Attatchment C - Facility Clearance Process.pdf

Roadmap to Getting a Facility Clearance

24 JUNE 2020

business.defense.gov @BusinessDefense

Ms. Elizabeth Mudd DCSA Small Business

Program Manager

Ms. Adriane Johns Chief, DCSA Facility Clearance Branch

Jennifer Wagner Industrial Security

Specialist

Presenters

What will you walk away with today?

A general understanding of how the facility clearance process works, to prepare your small business for the facility clearance process and considerations to be mindful of as your company looks to enter the cleared industrial base.

Topics include:

• Basic Principles Surrounding Facility Clearances

• Overview of the Facility Clearance Process

• Required Roles and Responsibilities

• Top 5 Reasons for Rejection

• Questions and Considerations to Keep in Mind

• FREE DCSA Resources and Training

Why Should You Care?

• National Industrial Security Program (NISP) is made up of 12,000 facilities

• 65% of those facilities are small businesses!

• A facility clearance may be one barrier between you and your next contract.

• The Nation is facing a foreign intelligence threat that is unprecedented in our history. The increased threat is a result of advances in technology (primarily cyber), science, and the globalization of business and the American workforce.

• The role of non-traditional collectors has increased significantly, and these factors have combined to cause the Nation to lose significant amounts of technology and information, most of which is unclassified.

• A facility clearance is not a simple check in the box, it is building a security program and posture to ensure the nation’s competitive edge is preserved!

What is a Facility Clearance?

• A Facility Clearance (FCL) is an administrative determination that a company is eligible for access to classified information

• Think of this as a company clearance

• The FCL Process requires Key Management Personnel (KMP) to get Personnel

Clearances (PCL)

• National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22- M governs the FCL process and procedures.

The Facility Clearance Basics

Frequently Asked Questions

Facility Clearance Sponsorship Timing

Must have need to access classified during the bid process.

Must include:

• Solicitation number

• Solicitation release date

• Solicitation close date

• Level of classification

• Copy of pre-award DD254

Pre-Award Sponsorship Must have need to access classified during performance of the contract.

Must include:

• DD254

• SOW/PWS

• Written GCA

Authorization

Post-Award Sponsorship

FCL Process

Submit Sponsorship Package Accepted •Clock Starts!

FCL Orientation Handbook Day 1- Day 5

•DSS to provide FSOs an educational, user friendly, and informative guide to navigate the FCL process.

Telephonic Survey Day 5-10 •FCB personnel to guide FSOs through FCL process, NISS system, explain Deadlines, and help identify documents and forms required per company’s business structure

Complete Document Upload Day 10 – Day 20 •FSOs to upload all documents and forms per its company’s Business structure into

NISS

FCL Initial Review Day 20 - 45

•ISRs review company’s FCL package and prepare for Initial FCL Orientation meeting

• FSOs to submit KMP e- QIPs and fingerprints and prepare for meeting

Facility Clearance Issued

First Year under

NISP:

•DCSA reaches out to facilities residing in NISP under a year to determine compliance with NISPOM implementation of a facility security program, and assess the facility’s potential risk to National Security.

Day 1 Day 10 Day 20 Day 45

PCL Processing (TS avg. 80 days Secret avg. 56 days)

Companies with FOCI require mitigation process (Can take appx. 1 year)

Current FCL Timelines average 180 days

What are the KMP Requirements?

Business Structure and Required Documents

Top 5 reasons for rejection

What questions should you be asking?

Risk Continuum

• Risk levels impact timelines to get an FCL and therefore impact solicitation language

• Create plans of action for how your company can obtain a FCL based on where you may be on the continuum

Roadmap to Success ü Get smart on the NISPOM ü Include “security” in your “market research” ü Have a plan for how the JV can obtain a FCL ü Subcontract ü Be prepared for the security process

Resources ü Visit www.dcsa.mil ü FCL Process Orientation Video ü Facility Clearance Checklist ü FCL Orientation Handbook ü NISPOM ü Contact the DCSA Knowledge Center 888-282-7682 (option 3) with any FCL related questions ü Visit DCSA Center for Development of Security Excellence (CDSE) at www.CDSE.edu for FREE training and resources ü Facility Security Officer toolkit ü Training videos http://www.dcsa.mil/ http://www.cdse.edu/

Questions?

Facility Clearance Related Questions:

DCSA.FCB@mail.mil

Small Business Office Related Questions:

DCSA.Small-Business@mail.mil

Thank you!

http://mail.mil http://mail.mil

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