W9124D-13-R-0001.pdf

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

30M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W9124D-13-R-0001 13-Nov-2012

b. TELEPHONE NUMBER 502-624-4268

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Dec 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

22. UNIT 23. UNIT PRICE 24. AMOUNT 21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BY OFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W9124D

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE W52BKS 16. ADMINISTERED BY

HQ USMEPCOM

2834 GREEN BAY RD

NORTH CHICAGO IL 60064-3094

TEL: FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHERYL L BENITEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

721110

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010245378

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

5 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINAL PARTIAL COMPLETE

36. PAYMENT 35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W9124D-13-R-0001

Section SF 1449 - CONTINUATION SHEET

THIS SOLICITATION IS ISSUED AS A COMMERCIAL ACQUISITION USING A COMBINATION OF FAR

PARTS 12 & 15. IT IS 100% SET-ASIDE FOR SMALL BUSINESS. OFFERORS SHALL READ AND

FOLLOW THE PROVISION "INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS" FAR 52.212-1

WHEN SUBMITTING PROPOSALS.

Offerors shall complete the following information (if handwritten - ensure information is legible):

DUNS NUMBER CAGE CODE

TAX ID NO.

PHONE NO. FAX NO. ___________________________

EMAIL ADDRESS: ______________________________________ (MUST BE LEGIBLE)

NOTE: PROPOSAL SUBMITTAL INSTRUCTIONS:

1. Proposal shall be submitted in accordance with the “Instructions for Preparation of Proposals/Evaluation Criteria” contained herein. Proposals shall arrive at the office specified herein no later than the date/time set for receipt of proposals. All times stated herein are Fort Knox local time.

2. Proposal (all copies) shall be delivered to MICC – Fort Knox, ATTN: Cheryl Benitez, CCMI-CKX, Building 1109B, Room 250, 199th 6th Avenue, Fort Knox, Kentucky 40121-5720. Each proposal shall reflect the following on the address label:

a. Address indicated above.

b. Solicitation number – W9124D-13-R-0001

c. Offer Due Date – See Block 8 on the SF1449, or the latest issued amendment.

d. Legend “TO BE DELIVERED UNOPENED TO CHERYL BENITEZ”

3. The government is not liable for any costs incurred by offerors in submitting offers in response to this solicitation. Proposals from unsuccessful offerors will not be returned to the offeror. The electronic copy (original proposal) will be retained in the solicitation file and remaining copies will be destroyed by the government. The government will not issue any certification of destruction. FAX OR EMAIL PROPOSALS, OR FAX OR EMAIL

ACKNOWLEDGMENT OF AMENDMENTS, WILL NOT BE ACCEPTED.

4. Questions concerning this solicitation must be submitted in writing. Questions may be submitted by email to cheryl.l.benitez.civ@mail.mil or terri.l.corbett.civ@mail.mil or by facsimile to the attention of Cheryl Benitez or Terri Corbett at 502-624-7165 or 502-624-5869. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED OR

REPLIED TO.

5. Amendments: All amendments will be posted to FedBizOpps at www.fbo.gov. Contractors shall monitor the website and acknowledge all amendments.

6. NOTICE: All contractors shall be registered in the System for Award Management (SAM) to be eligible for award of a contract. CCR is now obsolete. Offerors shall ensure SAM registration is active and shall not assume that CCR information automatically migrated to the SAM system. See 52.204-99 Deviation included herein for information and instructions. The official SAM website is https://www.sam.gov/portal/public/SAM/. Contractors are encouraged to complete SAM registration as soon as possible; the government may not delay award for the purpose of allowing a contractor time to register in SAM.

mailto:cheryl.benitez@us.army.mil mailto:terri.l.corbett.civ@mail.mil http://www.fbo.gov/ https://www.sam.gov/portal/public/SAM/

REQUIREMENTS TYPE CONTRACT TO PROVIDE MEALS, LODGING, & TRANSPORTATION FOR

APPLICANTS PROCESSING THROUGH THE LANSING MILITARY ENTRANCE PROCESSING STATION

(MEPS) DURING THE BASE PERIOD 1 APRIL 2013, OR DATE OF CONTRACT AWARD, WHICHEVER IS

LATER, THROUGH 31 MARCH 2014, WITH FOUR ONE-YEAR OPTION PERIODS.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 9,035 Each _____________ __________________ Meals, Lodging and Transportation with automatic cancellation at 8:00 p.m. unless guaranteed for late arrival (all applicants) during the base period of 1 April 2013 through 31 March 2014.

0002 50 Each _____________ __________________ Emergency Noon Meals during the base period of

1 April 2013 through 31 March 2014.

0003 1 Each _____________ __________________ Contractor Manpower Reporting during the base period of

1 April 2013 through 31 March 2014. (See Notes 5 and 6 following the bid schedule and paragraph 1.13 in the PWS.)

TOTAL ESTIMATED AMOUNT OF THE BASE PERIOD (CLINS 0001 – 0003) $_______________________________

1001 9,035 Each _____________ __________________ OPTION Meals, Lodging and Transportation with automatic cancellation during the first option period of 1 April 2014 through 31 March 2015.

1002 50 Each _____________ __________________ OPTION Emergency Noon Meals during the first option period of

1 April 2014 through 31 March 2015.

1003 1 Each _____________ __________________ OPTION Contractor Manpower Reporting during the first option period of 1 April 2014 through 31 March 2015. (See Notes 5 and 6

TOTAL ESTIMATED AMOUNT OF THE FIRST OPTION PERIOD (CLINS 1001 – 1003) $__________________________

2001 9,035 Each _____________ __________________ OPTION Meals, Lodging and Transportation with automatic cancellation during the second option period of 1 April 2015 through 31 March 2016.

2002 50 Each _____________ __________________ OPTION Emergency Noon Meals during the second option period of

1 April 2015 through 31 March 2016.

2003 1 Each _____________ __________________ OPTION Contractor Manpower Reporting during the second option period of 1 April 2015 through 31 March 2016. (See Notes 5 and 6 following the bid schedule and paragraph 1.13 in PWS.)

TOTAL ESTIMATED AMOUNT OF THE SECOND OPTION PERIOD (CLINS 2001 – 2003) $________________________

3001 9,035 Each _____________ __________________ OPTION Meals, Lodging and Transportation with automatic cancellation during the third option period of 1 April 2016 through 31 March 2017.

3002 50 Each _____________ __________________ OPTION Emergency Noon Meals during the third option period of

1 April 2016 through 31 March 2017.

3003 1 Each _____________ __________________ OPTION Contractor Manpower Reporting during the third option period of 1 April 2016 through 31 March 2017. (See Notes 5 and 6

TOTAL ESTIMATED AMOUNT FOR THE THIRD OPTION PERIOD (CLINS 3001 – 3003) $_______________________

4001 9,035 Each _____________ __________________ OPTION Meals, Lodging and Transportation with automatic cancellation during the fourth option period of 1 April 2017 through 31 March 2018.

4002 50 Each _____________ __________________ OPTION Emergency Noon Meals during the fourth option period of

1 April 2017 through 31 March 2018.

4003 1 Each _____________ __________________ OPTION Contractor Manpower Reporting during the fourth option period of 1 April 2017 through 31 March 2018. (See Notes 5 and 6 following the bid schedule and paragraph 1.13 in the PWS.)

TOTAL ESTIMATED AMOUNT FOR FOURTH OPTION PERIOD (CLINS 4001 – 4003) $_________________________

TOTAL ESTIMATED AMOUNT OF THE CONTRACT (CLINS 0001 – 4003) $_________________________

NOTES:

1. All rooms are reserved until 8:00 p.m., at which time they shall be automatically cancelled unless an applicant is guaranteed for late arrival. If an applicant that is guaranteed for late arrival does not show, payment will be made at the regular applicant rate.

2. All arrivals after 8:00 p.m. are considered walk-ins, unless they were guaranteed as a late arrival, and will be paid for at the walk-in applicant rate. If an applicant that was projected, but not guaranteed for late arrival, arrives after 8:00 p.m., payment will be made at the walk-in applicant rate.

3. An applicant that was projected, but not guaranteed for late arrival, and arrives after 8:00 p.m., will be on the 728 as “727 authorized”, since he/she was already projected. The contractor is not required to call and obtain authorization since the applicant was already projected.

4. CLINs 0001, 1001, 2001, 3001, and 4001 – unit of issue is "each" and equals the total cost for meals, lodging, transportation and any related charges for using the government credit card, per each applicant. Unit price is not per room. CLINs 0002, 1002, 2002, 3002, and 4002 – unit of issue is “each” and equals the total cost for one lunch meal and any related charges for using the government credit card. Contractor shall include the cost of deliverables in appropriate contract line items. NOTE: For information purposes only; a maximum of 18 credit cards will be utilized each month to process payment against these CLINs.

5. CLINs 0003, 1003, 2003, 3003, and 4003. CONTRACTOR MANPOWER REPORTING (CMR): Pursuant to Secretary of the Army policy, contractors must track and report manpower on service contracts (see paragraph 1.13 of the Performance Work Statement). Offerors are permitted a nominal charge to comply with this requirement. Offerors must insert a unit price for CLINs titled "Contractor Manpower Reporting"; DO NOT leave them blank. If there is no cost associated with reporting, insert $0.00. Failure to insert a unit price will be construed as a quote of no charge, $0.00 will be inserted, and future requests for compensation to comply with the policy will be disallowed. Payment for these CLINs will be made by Government Purchase Card (GPC). Contractor shall submit one invoice annually requesting payment for CMR reporting; the invoice shall not be submitted until all reporting for the 12-month contract period has been completed.

Invoice shall be sent via email to susan.benson@mepcom.army.mil or by facsimile to 1-847-688-4625.

6. CONTRACTOR MANPOWER REPORTING (CMR):

a. Data for the period 1 October through 30 September must be reported no later than 30 days after the end of the period (i.e. 30 October).

b. Per Secretary of the Army direction, ensuring contractors report the required data is the responsibility of the official certifying payment. The contractor shall provide written certification that the data has been reported; this certification shall be submitted immediately upon completion of data entry.

7. INVOICES: On a monthly basis, the contractor shall submit a detailed invoice to the MEPS Contracting Officer's Representative (COR) no later than the third work day of the month following the month in which services were provided. Monthly invoices shall be by service code and shall include, at a minimum, the information contained in the sample invoice that is provided. The sample invoice provided at Technical Exhibit 4 is for informational purposes; contractors may generate the monthly invoice on a form of their choosing. Upon submission of each monthly invoice to the MEPS COR, the contractor shall also email a courtesy copy to:

susan.benson@mepcom.army.mil. Within seven calendar days of receipt of the contractor's invoice, the applicable service branch Government Purchase Card (GPC) holder will contact the contractor with payment instructions for services that were received and accepted.

8. By submitting a proposal, contractor agrees that under no circumstances will it seek payment or make any collection efforts against the applicants processing through the MEPS for meals, lodging or transportation charges.

mailto:susan.benson@mepcom.army.mil mailto:susan.benson@mepcom.army.mil

9. Subcontracting agreements shall contain a provision that the subcontractor will not seek payment or make a collection effort against the applicants for meals, lodging or transportation charges. Neither contractor nor subcontractor shall require or request applicants to sign any documentation acknowledging liability for meals, lodging or transportation charges. Failure to include this provision may result in rejection of the subcontracting agreement and may cause termination of the contract for cause. The applicants may be requested to sign documentation acknowledging liability for any damage that they may cause to their room or the hotel and any other charges they might incur during their stay at the hotel, i.e., long distance calls, pay-per-view movies, etc.

10. Problems encountered with contract payments shall be directed to the responsible contract administrator.

11. The number of applicants stated herein is estimated based on the best information currently available to the government, but may not be the actual quantities experienced during the contract.

12. Contractors are reminded that federal contracts may not be transferred without the government's consent. If the contractor wishes to sell its facilities to a new operator, the contractor will retain contractual responsibility for providing services until a novation agreement is executed and accepted recognizing the new contractor.

13. All services to be performed hereunder shall be accomplished in accordance with the enclosed Performance Work Statement for providing meals and lodging for Armed Forces Applicants of the Military Entrance Processing Station located at Lansing, Michigan.

14. Contractors shall download the MEPS welcome letter from the MICC – Fort Knox website. This letter is to be completed by the hotel and provided to each applicant upon arrival. The web site is http://doc.knox.army.mil.

15. Contractors shall provide a security pamphlet to each applicant upon arrival. Security pamphlets will be provided to the contractor by the local MEPS.

16. WAGE DETERMINATION

U.S. Department of Labor Wage Determination WD 2005-2277 (Rev.–12), dated 13 June 2012, is applicable to this contract and included herein.

17. STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

In accordance with FAR Clause 52.222-42 "Statement of Equivalent Rates for Federal Hires," incorporated into this contract by reference at paragraph (c) of FAR Clause 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items," the following information is furnished:

This statement is for information only. It is not a Wage Determination.

Employee Class Monetary Wage--Fringe Benefits

Accounting Clerk II $ 11.95 -- 36.45% Bus Driver 25.90 -- 36.45% Cook I 24.97 -- 36.45% Desk Clerk 13.41 -- 36.45% Dishwasher 18.74 -- 36.45% Food Service Worker 18.74 -- 36.45% Guard I 13.41 -- 36.45% House Keeping Aide 18.74 -- 36.45% Waiter/Waitress 20.30 -- 36.45% http://doc.knox.army.mil/

18. INCIDENTS SPECIAL NOTICE TO CONTRACTORS

In case of a serious incident involving the health, safety, or conduct of an applicant, the contractor shall notify the MEPS COR and the MICC – Fort Knox (502/624-8045 or 8438) the same business day, or by 7:30 a.m., E.S.T. the next business day if the incident occurs after 4:30 p.m.

Serious incidents shall be considered to include, but not be limited to, allegations of criminal conduct, sexual harassment, physical assault or threat, or physical injury involving an applicant.

Contractor personnel shall not socialize or otherwise attempt to fraternize with applicants. The contractor shall ensure all of its personnel involved with applicant service are aware of these requirements.

NOTES FOR PROPOSAL PREPARATION

1. For CLIN 0001 only, the government will not pay more than $92.00 per applicant for the Lansing, Michigan area.

2. Contractor shall establish any required subcontracting agreements with establishments, to include subcontracts between subcontractors. Each subcontracting agreement must contain the contractor and subcontractor’s signature.

Each copy of the technical proposal (Section II) shall include a copy of each executed subcontracting agreement.

Failure to submit such agreements may render the proposal unacceptable.

3. By submission of its proposal, the offeror agrees to an on-site evaluation of the proposed facilities, including sleeping rooms, dining area, kitchen, public restrooms, pool, fitness facility, proposed hotel vehicles (does not include DoD approved carriers) any other areas offered, and any other areas of the hotel when requested by the evaluation team. The offeror SHALL, upon request by the government, present any and all facilities for evaluation.

The offeror shall present for evaluation one sleeping room of its choosing, and shall be prepared to present another sleeping room as randomly selected by the government. Failure to provide access to any proposed facility will result in the evaluation being halted and the proposal being determined unacceptable. The purpose of the on-site evaluation is to confirm the content of the written proposal and to assess the cleanliness, condition, security and overall adequacy of the facilities proposed. The government will neither entertain oral presentations nor enter into any discussions with the contractor and/or subcontractor during the on-site evaluation. Additionally, proposal revisions will not be accepted during the on-site evaluation. Minor clarifications may be permitted.

4. Submission of proposals and acknowledgment of amendments by facsimile or email will not be accepted.

5. ADDENDUM TO FAR 52.212-1 Instruction to Offerors - Commercial Items.

Paragraph (c), Period for Acceptance of Offers: “30 calendar days” is changed to read “150 calendar days”.

6. The contractor shall indicate below the classification, quantity, man-hours and status (whether full-time or part-time) of personnel, upon which this proposal was based (i.e., desk clerk, full time, 40 hours; cook, part-time, 30 hours). When exercising an option, the government may use this information to determine the reasonableness of a proposed price increase. Failure to provide this information may render the proposal unacceptable; the proposal may not be evaluated and may be rejected.

INSTRUCTIONS FOR PREPARATION OF PROPOSALS / EVALUATION CRITERIA

PROPOSAL FORMAT AND CONTENT. ALL OFFERORS ARE REQUIRED TO SUBMIT A PROPOSAL

WITH, AS A MINIMUM, THE CONTENT SPECIFIED HEREIN. PROPOSALS WITHOUT THE SPECIFIED

MINIMUM CONTENT MAY BE JUDGED UNACCEPTABLE AND RISK NOT BEING CONSIDERED FOR

AWARD.

PROPOSAL CONTENT.

a. Each proposal submission shall consist of the following:

* an original proposal submitted in paper format;

* an electronic duplicate of original proposal submitted on CD or DVD only (other types of media will not be accepted), and

* four copies of the technical proposal (copies shall mirror the original technical proposal).

The paper version of the original proposal and all four copies of the technical proposal, shall be submitted in 3-ring loose-leaf binders capable of lying flat when open, with all pages 3-hole punched. CD/DVD shall be prepared and finalized so as to be readable in any reader. “READ ONLY” is recommended NOTE: Submission of a CD or DVD that is unreadable may render the proposal unacceptable and the proposal may not be considered for award.

1. The original proposal (electronic and paper version) shall be labeled as “Binder 1-Original” and shall be marked with the offeror's name and solicitation number for identification; both shall consist of the following documents: (NOTE: The electronic version shall be a duplicate of the paper copy. The government will not print documents from the CD/DVD for inclusion in the offeror’s paper proposal. Offeror shall ensure the original paper proposal is complete.)

a) One completed "original" “SF1449" duly executed by an official authorized to contractually bind the offeror;

b) One completed bid schedule (pricing);

c) One completed copy of the following clauses (copy of each is included herein):

1. Offeror Representations and Certifications--Commercial Items, Alternate I (FAR 52.212-3);

2. Offeror Representations and Certifications--Commercial Items (DFARS 252.212-7000);

3. Certification Regarding Responsibility Matters (FAR 52.209-5);

4. Information Regarding Responsibility Matters (FAR 52.209-7);

5. Previous Contracts and Compliance Reports (FAR 52.222-22);

6. Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (DFARS 252.209-7999);

d) One copy of each executed subcontracting agreement, if applicable;

e) One complete technical proposal (see below for required proposal structure); and

f) Acknowledgement of all amendments.

Special attention should be taken to ensure that only an authorized person signs block 30 of Standard Form 1449, Page 1; that prices are accurately entered, as required, for all Contract Line Item Numbers (CLINS) of the solicitation; that all applicable representations and certifications in the solicitation package are fully completed, or a complete copy of the ORCA representations/certifications is included; and that each subcontracting agreement is signed by all parties.

2. The remaining four binders (technical proposal copies) shall be identical to each other as well as identical to the original technical proposal, and shall be labeled “COPY” and contain the offeror's name and solicitation number. Each binder shall contain only the offeror's technical proposal and an executed copy of each subcontracting agreement, if applicable. These binders shall not contain a bid schedule or any other form of pricing.

b. Offeror shall demonstrate fully that it currently possesses, or by the time of contract start, can acquire, develop and have available, those technical qualifications enumerated below which the Government has determined essential to the reliable, efficient and timely accomplishment of the required services. This does not apply to the requirement for transportation carriers to be DoD approved; rather, DoD approval is required at the time the proposal is signed by the offeror. Lack of any of these significant capabilities, or an inability by the offeror to demonstrate the ability to acquire these capabilities by the contract start date, shall be considered sufficient cause for a proposal to be determined unacceptable.

c. The offeror’s technical proposal, which includes Mission Capability and Past Performance, shall be prepared simply and economically, providing straightforward concise delineation of what the offeror will do to satisfy the requirements of the solicitation. Proposals shall be structured as follows:

1. Table of Contents with page references.

2. The technical proposal shall contain consecutively numbered pages, starting with the first page after the table of contents. Page numbers and table of contents shall match.

3. Each evaluation criteria shall be placed in a separate section and each section shall be tabbed for identification. Elements shall also be tabbed for identification. In addition to the specific information required as a proposal submission, the offeror shall ensure its proposal fully describes its plan and procedures for providing all requirements of the PWS.

4. Documents required by subparagraph 1.1.7 below shall be placed in a separate section and tabbed for identification.

5. Subcontracting agreements, if applicable, shall be placed in a separate section and tabbed for identification.

d. The proposal shall provide a narrative and supporting data indicating how the offeror intends to perform/comply with all the requirements of the solicitation making certain the following evaluation factors (and elements) are discussed:

1. EVALUATION FACTOR 1 – MISSION CAPABILITY. The following are not subfactors, but are elements that will be evaluated together for assessment of the overall Mission Capability.

1.1 SANITATION/CLEANLINESS/CONDITION/QUALITY CONTROL. The offeror shall:

1.1.1 Describe all aspects of the sleeping rooms, dining facility, and hotel in general as proposed for use in meeting the government's requirements. Offeror shall make all areas available for evaluation by the government.

1.1.2 Provide the total number of single and double rooms contained in the hotel, and provide the number of single and double rooms to be committed for use under this contract. (See paragraph 1.5 of the PWS.)

1.1.3 Acknowledge understanding of the requirement to provide proposed overflow procedures as required in paragraph 1.5.2.2 of the PWS.

1.1.4 Provide detailed information concerning potential hotel/dining facility renovations; provide information concerning any proposed hotel/dining facility alterations necessary to support the requirements of this contract. If not applicable, so state in proposal.

1.1.5 Provide detailed information concerning potential purchases of equipment, supplies, furnishings, etc for the purpose of supporting the requirements of this contract. If not applicable, so state in proposal.

1.1.6 Quality Control. The offeror shall submit a detailed quality control plan which will be effective and which will remain effective during the life of the contract. The quality control plan shall, at a minimum:

a. Describe the method of documenting and enforcing quality control operations of prime contractor, and subcontractor work, if subcontracting is applicable;

b. Include a method of identifying and preventing deficiencies in the quality of service performed;

and

c. Include a copy of quality control checklists (i.e. cleaning, maintenance, etc) that support prime contractor work, (and subcontractor work, if applicable).

NOTE: Failure to submit an adequate quality control plan may render the proposal unacceptable and may result in the proposal not being considered for award.

1.1.7 Provide with each copy of the technical proposal a copy of the following:

a. Current state health inspection report or local equivalent for the proposed food preparation facility;

b. Current fire and safety inspection report;

c. Current pool/hot tub/whirlpool/sauna inspection report (if applicable);

d. Current elevator inspection certificate;

e. Current certificate of insurance for hotel shuttle vans, if proposed for use under this contract.

f. Statement verifying that all submitted documents required in sub-paragraphs a through e above are current as of the date the proposal is submitted.

NOTE: If the lodging or dining facility are not regularly inspected and required to maintain/possess any of the above required documents, offeror should indicate in its proposal that the (specify which document) is not available and state the reason for exclusion of that or those documents. If any of the above documents are omitted from the proposal for other reasons, or if the offeror provides a substitute document, the offer shall fully explain the reason. Failure to submit these documents, or reason for exclusion/substitution, may render the proposal unacceptable and the proposal may not be considered for award. Offerors shall ensure all inspection and certificates are current as of the day the proposal is submitted. Any document in excess of one year old will be presumed to be expired unless the offeror provides an explanation as to why it should be considered current. Expired documents may not be accepted and may cause the proposal to be rejected and/or rated as unacceptable.

NOTE: PROPOSED SPECIAL FEATURES AND AMENITIES WILL BE EVALUATED ONLY TO ASSESS

THE SANITATION, CLEANLINESS, CONDITION, AND USABILITY OF SUCH.

1.2 SECURITY/SAFETY. The offeror shall thoroughly describe its current and/or future plan for security to ensure the safety of military applicants The plan shall, at a minimum, address the following (also see Section 5.1.2 of the PWS):

1.2.1 Fully describe the hotel's video surveillance system, including the number of cameras and the major points of surveillance (i.e. parking lot, pool area, fitness room, guest hallways, lobby, etc). Also state the time period for which surveillance recordings (tapes/CDs/DVDs, etc) are retained;

1.2.2 Describe any security and/or safety features of the hotel and dining facility being proposed;

1.2.3 Describe any procedures, changes, alterations, etc. being proposed to make the facility compliant with the security requirements specified in Paragraphs 5.1.2 through 5.1.2.10 of the PWS (if any);

1.2.4 Indicate whether dedicated persons required by Paragraph 5.1.2.1 of the PWS are contractor or sub-contractor employees, provide a statement concerning the times these persons will be on duty;

provide confirmation that the dedicated person(s) will in fact be dedicated to this contract; and provide any applicable sub-contracting agreements;

1.2.5 Identify the location to be dedicated for applicant check-in IAW Paragraph 5.1.2.2 of the PWS;

provide any additional information concerning proposed check-in procedures;

1.2.6 Identify any areas dedicated solely for use by military applicants and describe how the areas will be supervised (see Para. 5.1.2.8 of the PWS);

1.2.7 Identify which floors will be used to house the applicants (see Paragraph 5.1.2.7 of the PWS);

1.2.8 Provide an emergency evacuation plan (see Paragraph 5.1.2.10 of the PWS); and

1.2.9 Acknowledge understanding of the applicant briefing requirement (see Paragraph 1.7.4 of the

PWS).

1.3. MEALS. See Section 5.2 of the PWS. The offeror shall:

1.3.1 Separately and fully describe when and how the offeror intends to provide breakfast and dinner.

For each meal, confirm the time meals will be available and include the type of meal to be served (i.e.

buffet style, plated meal, continental, etc). (See Section 5.2 of the PWS.)

1.3.2 Provide sample menus for the breakfast and dinner meal . Sample menus shall depict in detail, the type of meals expected to be served by the proposed dining facility; generic menus may be determined unacceptable.

1.3.3 Acknowledge understanding of the noon meal and late arrival meal requirement.

1.3.4 State the available seating capacity for the area where applicants will eat breakfast and where applicants will eat dinner. NOTE: For breakfast, the offeror will likely be required to feed applicants en masse. Therefore, the offeror shall ensure its proposed dining capability can provide seating for no less than the average number of applicants stated in Paragraph 1.5 of the PWS. Available seating may be verified during the on-site evaluation.

1.3.5 Provide a contingency plan for seating up to the maximum number of applicants stated in paragraph 1.5 of the PWS (when numbers exceed the average). NOTE: For breakfast, the offeror will likely be required to feed applicants en masse. Therefore, the offeror shall ensure its contingency covers up the maximum number of applicants stated in paragraph 1.5 of the PWS. Available seating may be verified during the on-site evaluation.

1.3.6 The offeror's proposal shall indicate the offeror clearly understands the meal requirement and meal times as required in Section 5.2 of the PWS.

1.4 FACILITY LOCATION. See Sections 5.2 and 5.3 of the PWS for times relating to meals and transportation. The offeror shall:

1.4.1 Identify the proposed hotel and include its physical address. Provide the following:

1.4.1.1 Distance (mileage and driving time) from the hotel to the MEPS (see Paragraph 1.1 of PWS);

1.4.1.2 Distance (mileage and driving time) from the hotel to local airport(s);

1.4.1.3 Distance (mileage and driving time) from the hotel to other transportation hubs stated in PWS (i.e. train station, ferry, bus station, etc. (see Section 5.3 of the PWS for transportation requirements)).

NOTE: The government may verify travel time on randmcnally.com, and use personal knowledge of area traffic patterns, weather conditions, etc. in its evaluation of the suitability of the hotel's location.

1.4.2 Describe the area surrounding the hotel (i.e. businesses and facilities next door, across the street, etc).

1.5 TRANSPORTATION. The offeror shall describe its plan to meet the transportation requirements specified in Section 5.3 of the PWS. To be acceptable, organic transportation must meet the requirements as defined in Paragraph 2.4, Section 2 of the PWS. If proposing non-organic transportation, the transportation carrier must be DoD approved at the time the proposal is submitted. Additional information regarding DoD approved transportation carriers can be found at the Defense Travel Management Office (DTMO) website, www.defensetravel.dod.mil. NOTE: Unless DoD approved, taxi cabs and limousines shall not be used to transport applicants at any time. The offeror shall make proposed organic transportation vehicles available for inspection by the Government. The offeror's transportation plan shall include, at a minimum, the following information:

1.5.1 Separately describe how each segment of transportation called for herein will be provided (see Section 5.3 of the PWS);

1.5.2 For each vehicle proposed for use under this contract (includes organic and DoD approved carriers), describe the vehicles and include the number of vehicles available, seating capacity of each, and provide proof of insurance. (EXAMPLE – two 12-pax vans and one 30- pax shuttle, or one 10-pax hotel van and one 66-pax coach.) If in order to fulfill the requirements of this contract the offeror intends to procure additional vehicles to supplement its current fleet, so state this in the proposal and provide a description of the vehicle to be procured. All hotel owned vehicles are subject to inspection during the on-site evaluation.

1.5.3 Describe how additional vehicles will be acquired when applicant numbers exceed the estimates stated in paragraph 1.5 of the PWS. NOTE: Proposing to procure vehicles for the sole purpose of providing transportation for this contract will not be considered acceptable unless the hotel currently maintains one or more shuttle vans, routinely provides transportation to its hotel guests, and the proposed vehicle purchase is to supplement the existing hotel shuttle vans.

1.5.4 Provide a statement certifying that the proposed transportation providers (organic and/or DoD) has, or will have a policy prohibiting text messaging.

1.5.5 Provide a statement certifying either a) the proposed transportation company is DoD approved as of the date the proposal is signed by the offeror (if transportation is to be provided by a non-organic hotel resource), or b) that hotel provided transportation meets the definition of organic transportation, as defined in Section 2 of the PWS. NOTE: DoD approval status will be verified by the Government;

however, DoD approved vehicles will not be inspected during the on-site evaluation. Proposal of a non- DoD approved commercial carrier will be cause for mission capability to be rated “Unacceptable.”

The proposal may not be evaluated and may be rejected.

1.5.6 The offeror’s proposal shall indicate the offeror clearly understands the transportation requirement and transportation timelines as required in Section 5.3 of the PWS.

https://rw3.army.mil/Exchange/terri.corbett/Inbox/Minneapolis%20Solicitation%20(UNCLASSIFIED).EML/AppData/Local/AppData/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/M%20&%20L%20Contracts/1-PREAWARD/www.defensetravel.dod.mil

2. EVALUATION FACTOR 2 – PAST PERFORMANCE

2.1 The offeror shall describe its past performance on similar contracts it has held within the last three years which are of similar scope, magnitude, or complexity to that which is contained in this solicitation. The offeror may also describe past performance on similar contracts that the hotel has held within the last three years. For each contract/past performance listed, the offeror shall provide a description of the work, dollar value, and period of performance. The offeror shall provide documentation, such as quality awards, certifications, customer satisfaction surveys, letters from current and/or former clients, etc that are indicative of the level of quality provided by the offeror and/or its proposed hotel. Identify what segment of the company received the award or certification.

Describe when the award or certification was bestowed. Failure to submit the information required herein may result in an offeror receiving a lower past performance or a "Not Relevant" performance rating and thereby reduce the governments confidence in the offeror's ability to perform.

2.2 The government may use past performance information obtained from other than those sources identified by the offeror.

2.3 In general, offerors will be afforded the opportunity to respond to negative comments received during past performance evaluation. However, such an opportunity will not be considered discussions and will not provide an offeror an opportunity to submit a revised proposal. Offerors are not afforded an opportunity to respond to negative comments documented in Past Performance Information Retrieval System (PPIRS).

3. EVALUATION FACTOR 3 - PRICE. Price will not be rated. Award will be made to the responsible offeror whose proposal offers the best overall value to the government, price and other factors considered. As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding an amount equal to the offeror’ final option period price to the offeror’s total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period. The government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period. Where the selection official finds the proposals as being essentially equal with respect to technical factors, price may become the determining factor in selecting the best value offer and making the award.

EVALUATION APPROACH

a. The government will evaluate each proposal by employing the best value trade off method. The written proposal, in conjunction with the on-site evaluation, will be used to assess evaluation factor ratings.

b. All proposals will be subjected to an initial screening by the Contracting Officer to determine whether proposals are complete before being evaluated as detailed below. Proposals that are considered incomplete after initial screening may be rejected and offerors will be notified they are no longer eligible for further consideration. Offerors are advised that unsupported promises to comply with contractual requirements will not be sufficient. Additionally, a proposal that is unreasonable, unrealistic, or substantively incomplete in terms of price will not be considered for award.

c. The government intends to award without discussions. Offerors shall ensure their proposal contains the best terms from a technical and price stand point; however, the Contracting Officer reserves the right to hold discussions if necessary. Discussions, if any, will be conducted in accordance with FAR 15.306 and final offers will be evaluated in the same manner and against the same criteria as were initial offers.

AWARD

Award will be made to the offeror whose proposal will be most advantageous to the government considering price and technical factors stated in the solicitation. Failure to propose a price for all CLINS will render the proposal unacceptable and the proposal will be rejected.

Evaluation factors upon which award will be based are set forth below:

“BEST VALUE EVALUATION FACTORS”

1. EVALUATION OF PROPOSALS. Proposals submitted will be evaluated on Mission Capability, Past Performance, and Price factors. Proposal shall conform to all the terms and conditions contained in the solicitation.

2. BEST VALUE. The government is interested in proposals that offer value in meeting the requirements (i.e., quality performance with acceptable risk at a fair and reasonable price).

Among technical factors: Mission Capability is significantly more important than Past Performance. Past Performance will be separately evaluated and assessed a performance confidence rating. All evaluation factors, other than cost or price, when combined, are significantly more important than price.

3. PRICE EVALUATION. Price will not be rated. Award will be made to the responsible offeror whose proposal offers the best overall value to the government, price and other factors considered. As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) using the unit prices proposed for the offeror’s final option period. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, and 4th option plus the value for the fourth option for the potential six-month extension period at the end of the contract. Offerors are not required to enter additional pricing for the six-month extended period. Where the selection official finds the proposals as being essentially equal with respect to technical factors, price may become the determining factor in selecting the best value offer and making the award.

RATING DEFINITIONS/DESCRIPTIONS

STRENGTH – Any aspect of an offeror’s proposal that has merit or exceeds specified performance of capability requirements in a way that will be advantageous to the government during contract performance.

WEAKNESS – A flaw in a proposal that increases the risk of unsuccessful contract performance.

SIGNIFICANT WEAKNESS – A flaw that appreciably increases the risk of unsuccessful performance.

DEFICIENCY – A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

ADJECTIVAL RATINGS: The following adjectival ratings will be used to evaluate Mission Capability.

OUTSTANDING – Proposal (written and on-site evaluation considered) meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

GOOD – Proposal (written and on-site evaluation considered) meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

ACCEPTABLE – Proposal (written and on-site evaluation considered) meets requirements and indicates an adequate understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

MARGINAL – Proposal (written and on-site evaluation considered) does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

UNACCEPTABLE – Proposal (written and on-site evaluation considered) does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

PAST PERFORMANCE RELEVANCY RATINGS – The following adjectival ratings will be used to evaluate Past Performance Relevancy.

Very Relevant – Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant – Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant – Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant – Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

PERFORMANCE CONFIDENCE ASSESSMENT - The following adjectival ratings will be used to evaluate performance confidence:

Substantial Confidence: Based on the offeror's recent/relevant performance record, the government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence: Based on the offeror's recent/relevant performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence: Based on the offeror's recent/relevant performance record, the government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral): No recent/relevant performance record is available or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

NOTE: A proposal rated “Marginal” or “Unacceptable” in Mission Capability will not be considered for award.

A proposal rated as "Limited Confidence" or "No Confidence" in Performance Confidence will not be considered for award.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 - 4003 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

MAY 2012

52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.222-41 Service Contract Act Of 1965 NOV 2007 52.225-25 Prohibition on Contracting with Entities Engaging in

Sanctioned Activities Relating to Iran—Representation and Certification

NOV 2011

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.205-7000 Provision of Information to Cooperative Agreement Holders DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2012)

ALTERNATE I (APR 2011)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision.

(a) Definitions. As used in this provision:

"Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

https://www.acquisition.gov/

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2)…