PWS_WATER_TREATMENT_BIOLERS_CHILLERS_COOLERS.docx

PERFORMANCE WORK STATEMENT (PWS)

Water Treatment

Part 1

General Information

1. GENERAL: Provide, deliver, and administer water treatment chemicals and conduct water analysis to conform to Army Regulation 420-49 and industry standards for two 500 ton Chillers and Boilers, associated cooling towers, condensing water loop, the chill water loop at Moncrief Army Community Hospital (MACH). Water will be treated for corrosion, deposition, scale, and microbiological fouling per following requirements.

1.1 Description of Services/Introduction:

1. Provide and deliver all chemicals needed for treatment of the two 500 ton Chillers, Boilers and associated towers, condensing water loop, and the chilled water loop.

2. All chemicals shall be brought on site and taken back from the site on each visit. No treatment concentrates or inventory will be allowed to be stored or left at the site.

3. Regularly inspect, adjust, and perform minor repairs on all chemical feed and control equipment owned by the vendor or Moncrief Army Community Hospital.

4. Conduct analysis and report on condition of all water in the treated systems. For scheduled monthly visits, a report showing all required elements, per Army Regulation 420-49 or industry standards, whichever is or stringent, shall be submitted to the Contract Officer Representative (COR) prior to leaving the site that day.

5. Maintain a complete history of all analysis and action at Moncrief Army Hospital facility.

6. Notify the COR in writing of any problems found with the water system being treated. The COR has shall be notified of any problems prior to leaving the site that day.

7. Vendor will provide the above specified services during each monthly visit. The vendor has the responsibility of keeping all reading with the limits of AR 420-49 or industry standards if more stringent and where problems arise. The vendor can make as many unscheduled visits as necessary to correct problems found, at no cost to the government. The COR should be onsite during monthly visits. To ensure the COR’s availability, the vendor will schedule their visits monthly with at least 96 hours notification prior to arrival. Normal visits should be scheduled during the 1st week of each month.

8. The vendor will provide all chemicals, which includes clean/scrub, scale removers, deposits and microbiological fouling deposition for both cooling towers semi-annually. Spring and Fall is the preferred times as not to interfere with the cooling of the hospital. The vendor shall schedule the cooling towers cleaning with the COR as soon as possible prior to the cleaning date with at least a minimum of one month advance notice.

9. The vendor will guarantee all systems discussed above, this includes cooling towers, against fouling and will clean any fouled system at no charge to the government. As for the cooling towers, this is in addition to the two cleanings already required per this contract.

10. The vendor will provide the COR a new test kit (capable of performing all required tests) during the initial (Base Year) of the contract and train designated Facilities Management employees as needed on the tests. If any new tests are added during the contract periods, the vendor will provide the new test kits and training.

11. Vendor shall submit a certified Water Treatment Operator to perform all test, treatments and deliver all chemicals needed for treatment of the water chillers and boilers and associated towers, condensing water loop, and the chilled water loop. A copy of the Water Treat Operators certificate/ licensing or certification must be submitted with your offer.

12. Contractor Manpower Reporting:

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the MACH Water Treatment via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

1.2 Background: This requirement for the MACH to retain and provide, deliver, and administer water treatment chemicals and conduct water analysis to conform to Army Regulation 420-49 and industry standards for two 500 ton chillers, associated cooling towers, condensing water loop, the chill water loop at Moncrief Army Community Hospital (MACH). Water will be treated for corrosion, deposition, scale, and microbiological fouling per following requirements.

1.3 Objectives: To retain water treatment and testing services for the MACH.

1.4 Scope: 1.5 The Contractor shall provide water treatment and testing service in accordance AR 420-49 with this contract. Contractor shall provide, deliver, and administer water treatment chemicals and conduct water analysis to conform to Army Regulation 420-49 and industry standards for two 500 ton chillers, associated cooling towers and boilers, condensing water loop, the chill water loop at Moncrief Army Community Hospital (MACH). Water will be treated for corrosion, deposition, scale, and microbiological fouling per following requirements.

1.5 Period of Performance: Base year plus four one-year option periods.

1.6 General Information

1.6.1 Quality Control: Not applicable.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor will not be required to perform services on Federal Holidays.

1.6.4 Hours of Operation: Not applicable.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Moncrief Army Community Hospital, Fort Jackson, SC 29207.

1.6.6 Type of Contract: The Government will award a firm fixed price contract.

1.6.7 Security Requirements: See Section 5.16.2.

1.6.7.1 PHYSICAL Security: See Section 5.16.2.

1.6.7.2 Key Control: See Section 5.16.6.

1.6.7.3 Lock Combinations: Not Applicable.

1.6.8 Special Qualifications: Not Applicable.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Contractor shall provide at least two points of contact within the company to interface with the COR on issues concerning generator maintenance service. Names, business address, phone numbers and hours of operation are the minimum information requirement. The Contractor shall also provide an afterhours name and telephone for emergency contact. Contractor shall provide a point of contract for 24 hours a day/7 days a week emergency services.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel : Not Applicable.

1.6.14 Other Direct Costs : Not Applicable.

1.6.15 Data : Not Applicable.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD : Not Applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable.

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable.

3.4 Equipment: Not Applicable.

3.5 Materials: Not Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials: The Contractor shall provide all materials and supplies necessary to accomplish all tasks required by the contract.

4.4. Equipment: The Contractor shall provide all equipment necessary to accomplish all tasks required by the contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for Contractor shall provide, deliver, and administer water treatment chemicals and conduct water analysis to conform to Army Regulation 420-1 and industry standards for the boilers and two 500 ton chillers, associated cooling towers, condensing water loop, the chill water loop at Moncrief Army Community Hospital (MACH). Water will be treated for corrosion, deposition, scale, and microbiological fouling per following requirements.

All scheduled and preventative maintenance required by the original equipment manufacturers, the attached eight checklists of this PWS and applicable codes shall be performed on the said equipment. The Contractor is responsible for being present and aid during the performance of monthly generator tests as outlined in Attachments A-G of this PWS.

END of STATEMENT OF WORK