SOO North Plant Chiller Replacement Revision 2 - 2022-07-12.pdf

Controlled Unclassified Information

SOO: CAB00088‐7J – Building 81504 – Replace Cooling Towers Revision: 2

STATEMENT OF OBJECTIVES

Work Order: CAB00087-7J Replace Chillers, Bldg. 81504 (North Plant)

Project Manager: Matthew McEntee Date: 12 July 2022

Revision #1 Revision #2

1.0 Project Background

1.01 The North Plant, building 81504, provides campus cooling and heating (chilled and heating water) to many nearby buildings, including the 6 Prosser Village barracks, depending on the season. All three water-cooled chillers have exceeded their life span and need to be replaced.

1.02 Condensing & Chilled Water System/Loop: The North Plant has a single condenser water loop with 3 cooling towers, 3 (400 ton) centrifugal water-cooled chillers, 3 condenser pumps, and 3 chilled water pumps. The 3 chilled water pumps are each in series with their own chiller.

1.03 Existing Trane chiller data (chiller #1):

Model: RTHA380FCPOLCUC3SF2LFNN00GQ

Serial: U91M06635

1.04 Existing Trane chiller data (chiller #2):

Model: RTHA380FCPOLCUC3SF2LFNN00GQ

Serial: U91M06634

1.05 Existing Carrier chiller data (chiller #3):

Model: 19XR‐4040341CES64

Serial: 0399J59221

2.0 Statement of Objectives

2.01 The contractor shall provide design/build services and furnish all labor, material, equipment, supervision, transportation, permits, fees, licenses necessary to replace 3 chillers, 3 chilled water pumps, 3 injection pumps, and associated valves, piping, and controls at the North Plant, bldg. 81504, located at Fort Huachuca, Sierra Vista, Arizona. A non-specific statement of work for this repair project is provided at paragraph 4.0 below. The contractor shall prepare a more detailed scope of work outlining their Contract Execution Overview (technical approach, labor hours, materials/equipment, self-performance/sub-contractor), tentative schedule, and previous experience on this type of work. The contractor shall field verify the area of work before submitting their SOW and proposal.

3.0 Proposal Requirements

3.01 Technical Approach: The contractor proposal’s Technical Approach section must address each of the line items listed in Section 4.0, Statement of Work (SOW). Language of this section must include a description of the steps and methods by which each item of the SOW will be completed. This description must adhere to the details outlined in pertinent UFC’s and

Controlled Unclassified Information

UFGS’s (Unified Facilities Criteria and Guide Specifications), such that a clear understanding of the requirements can be demonstrated to a competent qualified person.

3.02 Materials/Quantities/Equipment: The contractor proposal’s Materials, Quantities, and Equipment section must provide a clear and detailed list of all of the building materials and estimated quantities, as well as the equipment to be used in the execution of the project. These items must be presented in a bulleted list fashion such that a competent qualified person can understand what materials, estimated quantities, and equipment will be used during the execution phase of the project.

3.02.01 Materials shall include items such as chemicals or mechanical fasteners, hardware, devices, valves, piping, sealants, structural members, and all other permanently installed materials at the project location.

3.02.02 Equipment shall consist of all tools, machinery, motorized or engine driven equipment, and all other non-permanent items which will not be left on site.

3.03 Labor Hours: The contractor proposal’s Labor Hours section must give a detailed breakdown of labor hours, to include an estimated number of hours assigned to each trade or supervisory position, such that a clear understanding of the division of labor can be determined. In addition, the total number of hours estimated for the project should be listed.

3.04 Tentative Schedule: The contractor proposal’s Tentative Schedule section must provide a detailed estimate of all activities to be conducted during the project period of performance.

Scheduled actions must be listed in a logical order to demonstrate a clear timeline of the proposed project activities.

4.0 Statement of Work

4.01 The following list is not detailed in scope; the contractor shall provide a more specific scope of work:

4.02 References:

4.02.01 UFGS 23 21 23 Hydronic Pumps

4.02.02 UFGS 23 64 10 Water Chillers, Vapor Compression Type

4.02.03 UFGS 23 64 26 Chilled, Chilled-Hot, and Condenser Water Piping Systems

4.03 Drawings for the North Plant are attached. UFC’s and UFGS’s can be found at:

https://www.wbdg.org/ffc/dod/unified‐facilities‐criteria‐ufc https://www.wbdg.org/ffc/dod/unified‐facilities‐guide‐specifications‐ ufgs?field_status_value=1&field_division_value_selective=23

4.04 The contractor shall only replace one chiller (and its associated chilled water pump, valves, controls, etc.) at a time. Only once a chiller and its associated chilled water pump, valves, controls, etc. have been tested and made operational, and witnessed and accepted by the Government, shall the contractor be allowed to proceed with the installation of the next chiller. The Government will select the order in which the chillers are to be replaced. As of now, the middle chiller shall be replaced first and the carrier unit last (this may change depending on the status/condition of the chillers at the time of replacement.)

Controlled Unclassified Information

4.04.01 As long as the chillers are replaced one at a time, temporary cooling is not required for the North Plant to continue its normal operations. However, temporary backup/emergency cooling capacity (e.g., a trailer mounted, air-cooled chiller), of at least 400 tons, shall be provided, on standby, while any chiller is being replaced during the cooling season (late March to late October).

4.05 Demo the 3 existing, 400 ton centrifugal chillers. For the Carrier chiller, allow the plant operating contractor (FSI) to strip it for parts before disposing the unit. The contractor shall coordinate with, and notify, the Directorate of Public Works’ Contracting Officer’s Representative/Project Manager (COR/PM) and FSI plant operators two weeks before taking a chiller out of service. Obtain written approval before taking a chiller out of service.

4.05.01 See attached photos and as-built drawings for the make, model, size, and specs of the existing chillers.

4.05.02 The contractor shall recover refrigerant. Usable refrigerant shall be turned over to DPW/FSI. Unusable refrigerant shall be disposed of properly. All technicians working on equipment that contain ozone depleting refrigerants must be certified as stated in

UFGS 23 64 10.

4.06 Demo the 3 chilled water pumps and associated piping, gauge & drainage piping, flexible pipe connectors. Reuse existing electrical components (electrical disconnects, motor starters, etc.).

(Existing motor/pump specs: 600 gpm, 40 ft. TDH, 10 hp, 1750 rpm)

4.07 Demo the 2 thermal storage injection pumps and associated piping, gauge & drainage piping, flexible pipe connectors. Reuse existing electrical components (VFD’s, isolation transformers, electrical disconnects, motor starters, etc.). (Existing motor/pump specs: 750 gpm, 155 ft.

TDH, 50 hp, 1750 rpm)

4.08 Provide & install 3 new and identical, 400 ton, centrifugal water-cooled chillers in accordance with UFGS 23 64 10 & attached specifications. The new chillers shall:

4.08.01 Have compressor motor VFDs (Variable Frequency Drives) and molded neoprene isolation pads.

4.08.02 Meet FEMP (Federal Energy Management Program) efficiency requirements for full-load optimized applications (full load efficiency ≤ 0.541 kW/Ton & IPLV ≤ 0.500 kW/Ton)

4.08.03 Have refrigerant signs, external refrigerant leak detectors, and be connected to the existing pressure relief refrigerant vent piping.

4.08.04 Have factory installed insulation.

4.08.05 Each chiller shall be provided with a laptop with appropriate software and licenses for 2 years after the warranty period starts (without any updates). A 4th laptop shall also be provided to DPW. Recorded video training on using the laptops to monitor & control the chillers shall be provided. Laptops shall meet or exceed the following specs:

CD/DVD drive

Controlled Unclassified Information

Ethernet port USB ports (or other ports required to connect with the chiller’s controls) Solid-state drive: 1 TB Memory: 16 GB CPU: Quad-core, latest generation, Intel® Core™ i7 Processor or equivalent Display/Screen Sized: 15.6” Display/Screen Resolution: 1920 x 1080 Operating System: Windows 10

4.09 Provide and install a refrigerant leak detection and notification system in accordance with Ashrae Standard 15.

4.10 Chilled (CHWS/R) & Condenser Water (CWS/R) 1st floor/ground floor piping, valves, and appurtenances:

4.10.01 Replace the 9 condenser water pneumatic valves with motorized valves (3 per chiller, 9 total). Tie-in new motorized valve actuators with the existing plant control system.

4.10.02 Replace the 3 CHWS isolation valves.

4.10.03 Reinstall the existing CHWS temperature sensors and flow switches. Replace non-functioning items.

4.10.04 Replace all 1st floor/ground floor chilled water supply & return (CHWS/R) insulation and labeling.

4.10.05 Replace piping and appurtenances as necessary to install the new chillers.

Reinstall/replace gauges.

4.11 Provide & install 3 new, flexible coupled, chilled water pumps and end suction diffusers in accordance with UFGS 23 21 23.

4.11.01 Motors shall be NEMA (National Electrical Manufacturers Association) premium efficiency motors.

4.11.02 Reuse existing electrical components (electrical disconnects, motor starters, etc.)

4.11.03 Replace associated CHW piping, gauge and drainage piping, insulation, and labeling.

4.11.04 Provide and install 3 new VFDs.

4.12 Provide & install 2 new, flexible coupled, injection pumps in accordance with UFGS 23 21 23

4.12.01 Motors shall be NEMA premium efficiency motors.

4.12.02 Reuse electrical components (VFD’s, isolation transformers, electrical disconnects, etc.)

4.12.03 Replace associated CHW piping, gauge and drainage piping, insulation, and labeling.

Controlled Unclassified Information

4.13 All new controls shall be interfaced with the existing Schneider Electric plant control system.

Hardwire the new chiller and pump controls to the existing plant control system (no wireless control is permitted) and program all required control points. Provide all control points that exist for the current chillers as well as those stated in UFC 3-410-01 Appendix D and UFGS 23 64 10 section 2.6.4. In addition, the chillers shall also have a local control panel attached to each unit. Some of these control points are restated below for convenience:

4.13.01 Chiller Control Points:

Operation Status Enable/Disable Failure Alarms Evaporator Entering & Leaving Water Temperatures (CHWS/R Temps.)

Condenser Entering & Leaving Water Temperatures (CWS/R Temps.)

Chilled & condenser water flow rates for each chiller Chilled & condenser entering & leaving water pressure Leaving chilled & condenser water temperature setpoints Compressor status and load/VFD frequency Refrigerant Leak Detection/Alarms

4.13.02 Condenser Water Control Points:

New supply, return, and bypass motorized valve positions

4.13.03 Hydronic/Chilled Water DDC Control Points:

Flow Switch Status CHWS Temps.

4.13.04 Chilled Water & Injection Pumps DDC Control Points:

Status (on/off) Start/Stop VFD Frequency

4.14 New chillers shall be stored off post, at a contractor’s location, and under the contractor’s control, until they are ready to be installed.

4.15 TAB (Test, Adjust, and Balance) and Commission the new pumps and chillers per UFGS 23 05 93.

4.16 Conduct a continuous 24 hour operational test for each chiller & pump prior to government acceptance.

4.17 Training/Demonstrations: Provide 4 hours of training to plant operators/maintenance personnel on all new equipment. Training shall be provided after the first chiller is installed and after all three chillers are replaced.

4.18 Site Restoration: Upon completion of construction activities, patch, repair, and/or paint to match any and all finishes that were disturbed in order to complete the project.

4.19 Close-Out Documents:

4.19.01 Provide 3 hard copies and 3 digital copies (on 3 CDs) of the O&M manuals.

4.19.02 The contractor will be provided with as-built drawings from the ongoing cooling tower replacement project once that project is complete. The contractor shall update these drawings to show new equipment installed and all other changes made by this project.

Controlled Unclassified Information

4.19.03 Provide as-built drawings, in both PDF and AutoCAD/DWG file formats, per AEC standards) of all new work. This shall include updated drawings of the condenser water system/loop, equipment installation details and foundations, control points and diagrams. Include both PDF and DWG files on the same 3 CDs as the O&M manuals.

4.19.04 Prepare and submit a DD Form 1354 Information Worksheet

5.0 Schedule

5.01 Notice to Proceed (NTP) shall be issued no later than 10 calendar days after the award and project shall be 100% complete and ready for final inspection no later than 200 working days after the NTP.

5.02 The contractor’s proposed schedule shall be submitted with the proposal. A revised schedule shall be submitted at the time of the preconstruction conference for approval. The schedule shall be in the form of a progress chart of suitable scale to indicate the percentage of work scheduled for completion at any given date during the period. The schedule shall take into consideration anticipated adverse weather that could preclude progress, long-lead equipment or materials critical to the completion of the project, review periods for submittal items requiring Government review and approval, air quality control permitting process and other events and milestones as necessary.

6.0 Occupancy

6.01 The building included in the scope of this contract will be occupied and in use. The contractor will schedule and perform work under this contract in such a manner as to allow the North Plant to continue its normal operations with the least amount of interference.

6.02 The North Plant uses 1 chiller & cooling tower during the winter (approximately late October to late March). At peak times during the summer, 2 chillers are usually in use.

7.0 Material, Standards, Codes, Regulations, and Workmanship (FAR 52.236-5, Material and Workmanship)

7.01 All materials and equipment shall be new unless otherwise specified. All work shall be completed in accordance with the plans and specifications, applicable industry standards, UFC, UFGS, NFPA, ASHRAE, SMACNA, NEBB, and AABC standards; federal, state and local codes, regulations of EPA, OSHA, NEPA, and MSHA, if required; Network Enterprise Center (NEC) and SSVEC requirements; Fort Huachuca Energy Policy and Army Energy and Water Management Program. All government permits, certifications, lead paint and asbestos analyses, if required, etc. shall be obtained by the Contractor prior to commencement of work or prior to beginning construction and are the specific responsibility of the Contractor (Federal, State and local governments). Air quality control permitting efforts must be coordinated with DPW ENRD Air Quality Program prior to the start of any construction and prior to making any irrevocable decisions (i.e. purchasing equipment) related to equipment, activities or processes that have the potential to emit air pollutants such as combustion exhaust, dust, asbestos, evaporative emissions, refrigerant, etc. All certifications are the responsibility of the contractor (potable water health certifications, gas weld certifications, Controlled Unclassified Information refrigerant technician certifications, asbestos removal certifications, etc.) and must be provided to the COR prior to final payment.

7.02 The provisions of Public Law 109-58 (Energy Policy Act of 2005) shall be totally incorporated.

In the event of a conflict with industry standards, project specifications will take precedence.

7.02.01 All HVAC, Boiler, or related systems must be the most energy efficient. Proper planning is necessary to ensure the design and construction of any new HVAC system is in accordance with the installation’s goals toward Energy Security, Surety, and conservation.

7.03 The contractor shall obtain specific approval for all materials and equipment that vary from the standards established herein. All work shall be performed in a skillful and workmanlike manner to current applicable industry standards and in accordance with manufacturer instructions. Work requiring certified craftsmen shall be performed by certified personnel.

Proof of such certification, training, or other qualifications shall be made available to the Government upon request. If the manufacturer of any product used in accomplishing this project has published an installation and/or operation manual, such manual shall be followed in its entirety. If any organization such as, but not limited to, APA or ANSI publish any construction guide, it will be followed as applicable to this project. If the manufacturer’s manual deviates from any established code, regulation, local requirement or this scope of work, such deviation shall be brought to the attention of the government representative before award, for written resolution. A revised scope of work will be issued to specify such resolution and incorporated in any resulting award.

7.04 Commissioning of major systems (e.g., HVAC, fire protection, etc.) is required, unless otherwise noted.

8.0 Clean Up (FAR 52.236-12, Cleaning Up)

8.01 The contractor shall at all times keep the work area, including storage areas, free from accumulation of waste materials. All trash will be removed from the site on a daily basis.

Upon completion of the project, all equipment, materials and other items associated with the project shall be removed from the project site and the site shall be left clean. Any and all waste products created during performance of the work shall be removed from the project site, packaged in an environmentally approved manner and disposed of OFF-POST at an environmentally approved disposal site.

9.0 Environmental

9.01 For refrigerant-containing appliances that will be removed from Fort Huachuca: Contractor must properly evacuate all refrigerant from refrigerant-containing appliances to the applicable levels specified in 40 CFR 82. Evacuated appliance(s) must be labeled appropriately IAW 40 CFR 82. Refrigerant must be evacuated by certified personnel using EPA certified recovery equipment. Refrigerant must be properly containerized in certified cylinders prior to the removal of the appliance from the Installation. If multiple appliances or circuits are being evacuated, Contractor must segregate usable refrigerant from non-usable refrigerant and segregate refrigerant types, one type per cylinder. Each cylinder must be properly labeled as Used Refrigerant. Labels must indicate refrigerant type and amount of refrigerant in each

Controlled Unclassified Information cylinder.

Contractor must provide an appliance evacuation statement certifying that all refrigerant has been removed from the appliance(s) IAW 40 CFR 82. Statement must include for each appliance: Make, model, and serial number of appliance; address of appliance; date of refrigerant recovery; type and quantity of refrigerant recovered; name and certification number of certified person who recovered the refrigerant; final disposition [Fort Huachuca DPW Supply, DPW ENRD Fort Huachuca DPW ENRD Hazardous Waste Accumulation Point (HWAP), or EPA-approved disposal facility – specify facility]; and date of final disposition. If all the refrigerant unintentionally leaked out of the appliance prior to appliance removal, Contractor must provide a statement certifying that all the refrigerant leaked out prior to appliance removal and recovery is not possible.

Contractor will base final disposition of used refrigerant on the results of refrigerant analysis conducted prior to contract award. Good used refrigerant (usable), must be turned into Fort Huachuca DPW Supply. Contractor must supply certified cylinders. Bad used refrigerant (unusable), must be properly disposed of in accordance with all applicable laws and regulations and Fort Huachuca DPW ENRD Hazardous Waste Office policies and procedures.

10.0 Utilities

10.01 Where available, onsite utilities will be provided to the contractor at their expense and will require a Utility Sales Agreement with Fort Huachuca. These utilities shall be used only in the performance and support of the project.

10.02 Any temporary connection to the utility system will be coordinated with the contracting officer’s representative (COR) prior to hook-up. The contractor shall complete the temporary connection and all temporary electrical work in accordance with applicable codes and standards. Temporary electrical wiring and devices shall comply with the current National Electrical Code. Temporary wiring and devices shall be removed at project completion. All temporary electrical work shall be at the contractor’s expense.

11.0 Storage Areas/Lay Down Yards

11.01 The contractor and the Contracting Officer’s Representative will agree on temporary storage areas and lay down yards in the general location of the project. Request for proposed storage area shall be submitted with the proposal documents. The contractor shall be responsible for the safety, security and maintenance associated with storage areas. Storage areas shall be kept clean and in a neat and organized appearance at all times. If the storage area is not maintained, the Contracting Officer may direct the contractor to store materials off the installation. Storage areas and lay down yards shall be returned to the existing stable state, which may require some rehabilitation of the land, like re-seeding with native grass mixtures.

12.0 DD Form 1354 Worksheet Preparation

12.01 The contractor shall prepare a DD Form 1354 Information Worksheet near completion of the project and submit it to the Government prior to final inspection and acceptance. The

Controlled Unclassified Information contractor may obtain a DD Form 1354 Information worksheet from the DOC CS (Directorate of Contracting, Contract Specialist) or the DPW COR.

13.0 Contractor Quality Control (CQC)

13.01 The contractor is responsible for quality control and shall establish and maintain an effective quality control system and shall include the following:

13.01.01 The Quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the specified requirements of this project. The system shall cover all construction activities, both on site and off site, and shall be coordinated with the proposed construction schedule.

13.01.02 The contractor shall submit to the COR for review and approval a Contractor Quality Control Plan proposed to implement the specified requirements. The plan shall identify personnel, procedures, controls, instructions, tests, records, and forms to be used. Construction will be permitted to begin only after acceptance of the CQC plan.

The plan shall include, as a minimum, the following to cover all construction operations and features.

13.01.02.01 A description of the CQC organization and lines of authority (e.g., Organization Chart).

13.01.02.02 Names, qualifications, duties, responsibilities, and authorities of CQC personnel.

13.01.02.03 Procedures for scheduling, reviewing, certifying, and managing submittals.

13.01.02.04 Procedures for conducting CQC inspections to include routine inspections, follow-up inspections on deficient work, pre-final inspections, and final inspections.

13.01.02.05 Procedures for tracking construction deficiencies from the time of identification through acceptable corrective action (e.g., Deficiency Tracking Log).

13.01.02.06 Documentation and reporting procedures, including proposed reporting format.

13.01.03 The contractor shall maintain current records providing factual evidence that the required QC activities and/or tests have been performed. These records shall be furnished to the Government daily and within 24 hours after the date covered by the report (except when no work is performed; then one report shall be submitted for every seven days of no work). The reports shall include the work of sub-contractors and suppliers and shall be on an acceptable form that includes, as a minimum, the following information:

13.01.03.01 Contractor/subcontractor and their area of responsibility.

13.01.03.02 Work performed each day, giving location, description, and by whom.

13.01.03.03 Weather conditions encountered.

13.01.03.04 Any delays encountered.

13.01.03.05 Test and/or control activities performed with results and references to specifications/drawings.

13.01.03.06 Materials received at the site with statement as to quantity and quality, acceptability, and storage.

Controlled Unclassified Information

13.01.03.07 Submittals and deliverables reviewed.

13.01.03.08 Job safety evaluations stating what was checked, results, and instructions or corrective actions taken.

13.01.03.09 Instructions given or received and conflicts in plans and or specifications.

13.01.03.10 Contractor’s verification statement that equipment and materials incorporated into the work and the workmanship comply with the specified requirements.

13.01.03.11 Air Quality Control – the contractor shall comply with all requirements of the Fort Huachuca Air Quality Control Permit and other Clean Air Act regulations by submitting all required records, including but not limited to the following, as applicable, in accordance with applicable pre-construction/construction/post-construction timelines, to the DPW ENRD Air Quality Program:

13.01.03.11.01 Detailed equipment specifications and activity/process descriptions

13.01.03.11.02 Documentation of equipment that was installed in accordance with manufacturer instruction

13.01.03.11.03 Specifications of removed equipment

13.01.03.11.04 Dust control logs

13.01.03.11.05 Fuel certifications

13.01.03.11.06 Report of run times occurring during equipment installation (i.e.

generator hour meter readings)

13.01.03.11.07 EPA engine certifications

13.01.03.11.08 Records of Asbestos NESHAP Notification for Renovation and Demolition Activities forms filed with the appropriate state/county entity and all supporting documentation

13.01.03.11.09 Miscellaneous chemical usage

13.01.03.11.10 Refrigerant loss, etc.

13.01.03.12 All reporting details must be coordinated with the Air Quality Program prior to the start of construction or activity/process.

14.0 Accident Prevention

14.01 The contractor shall comply with 29 CFR part 1926, 29 CFR part 1910, all state and local occupational safety and health requirements, and the requirements of EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual.

14.02 The contractor is responsible for accident prevention and safety and shall establish and maintain an effective system.

14.03 The plan shall be developed by a “qualified person” (EM 385-1-1, A-1, 1.a.) and be signed by a representative of the prime contractor’s “corporate office authorized to obligate the company.” The plan shall meet the minimum basic outline requirements contained in EM 385-1-1, Appendix A. The plan shall be job-specific and shall include work to be performed by subcontractors and measures to be taken by the contractor to control hazards associated with materials, services, or equipment provided by suppliers. The accident prevention plan shall include procedures for frequent safety inspections, conducted by competent persons, of the work sites, material, and equipment to ensure compliance with the plan and other

Controlled Unclassified Information referenced standards. Unless otherwise approved, Quality Control personnel shall conduct and document daily safety inspections.

15.0 Submittals

15.01 The contractor shall provide information and/or submit samples of materials that the contractor contemplates incorporating in the work. All submittals shall be at the contractor’s expense.

15.02 The following submittal items are required for this project:

15.02.01 Submittals required prior to start of construction (normally at the PRECON) shall include:

15.02.01.01 Construction schedule

15.02.01.02 Project designs, specifications, design analysis

15.02.01.03 Shop drawings

15.02.01.04 Submittal Register (ENG FORM 4025 and 4288)

15.02.01.05 Catalog cuts (equipment and materials)

15.02.01.06 Finish material samples and/or product data

15.02.01.07 Sub-contractor personnel list (POC with phone number)

15.02.01.08 Quality Control, Accident Prevention, Disposal/Borrow Pit Plans

15.02.01.09 Permits and certifications (Dig Permit, SWPPP/NOIs, 4.01 permits, Hot Work, etc.)

15.02.01.10 Air Quality Control and other Environmental submittals as appropriate

15.02.02 Submittals required during the construction period shall include:

15.02.02.01 Monthly reports to the COR

15.02.02.02 Air Quality Control Reports and other Environmental submittals

15.02.02.03 TAB reports – certified by NEBB Technician

15.02.02.04 Draft DD Form 1354 Worksheet

15.02.02.05 Air Quality Control and other Environmental submittals as appropriate

15.02.03 Submittals required near the end of the project but before final inspection:

15.02.03.01 Final DD Form 1354 Worksheet

15.02.03.02 As-Built drawings (per contract requirements)

15.02.03.03 Certified Commissioning Reports

15.02.03.04 O&M manuals – 3 hard copies and 3 digital copies on 3 CDs

15.02.03.05 All required certifications (potable water piping, gas line joint fusion weld certification, etc.)

15.02.03.06 Training for shop personnel

15.02.03.07 Estimate quantity of all recycled wastes

15.02.03.08 Repair parts list and vendors

15.02.03.09 Maintenance paint

Controlled Unclassified Information

15.02.03.10 Air Quality Control and other Environmental submittals as appropriate (construction water used, Dust control records, etc.)

15.03 If any of the equipment/material submittals are disapproved, the contractor shall resubmit the disapproved submittals for review and comment within five (5) working days of notification of their disapproval. This process shall continue until all equipment/materials are approved by the government.

15.04 If contractor uses or installs materials or equipment without approval, he does so at the risk of subsequent rejection, and replacement at his cost.

16.0 Inspection

16.01 All work is subject to inspection and testing by the Government at all places and at all reasonable times before acceptance, in accordance with FAR 52.246-12, Inspection of Construction. Government inspections and tests do not relieve the contractor of the responsibility for providing adequate quality control measures, nor does it constitute or imply Government acceptance of the work. The presence or absence of a Government inspector does not relieve the contractor of complying with the specified requirements, nor is the Government inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

16.02 Final inspection and acceptance shall be conducted after the pre-final inspection is completed by the CQC representative and the pre-final inspection punch list items are completed by the contractor. The CQC representative compiles the pre-final punch list immediately after the work is completed. The Government’s PM/COR/QA representative will sign for completion documents after the final inspection and its punch list items are corrected; and upon receipt of acceptable As-Built Drawings and any delayed work (seeding prior to rainy season, Air Conditioning Test, Adjustment and Balancing in summer months, etc.). Until all delayed work, Punch-list items, As-Built drawings and O&M Manuals are completed to the government’s satisfaction (delivered/approved/accepted as appropriate), the government may retain a 10% of the total contract cost [IAW FAR 52.232-5 (e)].

17.0 Warranty Requirements

17.01 All work shall be covered under the one-year warranty of construction (FAR 52.246-21, Warranty of Construction).

17.02 In addition to the one-year warranty of construction, the contractor shall obtain all warranties that would normally be given in commercial practice and, upon final acceptance of the work (or before), provide a list to the Government of each warranted equipment item, feature of construction, or system. The list shall indicate the following:

17.02.01 Name of item.

17.02.02 Model and Serial Number.

17.02.03 Installed location.

17.02.04 Name and phone numbers of manufacturers or suppliers.

17.02.05 Names, addresses, and phone numbers of sources of spare parts.

Controlled Unclassified Information

17.02.06 Warranties and terms of warranty. Items with warranties extending beyond the one-year warranty shall be indicated with separate warranty expiration dates.

17.02.07 Start date and duration of warranty period.

17.02.08 Summary of maintenance procedures required to continue the warranty in force with cross-reference to specific pertinent operation and maintenance manuals as applicable.

17.03 The list shall include the status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection and alarm systems, sprinkler systems, lightning protection systems, etc.

17.04 At approximately four and nine months after acceptance the Government may conduct warranty inspections. The inspections will be scheduled by the Government COR/Project Manager and conducted with the user, and, if possible, contractor personnel attending. A list of deficiencies existing at the time will be compiled and furnished to the Contractor for correction.