE (PER DAY/PER TRUCK) - VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and

CLIN 3001

SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF

VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance) to TRUCK, DIESEL POWERED, 20 FEET IN LENGTH, WITH SELF CONTAINED REFRIGERATION UNIT - DAILY RENTAL FEE (PER DAY/PER TRUCK) - VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and

CLIN 4001

SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END

USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF

VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and Local Instructions (LI) 0021 Rate of Performance) to TRUCK, DIESEL POWERED, 20 FEET IN LENGTH, WITH SELF CONTAINED REFRIGERATION UNIT - DAILY RENTAL FEE (PER DAY/PER TRUCK) - VEHICLE RENTAL FEE SHALL INCLUDE 24 HOUR PER DAY REFRIGERATION UNIT OPERATING HOURS, UP TO 1200 END USER MILES PER VEHICLE PER DELIVERY ORDER, AND THE DELIVERY AND PICK UP OF VEHICLES. (Estimated: Minimum 1 Truck / Maximum 15 Trucks - See Clause 52.216-19 Order Limitations and

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Refrigerated Truck Supply Statement of Work

1. General

1. 1 Scope of Work - The contractor shall provide all labor, materials, maintenance and equipment required for the rental, delivery and pick-up of diesel powered refrigerated trucks as required in this statement of work. Truck required to be Diesel Powered, minimum 20 feet in length, with self contained refrigeration unit to be used in a field environment at U.S Army Training facility at Fort Polk, Louisiana. Types of products that will be hauled are fruits and vegetables, fresh seafood, ICE, ice cream and frozen meat. The Refrigeration unit must be able to keep temperatures capable of maintaining frozen products, 24 hours a day seven days per week during period of use.

Depending on the product planned to haul, should be able to stack 10 pallets of ICE, each pallet contains 100 bags, each bag 20 pounds.

1.2. Background Information – Fort Polk has become a major training facility for U. S. Army units from around the world and well as home station combat units. As such there are often units deployed in the field that require mobile refrigeration units to support a variety of needs.

1.3 Location - Fort Polk is located in west central Louisiana outside the city of Leesville, approximately 45 miles west of Alexandria and 20 miles north of DeRidder. The Contractor shall deliver equipment as directed in each Delivery Order to sites on Fort Polk military reservation to include North and South Fort cantonment areas, Peason Ridge Training Area and Intermediate Staging Base (ISB). The ISB is located in Alexandria, Louisiana.

1.4 Coordination - The Contractor shall coordinate all delivery time(s), date(s) and location(s) with the Government point-of-contact (POC) identified in each Delivery Order. The government will provide a POC to accept the delivery of all trucks and conduct an initial and final inspection of the trucks. The POC will normally be an authorized representative of the requesting organization as stated in the Delivery Order. In addition, the contractor must provide/present a copy of the Initial inspection sheet (DA Form 2404) for each refrigerated truck upon delivery and provide a final copy of the inspections sheet to the Director of Logistics designated POC after Pickup of trucks.

1.5 Regulations - Government rules, regulations, directives, and requirements in effect at contract start date and those issued during the contract term relating to law and order, administration and security shall be applicable to Contractor personnel and their representatives.

1.6 Restricted Access - The Government will not compensate the Contractor for delays in entering or departing the installation due to gate closures, vehicle searches or security checks points.

1.7 Delivery Day Rental Fee - The Government will be liable for full, daily rental charges on the day of delivery regardless of delivery time. Vehicles scheduled for Pickup will not be chargeable to the Government for the pickup date.

1.7.1 Early Pickup – The Government shall not be liable for payment of rental fees for days remaining in the period of performance of a Delivery Order for which the Government has notified the Contractor to pickup those items before the end of the specified period of performance.

1.8. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.0 Specific Tasks

2.1 Delivery - The Contractor shall furnish and deliver scheduled items specified in each Delivery Order within 24 hours of receipt of a Delivery Order. Each delivery order will designated the specific delivery date. Telephonic orders will be followed with a written delivery order. The Contractor shall deliver ordered items between the hours of 9:00 A.M. and 3:30 P.M. Monday through Friday excluding Federal Holidays.

2.2 Pickup - The Contractor shall pick-up items specified in a Delivery Order within 24 hours of the expiration of the period of performance specified in the Delivery Order or receipt of notification for pick-up of specified items.

Notification may be by telephonic means, email, fax or in writing. The Contractor shall Pickup items between the hours of 9:00 A.M. and 3:30 P.M. Monday through Friday excluding Federal Holidays.

2.3 Fuel Compatibility – The Contractor shall ensure that all vehicles and associated equipment are diesel fuel (DS2 - ultra low sulfur) compatible. At time of delivery all fuel tanks shall be full. The using activity is responsible for all re-fueling required during the period of performance and vehicles must be returned with full tanks.

2.4 Maintenance/Service Response Time - The contractor shall respond to end user requests for equipment maintenance/service within 4 hours of notification for North and South Fort Polk (training areas) and 6 hours for Peason Ridge, ISB and surrounding areas. Maintenance request shall be responded to on Monday through Sunday including Federal Holidays. Only first echelon vehicle/equipment maintenance shall be performed on Fort Polk and related sites.

2.5 Environmental Compliance - The Contractor shall take extreme care to prevent spillage of solvents, cleaners, oils, grease, fuels and other contaminants during maintenance procedures. The Contractor shall comply with all remediation, cleanup and reporting procedures concerning spillage of solvents, cleaners, oils, grease, fuels and other contaminants as established by all applicable rules, regulation and guidelines in force at the time of the award of this contract and as may be amended during the period of performance.

2.6 Damages - The unit/activity that leased the vehicle is responsible for all (non-fair wear) damages that occur during the term of the rental. The determination of damages would be based on the results of the conducted and documented joint inspection as noted at paragraph 1.4.

SECTION F - DELIVERIES OR PERFORMANCE

The following have been modified:

LI-0021 RATE OF PERFORMANCE

The Government will issue Delivery Orders for specified quantity of the unit(s) of issue listed in Section B or Section SF 1449 Continuation Sheet (whichever is applicable) as needed. Performance period will be indicated on the Delivery Order. Quantity for CLINs relating to Daily Rental Fee is determined by the number of refrigerated trucks needed and the performance period specified on each order.

Delivery Order(s) will be issued electronically, in writing or telephonically by the MICC Fort Polk, Fort Polk, LA.

Telephonic Delivery Order(s) will be confirmed in writing within five (5) working days.

(End of Local Instructions)

(End of Summary of Changes)