PWS_HD_Horse_Broker_Updated_03MAR17_(002).docx

11th ACR

PERFORMANCE WORK STATEMENT (PWS)

HORSE DETACHMENT EQUINE BROKERAGE SERVICES

TABLE OF CONTENTS

“LEAD TRAIN WIN!”

Section 1: Overview: This is a non-personal requirements contract to provide Equine Brokerage services for the 11th ACR’s Horse Detachment equine program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Equine Brokerage services as defined in this Performance Work Statement (PWS), Section 5. The Contractor shall perform to the standards in this contract.

1.2. Background: The purpose of this IDIQ Requirements contract is to obtain Equine Brokerage services to support the mission of the 11th ACR’s Horse Detachment with horses and mules. The Equine Brokerage service has never been provided for 11th ACR horses and mules. This procurement process is to ensure that qualifying horses and mules are offered to the 11th ACR as required for usage in NTC rotational support, ceremonies, and competitions. The Equine Brokerage Service includes providing a number of qualifying animals up to 4 times a year in accordance with the salient characteristics depicted in the Performance Work Statement (PWS) Section 5.

1.3. Objectives: Offer to the 11th ACR, up to 4 times as year as coordinated with the COR, a number of qualifying animals for further sale to the Government as depicted in the PWS Section 5.

1.4. Scope: Equine Broker service Contractor shall provide Horse Detachment with a determined amount of horses or mules. Services will consist of providing the Horse Detachment with the appropriate number of horses or mules while meeting all the requirements depicted in the PWS Section 5. Contractor will provide the designated number of equines sought out by the Unit at that time.

1.5. Period of performance: The period of performance shall be for one (1) base year of twelve (12) months and two (2) 12 month option years. The government reserves the right to extend the term of this contract set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact.”

1.6. General Information

1.6.1. Place of Performance: The Contractor is responsible for conducting operations at their own facility(s) until the proper procedures have been accomplished and delivery of the animals to the 11th ACR’s Horse Detachment stables, located at 4315 Man of War Street, Fort Irwin has been coordinated. The Contractor shall coordinate his/her proposed dates with the COR to ensure it will meet mission requirements and that the government has adequate staff on hand for evaluation purposes.

1.6.2. Type of Contract: The Government will award a Requirements Type contract.

1.6.3. Special Qualifications: The Contractor shall provide evidence of equine health before purchase and during the testing period in which the equine will be tested to ensure it meets all needed requirements as indicated in PWS para 5.

1.6.4. Not Used

1.6.5. Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO (Contracting Officer) and Contracting Officer’s Representative (COR), as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the government views the Contractor’s performance, and the Contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.6. Contracting Officer’s Representative (COR): A representative from the requiring activity appointed in writing by the KO to perform surveillance and to act as a liaison to the Contractor. The COR management system tool (Virtual Contracting Enterprise (VCE) at https://arc.army.mil/COR) shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor; monitor Contractor’s performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government-furnished property. A letter of appointment issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms or conditions of the contract.

1.6.7. Identification of Contractor Employees: All contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.8. Payment:

1.6.8.1. The Contractor shall bill the Government upon completion of each task order.

1.6.8.2. Upon receipt of a Wide Area Workflow (WAWF) approved DD250;

Submit the invoice and other pertinent modification documents to the DFAS Office listed in Block 15 of the contract.

1.6.8.3. The Contractor shall comply with the following WAWF clause:

DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports – Contractor shall submit payment requests using electronic forms.

Section 2: Definitions and acronyms

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Quality Control Program (QCP): Actions taken by Contractor to control the performance of contracted services to meet PWS requirements.

Quality Assurance (QA): Actions taken by the government to assure contracted services meet PWS requirements. The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure the Contractor has performed in accordance with accepted QCP and other contract requirements and performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable performance threshold.

Quality Assurance Surveillance Plan (QASP): A written document specifying the QA activities and the surveillance of Contractor performance.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Non-Personal Service: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

Hands: A hand is the correct way to measure a horse’s height. A hand is four inches in length. The measurement of a horse’s height is to measure from the ground by their front feet to the top of their withers.

Conformation: An equine’s degree of correctness of bone structure, musculature, and its body proportions in relation to each other and the horse’s breed.

Soundness: An equine’s ability to not be physically hindered or faulted in any way from being able to perform its intended purpose from the internal or exterior of the equine.

Calendar Age: The actual date the Equine was born.

Fully Shod: Removing the current horse shoes from the horse, filing, smoothing, and trimming the hooves, then placing 3-4 new horse shoes on the horse.

Trimmed: Removing the current horse shoes from the horse then filing, smoothing, and cutting the hooves and replacing the current shoes.

Hoof Repair: Repair of split, bruised, and/or cut hooves.

Hoof Cracks: A crack in the hoof wall originating underneath the hoof wall until the crack can become visible on the outside and potentially infected.

Hoof Abscesses: An abscess is an infection in the hoof that causes the equine severe pain and cause sensitivity to the hoof, an increased digital pulse, or swelling in the lower leg.

2.1 Acronyms:

Section 3: Government-furnished items and services

3.1 Facilities: The government shall provide the workspace in order for the Contractor to perform required services (i.e. stables and/or corrals for evaluation of offered animals).

3.2 Materials: The government will not provide equipment required to complete this service.

Section 4: Contractor-furnished items and services

4.1 General: The Contractor shall furnish his/her own equipment to perform necessary services according to this PWS. The Contractor is responsible for transportation to the designated place evaluation and/or delivery of animals.

Section 5: Specific Tasks

5.1 NOT USED

5.2 Basic Services: Contractor will, up to 4 times a year, in coordination with the COR, present to the government a minimum of 2 equines and a maximum of 6 (per occasion) that meet the requirements outlined in para 5.3 and Tech Exhibit A. The COR will indicate to the contractor if the requirement is for horses, mules, or both. The presentation site will be coordinated with the COR and will either be on Fort Irwin (i.e. animal transported to Fort Irwin’s Horse Detachment Stables Location) or at a coordinated location within 4 hours driving distance of Fort Irwin. Upon government selection of an animal(s), that animal(s) will then be retained in quarantine by the contractor at contractor facilities for a minimum of 20 days, and at the end of the 20 days, should the horse(s) receive all required vet clearances and still meet all the requirements of para 5.3 with appropriate documentation presented to the government, the animal(s) will be considered for purchase under separate negotiated Task Order by the government. The actual negotiation of the purchase task order may take additional time that the contractor will have to retain and maintain the animals(s) in quarantine.

5.3 Horse Specifics

5.3.1 Contractor shall ensure the horse breed is one of the following: Quarter Horse, Mustang, Thoroughbred, Andalusians, appendix, or Morgans. Quarter Horses are preferred at the Horse Detachment, but not required. No Arabian breed of any sort will be accepted. (This paragraph applies to horses only)

5.3.2 Contractor shall understand that the preferred color for horses is black for the animal but all submissions will be evaluated the same. (This paragraph applies to horses only)

5.3.3 Contractor shall ensure the animal’s size is between 15 Hands (Minimum 60 inches to the withers) and 17.2 Hands (maximum 70 inches to the withers). (This paragraph applies to BOTH horses and mules)

5.3.4 Contractor shall provide evidence of the equines conformation to include soundness and ensure that no equine has been induced with any performance enhancing or degrading drugs to cover the horse’s lameness or mental instability. (This paragraph applies to BOTH horses and mules)

5.3.4.1 Contractor shall ensure the equines hooves are in good condition to include but not limited to, no cracks, no need for hoof repair, no abscesses, no abnormalities to the sole or frog, no thrush, no laminitis, no white line disease, no navicular issues, the horse shall be trimmed and fully shod. (This paragraph applies to BOTH horses and mules)

5.3.5 Contractor shall provide evidence of the equine being vaccinated and obtain a health certificate from a Licensed Veterinarian (see para 5.3.5.4) (This paragraph applies to BOTH horses and mules)

5.3.5.1 Contractor shall provide evidence that the equine has been vaccinated with the Rabies Vaccination from a Licensed Veterinarian. (This paragraph applies to BOTH horses and mules)

5.3.5.2 Contractor shall provide evidence that the equine has been vaccinated with the 5 Way Vaccination (Tetanus, Encephalitis-Eastern, Encephalitis-Western, West Nile Virus, Rhino [EHV], and Influenza) from a Licensed Veterinarian. (This paragraph applies to BOTH horses and mules)

5.3.5.3 Contractor shall provide evidence that the equine has been recently dewormed in the last six (6) months or provide previous dewormer records. (This paragraph applies to BOTH horses and mules)

5.3.5.4 Contractor shall provide evidence that the equine has a current Health Certificate (within thirty (30) days of being brought onto Fort Irwin) even if the equine is within the State of California. (This paragraph applies to BOTH horses and mules)

5.3.5.5 Contractor shall provide evidence that the equine has been tested for Coggins within the last year and the results are negative from a Licensed Veterinarian. (This paragraph applies to BOTH horses and mules)

5.3.5.6 Contractor shall provide evidence that the equine has been lameness tested by a Licensed Veterinarian and required to have X-rays done on all Hooves (Coffin Bone), Hocks and Knees. 5.3.6 Contractor shall provide evidence of the equines age and shall ensure the equine is between the ages of 3-12 years old from the calendar age of the equine. (This paragraph applies to BOTH horses and mules)

5.3.7 Contract shall ensure that the equine(s) presented is fully boke and conforms to the following three paragraphs:

Note the following three paragraphs apply to Horses only.

5.3.7.1 Contractor shall present animals that are responsive to light ques and soft hand positions with the reins.

5.3.7.2 Contractor shall present animals that are able to collect and maintain frame (or the term flexion) both vertically and horizontally.

5.3.7.3 Desired equines fundamentals to be presented include but not limited to Lunge line training, halter training, stands still for farrier, loads into a trailer, withstands being clipped with grooming equipment, withstands being bathed, walks, trots, and lopes (both directions), broke under saddle, jumping 24 inches or above, under saddle forehand turns, under saddle haunch turns, side passing, backing, knows correct leads, carries a flag, desensitized to loud noises, crowds, vehicles and obstacles to include bridges, water, rope, logs, ditches, hills, tarps, and speakers.

5.3.8 Contractor shall present animals that will be acceptable to the Horse Detachment mission of equines with experience in parades, Drill and Ceremony, Covered Arena Exposure, Mounted Shooting, Western Trail, Reining, and Dressage but is not a requirement. (This paragraph applies to BOTH horses and mules)

5.3.9 Contractor shall understand that if the equine demonstrates any vices to include but not limited to Kicking, Pacing, Biting, Bolting, Striking, Bucking, Cribbing, Barn or Herd Bound, Aggressive towards other horses, or disgruntled in a stall will be evaluated and likely/potentially recommended not be considered for purchase on the equine. Should the animals exhibit any of the aforementioned vices within 30 days after purchase, contractor will be contacted and shall be required to replace the animal with a suitable alternative. . (This paragraph applies to BOTH horses and mules)

5.3.10 Contractor shall understand that once the equine has been found by himself and vetted by himself to ensure the equine meets the standards of the contract, the Horse Detachment will provide two personnel to evaluate the animal prior to the equine going through the Veterinarian process using the checklist contained in Tech Exhibit A.

5.4 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https:cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

Section 6: Applicable Publications

6.1 GENERAL. Regulations, directives and forms applicable to this contract are contained in this section of the contract. The regulations and directives have been coded as Advisory (A) or Mandatory (M). Supplements or amendments to mandatory publications may be issued during the life of the contract and shall be considered to be in full force and effect on the effective date of the supplement or amendment unless it requires additional performance effort by the Contractor. Changes in updated regulations and publications that cause an increase or decrease in cost will not be binding until a contract modification is executed.

6.1.1. APPLICABILITY. Certain sections (e.g., chapters, annexes) of the publications apply to installation commanders and installation operating personnel. When such references include the provisions of logistical support services as reflected in this contract as requirement, those sections shall apply to the Contractor unless specifically exempted by a contract provision.

6.2. GOVERNMENT REGULATIONS AND DIRECTIVES.

6.2.1. DEPARTMENT OF THE ARMY REGULATIONS (AR).

(Sensitive and Nonsensitive)

Against U.S. Army (SAEDA)

385-10 23 Aug 07 Army Safety Program M

6.2.2. DEPARTMENT OF DEFENSE (DOD) REGULATIONS AND MANUALS.

6.2.3. MISCELLANEOUS REGULATIONS, DIRECTIVES, AND PROCEDURES.

PL92-59 01 Jan 04 Occupational Safety & Health Act of 1970 M

Section 7: Tech Exhibit Tech Exhibit A. (see word document attached) image1.jpeg