DYM_Questions_8_17_15grm.doc

1. Is there an incumbent contractor?

Answer: Yes, Military Community Youth Ministries.

2. Is a resume required with proposal submission?

Answer: No

3. Para 6a, states, "Youth Group Meetings (2 times/week)" and "Historically, it has taken approximately 10 hours/week to plan, assemble, execute and evaluate."

Does it take 10 hours/week per meeting or 10 hours for both meetings together?

Answer: 10 hours to prepare and conduct the meetings.

Does this equal 520 hours/year?

Answer: No, it is based on meetings not hours.

4. In reference to question #1 above Item 0001, page3 states "quantity-80 and unit-each" - This does not match up with para 6a.

Does 80 represent hours?

Answer: No it is 80 meetings.

Number of meetings?

Answer: 80 meetings. There are no meetings conducted during the summer.

What quantity does "each" represent?

Answer: 80.

5. Para 6b, states, "Special events will normally be of at least one workday (8 hours) in duration." And "Historically, it has taken approximately 5 hours/week to plan, assemble, execute and evaluate. Some events are entire day events."

If it takes "8 hours in duration" for the event and "5 hours to plan, execute" then is it a total of 13 hours?

Answer: Yes it is a total of 13 hours however each event is for a duration of 8 hours.

Is "execute" considered part of the 8 hours or the 5 hours?

Answer: The 5 hours have historically been what it takes to plan, assemble, and evaluate the event.

Does this also include travel time to and from the site?

Answer: No travel time is not included.

6. In reference to question #3 above, Item 0002, page 3, states "Quantity 12 and Unit each".

Does Unit represent 1-Special Event; 1 per month?

Answer: Yes 1 special event per month for a total of 12 split between the High School (6 events) and the Middle School (6 events) If so, what is the length of each?

Answer: 8 hours in duration.

7. Para. 6c, states, "Historically, it has taken approximately 5 hours to execute and evaluate." Does this include travel time to and from the school?

Answer: No travel time.

8. In ref to question #5 above, item 0003, page 4 states "quantity 53, unit each".

Does the unit represent visits to the schools?

Answer: No it represents the number of times a student is counseled.

Does this equate to 250 hours?

Answer: No it is 53 sessions, each of which is an hour, for a total of 53 hours.

9. Para 6d, states, "Historically, it has taken approximately 10 hours to plan and prepare, plus approximately 5 hours for parental meetings."

So does this equal 15 hours for each of the two 5-day camps for planning and preparation?

Answer: Yes, it is equal to 15 hours (10 hours to prepare and 5 hours for the meeting.)

Is it realistic that one individual can put together a program plan to include, "camp dates, locations, schedule of activities, study topics, objectives, method of evaluating program, funding requirement, facility needs, and volunteer requirements in 10 hours?"

Answer: Again this is historical information to help you prepare your proposal. In the past the Chapel Youth Ministry has partnered with organizations that specifically offer a camp for programs just as these.

From much experience, just finding a location and/or setting it up takes a great deal of time, as well as coordinating with volunteers, planning the curriculum.

10. Para 6d, How many hours per day is each day camp?

Answer: 8 hours days for the 5 day camps.

Does this include travel time to and from the site?

Answer: No

Is the contractor responsible for transport of any materials or equipment to and from the site?

Answer: Only the materials and equipment that are specially needed by the contractor. All other materials or equipment will be provided by the Chaplain’s office.

Does the contractor arrange for food or food storage for the camp?

Answer: No, the Chaplain’s office is responsible for providing the transportation of the participants and required materials, equipment, and food etc. to the camp location.

11. Para 6e states, "Historically, time spent is approximately 50 hours to plan and prepare for the weekend lessons, activities, and volunteer training plus three full days total leadership participation at the retreat/lock-in."

Does this equate to a total of 50 hours + 24 hours = 74 hours per retreat/lock in event for a total of 148 hours?

Answer: The 50 hours is historical information for your planning proposes in providing a proposal. The solicitation calls for 2 each weekend retreats or one over-night lock-in for the middle and senior groups.

12. Para 6f states, "Historically, it has taken approximately 50 hours to plan, prepare and evaluate plus 3 to 5 full days of coordination and leadership oversight at event."

For the purpose of accurate pricing should we assume 3 days or 5 days?

Answer: Plan for 5 days.

Is each day equal to 8 hours?

Answer: Yes, each day would be 8 hours.

Does this include travel time to and from the project site?

Answer: There is no travel time since the community service is done locally.

13. Para 6g states, "Historically, it has taken approximately 2 hours/week to plan and train volunteers.

How many weeks does this entail?

Answer: 36 Weeks

Does this include 1-hour per week for training volunteers and 1-hour for recordkeeping per week?

Answer: No the 1 hour per week is for training and recordkeeping is included in that hour.

Does the contractor also plan the training curriculum, set up the training room, procure and set up AV equipment?

Answer: Most volunteers are parents or Chaplains so there is no need for a formal training curriculum. There is no need for setting up a training room or to procure and set up AV equipment.

14. In reference to question 11 above, Item 0007 states, "quantity-36 and unit-each".

What does quantity 36 represent?

Answer: 36 weeks

Is that 36 two -hour meetings; 36 total hours?

Answer: Yes it is 36 two hour meetings for a total of 72 hours.

What does unit-each represent?

Answer: 36 youth religious activities, programs, and events.

15. Para. 6h states, "Historically it has taken approximately 2 hours/week."

Does that equate to 2 hours/week for 52 weeks = 104 hours/year?

Answer: Approximately one hour to prepare the brief and one hour for the meeting.

16. In ref to question #14 above, Item 0008 states, "quantity 12; unit each" and "Meet with the Garrison Chaplain once a month (one hour) to discuss."

What does quantity 12 represent?

Answer: 1 meeting monthly for 12 months.

Is that 12 months?

Answer: Yes

And if it is 12 months does that include 2 hours per week as stated in para 6h or does it equal 1 hour per week stated in item 0008?

Answer: It equals 1 hour per week.

17. Paragraph 14 states, "Contractor Furnished Property. Contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract except as stated elsewhere in this contract."

What equipment does the government anticipate the contractor to provide?

Answer: Computer or laptop of their own. Paragraph 13 entitled “Support” explains what the government will provide the contractor for their use.

Is there a CLIN established for the equipment requirement?

Answer: No there is no CLIN established for the equipment requirement.

Note: The contractor will have access to a government computer for the purposes of training as designated in section 8e of the solicitation.

18. Has the solicitation been set aside for small business concerns? Amendment 0001 indicates that one of the purposes of the amendment was to modify the solicitation to a 100% Small Business Set-Aside and SF 1449 block #10 is marked to indicate a 100% Small Business Set-Aside. However, the fbo.gov <http://fbo.gov> web site notice for the solicitation states that both the Original Set Aside and the Set Aside is "N/A". This means that the solicitation is not set aside. In fact, a search of the fbo.gov <http://fbo.gov> web site for solicitations that are set aside for small business does not return RFP #W9124A-15-R-0008 in the search results. Furthermore, the solicitation does not contain the clause at 52.219-6 Notice of Total Small Business Set-Aside, which is prescribed for solicitations that have been set aside for small business.

Answer: Yes, the solicitation has been set aside for total small business concerns. When posting the amendment in fbo.gov this action was missed by the contract specialist it will be corrected when the amendment addressing the questions and answer is posted.

Solicitation will be amended to include the clause 52.219-6 “Notice of Total Small Business Set-Aside”.

19. Is the solicitation subject to Service Contract Labor Standards? A DOL wage determination is included, but the clause at 52.222-41 Service Contract Labor Standards is not listed in the solicitation.

Answer: Solicitation will be amended to add the clause 52.222-41 “Service Contract Labor Standards”

20. If the solicitation is subject to Service Contract Labor Standards, are vendors required to use the Occupational Code of 24620 - Family Readiness and Support Services that has been highlighted in yellow on the DOL Wage Determination?

Answer: Yes vendors are required to use the occupational code 24620.