PWS_11th_ACR_-_Horse_Brokerage.pdf

11th ACR

PERFORMANCE WORK STATEMENT (PWS)

HORSE DETACHMENT HORSE BROKERAGE SERVICES

TABLE OF CONTENTS

Section 1: Overview 1

Section 2: Definitions and acronyms 5

Section 3: Government-furnished items and services 7

Section 4: Contractor-furnished items and services 7

Section 5: Specific tasks 7

Section 6: Applicable publications 9

“LEAD TRAIN WIN!”

Section 1: Overview: This is a non-personal services contract to provide Horse Brokerage services for the 11th ACR’s Horse Detachment equine program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Horse Brokerage services as defined in this Performance Work Statement (PWS), Section 5. The Contractor shall perform to the standards in this contract.

1.2. Background: The purpose of this IDIQ Requirements contract is to obtain Horse Brokerage services to support the mission of the 11th ACR’s Horse Detachment with horses and mules. The Horse Brokerage service has never been provided for 11th ACR horses and mules. This procurement process is to ensure the horses and mules are maintained in excellent health and able to support the Horse Detachment in NTC rotational support, ceremonies, and competitions.

The Horse Brokerage Service includes meeting the salient characteristics depicted in the Performance Work Statement (PWS) Section 5.

1.3. Objectives: Procure the amount of horses or mules needed based on the requirements of the Unit as depicted in the PWS Section 5.

1.4. Scope: Horse Broker service Contractor shall provide Horse Detachment with a determined amount of horses or mules. Services will consist of providing the Horse Detachment with the appropriate number of horses or mules while meeting all the requirements depicted in the PWS Section 5. Contractor will provide the designated number of equines sought out by the Unit at that time. Contractor shall be experienced in Horse Management and Equine Heard Health.

1.5. Period of performance: The period of performance shall be for one (1) base year of twelve

(12) months and two (2) 12 month option years. The government reserves the right to extend the term of this contract set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact.”

Base Year 01 Jun 2017 – 30 May 2018 Option Year 1 01 Jun 2018 – 30 May 2019 Option Year 2 01 Jun 2019 – 30 May 2020

1.6. General Information

1.6.1. Federal Observed Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2. Hours of Operation: The Contractor is responsible for conducting business between 0900 and 1700, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor shall respond to calls within three days after notification.

Contractor shall respond to emergency calls no later than the following day, prior to close of business (5:00 pm EST). The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS, when the government facility is not closed due to the above reasons.

1.6.3. Place of Performance: The Contractor is responsible for conducting operations at their own facility until the proper procedures have been accomplished and deliver of the equine to the 11th ACR’s Horse Detachment stables, located at 4315 Man of War Street, Fort Irwin. The Contractor shall coordinate his/her proposed dates with the COR to ensure it will meet mission requirements.

1.6.4. Type of Contract: The Government will award a Requirements IDIQ contract.

1.6.5. Special Qualifications: Horse Broker shall have a minimum of 10 years professional experience in proper training techniques, Equine Facility Management, and experience working with many different breeds including Mustangs, Quarter Horses, Thoroughbreds, Appendix’, Morgans, etc. The Contractor shall provide a resume to show their experience. The Contractor shall provide evidence of equine health before purchase and during the testing period in which the equine will be tested to ensure it meets all needed requirements.

1.6.6. Antiterrorism (AT) and Operations Security (OPSEC):

1.6.6.1. AT Level I Training: This provision is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 90 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR.

1.6.6.2. Access and General Protection/Security Policy and Procedures: This provision is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Officer, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, the Government may require changes in contractor security matters or processes.

1.6.7. Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO (Contracting Officer) and Contracting Officer’s Representative (COR), as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the government views the Contractor’s performance, and the Contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8. Contracting Officer’s Representative (COR): A representative from the requiring activity appointed in writing by the KO to perform surveillance and to act as a liaison to the Contractor.

The COR management system tool (Virtual Contracting Enterprise (VCE) at https://arc.army.mil/COR) shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor; monitor Contractor’s performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government-furnished property. A letter of appointment issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms or conditions of the contract.

1.6.9. Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager shall be responsible for the Quality Control Program (QCP).

1.6.10. Identification of Contractor Employees: All contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.11. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employee providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to the acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information.

The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions with may prejudice future competitions.

1.6.12. Payment:

1.6.12.1. The Contractor shall bill the Government on a monthly basis. A copy of the invoice shall be sent electronically to the COR not later than the 18th of each month.

1.6.12.2. Upon receipt of a Wide Area Workflow (WAWF) approved DD250;

Submit the invoice and other pertinent modification documents to the DFAS Office listed in Block 15 of the contract.

1.6.12.3. The Contractor shall comply with the following WAWF clause:

DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports – Contractor shall submit payment requests using electronic forms.

1.6.13. Emergency Services: The Contractor shall have personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR within 30 minutes of the incident. Emergency medical treatment and services for the Contractor personnel is the responsibility of the Contractor.

Section 2: Definitions and acronyms

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Quality Control Program (QCP): Actions taken by Contractor to control the performance of contracted services to meet PWS requirements.

Quality Assurance (QA): Actions taken by the government to assure contracted services meet PWS requirements. The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure the Contractor has performed in accordance with accepted QCP and other contract requirements and performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable performance threshold.

Quality Assurance Surveillance Plan (QASP): A written document specifying the QA activities and the surveillance of Contractor performance.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Non-Personal Service: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non-personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

Hands: A hand is the correct way to measure a horse’s height. A hand is four inches in length.

The measurement of a horse’s height is to measure from the ground by their front feet to the top of their withers.

Conformation: An equine’s degree of correctness of bone structure, musculature, and its body proportions in relation to each other and the horse’s breed.

Soundness: An equine’s ability to not be physically hindered or faulted in any way from being able to perform its intended purpose from the internal or exterior of the equine.

Calendar Age: The actual date the Equine was born.

Fully Shod: Removing the current horse shoes from the horse, filing, smoothing, and trimming the hooves, then placing 3-4 new horse shoes on the horse.

Trimmed: Removing the current horse shoes from the horse then filing, smoothing, and cutting the hooves and replacing the current shoes.

Hoof Repair: Repair of split, bruised, and/or cut hooves.

Hoof Cracks: A crack in the hoof wall originating underneath the hoof wall until the crack can become visible on the outside and potentially infected.

Hoof Abscesses: An abscess is an infection in the hoof that causes the equine severe pain and cause sensitivity to the hoof, an increased digital pulse, or swelling in the lower leg.

2.1 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow HD Horse Detachment

Section 3: Government-furnished items and services

3.1 Facilities: The government shall provide the workspace in order for the Contractor to perform required services (i.e. stables).

3.2 Materials: The government will not provide equipment required to complete this service.

3.3 Utilities: All utilities in the facility will be available for the Contractor’s use in performance of duties outlined in this PWS. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

Section 4: Contractor-furnished items and services

4.1 General: The Contractor shall furnish his/her own equipment to perform necessary services according to this PWS. The Contractor is responsible for transportation to the designated place of work, as per Part 1.6.3 of this PWS.

Section 5: Specific Tasks

5.1 Basic Personnel: The Contractor shall provide a workforce possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Maintaining this proficiency shall be at no additional cost to the Government. Personnel performing work under this PWS shall remain employees of the Contractor. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. The Contractor’s employee’s conduct shall be IAW with 45 CFR Parts 2600-2641 and DOD-5500 7-R (Joint Ethics Regulations) found at http://www.dod.mil/dodgc/defense_ethics/ethics_regulation/.

5.2 Basic Services: Contractor shall provide 11th ACR’s Horse Detachment with a specified number of equines determined prior to the issuing of services. The Contractor will pursue the needed animals and ensure that all requirements in the PWS are met before the animal will be purchased and received by the Horse Detachment.

5.3 Horse Specifics

5.3.1 Contractor shall ensure the animal’s breed is not limited to but preferred is Quarter Horse, Mustang, Thoroughbred, Andalusians, appendix, or Morgans to include Registration papers if possible but no Arabian breed of any sort will be accepted.

5.3.2 Contractor shall understand that the preferred color is black for the animal but all submissions will be evaluated the same.

5.3.3 Contractor shall ensure the animal’s size is between 15 Hands (Minimum 60 inches to the withers) and 17.2 Hands (maximum 70 inches to the withers).

5.3.4 Contractor shall provide evidence of the equines conformation to include soundness and ensure that no equine has been induced with any performance enhancing or degrading drugs to cover the horse’s lameness or mental instability.

5.3.4.1 Contractor shall ensure the equines hooves are in good condition to include but not limited to, no cracks, no need for hoof repair, no abscesses, no abnormalities to the sole or frog, no thrush, no laminitis, no white line disease, no navicular issues, the horse can be trimmed and fully shod.

5.3.5 Contractor shall provide evidence of the equine being vaccinated and obtain a health certificate from a Licensed Veterinarian.

5.3.5.1 Contractor shall provide evidence that the equine has been vaccinated with the Rabies Vaccination from a Licensed Veterinarian.

5.3.5.2 Contractor shall provide evidence that the equine has been vaccinated with the 5 Way Vaccination (Tetanus, Encephalitis-Eastern, Encephalitis-Western, West Nile Virus, Rhino [EHV], and Influenza) from a Licensed Veterinarian.

5.3.5.3 Contractor shall provide evidence that the equine has been recently dewormed in the last six (6) months or provide previous dewormer records.

5.3.5.4 Contractor shall provide evidence that the equine has a current Health Certificate (within thirty (30) days of being brought on post) even if the equine is within the State of California.

5.3.5.5 Contractor shall provide evidence that the equine has been tested for Coggins within the last year and the results are negative from a Licensed Veterinarian.

5.3.5.6 Contractor shall provide evidence that the equine has been lameness tested by a Licensed Veterinarian and recommended to have X-rays done on all Hooves (Coffin Bone), Hocks and Knees.

5.3.6 Contractor shall provide evidence of the equines age and shall ensure the equine is between the ages of 3-12 years old from the calendar age of the equine.

5.3.7 Contractor shall provide evidence to include videography and photographic proof of the equines training abilities and that the equine is fully broke.

5.3.7.1 Contractor shall provide evidence that the equine is responsive to light ques and soft hand positions with the reins.

5.3.7.2 Contractor shall provide evidence that the equine is able to collect and maintain frame (or the term flexion) both vertically and horizontally.

5.3.7.3 Contractor shall provide evidence of the equines fundamentals to include but not limited to Lunge line training, halter training, stands still for farrier, loads into a trailer, withstands being clipped with grooming equipment, withstands being bathed, walks, trots, and lopes (both directions), broke under saddle, jumping 24 inches or above, under saddle forehand turns, under saddle haunch turns, side passing, backing, knows correct leads, carries a flag, desensitized to loud noises, crowds, vehicles and obstacles to include bridges, water, rope, logs, ditches, hills, tarps, and speakers.

5.3.8 Contractor shall understand that the Horse Detachment is seeking equines with experience in parades, Drill and Ceremony, Covered Arena Exposure, Mounted Shooting, Western Trail, Reining, and Dressage but is not a requirement.

5.3.9 Contractor shall understand that if the equine demonstrates any vices to include but not limited to Kicking, Pacing, Biting, Bolting, Striking, Bucking, Cribbing, Barn or Herd Bound, Aggressive towards other horses, or disgruntled in a stall will be evaluated and potentially recommended for a cancelation of purchase on the equine.

5.3.10 Contractor shall understand that once the equine has been found by himself and vetted by himself to ensure the equine meets the standards of the contract, the Horse Detachment will provide two personnel to evaluate the animal prior to the equine going through the Veterinarian process.

5.3.11 Contractor shall understand that the Horse Detachment reserves the right to return the Equine within 30 days of receiving the equine and further evaluating the Horses training abilities and ability to adapt to the new environment of Fort Irwin, CA.

5.4 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https:cmra.army.mil. The required information includes:

(1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.5 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor’s QC program is the means by which they assure if their work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in Technical exhibit 1, “Performance Requirements Summary.” After acceptance of the QCP, the Contractor shall receive the contracting officer’s (KO’s) acceptance in writing of any proposed change to the QCP.

Section 6: Applicable Publications

6.1 GENERAL. Regulations, directives and forms applicable to this contract are contained in this section of the contract. The regulations and directives have been coded as Advisory (A) or Mandatory (M). Supplements or amendments to mandatory publications may be issued during the life of the contract and shall be considered to be in full force and effect on the effective date of the supplement or amendment unless it requires additional performance effort by the Contractor. Changes in updated regulations and publications that cause an increase or decrease in cost will not be binding until a contract modification is executed.

6.1.1. APPLICABILITY. Certain sections (e.g., chapters, annexes) of the publications apply to installation commanders and installation operating personnel. When such references include the provisions of logistical support services as reflected in this contract as requirement, those sections shall apply to the Contractor unless specifically exempted by a contract provision.

6.2. GOVERNMENT REGULATIONS AND DIRECTIVES.

6.2.1. DEPARTMENT OF THE ARMY REGULATIONS (AR).

REGULATION ADVISORY (A)

DIRECTIVE DATE TITLE MANDATORY (M)

11-27 03 Feb 97 Army Energy Program M

190-13 30 Sep 93 The Army Physical Security Program M

190-51 30 Sep 93 Security of Unclassified Army Property M (Sensitive and Nonsensitive)

340-21 05 Jul 85 The Army Privacy Program A

381-12 15 Jan 93 Subversion and Espionage Directed A Against U.S. Army (SAEDA)

385-10 23 Aug 07 Army Safety Program M

6.2.2. DEPARTMENT OF DEFENSE (DOD) REGULATIONS AND MANUALS.

4161.2-M 31 Dec 91 DOD Manual for the Performance of Contract M Property Administration

5500.7-R Aug 93 Joint Ethics Regulation (JER) M

6.2.3. MISCELLANEOUS REGULATIONS, DIRECTIVES, AND PROCEDURES.

PL92-59 01 Jan 04 Occupational Safety & Health Act of 1970 M

Section 7: Attachments

ATTACHMENT A. (see word document attached)