IB08_Amendment 0001_W9124D26QA316_Chicago MEPS Noon Meals RFQ.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following changes have been made:

Miscellaneous text in this section has been added to:

Questions Received with Answers:

1. Would an offeror be permitted to utilize a separately owned and operated, properly licensed commercial restaurant as the food preparation facility for the meals required under the PWS, provided that the restaurant meets all applicable state and local health requirements and the offeror submits the required health inspection documentation?

a. Yes, in accordance with (IAW) the Performance Work Statement (PWS) section 1.1.2. regarding subcontracting for the performance of this contract.

2. Under the above structure, would the Government consider the offeror compliant if the offeror, as the prime contractor, retains responsibility for and directly performs the transportation, delivery, serving, meal accountability/voucher administration, cleanup, quality control, and overall contract management, while the commercial restaurant performs the food preparation?

a. The Government cannot pre-determine acceptability or compliance of an offeror. Please ensure the quote meets the requirements of the PWS and Section L, Revolutionary FAR Overhaul (RFO) Federal Acquisition Regulation (FAR) 52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services.

3. Would the Government please confirm whether the purchase of the prepared meals from the commercial restaurant would be considered subcontracted performance for purposes of the applicable FAR 52.219-14, Limitations on Subcontracting, and, if so, whether the Government has any specific interpretation or calculation methodology it expects offerors to use in determining compliance with the limitation?

a. Please see RFO FAR 52.219-14(e)(1) for information regarding services for Limitations on Subcontracting.

4. If the commercial restaurant is the proposed food preparation facility, please confirm that the restaurant 's current state or local health inspection report may be submitted as the health inspection report required with the quotation.

W9124D26QA3160001

a. The food service preparation facility is the location where meals are prepared for this contract.

As such, all offerors are required to submit a health inspection report IAW RFO FAR 52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services, Section 2, Paragraph b.

5. If unopened beverages remain after the daily meal service, may they be stored at the MEPS for use during the following day's meal service, or should all remaining beverages be removed from the facility each day?

a. Contractors are required to provide one beverage per ordered noon meal each day. All ordered meals (to include beverages) should remain at the MEPS each day.

6. The Performance Work Statement requires the contractor to clean the dining area upon completion of meal service. Would the Government permit the contractor to deliver and set up meals prior to the service window, depart the facility, and return after meal service concludes to perform the required cleanup and retrieve any remaining materials? Or is the contractor expected to remain on-site throughout the entire meal service period?

a. IAW the PWS, contractors should be prepared to serve noon meals by the serving time identified in the PWS, remain onsite during the serving time to serve meals, and check in/out with the MEPS staff.

7. For Mission Day meal service, the PWS indicates that additional selections, such as hot sandwiches, may be offered. Does the Government have preferred hot sandwich selections, or may the contractor propose appropriate options that meet the intent of the requirement?

a. If the contractor elects to provide hot sandwiches for mission day meals, the contractor may choose the hot sandwich selection(s).

8. What is the current contract amount and unit meal rate?

a. The awarded total contract value was $546,360.00 (Estimated). The Government cannot disclose the awarded unit meal rate.

9. Should condiments be inside the lunch box or set out separately?

a. Condiments should be provided IAW PWS paragraphs 5.14.2. and 5.15.

10. Can you clarify exactly the documentation that must be submitted: just the first page of the solicitation PDF, or a separate proposal package?

a. For a list of required documents to be included with the quote, please see Section L - Instructions, Conditions, & Notices to Offerors or Quoters, RFO FAR 52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services, Section 2, paragraphs a through f.

11. The PWS requires ham, turkey, roast beef, and vegetarian submarine sandwiches, along with multiple beverage choices. Will the daily order provided by 8:00 a.m. identify the required quantity of each sandwich type and beverage selection, or should the contractor determine the daily distribution?

a. IAW PWS paragraph 5.18., the MEPS will notify the contractor by 8:00 a.m. daily with the number of meals required for that day. The contractor is required to provide an assorted variety of sandwiches, IAW the specifications in the PWS, based off the MEPS specified quantity of meals.

Meals will only be ordered by quantity not by sandwich type. The only sandwich that ordered specifically by type is the veggie sandwich.

12. Please confirm whether the complete daily meal quantity must be delivered, set up, and ready for service by 10:30 a.m. Please also confirm whether contractor personnel must remain onsite throughout the entire 10:30 a.m.-2:00 p.m. service period or may depart after all scheduled applicants have received meals, the required documentation has been completed, and the dining area has been cleaned.

a. Yes, the contractor should be prepared and ready to serve lunches and remain onsite as for the entire serving period (PWS paragraph 5.17). At the end of the serving period, the contractor should check out with the MEPS staff and depart for the day.

13. For mission-day meals, will the additional quantity be included in the order transmitted by 8:00 a.m.? Please also confirm whether mission-day meals must be furnished at the same unit price as regular noon meals and whether the estimated quantity of 13,770 meals per performance period includes mission-day meals.

a. Yes, the MEPS will order mission day meals by 8:00 a.m. daily. Yes, the 13,770 estimated annual meal total includes all meals and is the number of meals ordered during the time frame listed in the Technical Exhibit 2 of the PWS. All boxed noon meals are the same firm fixed price.

14. RFQ Section B incorporates Wage Determination No. 2015-5017, Revision 34, dated August 12, 2026. Please confirm the applicable labor classifications for personnel performing meal preparation, packaging, delivery, onsite distribution, voucher collection, and dining-area cleanup.

a. IAW the Request for Quotes/Solicitation, RFO FAR 52.222-42, the applicable labor classification is Food Service Worker.

15. Please confirm whether Executive Order 13706 paid-sick-leave requirements apply to this contract and whether the applicable health-and-welfare fringe rate is $5.92 per hour or the $5.42-per-hour EO 13706 rate with paid sick leave provided separately.

a. Please review the Wage Determination, 2015-5017, Revision 34, dated 8/12/2026 located at https://sam.gov for an explanation when Executive Order (EO) 13706 applies.

16. If the Department of Labor issues a revised wage determination before an option is exercised, will the Government incorporate the revised wage determination and permit the applicable contract-price adjustment under FAR 52.222-43 or another applicable clause? Should offerors price all base and option-period CLINs using Revision 34, or include anticipated wage-and-fringe increases in the option-period prices?

a. The Government cannot advise offerors on how to price their option CLINs. The Government does incorporate the current appliable Wage Determination at the time an option year is exercised.

17. RFQ Section B states that the Government guarantees procurement of $1,500 in noon meals.

Please confirm whether $1,500 is the total minimum guarantee for the entire base performance period.

a. Yes, the $1,500.00 is the total minimum guarantee for the base period. There is no minimum guarantee for option year periods.

18. PWS Section 5.20.5 states that a maximum of 17 Government Purchase Cards may be used each month. Will the contractor submit one consolidated monthly invoice and then process separate payments across the applicable cards, or must the contractor prepare a separate invoice and supporting documentation for each cardholder? Please also identify any required transaction-level information or payment-allocation procedures.

a. IAW with PWS paragraph 5.20.4., the contractor will prepare one consolidated (detailed) invoice by Armed Services Codes. The contractor will process separate payments across the applicable cards. At present, there are no specific procedures in place for processing the payments through the different cards.

19. Section M evaluates recent and relevant past performance, but Section L does not identify a required past-performance submission. Must offerors submit past-performance references with the quotation? If so, please specify the number of references and the required format and information.

If no submission is required, please confirm that the Government will evaluate past performance using information independently available to it and assign a neutral rating when no relevant record is available, as described in Section M.

a. Offerors are only required to submit the required documents listed in Section L - Instructions, Conditions, & Notices to Offerors or Quoters, RFO FAR 52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services, Section 2, paragraphs a through f. The Government will evaluate past performance as described in Section M - Evaluation Factors for Award.

20. Please confirm whether the anticipated contract start date remains October 1, 2026. If available, please also provide the anticipated award date or estimated notice-to-proceed timeframe.

a. The Government confirms the anticipated contract start date remains 1 October 2026 and the anticipates awarding the contract prior to 1 October 2026.

21. If the Government reduces or cancels an ordered quantity after the contractor receives the daily 8:00 a.m. order and begins food preparation, will the contractor be paid for meals already prepared or costs reasonably incurred in reliance on the confirmed order?

a. The Government will pay for all ordered noon meals.

22. Please identify the required delivery entrance, loading and unloading procedures, security-screening requirements, and available parking arrangements at Chicago MEPS. Please also confirm whether all parking costs must be included in the contractor's per-meal price.

a. IAW with PWS paragraph 1.1, the contractor will need to secure and pay for their parking.

Contractor will be responsible for bringing the meals into the MEPS. The contractor will be required to go through daily security screenings upon entry into the MEPS and then go to the dining area to set up. The MEPS is located on the second floor of the office building.

23. Please confirm whether ordinary commercial credit-card acceptance satisfies the Government Purchase Card requirement or whether the contractor must maintain a merchant account capable of processing Level III transaction data.

a. Commercial credit card acceptance satisfies the Government Purchase card requirement.

24. As part of our pricing preparation, would you be able to share any information on the prior award for this requirement -- specifically the awarded contract number, awardee, and per-meal or total award pricing, if that information is releasable?

a. The current contract number is W9124D21D0036, the awardee is Chefs For All Seasons, Inc., and the total awarded contracted amount was $546,360.00 (Estimated). The Government cannot disclose the awarded per meal pricing.

25. If the prime contractor proposes a qualified food-service subcontractor that will prepare and deliver the meals, may the health inspection report for the subcontractor's proposed food-preparation facility be submitted to satisfy Factor 1 of the technical evaluation?

a. The food service preparation facility is the location where meals are prepared for this contract.

As such, all offerors are required to submit a health inspection report in accordance with (IAW) RFO FAR 52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services, Section 2, Paragraph b.

26. For Factor 2 - Past Performance, will the Government consider relevant past performance of the proposed food-service subcontractor, or will past performance be evaluated solely based on the prime offeror's record?

a. The Government will evaluate offeror's (as defined in RFO FAR 2.101) past performance as described in Section M - Evaluation Factors for Award.

27. PWS 5.17 states that meals shall be served from 10:30 a.m. to 2:00 p.m. Is contractor personnel required to remain onsite for the entire 10:30 a.m.-2:00 p.m. period each service day, or may personnel depart once all applicants have been served, the required meal vouchers have been completed, and the dining area has been cleaned?

a. Yes, the contractor should be prepared and ready to serve lunches and remain onsite as for the entire serving period (PWS paragraph 5.17). At the end of the serving period, the contractor should check out with the MEPS staff and depart for the day.

28. For the beverages required under PWS 5.14.1, should the contractor price one beverage per noon meal, and will the Government provide the required beverage quantities/types with the daily meal count?

a. Yes, the contractor should provide one beverage for each boxed noon meal ordered. An assortment of cold beverages should be provided daily IAW PWS paragraphs 5.14.1. through 5.14.1.4.

29. Please confirm whether Mission Day Meals under PWS 5.19 are paid at the same applicable per-meal CLIN unit price as regular noon meals and whether those meals are included within the estimated annual CLIN quantity of 13,770 meals.

a. Yes, the 13,770 estimated annual meal total includes all meals and is the number of meals ordered during the time frame listed in the Technical Exhibit 2 of the PWS. All boxed noon meals are the same firm fixed price.

30. Please provide or identify where offerors may obtain the applicable Illinois/Cook County Wage Determination #2015-5017, Revision 34, dated August 12, 2026, referenced under CLIN 0001.

a. The Wage Determination referenced in CLIN 0001 can be accessed at https://sam.gov.

31. Could you please confirm whether there is a prior incumbent for this contract? If so, we would appreciate knowing the incumbent contractor's name as well as the previous contract award amount.

a. The current contract number is W9124D21D0036 and was awarded to Chefs For All Seasons, Inc. The Government cannot disclose contractor pricing.

32. We would like a better understanding of how many meals per day/week or month are expected.

a. CLINs 0001, 1001, and 2001 state 13,770 is the estimated annual meal total for the base period (CLIN 0001), the first option period (CLIN 1001), and the second option period (CLIN 2001). The calculation for the estimated annual total is shown in PWS Technical Exhibit 2. Lastly, IAW PWS paragraph 5.18., the Government estimates that an average of 52 served noon meals shall be required daily with a maximum of 125. The MEPS will notify the contractor by 8:00 a.m. daily with the number of noon meals required for that day.

KO DIRECTORATE OF CONTRACTIN, BLDG 1109B RM 250

FORT KNOX, KY 40121-5000

UNITED STATES

SCOTT VOGT, EMAIL: SCOTT.E.VOGT4.CIV@ARMY.MIL TELEPHONE: 502-624-4362

AdminBy:

SCD: PAS:

2. Point of contact for this amendment is Contract Specialist, Scott Vogt at scott.e.vogt4.civ@army.mil.