PWS JCLC Camp Manatoc - 09-13 June 25.pdf

PERFORMANCE WORK STATEMENT

JCLC Camp Manatoc

09-13 June 2025

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide meals to support JCLC Manatoc 2025. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide meals, equipment, supplies, facilities, and non-personal services necessary to perform JCLC Manatoc 2025 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC Camp Manatoc 2025 is an annual requirement for cadets and held in the state of Ohio, annually.

1.3 Scope: The contractor shall furnish co-located meals, lodging and training sites for JROTC Cadet Leadership Camp (JCLC) Camp Manatoc 2025 for a maximum of 250 Cadets and 50 cadre at Camp Manatoc 09 -13 June 2025. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work:

1.4 Objectives:

- Provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

- Allow Cadets a chance to participate in citizenship building exercises.

- Give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

- Instruct leadership-type skills to Cadets in a “hands on” military type environment.

- Provide an opportunity to participate in adventure training not available to Cadets.

- Take advantage of recreational facilities available and to have fun.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: No federal holidays occur during the period of performance.

1.5.3.1 U.S. Holidays: No U.S. holidays occur during the period of performance.

1.5.4 Contractor Support Hours: The contractor shall provide support between the hours of 0600 to 1800, the days Monday through Friday. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s location and shall be co-located with lodging and training. The participating Cadets are from JROTC programs across the communities approximately 50-mile radius.

1.5.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.5.7 Type of Contract: The Government will award a firm fixed price (FFP) service contract.

1.6 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

PART 2

DEFINITIONS AND ACRONYMS

2 Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR:

“Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligation pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) - means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, facilities, meals, lodging, and other items necessary to perform services as described in the PWS.

4.2 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.3 Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The contractor shall provide a bed, or bunk (with mattress) and a wall locker for each cadet.

4.4 Meal Services: The Contractor shall prepare and serve meals during the times indicated for the duration of the contract as specified within this PWS.

4.5 Medical Support: The Contractor shall provide a first-aid facility with supplies and four (4) trained and certified medical personnel from 09-13 June 2025.

4.6 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others.

4.7 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide all services co-located for meal preparation, serving and clean up as well as furnishing all lodging, facilities, equipment, showers, latrines, for 250 cadets and 50 cadre for the performance of this contract. Cadets will be responsible for bringing their own sheets and pillows or sleeping bags. A bed, or bunk (with mattress) will be provided by the contractor with a wall locker for each cadet.

5.1.1 The Contractor shall provide equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, bowls, napkins, and utensils for each meal.

5.1.2 The Contractor shall provide the necessary management, supervision and labor required to set up, serve, clean up and remove trash from the dining area.

5.1.3 The Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment, tear down each meal service upon completion and remove debris from site.

5.1.4 The Contractor shall provide a minimum of two serving lines for each meal to expedite the service. The Contractor shall meet all local and state regulations pertaining to food safety and best practices.

5.1.5 The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to support the lodging requirements of the PWS.

5.1.6 Medical Support: The Contractor shall provide 24-hour first aid station with supplies and 25-hour trained and certified medical personnel coverage with four

(4) Emergency Medical Technician (EMT) from 09-13 June 2025.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The Contractor shall provide non-smoking sleeping facilities for 250 Cadets and 50 Cadre members participating in JCLC Manatoc. The facilities shall be clean and available for check-in no later than (NLT) 1500 hours on 09 June 2025. Rooms for Cadets shall be furnished solely on the basis of one (1) individual to a bed/bunk/cot with no more than 20 individuals to a room/troop lodge. Lodging for Cadre can be individual rooms/troop lodges. The Contractor shall provide separate shower area(s) with shower curtains, and toilet facilities and shall be in working order prior to arrival and all work orders completed. Male and female cadets are to be housed separately at the same facility with the appropriate gender Cadre in the same facility.

5.3 Meals and Food Service: The Contractor shall provide meals for 250 Cadets and 50 Cadre members 09-13 June 2025. The Contractor shall meet the following minimum requirements.

5.3.1 The Contractor shall provide and prepare all food, beverages, and all condiments, i.e., mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, and salad dressing, syrup, salt, and pepper, for use at each meal. The Contractor shall have all meals prepared and ready to serve 15 minutes prior to scheduled serving times as listed in PWS para 5.3.2.1.

5.3.2 Meal Times: The Contractor shall prepare and serve meals during the times indicated below. Bagged lunches will be served on 09 June 2025 and 13 June 2025 to 250 Cadets and 50 Cadre each day.

5.3.2.1 Times:

06:00 a.m. – 07:30 a.m. Breakfast 12:00 p.m. – 1:00 p.m. Lunch 5:30 p.m. – 6:30 p.m. Dinner

5.3.2 Meal Count:

DATE EVENT TOTAL

09 JUNE 2025 BAGGED

LUNCH

300 (EA)

09 JUNE 2025 DINNER 300 (EA)

10 JUNE 2025 BREAKFAST 300 (EA)

10 JUNE 2025 LUNCH 300 (EA)

10 JUNE 2025 DINNER 300 (EA)

11 JUNE 2025 BREAKFAST 300 (EA)

11 JUNE 2025 LUNCH 300 (EA)

11 JUNE 2025 DINNER 300 (EA)

12 JUNE 2025 BREAKFAST 300 (EA)

12 JUNE 2025 LUNCH 300 (EA)

12 JUNE 2025 DINNER 300 (EA)

13 JUNE 2025 BREAKFAST 300 (EA)

13 JUNE 2025 BAGGED

LUNCH

300 (EA)

5.4 The Contractor shall prepare and serve a menu similar to para 5.4.1 in order to meet the dietary needs of JCLC participants. Menus shall be compliant with USDA guidelines and coordinated with the Government POC a minimum of 10 days prior to the event. Any changes shall be agreed upon at that time. All meals shall be served hot with the exception of bagged lunches. Bottled water and beverages shall be available at each meal. The Contractor shall adhere to the meals identified on the JROTC menu sample below or equivalent nutrition. Note:

Accommodations must be made for vegetarian meals for approximately 5-8 event participants per meal.

5.4.1 Menu Sample:

MONDAY, 09 JUNE 2025

Lunch Menu (Bagged) Uncrustables or equal, Chips, Granola bars or equal, Cookie, Fruit cup, Bottled water

Dinner Menu Pasta, Meatballs, Veggie Meatballs, Garlic bread, Peas, Dessert, Bottled water

TUESDAY, 10 JUNE 2025

Breakfast Menu French toast, Syrup, Shredded hash browns, Sausage link, Assorted fruit, Cereal, Assorted Juice, Bottled water, Milk Lunch Menu Bratwurst sausage, French fries, Cole slaw, Oreo cookies, Assorted punch juice, Bottled water

Dinner Menu Tacos with ground beef or veggie chorizo, tortilla shells, cheese, lettuce, salsa, dessert, bottled water

WEDNESDAY, 11 JUNE 2025

Breakfast Menu Sausage gravy and biscuits, cheesy scramble, tater tots, assorted fruit, cereal, assorted juice, bottled water, milk.

Lunch Menu Hot dogs, veggie hot dogs, chips, pasta salad, bottled water.

Dinner Menu Pork chops, roasted cauliflower steak, cornbread, green beans, roasted sweet potatoes, dessert, Bottled water.

THURSDAY, 12 JUNE 2025

Breakfast Menu Scrambled eggs, diced potatoes, bacon, assorted fruit, cereal, assorted juice, milk, bottled water.

Lunch Menu Chicken sandwich, red pepper wrap, potato wedges, roasted broccoli, bottled water Dinner Menu Burgers, hotdogs, fries, tossed salad, homemade cookies, assorted punch, bottled water.

FRIDAY, 13 JUNE 2025

Breakfast Menu Waffles, syrup, sausage, potatoes, cereal, assorted juice, milk, bottled water.

Lunch Menu (Bagged) Uncrustables or equal, chips, granola bars, cookies, fruit cup, bottled water.

5.5 The Contractor shall provide certified lifeguards/spotters for waterfront usage for a weeklong training course. All Lifeguards on site will have Lifeguard certification, CPR and First Aide training, Swim Defense, and Safety Afloat.

5.6 The Contractor shall provide qualified and trained instructors on all the training events in paragraph 5.7 through 5.11

5.7 The contractor shall provide five (5) days of use of the low and high challenge ropes course, leadership reaction course, climbing tower, and obstacle course.

Contractor shall provide qualified and trained instructors. The contractor shall start off by providing team building games and activities that are performed in an open field to get the groups to “form”. The contractor shall use this time to see the group dynamics and put the cadets in groups for the three courses. The contractor shall next progress to the leadership reaction course/obstacle course.

The contractor shall supervise and provide guidance to the groups through an obstacle course of 11 elements that each group of cadets need to work through as a team. Finally, the contractor shall provide and supervise the groups of cadets through at least four different high rope bridges and at least one zip line for the low and high challenge ropes course.

5.8 The contractor shall provide five (5) days of use of the land navigation course with instructors and necessary markers. The contractor shall provide 4 to 5 acres of terrain that is a combination of wooded, open ground and some minor hills on which to conduct land navigation training. The contractor shall provide maps to the cadets, if needed.

5.9 The contractor shall provide five (5) days usage of a large swimming pool that is a minimum of 25 meters in length or a comparable area of private lake.

The contractor will provide lifeguards and spotters.

5.10 The contractor shall provide five (5) days usage of an athletic field about the size of a football field. The athletic field should be an open field with no obstacles that allow any number of sports to be played by the cadets.

5.11 The contractor shall provide five (5) days use of a canoes/canoe course with the necessary trained guides. The Contractor shall provide canoes, kayaks, paddle boards, row boats, peddle boats. The contractor shall transport the cadets to the drop off and pick up points on the river. Between travel to and from the drop off and pick up sites and time on the river, the contractor shall provide river trips six (6) to seven and a half (7.5) hours in length. If the weather looks questionable, the contractor should perform the canoeing on a lake near the shore so the cadets can be taken off the lake quickly if the weather gets worse.

The contractor shall provide fishing or additional team building exercises for those who choose to stay at the facility instead of going on the canoe course.

5.12 Water containers shall be located at each training site. Contractors shall fill containers with ice and water twice daily (start at AM and PM training).

5.13 Porta-johns shall be located at sites when bathroom facilities are not within the training site for accommodations and shall have a hand washing station for field hygiene.

PART 6

APPLICABLE PUBLICATIONS

6 Applicable Publications (Current Editions):

6.1 The Contractor must abide by all applicable regulation, publication, manuals, and local policies, and procedures.

6.1.1 Cadet Command Regulation (CCR) 145-2 – JROTC, Organization, Administration, Operations, Training, and Support, 22 Aug 22

6.1.2 DA PAM 30-22 – Operating Procedures for the Army Food Program

6.1.3 Federal Acquisition Regulation (FAR)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7 Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

Technical Exhibit A Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

PWS para (5.3; 5.3.1) – Meals and Food Service

The Contractor shall provide meals for 250 Cadets and 50 Cadre from 09-13 June 2025.

Provide up to three (3) melas per day. All meals shall be served hot with the exception of bagged lunches and ready to serve 15 minutes prior to serving time.

100% Compliance.

Everyone gets a meal.

PWS para (5.2.1) – Lodging

The Contractor shall provide lodging for 250 Cadets and 50 Cadre members from 09-13 June 2025.

Lodging provided for 250 Cadets and 50 Cadre.

Separate shower area(s) with shower curtain, toilet facilities. Male Cadets and Cadre are billeted separately from female Cadets and Cadre.

100 Compliance.

Everyone has a bed/bunk/cot.

Ensure facility is not undergoing renovation or remodeling during the time of the camp.

PWS para (5.1.6) – Medical Support

The Contractor shall provide four (4) certified medical personnel (EMT) including first aid support facility and supplies.

Provide First Aid Station with supplies and four (4) certified EMT medical personnel coverage from 09-13 June 2025.

100% Compliance.

Ensure facility and individual supplies necessary are present.

PWS para (5.5; 5.9) – Lifeguard and Pool

The Contractor shall provide access to pool with one (1) certified lifeguard for drown-proofing training.

Provide one (1) lifeguard for water safety training, pool usage, and canoe treks from 09-13 June 2025.

100% Compliance.

PWS para (5.10) – Athletic Field

The Contractor shall provide daily access to athletic field 09-13 June 2025.

Provide daily access to athletic/intramural field 09- 13 June 2025

100% Compliance.

Provided for sporting activities.

PWS para (5.11) – Lake and Canoes

The Contractor shall provide access to lake from 09-13 June 2025.

Provide daily access to lake with canoes, kayaks, paddle boards, row boats, peddle boats.

100% Compliance

Required for Water Safety Training.

Technical Exhibit B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Forma t Submit To

Meals Up to three (3) meals daily from 09-13 June 2025.

4 Breakfast 5 Lunch 4 Dinner

Physically provided

Contractor’s dining facility

Meals / Meal Count

Up to three (3) meals to serve personnel daily from 09-13 June 2025

Breakfast meals: 1,200 Lunch meals:

1,500 Dinner meals:

1,200

Total meal count: 3,900

Physically provided

Contractor’s dining facility

Lifeguard Daily from 09- 13 June 2025

1 In person with qualification credentials

Contractor’s designated swimming facility/lake

Lake Daily from 09- 13 June 2025

Canoes, kayaks, paddle boards, row boats, peddle boats

Physically provided

Contractor’s designated lake

EMT Medical support from 09-13 June 2025

4 In person with qualification credentials

Contractor’s designated medical facility

Invoice Once 1 WAWF https://piee.arm y.mil https://piee.army.mil/ https://piee.army.mil/