W9124D-23-R-0018 amendment 0002.pdf

0011738515

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Continuation Page

1. CONTRACT ID CODE PAGE OF PAGES

J 1 75

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jan-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124D23R0018

X 9B. DATED (SEE ITEM 11)

20-Dec-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jan-2023

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D23R0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMMENDMENT 0002 - CONTINUATION

The purpose of this solicitation amendment 0002 is to:

A. Post Questions and Answers B. Added “Attachment C – Facility Clearance Process” C. Added “Attachment D – TE2” D. Contracting Officer changed FROM Gina M. Kern TO Katie E. Paben. Changes reflected in 52.212-1 addendum E. Updated Wage Determination FROM 2015-4217 Rev 21 TO 2015-4217 Rev 22 F. Updated 52.222-42 to include additional statement of equivalents.

G. Updates to PWS para 1.5.1.9 and para 1.8.14.7 H. Extend Proposal submission date FROM 2:00PM EDT Junuary 19, 2023 TO 2:00PM

EDT January 25, 2023.

I. All other terms and conditions remain the same

Questions and Answers:

Question 1: Will the government sponsor the Facility Clearance?

Answer 1: Please refere to business.defense.gov (see attachment C – Facility Clearance Process) Question 2: Is there a site visit scheduled? If not, would the government consider one for contractors to get a better understanding of the scope of work?

Answer 2: No site visit will be available. Please see “no site visit” section of the RFP and attachment A - facility worksite images for additional information.

Question 3: Is there an incumbent?

Answer 3: Yes, the incumbent is INTELLECTECHS, INC.

Question 4: What is the contract value?

Answer 4: The current contract value is $3,505,213.00 Question 5: What is the incumbent’s POP?

Answer 5: The current award end of POP is 30 Jun 2023 Question 6: How many positions are currently filled by the incumbent?

Answer 6: This would be proprietary to the current contractor based upon their labor mix and number of employees.

The onus remains with the offeror to determine the labor mix and number of employees necessary to meet the requirements as outlined in the PWS.

Question 7: Can the government please provide what the labor mix of employees are that are currently providing these services?

Answer 7: This would be proprietary to the current contractor based upon their labor mix and number of employees.

The onus remains with the offeror to determine the labor mix and number of employees necessary to meet the requirements as outlined in the PWS.

Question 8: CLIN 0003 states a Quantity of “330” and Unit of “Each”. Does this mean 330 Surge cases?

Answer 8: Yes.

Question 9: CLIN 0003 requires an offeror to enter a Unit Price for a total of 330 Surge cases in the Base Year.

How will the government order services for less than 330 Surge cases?

Answer 9: The unit price is per case and then multiplied by 330 which will give the CLIN total. The government will then issue a task order for the required amount between 1-330 at the unit price.

Question 10: Should the Ramp-Up Plan address a 45-day processing time OR a 15-day processing time?

Answer 10: The offeror will be given 45 days from the receipt of a surge TO or 15 days of notice from the government, whichever is later, to process those cases in excess of the baseline of nine (9) cases. The ramp-up plan should address ramping up to meet the 45-day processing time and after the initial 45 days, the 15-day standard would apply.

For example –

A surge task order is issued for 100 cases and upon issuance of the task order 5 cases are ready to be processed. The contractor shall execute their ramp-up plan and execute those five cases within 45 days. Forty days after the task order issuance, notice is given that 25 more cases are ready to be processed. The contractor has to process the twenty-five cases within 15 days.

Question 11: Can the Contracting Officer amend the solicitation to correct this discrepancy?

Answer 11: No discrepancy noted.

Question 12: Is the contractor required to furnish any mobile equipment, material handling equipment, or vehicles (i.e., forklift; trucks; pallet jacks; etc. ) to perform any tasks described in PWS Part 5?

Answer 12: No PWS 3.1 The government will provide facilities, utilities, equipment, parts, supplies, and materials described herein for contractor use in performance of all PWS requirements.

Question 13: If the contractor must furnish mobile equipment or vehicles, then what are the types and quantities?

Answer 13: The government will furnish mobile equipment.

Question 14: Can the Contracting Officer provide actual Workload Data so that offerors can calculate manpower staffing for various labor categories to perform the tasks described in PWS Part 5?

Answer 14: Definitions 2.1.20 Theater PE and 2.1.21 Transfer PE describe the average volume of PE per case.

PWS 5.5 gives the standards for processing the PE received. Technical Exhibit Four provides the historical workload and the number of items inventoried per case. Offerors are to determine how many personnel are required to process up to nine Theater PE cases per month within the standard of 15 days. Along with the nine Theater PE cases, Current Death Transfer PE cases (Workload in TE4) must be included in the offeror’s response to be processed within seven calendar days.

Question 15: What is the Average Total Processing Time Per Case, inclusive of all functional tasks specified in Part 5?

Answer 15: This would be proprietary to the current contractor based upon their labor mix and number of employees.

Question 16: What is the Average Time Per Task Per Case?

Answer 16: This would be proprietary to the current contractor based upon their labor mix and number of employees.

Question 17: Can the Contracting Officer explain what environmental permits the contractor must obtain from the base authority to perform all work within the government-owned facility on Dover AFB?

Answer 17: The contractor does not require any permits, it does have to comply with the base hazardous material handling (blood borne pathogens) annual training.

Question 18: Is the contractor required to furnish its own vehicles to perform any tasks described in PWS Part 5? If yes, which tasks?

Answer 18: No

Question 19: If the contractor must furnish its own vehicles, then what types and quantity are necessary?

Answer 19: N/A Question 20: What types and quantity of vehicles are currently used by the incumbent contractor?

Answer 20: N/A Question 21: Is the contractor required to accompany the SCMO in a contractor-furnished vehicle or in a government vehicle?

Answer 21: No vehicle required Question 22: What is the frequency of such trips?

Answer 22: It depends on how many casualties has been processed by AFMES (typically 1 trip a week during low optempo, or daily during high optempo.

Question 23: What is the round-trip distance between the JPED and the Dover Port Mortuary?

Answer 23: Dover Port Mortuary is located next to JPED. Personnel walk between buildings and is less than 100 yards.

Question 24: How many contractor personnel must accompany the SCMO for each trip?

Answer 24: One contractor typically accompanies the SCMO during this task unless is a multiple fatality incident requiring additional personnel (up to 2 personnel).

Question 25: Does the clause FAR 52.216-21 mean that the Government will not purchase any services from the contractor in months in which there are no cases, meaning that the contractor is not entitled to payments under CLIN 0002 for its workforce?

Answer 26: No, the baseline CLINS (0002, 1001, 2001, 3001, 4001) are FFP and are paid monthly. The service required is to process up to 9 Theater PE cases and Current Death Transfer PE cases each month.

Question 27: Will the Government make payments to the contractor for the Baseline services price in CLIN 0002 in months in which there no cases OR will the Government make payments only for actual cases?

Answer 27: Yes, the monthly price is still paid even when there are no cases.

Question 28: How will the Government make payments to the contractor in months in which the Baseline is less than 9 cases?

Answer 28: The monthly price is a firm-fixed price and will be paid monthly for up to nine cases.

Question 29: Can the Contracting Officer clarify this discrepancy between PWS Part 2 and Part 5?

Answer 29: PWS Part 2 outlines the definitions of what Current Death Transfer PE and Theater PE are. Whereas PWS Part 5 outlines the specific task required for this action. So there is no discrepancy between PWS Part 2 and Part 5. There are three different definitions of PE in Section 2 of the PWS. The contractor is responsible for up to nine Theater PE cases per month, to include associated Transfer PE (9 cases of Theater PE and Associated Transfer PE) AND Current Death Transfer PE cases IAW the workload presented in Technical Exhibit Four. These different categories of PE have different standards for completion as well.

Question 30: Do the baseline 9 cases per month stated in Part 5 include only Theater PE or both Theater PE and Current Death PE?

Answer 30: The baseline is nine Theater PE cases per month, to include associated Transfer PE (9 cases of Theater PE and Associated Transfer PE) AND Current Death Transfer PE cases IAW the workload presented in Technical Exhibit Four.

Question 31: If the baseline 9 cases per month is strictly Theater PE, then what is the estimated number of Current Death PE cases per month?

Answer 31: Please see TE4 for historical workload.

Question 32: Can the Contracting Officer amend the solicitation to provide a legible version of TE-2?

Answer 32: Yes, a separate PDF document will be attached.

Question 33: Please explain how offerors should use TE-2 in relation to the contractor tasks described in PWS Part 5?

Answer 33: This is the process flow chart. This explains all the steps in processing PE from beginning to end, to include coordination and SCMO responsibilities for validating contractor PE processing.

Question 34: Can the Contracting Officer amend the solicitation to clarify this discrepancy in the maximum estimate of cases per year?

Answer 34: The base period only includes eleven months of full performance and therefore is correct at 330 possible surge cases. The contractor is not responsible for full performance during the one-month phase-in period and is only responsible for performing phase-in tasks identified in PWS 1.4.1.

Question 35: Is the amount of possible 30 Surge cases per month stated in PWS Part 5.2 included or not included in the 330 Surge cases in CLIN 0003 for the Base Year?

Answer 35: Eleven months at 30 cases per month makes up the 330 cases in CLIN 0003.

Question 36: Can the Contracting Officer amend the solicitation to clarify the discrepancy between the two different processing times for Theater PE stated in PWS Part 5.5?

Answer 36: There is no discrepancy.

i. Transfer PE: the personal effects found on the Human Remains of a Theater Death and transferred to JPED from AFMES. Transfer PE must be processed within 7 days of receipt (e.g. wallet, ring, watch, keys, glasses, currency, etc.)

ii. Theater PE: Deceased Service Member’s/DoD Civilian’s/Contractor’s PE received from theater, inventoried, and shipped by the Unit Summary Court Martial Officer; includes all PE located in theater; is sometimes received in multiple shipments. Historically, the average case in terms of PE is six (6) footlockers and 440 items. This includes items received with individual remains in the mortuary, referred to as Transfer PE, generally consisting of small items (e.g., wallet with identification, credit cards, and money; military coins; identification tags), and occasionally, additional follow-on shipments from theater may be received for an existing case. Theater PE is required to be processed in 15 days. Theater PE is a larger volume of PE than Transfer PE and therefore the difference in the processing standards.

Question 37: Does the number of days of processing time mean that all Theater PE or Current Death PE cases covered by one Notice must be processed within the allotted number of days OR does the number of days pertain to processing an individual case?

Answer 37: Notice to process may be given on one or up to nine cases at any point. The number of cases in the notice to process is the number of cases that are required to be completed in the 15-day standard. Example: If notice is given to process two cases, then both of those cases must be processed within 15 days. The same rule applies to Transfer PE and Current Death Transfer PE. The number of cases included will be given with the notice to process.

Question 38: Does the 45-day or 15-day processing time pertain to all Surge cases covered by an individual Task Order or Notice, or does it pertain to each individual Surge case?

Answer 38: Surge cases are processed based first upon the issuance of a task order. Example: Contractor has already processed the baseline of nine cases this month. A surge task order is issued for 100 cases. The government notifies the contractor on the same day that five cases are ready to process. The contractor shall then execute their ramp-up plan and execute those five cases within 45 days. Forty days after task order issuance notice is given to process 25 cases. Those twenty-five cases then have the 15-day standard as the contractor has already had the agreed upon time to ramp-up their operations to process the 100 cases included in the task order.

Question 39: Why is there such a large difference between the 45-day processing time for a Task Order and 15-day processing time for a Notice?

Answer 39: The additional time allows for the contractor to ramp-up and add additional employees as well as train these employees. Contractor support will provide enough personnel to maintain a 15-day standard for low ops tempo and less than or equal to 9 cases per month.

Question 40: What is different about the situation in which the Contracting Officer would issue a Task Order for a 45-day processing time in contrast to the situation in which the Contracting Officer would issue a Notice for only a 15-day processing time?

Answer 40: The Contracting Officer does not issue a standard for processing. The standard is stated in the PWS Question 41: Is a Processing Unit intended to handle only one case at a time?

Answer 41: Yes. This prevents any possibility of comingling PE.

Question 42: If there are more than 16 cases at one time during a Surge, then where in the JPD facility are personal effects stored while waiting for a Processing Unit?

Answer 42: The JPED facility has a holding area designated for additional cases pending to be processed. The holding area can accommodate an estimated 200 cases.

Question 43: Which contractor tasks described in PWS Part 5 are performed outside of a Processing Unit?

Answer 43: Shipping, Receiving, FMR, Destruction, Safe, Archives, Biohazard Question 44: What percentage of the total monthly non-Surge or Surge cases would the contractor have to handle simultaneously?

Answer 44: It all depends on the number of cases and the timing when the government releases the cases for processing. The facility is equipped to process up to 16 cases at the same time. Cases will be at various stages when worked simultaneously. Contractor Program Management are responsible for task management to meet the establish processing standards.

Question 45: What does the unit of a “Month” in CLIN 0002 mean?

Answer 45: A month represents the full service provided under this contract. This includes the administrative and processing of 9 PE cases per month excluding the Surge CLINs. This is not a “Case” Situation, instead this CLIN is to cover all services the contractor is to supply. There can be anywhere from 0 to 9 cases and all other services the contractor is required to provide in accordance with (IAW) the PWS excluding the Surge CLINs. The unit of measure is one month. Definitions 2.1.20 Theater PE and 2.1.21 Transfer PE describe the average volume of PE per case. PWS 5.5 gives the standards for processing the PE received. Technical Exhibit Four provides the historical workload and the number of items inventoried per case. Offerors are to determine how many personnel are required to process up to nine Theater PE cases per month within the standard of 15 days. Along with the nine Theater PE cases, Current Death Transfer PE cases (Workload in TE4) must be included in the offeror’s response to be processed within seven calendar days.

Question 46: If the unit is a Month of labor hours, then please provide quantitative workload data for which an offeror can calculate the cost for a month of work?

Answer 46: Offerors are to determine how many personnel are required to process up to nine Theater PE cases per month within the standard of 15 days. Along with the nine Theater PE cases, Current Death Transfer PE cases (Workload in TE4) must be included in the offeror’s response to be processed within seven calendar days. This contract will be a performance-based acquisition in where the Government provides the Contractor with what is required, not how it is required to be performed. As such, the Government is not able to dictate this type of information the contractor is requesting.

Question 47: If the unit is a Month of something other than labor hours, then please explain the commodity for which an offeror must calculate a cost?

Answer 47: The contractor is to provide a unit of measure of a month for ALL services they are providing in accordance with the PWS, especially Parts 1 and 5, excluding the SURGE CLIN. Offerors are to determine how many personnel are required to process up to nine Theater PE cases per month within the standard of 15 days.

Along with the nine Theater PE cases, Current Death Transfer PE cases (Workload in TE4) must be included in the offeror’s response to be processed within seven calendar days.

Question 48: Should Contractor personnel be on duty full time? Or on call for services as needed? Since this is a task order contract, we assume they are on call, but such an assumption, if wrong, would adversely affect performance.

Answer 48: One task order is issued for each period of performance for baseline services. The baseline CLINS (0002, 1001, 2001, 3001, 4001) are FFP and are paid monthly. The service required is to process up to 9 Theater PE cases per month, to include associated Transfer PE (9 Theater PE cases and associated Transfer PE) and Current Death Transfer PE cases each month. Offerors are to determine how many personnel are required. Part-time, full-time, labor category and the number of employees is dependent upon each offeror’s approach to providing the required services.

Question 49: What types of PE will be received?

Answer 49: PE is defined as all privately owned, personal property of a deceased individual. Please see Part 2 of the PWS for definitions.

Question 50: Is it possible that potentially hazardous PE will be received.

Answer 50: Yes. Please refer to the PWS Paragraphs 5.18 and 5.19, but there are other instances of other than routine PE receipt and processing.

Question 51: Is PE picked up by the contractor from a port or airplane, or is it delivered by the government to the

JPED?

Answer 51: Contractors will assist SCMO to the Dover Port Mortuary for the transfer of PE accompanying remains.

Theater PE shipments are delivered to the JPED facility by the Aerial Port Squadron and offloaded by the contractor. Please refer to PWS paragraph 5.18 Receiving.

Question 52: What are the receiving requirements, packaging requirements, and distribution requirements? The PWS in its entirety provides this information.

Answer 52: The PWS in its entirety provides this information. Please refer to PWS paragraph 5.18 for receiving, PWS 5.19.20 for packaging requirements, and 5.20 for shipping requirements.

Question 53: What is the final disposition of all PE? Does it go to the nearest relative? What are the requirements for verifying the identity of the nearest relative? Is anything type(s) of PE to be withheld from the nearest relative?

Answer 53: Please refer to PWS Part 5, and specifically PWS paragraph 5.19.20 and 5.19.20.1.

Question 54: What are the shipping, distribution, or delivery requirements for PE?

Answer 54: The PWS in its entirety provides this information. Please refer to PWS paragraph 5.18 for receiving, PWS 5.19.20 for packaging requirements, and 5.20 for shipping requirements.

Question 55: What is the timeline from start to finish in which each PE should be handled (i.e., how long does the contractor have from receipt of PE to final disposition of PE?).

Answer 55: Please refer to PWS paragraph 5.5.

Question 56: A new Area Wage Determination was released on 12/27/22, version 22 (see attached). It includes updated Executive Order minimum wages for all contracts after 1/3/23. Will the new version be included in the

RFP?

Answer 56: Yes, the updated Wage Determination has been included in this RFP amendment.

Question 57: Do contract employees ever operate the forklift?

Answer 57: Yes. Contractors may have to operate a forklift when receiving a large amount of PE. Please refer to the PWS para 1.6.7.15 and para 5.10.

Question 58: If so, the Statement of Equivalent Rates for Federal Hires includes a variety of labor categories but doesn't include anything that appears to comply with a person who may be expected to use the forklift. To be compliant with Dept. of Labor SCLS regulations, the minimum wage / labor category for the time any person spends operating a forklift would be 21020 - Forklift Operator. Should that be added to the RFP?

Answer 58: The RFP will be modified to include the following labor categories:

13062 Media Specialist II 13072 Photographer II 01311 Secretary I 01020 Administrative Assistant 21130 Shipping/Receiving Clerk 21020 Forklift Operator

Question 59: Based on the Dept. of Labor Occupations Directory job description, 21130-Shipping/Receiving Clerk appears to be more appropriate for some of the duties related to shipping via the various carriers like FedEx, UPS, etc. Should that be added to the RFP?

Answer 59: The RFP will be modified to include the following labor categories:

13062 Media Specialist II 13072 Photographer II 01311 Secretary I 01020 Administrative Assistant 21130 Shipping/Receiving Clerk 21020 Forklift Operator

Question 60: Will the Contracting Officer be able to answer all questions and amend the solicitation accordingly to allow offerors’ sufficient time to adjust their proposals (especially price) based on the government’s answers before the Proposal Due Date of January 19?

Answer 60: Yes, all vendor questions will have been answered. The Proposal due date has been extended FROM January 19, 2023 TO Januray 25,2023 to allow for ample time for responses to this RFP.

Question 61: Is the contractor required to use its own vehicle or does the government furnish a vehicle for this task?

Answer 61: Coordination is through the Operations Lead. The government will provide a vehicle for transportation of destruction items to the disposition site.

Question 62: Will the contractor employees be required to handle bio-hazard waste and PE? If yes, then is there any required training and certification required by the military base authority for this activity?

Answer 62: Yes. All contractor employees, to include subcontractor employees, performing services under this contract shall complete training for the handling and storage of hazardous materials within 30 days after contract award or before an employee can begin performance under this contract and every three years after the initial training has been completed. Verbiage to better define this training requirement has been added to PWS 1.8.14.7.

Question 63: Do the current contractor employees wear “smocks” or another type of standard clothing designated by the government to identify the contractor?

Answer 63: Yes. The current contractor has a uniform/smock that they wear on a daily basis. This item was provided by the company and not the government.

Question 64: If yes, does the government provide these items?

Answer 64: No. The government will provide all Personal Protective Equipment necessary to process PE.

Question 65: Out of the total 16 Processing Units, how many will the contractor work in?

Answer 65: We currently have 4 active processing units for immediate use. The contractor may be asked to work out of any of the 16 processing units based on ops tempo.

Question 66: Will the contractor work in 2 or more Processing Units during non-Surge and Surge situations?

Answer 66: Yes and Yes Question 67: Does this mean that ALL surge PE cases must be completely processed within the 45-day or 15-day time limits OR does it mean that the contractor must start processing each surge case not later than the end of the 45-day or 15-day time limits?

Answer 67: The offeror will be given 45 days from the receipt of a surge TO or 15 days of notice from the government, whichever is later, to process those cases in excess of the baseline of nine (9) cases. The ramp-up plan should address ramping up to meet the 45-day processing time and after the initial 45 days, the 15-day standard would apply. See example in Question/Answer 10.

Question 68: What is the estimated time for the government to complete the administrative requirements for new contractor employees to have access to the military base and the JPED facility?

Answer 68: The estimated time the government would require is one week after all the required documentation is received.

Question 69: Is the processing time for base access for new contractor employees’ part of the 45-day or 15-day Ramp-Up timelines OR in addition to those timelines?

Answer 69: Yes, the processing time is part of the 45-day ramp up plan to allow for new hires, coordination, and planning.

Question 70: Can the Contracting Officer amend the solicitation to incorporate the new Wage Determination?

Answer 70: Yes, the updated Wage Determination has been included in this RFP amendment.

Question 71: Will the Contracting Officer authorize Overtime pay and Shift Differential pay under the contract?

Answer 71: No, this is a service contract based on the number of cases processed per month. Any additional cases over (9) per month will require a TO utilizing the Surge CLIN to award additional funds for that service.

Question 72: Can the Contracting Officer explain the sentence “Work performed outside regular duty hours shall not exceed regular contract requirements for processing PE”?

Answer 72: This statement is referring to surge capabilities. Work outside regular hours would occur in support of a surge task order. Verbiage changed in PWS 1.5.1.9.

Question 73: Will the government provide the safety equipment to the contractor? If yes, what equipment will the government provide?

Answer 73: Yes, the government will provide all the Personal Protective Equipment such as gloves, goggles, and aprons as necessary to ensure the safety of personnel.

Question 74: Is the contractor required to furnish its own vehicles to perform any work under the contract? If yes, then what types and quantity of vehicles are necessary?

Answer 74: No. All vehicles are furnished by the government.

Question 75: Can the Contracting Officer provide workload data such as types of loads, average load weight and size, average number of loads per month, and historical average mileage per month?

Answer 75: No Question 76: Will the government provide fuel for contractor-owned vehicles?

Answer 76: No Question 77: If all vehicle use (whether government-furnished or contractor-furnished) for the work described in PWS Part 5 will occur solely on the military base, would a Commercial Driver License be necessary? If yes, then for which type of vehicle?

Answer 77: Forklift license and a valid state license. Please refer to PWS para 1.8.17 Question 78: Is the work under this contract designated for the 4% Hazardous Pay Differential?

Answer 78: No, this contract has not been designated for Hazardous Pay differential.

Question 79: Can the Contracting Officer provide quantitative workload data to enable offerors to calculate Per Case pricing, such as average PE quantity per case, average processing time per case, and processing time limit per case?

Answer 79: Definitions 2.1.20 Theater PE and 2.1.21 Transfer PE describe the average volume of PE per case.

PWS 5.5 gives the standards for processing the PE received. Technical Exhibit Four provides the historical workload and the number of items inventoried per case. Offerors are to determine how many personnel are required to process up to nine Theater PE cases per month within the standard of 15 days. Along with the nine Theater PE cases, Current Death Transfer PE cases (Workload in TE4) must be included in the offeror’s response to be processed within seven calendar days.

Question 80: Will all additional contractor employees hired for Surge events be required to have a fully adjudicated Secret clearance before they can work under the contract?

Answer 80: No, they must meet the requirements for the granting of an interim SECRET clearance. Please refer to PWS para 4.2.

Question 81: Will the additional employees hired for Surge events be allowed to work with an interim clearance?

Answer 81: Yes

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Jan-2023 02:00 PM to 25-Jan-2023 02:00 PM.

TABLE OF CONTENTS

The below Table of Contents has been added

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

The following have been modified:

ADDENDUM TO 52.212-1

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Nov 2021) - Addendum

1. GENERAL INSTRUCTIONS.

a. Proposals shall be submitted electronically prior to the closing date and time identified on the SF 1449 (2:00PM Eastern Standard Time [EST] Jan 25, 2023), to the following email addresses:

Joseph R. Lawrence, Contract Specialist – joseph.r.lawrence3.civ@army.mil Katie E. Paben, Contracting Officer – katie.e.paben.civ@army.mil

b. Offerors’ emailed proposals shall be in unlocked PDF and excel spreadsheet file formats. If the files are too large, please send separate emails and document 1 of 2, 2 of 2, etc. The subject of the Email must be PROPOSAL (Offer’s Company Name) - W9124D23R0018 – MICC-Fort Knox.

c. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist (Joseph Lawrence).

Address all questions or concerns to the Contract Specialist via email at joseph.r.lawrence3.civ@army.mil and Contracting Officer, Katie E. Paben, at katie.e.paben.civ@army.mil. All questions regarding this solicitation shall be submitted in writing via email by 12:00PM EST on Jan 6, 2023, using the following format in the subject line, W9124D23R0018 – MICC-Fort Knox - Questions.

d. No Site Visit will be permitted for this action. See No Site Visit Information Section for additional information.

e. The selection of sources for award purposes will be conducted utilizing negotiated source selection procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under 52.212-2, “Evaluation—Commercial Products and Commercial Services”. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for Contract award.

f. The Offer. The submission of documentation specified in section 5. “Proposal Content”, below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and the proposed Contract type.

g. The Government intends to award a Firm Fixed Priced Requirements Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation.

h. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

i. Instructions outlined in Section 3 (Proposal Preparation Instructions) below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information is provided for the understanding and comprehensive evaluation of proposals.

j. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

k. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing via email with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

l. All referenced documents for this solicitation are available on Sam at www.Sam.gov.

Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation and to be informed of any potential amendments to the solicitation.

m. If any necessary documents are not available on Sam, please notify the Contracting Officer notated above via email.

2. NOTIFICATIONS/DEBRIEFINGS

It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their proposal submission.

However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined, and offerors notified. In accordance with FAR 15.503 the Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, if rendered, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify offerors who were in the competitive range but not selected for award of the source selection decision in accordance with FAR 15.503(b)). Upon such notification, unsuccessful offerors may request and receive a debriefing.

3. PROPOSAL PREPARATION INSTRUCTIONS

a. Proposals shall be submitted electronically no later than the date and time set for receipt of proposals as stated on the Standard Form (SF) 1449 (Jan 19, 2023 at 2:00PM EST), or amendments thereto if any to the following email addresses:

Joseph R. Lawrence, Contract Specialist – joseph.r.lawrence3.civ@army.mil Katie E. Paben, Contracting Officer – katie.e.paben.civ@army.mil

b. Each offeror’s proposal shall be submitted as listed below and all information shall be confined to the appropriate volume to facilitate independent evaluation. Proposals which do not follow these guidelines, or which do not include the requested minimum information may be eliminated from further consideration for award. The digital copy of the proposal shall consist of two PDF and/or Microsoft Office 2007 (or latest version) files; one containing Volumes I and III, and one containing Volumes II.

VOLUME TITLE

I RFP Documents

II Mission Capability

III Price Proposal

c. All electronic documents are to be Microsoft Office 2007 (or latest version) or Adobe Acrobat (pdf) based. All locked (read-only/no printing capability, etc) pdf files may be rejected as non-compliant to the solicitation.

4. PROPOSAL FORMAT

a. Offeror shall submit proposals via email to the addresses listed above and they shall be in unlocked PDF and/or excel spreadsheet file formats. Separate sections of the files shall be marked with a cover sheet for ease of identification. Offerors shall attach a cover sheet to each file identifying:

(1) Volume number(s);

(2) Request for proposal number;

(3) Project Title;

(4) POC name and contact information.

b. All written proposals shall be prepared on standard 8.5 x 11-inch paper (charts may be landscaped) and shall be in a size 12 Arial font. Information on charts and graphs may be a smaller font; however, the information shall be legible. All pages of each proposal shall be appropriately numbered and be identified with solicitation number W9124D23R0018 and Company Name. For ease of reference, consecutive page numbering with tabs is requested. Only Volume IV, Price Proposal, shall contain price information. All other proposal parts shall be void of price information. Page limitations are as follows:

VOLUME TITLE PAGE LIMITS

I RFP Documents No Limitations II Mission Capability 25* III Price Proposal No Limitations

* Excludes attached charts, graphs, diagrams, tables, and drawings.

c. The offeror should apply all appropriate markings including those prescribed in accordance with FAR 3.104-4 “Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.”

d. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the Contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e. Page Limit does not include covers for volumes, tables of contents, tabs, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. A tab is a cover page within the Volume that outlines what is included on that Section (i.e. Tab B -Executive Summary), and is not counted towards the page count.

They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

f. A page, for purposes of the RFP, is defined as one side of standard 8.5” x 11" paper, Arial font size (12), proportional spacing permissible. Use at least 1-inch margins on the top and bottom and 1-inch side margins. The Contractor shall number each page in order to eliminate any confusion. Any charts, tables, matrix, or graphs shall be clearly legible, regardless of font size. All pages included in the page count shall be numbered.

Pages without information (blank pages) do not need to be numbered and shall not be reflected as page count. In the event Contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

5. PROPOSAL CONTENT

a. VOLUME I – RFP Documents –Failure to follow the below Proposal preparation instructions may cause your proposal to be deemed non-compliant by the Government and ineligible for award. The proposal volume is to be organized as follows and contain the identified information.

(1) TAB A, Standard Form 1449, Solicitation, Offer, and Award. Acknowledgment of Amendments can be made on the face of the SF 1449 or signed copies of the amendments can be included in this Section. The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The Contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(2) TAB B, Executive Summary. Provide an executive summary that introduces the Contractor team and proposal submission. Please include Offeror’s Points of Contact

(3) TAB C, 52.212-3 Offeror Representations and Certifications--Commercial Items (Oct 2022) Alternate I. The offeror shall ensure that 52.212-3 is submitted thoroughly completed with all blocks in each certification/ representation completed truthfully and completely.

(4) TAB D, Mission-Essential Contractor Services Plan. The offeror is required to submit as part of their proposal the Mission-Essential Contractor Services Plan as outlined in DFARS Provision 252.237-7024 and DFARS Clause 252.237-7023.

(5) TAB E, Contractor Information. The offeror shall provide the following information:

-Contractor Name and Address -Contractor Point of Contact with Email and Phone number -Contractor Federal Tax ID# -Contractor Cage Code -Contractor SAM Unique Entity Identification#

b. VOLUME II – Mission Capability – Evaluation Factor 1. The Technical Proposal shall consist of a written narrative that addresses the following subfactors. Volume II shall have NO pricing information included. The Technical Proposal Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity, and coherence are very important. Proposal responses will be evaluated against the criteria defined in 52.212-2, Evaluation— Commercial Products and Commercial Services. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. The Mission Capability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirements.

The Mission Capability shall, at a minimum, be prepared in a form consistent with the evaluation criteria for award set forth in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The volume shall be organized via tabs according to the following general outline:

-Table of Contents -List of Table and Drawings

The evaluation will focus on whether the offeror’s proposal is either acceptable or unacceptable to meet the subfactors below.

(1) TAB A: Subfactor 1 – Management Plan. Offerors shall delineate proposed organizational and management approaches and organization’s resources, tools and systems intended for the performance of the contract. Offerors shall describe its current organizational structure in terms of number of employees and describe how it will utilize such assets to implement its proposed organizational structure for the Army’s requirement. This should include a narrative on specific departments/disciplines for both the offeror and proposed subcontractors and the personnel positions to be staffed within those departments/disciplines (identify number of personnel and titles for each). The offerors shall:

(a) Delineate proposed organizational and management approaches and organization’s resources, tools and systems intended for the performance of the contract.

(b) Describe its current organizational structure in terms of number of employees and describe how it will utilize such assets to implement its proposed organizational structure for the Army’s requirement. This should include detail on specific departments/disciplines for both the offeror and proposed subcontractors and the personnel positions to be staffed within those departments/disciplines (identify number of personnel and titles for each).

(2) TAB B: Subfactor 2 – Ramp up Plan. Offeror shall describe in a narrative how they will provide personnel in a timely and efficient fashion to include a timeline. Additionally in the narrative, the offeror shall clearly explain how they will recruit and retain staff to perform requirements as applicable to future requirements that provide continuous services and timely ramp up during contingency situations. In the event of a surge, the offeror will be given 45 days from the receipt of a surge TO or 15 days of notice from the government, whichever is later, to process those cases in excess of the baseline of nine

(9) cases. Offeror shall describe in the ramp-up plan narrative how they will execute TOs to meet the 45-day processing time. The offerors shall:

(a) Describe how they will provide personnel in a timely and efficient fashion to include a timeline.

(b) Explain how they will recruit and retain staff to perform requirements as applicable to future requirements that provide continuous services and timely ramp up during contingency situations.

(c) Describe in the ramp-up plan how the Offeror will execute TOs to meet the 45-day or 15 days of notice from the government (whichever is later) processing time in the event of a surge.

(3) TAB C: Subfactor 3 - Sample Task Order. The Sample Task Order narrative shall include how the contractor proposes to enact the proposed ramp up plan to execute the task order for the entire duration of the below scenario. Sample Task Order Scenario is a task order scenario each contractor shall propose to. This scenario is for technical review only and will have no impact on price. No pricing shall be included in this section.

The offerors shall:

(a) State how the contractor proposes to enact their ramp up plan to execute the task order for the entire duration of the scenario listed below.

SAMPLE TASK ORDER SCENARIO

Current Steady-State On 14 DEC 24, a Brigade Combat Team (BCT) was re-introduced into Iraq at the request of the Iraqi Government for a 6-month rotation due to continued ongoing intensive civil strife between factions formented by the Iranian Government.

As a result, forces in the US Central Command (CENTCOM) Joint Operations Area have experienced an increase in operational casualties with five…