W9124921R0011 A0001.pdf

0011494552

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide answ ers to vendors questions.

2. Update PWS and CLINs 0001,0002, 1001, 1002, 2001and 2002 period of performance.

3. Update Attachment 5 Pricing Worksheet.

4. Update Offer due date 16 March 2021.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 56

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124921R0011

X 9B. DATED (SEE ITEM 11)

19-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Mar-2021

CODE

MICC - FORT GORDON

271 HERITAGE PARK LANE

BLDG. 35200

FT GORDON GA 30905

W91249 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124921R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONSOLIDATED QUESTIONS/ANSWERS

Cyber Common Core

1. Is there an incumbent on this effort? If so, could the Government provide the incumbent name and contract number?

Government Response: No. This is a new requirement

2. Is a facility clearance required at time of award or would the Government be willing to sponsor a facility clearance to the winning offeror?

Government Response: Facility Clearance is required at time of award.

3. If incumbent exist, will incumbent personnel have first right of refusal of employment?

Government Response: N/A

4. ADDENDUM 52.212-1 Instructions; C.3 (b).Factor 1, SubFactor 1B: Staffing, Recruitment, Retention, and Management Approach: This section states a requirement to provide resumes and LOI's for all proposed personnel. It is understood that the inclusion of key personnel for management and other key operational staff is advantageous to provide the government with some assurance of a consistent management team.

However, requiring resumes and LOI's for all personnel proposed seems overly restrictive and would restrict competition given the timeframe of this response.

Question: Would the government consider relaxing this requirement, and only requiring resumes and LOI's for management/lead personnel?

Government Response: Addendum 52.212-1 is updated to reflect resumes and letter of intent for key personnel only to be submitted with proposal. Non-key personnel resumes and letters of intent will be submitted one week prior to contract start date and prior to start of work of any new contractors performing on contract.

ADDENDUM 52.212‐1 Instructions; 1.2:

Question: Would the government consider removing the hard copy submittal requirement?

Government Response: Hard copy submittal is required.

5. Would the government consider a 2 week extension?

Government Response: Proposal is due 16 March 2021.

6. Reference Subfactor 1B and the Offeror's approach to Staffing, Recruitment, Retention and Management Approach.

Question: Can the government confirm that the requirement to provide names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions is a post award requirement?

Government Response: Pre-Award. IAW PWS 1.6.8 it is the contractor’s responsibility to staff and deploy qualified contractor personnel to meet all of the PWS requirements. The intent is that all personnel be identified with the proposal. The Government want to verify certificates for all personnel who require them as well as security clearance verification. This ensures that a vendor can perform the mission adequately at the beginning of the Period of Performance.

Questions Solicitation

Reference Question

8. Addendum 52.212-1, Instructions

Addendum 52.212-2, Evaluation Factors

Factor 2 – Past Performance

Factor 2 - Past Performance evaluation criteria state, “Each offeror will receive a performance confidence assessment rating based on the offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements.”

However, both the solicitation instructions and evaluation criteria for Factor 2 state, “In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability / unacceptability, “unknown” shall be considered “acceptable.”

Question: Does the Government intend rate companies with no past performance the same as companies that have a record of recent, relevant past performance versus assigning offerors with no past performance history a confidence rating of “neutral”?

Government Response: Addendum FAR 52.21- 1 and 52.212-2 is updated with the following verbiage: Therefore, the offeror shall be determined to have unknown past performance.

Therefore, the offeror shall be determined to have unknown / neutral past performance.

9. C. Proposal

Preparation Instructions 2(c) - Font

The Government states that “All text shall be single spaced paragraphs, Times New Roman Font, Font Size 11 printed in black Color Font, on white paper, in a Word document. (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos, spreadsheets, are unacceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.)”

Can the Government please confirm the font size to be used for the proposal?

Government Response: Addendum FAR 52.212-1 Proposal Preparation Instructions 2(c) is updated.

10 C. Proposal Preparation Instructions 2(c) - Font

The Government states that “All text shall be single spaced paragraphs, Times New Roman Font, Font Size 11 printed in black Color Font, on white paper, in a Word document. (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos, spreadsheets, are unacceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.)”

Will the Government allow 8pt or 10pt font to be used for tables and graphics?

Government Response: Addendum FAR 52.212-1 Proposal Preparation Instructions 2(c) is updated. 10pt font is allowed for tables and graphics.

11 Attachment 2

– Specific Relevant Contracts Sheet

On page 1, the Government has put a paragraph with no descriptor under “7.

Government or commercial technical representative or COR.” On page 3 the section under “7. Government or commercial technical representative or COR” is listed as “Relevancy Description.”

Can the Government please clarify if on page one, the un-described paragraph refers to the “Relevancy Description” and should be listed as #8?

Government Response: On Attachment 2 “Relevancy Description” is number 11.

12. What are the labor hours for the base year for the 8 month PoP?

Government Response: Four Instructors for 8 months (1871/12=156 X 8 X 2 = 4989); Four (4) instructors for 7 months (1871/12= X 7 X 4= 4366); Four (4) instructors for 6 months (1871/12 X6 X4 = 3742); Three (3) Instructor for 4 months (1871/12 = X4 X 3 = 1871)

Approx. 14968

13. Is the Subcontractor required to submit their rate build-up to the government? If yes, how would you like that submitted?

Government Response: The subcontractor is not REQUIRED to submit their rate build-up directly to the Government. However, should the subcontractor feel it is proprietary information and chooses to do so, it shall include the Prime Contractor's name and solicitation number and must be submitted IAW the solicitation closing date and time.

14. PWS 1.16.17 does not address PHASE IN. Will there be a phase-in period to allow professional personnel to provide their current employer a two week notice upon announcement of contract award? If so, what is the Phase-In Period?

Government Response: PWS para. 1.6.17 is updated with phase in information.

15. In the pricing spreadsheet are we allowed to adjust the formula(s) to reflect our accounting practices?

Government Response: The formula can only be adjusted if there is an error. All information listed on the template needs to stay in the original format. The columns on the spreadsheet must remain and be completed. However, you can add a column(s) but can't take away.

16. Column M formula is calculating on 1920 hours. Are we allowed to make the correction to the spreadsheet to reflect the correct hours?

Government Response: Yes

17. Page 7, Section 1.6.1: The initial QCP shall be delivered with the contractor’s proposal.

Question: In which proposal volume should the QCP be included? Will it be included in the page limit of that volume? How will the QCP be evaluated as part of the proposal?

Government Response: The QCP shall be delivered within 30 days of contract start date

18. Page 86, Subfactor 1B: The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions. Question: Is the documentation to verify certifications, clearances, and other qualifications included in the 20 page lime for Volume II?

Government Response: No

19. Issue: Page 86, Subfactor 1B: The Offeror shall provide letters of intent (signed within 60 days of proposal submission) and resumes for all personnel. Concern: We are deeply concerned this requirement violates the statutory requirement of 10 USC 2304 to provide for full and open competition. We assert that the solicitation requirements to provide all names of personnel, resumes, and letters of intent represent a barrier to competition, resulting in an unfair competitive advantage to the incumbent service provider(s) or the companies they are teamed with. In compliance with statutory and regulatory requirements, we request the government revise solicitation language and conditions to eliminate barriers to competition and allow for fair and open competition.

Government Response: Addendum 52.212-1 is updated to reflect resumes and letter of intent for key personnel only to be submitted with proposal. Non-key personnel resumes and letters of intent will be submitted one week prior to contract start date and prior to start of work of any new contractors performing on contract. IAW PWS 1.6.8 it is the contractor’s responsibility to staff and deploy qualified contractor personnel to meet all of the PWS requirements. The intent is that all personnel be identified with the proposal. The Government want to verify certificates for all personnel who require them as well as security clearance verification. That in itself does not restrict the ability to get fair and competitive proposals. This ensures that a vendor can actually perform the mission adequately at the beginning of the Period of Performance.

20. IAW PWS section 1.6.8.1, it is mentioned that instructors shall: "Possess a T5/Single Scope Background Investigation (SSBI) with SCI eligibility and maintain the required security clearance throughout the life of the contract; possess a favorable T1/National Agency Check with Inquiries (NACI) at contract start date and maintain throughout the life of the contract." As the T1 is part of the SSBI/T5 clearance, would the government clarify whether candidate instructors would need either a T1 or a T5 clearance verification?

Government Response: a T5 clearance is required (formerly Single Scope Background Investigation (SSBI) this is the government-wide investigation required of those who need access to Top Secret classified national security information. This background investigation covers the past seven years of the subject’s activities (or to age 18, whichever is less). It includes verification of citizenship and date and place of birth, and well as national agency records checks on the subject‘s spouse or cohabitant, interviews with selected references and former spouses.

This type of investigations are for individuals who have Top Secret clearances).

21. Will the government clarify whether the curriculum to be facilitated is classified, unclassified, or a combination of the two?

Government Response: The curriculum is not classified, however, the instruction and the facility is classified.

22. Would the government reconsider the use of LPTA practices as-per the 2019 and 2021 NDAA decision and Far 15.101-2(d) which provides that, "contracting officers shall avoid, to the maximum extent practicable" the use of LPTA source selection procedures where a procurement is predominantly for the acquisition of:

1. Information technology services, cybersecurity services, systems engineering and technical assistance services, advanced electronic testing, audit or audit readiness services, health care services and records, telecommunications devices and services, or other knowledge-based professional services;

Under FAR 15.101-2(c), except for DoD, LPTA source selection procedures

"shall only be used when":

1. The agency can comprehensively and clearly describe the minimum requirements in terms of performance objectives, measures, and standards that will be used to determine the acceptability of offers;

2. The agency would realize no, or minimal, value from a proposal that exceeds the minimum technical or performance requirements;

3. The agency believes the technical proposals will require no, or minimal, subjective judgment by the source selection authority as to the desirability of one offeror's proposal versus a competing proposal;

4. The agency has a high degree of confidence that reviewing the technical proposals of all offerors would not result in the identification of characteristics that could provide value or benefit to the agency;

5. The agency determined that the lowest price reflects the total cost, including operation and support, of the product(s) or service(s) being acquired; and

6. The contracting officer documents the contract file describing the circumstances that justify the use of the lowest price technically acceptable source selection process.

Government Response: LPTA is used because the procurement is predominantly for instructional support. The solicitation comprehensively incorporates all the skills needed to perform the requirement. The minimum requirements for personnel are clearly stated in the Performance Work Statement. Therefore, additional advanced degrees or years of experience that the contractor must utilize would be inordinate. No additional innovation or future technological advantage will be realized by using a different source selection process.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Mar-2021 01:00 PM to 16-Mar-2021 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from USACyS BCC Instructor Support Ctrct (BY) to USACyS Cyber Basic Technical Core Instru.

CLIN 1001

CLIN 2001

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 05-APR-2021 TO

04-DEC-2021

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

FOB: Destination

W58MUV

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 26-APR-2021 TO

25-DEC-2021

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 05-APR-2021 TO

04-DEC-2021

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

CAGE

POP 26-APR-2021 TO

25-DEC-2021

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 05-DEC-2021 TO

04-DEC-2022

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

CAGE

POP 26-DEC-2021 TO

25-DEC-2022

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 05-DEC-2021 TO

04-DEC-2022

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

CAGE

POP 26-DEC-2021 TO

25-DEC-2022

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 05-DEC-2022 TO

04-DEC-2023

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

CAGE

POP 26-DEC-2022 TO

25-DEC-2023

N/A U.S. ARMY CYBER SCHOOL

621 BARNES AVE

633 BARNES AVE.

BLDG. 25601

FORT GORDON GA 30905

The following have been modified:

ADDENDUM 52.212-1

ADDENDUM 52.212-1 Instructions

1. 1. Proposals shall be submitted prior to the closing date and time identified on SF 1449, to the following address:

Mission and Installation Contracting Command – Fort Gordon

Attn: Mrs. Ashley Scott 271 Heritage Park Lane, Bldg. 35200, Room 136

Fort Gordon, GA 30905 ashley.t.scott3.civ@mail.mil

2. Electronic submissions via facsimile will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried. It is the offeror’s responsibility to verify receipt of proposals prior to the closing date/time. Late proposals will not be accepted. The proposal shall be valid for one hundred and twenty

(120) calendar days from the date of initial proposal submission.

3. Address all questions or concerns the offeror may have to the Contract Specialist (Mrs. Ashley Scott) and Contracting Officer (Mrs. Sherrilyn Rice). The SUBJECT LINE shall be “W91249-21-R-0011 Question(s) – Company Name. . . ATTN: Mrs. Ashley Scott & Mrs. Sherrilyn Rice.” All questions regarding this solicitation shall be submitted in writing via email (email is the preferred method) NLT 12:00PM Eastern Standard Time (EST) on 25 February 2021 to the following:

Procuring Contracting Officer Name: Mrs. Sherrilyn Rice Email: sherrilyn.u.rice.civ@mail.mil Contract Specialist Name: Mrs. Ashley Scott Email: ashley.t.scott3.civ@mail.mil

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

4. Site Visit. The Government will not hold a site visit for this requirement.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Addendum 52.212-2, Evaluation Factors for Award. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the beta.SAM.gov website formerly (FedBizOpps) website at https://beta.sam.gov/.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with

FAR 15.505. The KO will notify offerors who were in the competitive range but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offerer’s proposal shall consist of four (4) volumes: (1) General, (2) Technical, (3) Past Performance and (4) Price.

2. Proposal Format

(a) Offerors shall submit an original and four (4) copies of each volume as noted in Table 2 of paragraph

(c) below of their proposal

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS, Addendum 52.212- 1 and FAR 52.212-2 Evaluation-- Commercial Items under Addendum - Evaluation Factors for Award etc.

Applicable Page and Paragraph Numbers

Identify the Requirement or Portion to which exception is taken

Describe the Rationale and Impact of the exception

(c) The proposals shall be organized into 4 volumes. Each volume of the proposal should be submitted as a separate attachment. A cover sheet should be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced paragraphs, Times New Roman Font, Font Size 10 printed in black Color Font, on white paper, in a Word document. (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos, spreadsheets, are unacceptable).

Printing shall be easily readable (12-pitch type or 10 point proportional spacing.)

Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Table 2 Volume Title No. of

Email Copies

NO. HARD

COPIES

NO. OF

DIGITAL

COPIES

(CD ROM)

Page Limits DIGITAL

FORMAT

I General 1 1 Original + 4 copies

1 CD-ROM No Limitations MS Word or PDF

II Technical 1 1 Original + 4 copies

1 CD-ROM (20) MS Word or PDF

III Past Performance

1 1 Original + 4 copies

1 CD-ROM 3 pages per reference

MS Word or PDF

IV Price 1 1 Original + 4 copies

1 CD-ROM N/A 1 - MS

Excel

1- PDF

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side.

The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – GENERAL.

Volume I must be clearly marked “VOLUME I – GENERAL Volume, RFP W91249-21-R-0011

Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments), SF 1449 continuation sheet, Representation and Certifications, and other statements of Offerors. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the SF 1449 and with Addendum 52.212-1, Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, SF 1449 – Continuation Sheets -- Supplies or Services and Prices/Costs – This section shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, 52.213-3 Alt I, Offeror Representations and Certifications – The offeror shall ensure this section is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Technical Experience

Volume II must be clearly marked “VOLUME II – TECHNICAL EXPERIENCE Volume, RFP W91249-21-R- 0011.

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal.

Legibility, clarity and coherence are very important. Responses will be evaluated against the Technical factors defined in Addendum 52.212-2, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Volume II shall not include any pricing information.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Addendum 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general:

Table of Contents List of Table and Drawings Cross Reference Matrix Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

Factor 1: Technical Capability consists of two Subfactors:

Sub-factor 1A – Technical Ability Sub-factor 1B – Staffing, Recruitment, Retention, and Management Approach

Subfactor 1A: Technical Ability The Offeror’s overall technical approach shall demonstrate its knowledge and understanding of the magnitude and complexity of this requirement and its capability to perform all tasks in the Performance Work Statement. The Offeror’s technical approach shall also concisely and clearly address the Offeror’s approach to plan, organize, control and perform the major performance objectives below:

• Provide Training Support

• Provide Classroom instruction with qualified and certified instructors

Subfactor 1B: Staffing, Recruitment, Retention, and Management Approach

The Offeror’s management approach shall describe the extent to which subcontractors and/or teaming partners (hereafter referred to as “personnel”) shall be used to perform this requirement by task and by percentage of the costs of service performed. The Offeror shall also describe procedures for managing subcontractors to include identification of interface points, assignment of management responsibilities to any subcontractors, and procedures for both technical and managerial problem resolution to ensure all requirement are met. The Offeror’s management approach shall address its procedures to monitor and manage performance by all personnel, across numerous geographic locations, to ensure timely quality work and to control costs. The Offeror’s staffing approach shall identify its proposed staffing (by number of personnel, by labor categories and by location) and any plans to cross-utilize or rely on reach-back, part-time or temporary personnel to perform this requirement. The Offeror’s staffing plan shall describe its plans for recruiting and retaining personnel with all of the qualifications necessary to perform this requirement. The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions. The Offeror’s staffing, recruitment, retention, and management approach shall describe the methods by which the Offeror shall recruit and retain highly qualified personnel. A sound staffing and management approach to perform program management, address its procedures to plan, organize, control, and perform the major performance objectives, and manage and monitor all personnel to ensure all PWS requirements are met. In addition, the offeror’s staffing, recruitment, retention, and management approach shall address the following:

The Offeror shall provide letters of intent (signed within 60 days of proposal submission) and resumes for all personnel. Resumes and Letters of Commitment are not included in the page count. Résumés must conform to the following format:

(1) Name

(2) Education (Degree/discipline/year attained, educational institution)

(3) Certifications (certification member ID; expiration date)

(4) Security Clearance (List clearance(s) currently held)

(5) Proposed Labor Category

(6) Experience

(7) Present Position

a. Company and title of position

b. Dates of employment (month/year to month/year or to “present”)

c. Brief description of duties and responsibilities, including supervisory experience

d. Number and type of personnel supervised

a. Provide an Organizational Chart, which shall clearly reflect positions and address lines of communication, decision making authority, and problem resolution. The Offeror shall delineate the organization’s chain of command and delegations of authority relating to the execution of the work required in the Performance Work Statement. Describe and outline the strategy(s) and method(s) that will utilized to locate and actively recruit highly qualified and experienced personnel and manage personnel with the required knowledge, skills, education, experience, and applicable position descriptions, certifications, training (to include refresher training), security clearances, and licenses required to support specific positions in accordance with the PWS and necessary to perform and manage contract requirements.

b. Describe and outline the strategy that will be utilized to effectively account for challenges in locating, relocating, and retaining personnel that are qualified to meet all requirements and a recruitment strategy(s) to motivate personnel to relocate to Fort Gordon area and work for the Government.

c. Address how risk will be mitigated and/or eliminated from a technical, staffing, and management perspective.

(c) Volume III - Past Performance.

Volume III must be clearly marked “VOLUME III – Past Performance, RFP W91249-21-R-0011.

(1) The Past Performance evaluation will be accomplished by Offeror’s submission in identifying recent and relevant performance/experience information from at least three (3) but no more than five (5) Federal, State, or Local Government task orders or contracts that the Offeror has performed. Recent is defined as within the past three (3) calendar years from the closing date of this RFP. Relevant is defined as work performed that is similar to that anticipated by the PWS. Each narrative shall also include contract number and amount: the name, telephone number, and email address of the Government representative who can verify past performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum 52.212-2.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 51% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. The offeror is requested to submit the Past Performance by the scheduled due date, to the Contracting Officer at the address specified in Addendum 52.212-1.

2. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for services for the submitted data. The past performance data shall document a successful history of past contract performance.

3. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources.

Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government.

All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. Therefore, the offeror shall be determined to have unknown / neutral past performance.

4. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 3.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 2 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - Attachment 4, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Ashley Scott at ashley.t.scott3.civ@mail.mil prior to the closing of the RFP. Any questionnaires not returned directly to the KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV - Price – The offeror shall complete the Pricing Worksheet (Attachment 5 and SF1449 – Continuation Sheets -- Supplies or Services and Prices/Costs section of the solicitation. Offerors shall submit a fully completed price breakdown in the format specified in Attachment 5. A separate breakdown shall be submitted for each year and these shall be rolled up to the contract or summary level, which shall be traceable to the amounts inserted in Schedule B. All labor proposed on the previously discussed breakdown sheets shall be linked to this labor summary. The offerors shall provide compensation packages for all employees. Compensation package will be evaluated to ensure the adequacy of retention and recruitment.

All information relating to the proposed price must be included in both hard copy and electronic format. Electronic versions of the price proposal shall be submitted in Microsoft Excel as further delineated below, and files should not be read only or password protected. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate. The electronic version will take precedence for any differences noted between the hard and electronic versions of an offeror’s proposal. Failure to comply with these formatting requirements may result in rejection of your proposal. Offerors’ submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

Certified cost or pricing data is not anticipated for the award of contracts due to expected competition; however, the Government reserves the right to request such information should it become necessary consistent with FAR Subpart 15.4, Contract Pricing. Data Other Than Certified Cost or Pricing Data is required to determine the proposed price fair and reasonable.

Contractor shall fill out the attached Pricing Worksheet (Attachment 5). The Price proposal for all the CLINs contained in Schedule B, Pricing Schedule shall contain two Sections: the Price Narrative Section and the Price Proposal Section.

Price Narrative portion in MS Word or compatible format, with a Table of Contents. The price narrative shall provide the basis of estimate for all major elements of the price proposed. The Price Narrative Section shall contain all the narrative explanations used in deriving calculated price (including appropriate references to individual spreadsheets as they appertain). These narratives shall clearly explain the methodologies, calculations, exceptions and assumptions used in developing price.

ADDENDUM 52.212-2

ADDENDUM 52.212-2

EVALUATION FACTORS FOR AWARD

Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable offer.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high/unrealistically low, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition.

The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

b. Award for All of the Work. The Government intends to award one (1) as a result of this solicitation. Offers received for less than the stated number of items listed in the Bid Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.