W9124921R0002-0005 Extendto26Jan21.pdf

MICC - FORT GORDON

BRIGITTE R. HUFFIN, 706-791-1825

BRIGITTE.R.HUFFIN.CIV@MAIL.MIL

FORT GORDON GA 30905-5719

0011485501

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to:

1. Extend the solicitation closing date from 1/21/2021 - 1/26/2021.

2.. The Past Performance Questionnaire (PPQ) due date has been extended from 1/20/2021 -1/25/2021.

Note: Ensure you receive an acknowledgment that your proposal has been received.

All other solicitation information remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124921R0002

X 9B. DATED (SEE ITEM 11)

10-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jan-2021

CODE

MICC - FORT GORDON

271 HERITAGE PARK LANE

BLDG. 35200

FT GORDON GA 30905

W91249 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91249

FACILITY CODECODE

EMAIL:TEL:

W9124921R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Jan-2021 04:00 PM to 26-Jan-2021 04:00 PM.

The following have been modified:

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

A. Proposal Submittal and Inquries.

1. Proposal is due by 4:00PM, EST on January 26, 2021. To the following email or mailing address: brigitte.r.huffin.civ@mail.mil. All questions or inquires must be sent by email and will not be accepted after December 18, 2020. Past Performance Questionnaires are due by January 25, 2021.

Mission and Installation Contracting Command – Fort Gordon Attn: Brigitte Huffin 271 Heritage Park Lane Building 35200 Fort Gordon, GA 30905

2. Submission via facsimile will not be accepted. Offers shall be submitted via electronic email or shall be hand carried or mailed through a commercial/Government carrier.

3. The point of contact of contact responsible for supplying additional information and answering all inquires is the Contracting officer via the Contract Specialist.

Address all questions or concerns the offeror may have to the Contract Specialist, Brigitte R. Huffin, via email at brigitte.r.huffin.civ@mail.mil and the Contracting Officer at jason.l.king1.civ@mail.mil.

B. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Addendum 52.212-2, Evaluation Factors for Award Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

mailto:brigitte.r.huffin.civ@mail.mil mailto:jason.l.king1.civ@mail.mil

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their FINAL proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data.

These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Contracting Opportunities https://beta.sam.gov/.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offerer’s proposal shall consist of four (4) volumes ONLY: Volume I - General, Volume II -Technical Capability, Volume III - Past Performance and Volume IV - Price.

2. Proposal Format https://beta.sam.gov/

(a) Offerors shall submit an original and three (3) copies of each volume as noted in paragraph (c) and Table 2 below of their proposal or

Offerors shall submit an original copy of e-mailed proposals, which includes the four (4) volumes: Volume I - General, Volume II -Technical Capability, Volume III - Past Performance and Volume IV - Price.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award.

This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The proposals shall be organized into four (4) volumes. Each volume of the proposal should be separately bound in a COIL-BOUND or SPIRAL-BOUND binder ONLY. Offers submitted in something other than a coil-bound or spiral bound binder not be reviewed. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing). An 8 or 9 point font is acceptable for tables and charts only. Cross-references should be utilized to preclude unnecessary duplication of data between sections. . The subject for emailed files shall read, “W91249-21-R-0002 Help Desk IM/IT Proposal” Volume # - Company Name - Initial for first submission and Revision X with X indicating the number of revision. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, powerpoint and/or Excel as outlined in Table 2.The file name shall be “Company Name

– Initial” for first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X with X indicating the number of the revision. Page limitations are as follows:

Table 2

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

VOLUME

TITLE

NO. HARD

COPIES

(Applies to Hand Carry and Mail Offer)

NO. of CD ROM and Emailed Copies

PAGE

LIMITS

DIGITAL

FORMAT

I General 1 Original and 3 Copies 1 No Limit

MS Word or PDF

II

Technical Capability (incl. all subfactors)

1 Original and 3 Copies 1 100

MS Word or PDF

III Past Performance

1 Original and 3 Copies 1

3 pages per reference

MS Word or PDF

IV Price 1 Original and 3 Copies 1 No page limit

1 – MS

Excel/1PDF

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper.

When both sides of a sheet display printed material, it shall be counted as two pages.

Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General.

Volume I must be clearly marked “VOLUME I – GENERAL, RFP, Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments), and 52.213-3 Alt I, Offeror Representations and Certifications). All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed (block 17a). The offeror is cautioned that the SF 1449 must contain an original signature in block 30 a-c of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum 52.212-1, Instructions to Offerers-Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B, Continuation Sheets -- Supplies or Services and Prices/Costs – This section shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, 52.213-3 Alt I Offeror Representations and Certifications, and Other Representations or Statements of Offerors, 52.204-24 Representation Regarding Certain Telecommunications and Videos Surveilance Services or Equipment, 52.204-26 Covered Telecommunications Equipment or Services-Representations and Other Statements of Offerors). The offeror shall ensure this section is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – FACTOR 1: TECHNICAL CAPABILITY

Volume II must be clearly marked “VOLUME II – TECHNICAL CAPABILITY, RFP,

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in Addendum 52.212- 2, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Volume II shall not include pricing.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Addendum 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

-Table of Contents -List of Table and Drawings -Cross Reference Matrix -Exceptions/Assumptions (Identification and explanation of any exceptions or deviations). Additionally, identify any assumptions used in preparing the proposal.

Factor 1: Technical Capability consists of two Subfactors:

Subfactor 1: Technical Ability Subfactor 2: Management Approach & Staffing Approach

SUBFACTOR 1: Technical Ability The Offeror’s overall technical approach shall demonstrate its knowledge and understanding of the magnitude and complexity of this requirement and its capability to perform all tasks in the Performance Work Statement.

The Offeror’s technical approach shall also clearly and concisely address the Offeror’s approach to 1) Plan, 2) Organize, 3) Control and 4) Perform the major performance objectives as follows:

• Provide IT Support to include helpdesk, software, hardware support, project management and risk management

• Provide logistical and management support of automation equipment

• Provide Medical Illustration and graphic design

• Provide Cable Installation

• Develop and Maintain websites

• Provide Service management utilizing ITIL v3

• Support and Maintain Security Center Configuration

SUBFACTOR 2: Management Approach & Staffing Approach.

The Offeror’s management approach shall include a Management Plan that describes/explain program management methods that will be employed to accomplish the technical requirements of the PWS, PRS, and all associated attachments and technical exhibits. The Management Plan shall address the process(es) that will be utilized to measure and attain all aspects of quality control to ensure successful performance on the contract. The Offeror shall describe/explain its technical understanding of the PWS requirements as it pertains to but not limited to providing Military Health Systems Support Help Desk Information Management (IM) and Information Technology (IT) support services in the following areas: Customer Support Center, Program Support, Information Technology Logistical Support, Information Technology Service Management, Security Center Configuration Management, Risk Management Framework, Project Management, IT Technical Support, Web Site Programming, SharePoint Administration, Medical Illustration, Graphic Arts and Cable Installation.

The Offeror’s staffing approach shall include a Staffing Plan with a staffing labor matrix that identifies and explain its proposed staffing (by number of personnel, labor categories, by location) and plans for accommodating fluctuating workloads a cross-utilization of personnel and/or rely on reach back, part-time or temporary personnel to perform this requirement. The offeror shall indicate the Quality Control Representative’s position in the company hierarchy. Once the contract is awarded, the Offeror shall provide the names of all non-key personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions once contract is awarded (working day 1). For all Key personnel, the Offeror shall provide letters of commitment (signed within 60 days of proposal submission) and resumes. Resumes and Letters of Commitment are not included in the page count. Résumés must conform to the following format:

(1) Name

(2) Education (Degree/discipline/year attained, educational institution)

(3) Certifications (certification member ID; expiration date)

(4) Security Clearance (List clearance(s) currently held)

(5) Proposed Labor Category

(6) Experience

(7) Present Position

a. Company and title of position

b. Dates of employment (month/year to month/year or to “present”)

c. Brief description of duties and responsibilities, including supervisory experience

d. Number and type of personnel supervised

b. Provide an Organizational Chart, which shall clearly reflect positions and address lines of communication, decision making authority, and problem resolution. The Offeror shall delineate the organization’s chain of command and delegations of authority relating to the execution of the work required in the Performance Work Statement.

c. Describe and outline the strategy(s) and method(s) that will utilized to locate and actively recruit and retain highly qualified and experienced personnel and manage personnel with the required knowledge, skills, education, experience, and applicable position descriptions, certifications, training (to include refresher training), security clearances, and licenses required to support specific positions in accordance with the PWS and necessary to perform and manage contract requirements.

d. Address how risk will be mitigated and/or eliminated from a technical, staffing, and management perspective.

(c) VOLUME III - Factor 2: PAST PERFORMANCE

Volume III must be clearly marked “VOLUME III – PAST PERFORMANCE, RFP, The Past Performance evaluation will be accomplished by Offeror’s submission in identifying recent and relevant performance/experience information from at least three

(3) but no more than five (5) Federal, State, or Local Government task orders or contracts that the Offeror has performed. Recent is defined as within the past three (3) calendar years from the closing date of this RFP. Relevant is defined as work performed that is similar to that anticipated by the PWS. Each narrative shall also include contract number and amount: the name, telephone number, and email address of the Government representative who can verify past performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum 52.212-2.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 51% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. The offeror is requested to submit the Past Performance Questionnaires (PPQ) by

January 25, 2021 to the Contracting Officer at the address specified above in paragraph A1.

2. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for services for the submitted data.

The past performance data shall document a successful history of past contract performance.

3. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

• Table of Contents

• Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2.

• Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. (A sample consent letter is in Attachment 3).

• Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

• Organization Structure Change History— Organizational Structure Change

History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

• Specific Relevant Contracts Format - Sheets in accordance with Attachment 2 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

• Past Performance Questionnaire - See Attachment 1, Past Performance

Questionnaire. For the contracts identified n each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Brigitte Huffin at brigitte.r.huffin.civ@mail.mil prior to the closing of the RFP. Any questionnaires not returned directly to the Contract Specialist will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(c) VOLUME IV- FACTOR 3: PRICE

Volume III must be clearly marked “VOLUME IV – PRICE, RFP, W9124921R0002

1. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

2. The offeror shall complete SF1449 – Section B Continuation Sheets --

Supplies or Services and Prices/Costs section of the solicitation. All final monetary extensions shall be in whole dollars only. Offerors shall submit a fully completed price breakdown in the format specified in Attachment 4 (Pricing Worksheet), which contains a Summary Sheet Tab that reflects total pricing, and a fully burden labor rates pricing tab for all performance periods.

The Tab titled “Pricing – Fully Burden” reflects a separate breakdown for each year, which shall be rolled up to the Summary Tab and be tracable to the amounts inserted in Section B SF 1449-Continuation Sheet. Offerors shall use Government provided Not-to-Exceed estimates for Surge, ODC and Travel CLINs.

3. Offeror will determine, in Attachment 4 (Pricing Worksheet) to price or not

Separately-Priced (NSP) the eCMRA requirement. CLINs 0005, 1005, 2005, and 3005. Shall be the CLINs under which the Contractor shall bill for all cost associated with Contractor Manpwer Reporting (CMR).

4. The Government reserves the right to require the submission of Other Than

Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

ADDENDUM TO 52.212-2

EVALUATION-- COMMERCIAL ITEMS

EVALUATION FACTORS FOR AWARD

a. Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted.

Unreasonably high, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition.

The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation. Offers received for less than the stated number of items listed in the Solicitation Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f) (4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

c. Evaluation Criteria

(1) Evaluation criteria consists of the following factors and subfactors.The proposals will be evaluated under the following three factors:

Factor 1: Technical Capability Subfactor 1: Technical Ability Subfactor 2: Management Approach & Staffing Approach

Factor 2: Past Performance Factor 3: Price

(2) Factor 1 - Technical Capability. The Technical Factor evaluation provides an assessment of the offeror’s capability to satisfy the Government’s minimum requirements. The offeror must demonstrate a thorough knowledge and understanding of the requirements necessary to accomplish the task described in the PWS and must provide a detailed description of how they plan to fulfill the Government’s requirement.

The offeror must illustrate how services will be performed to ensure efficiency and effectiveness of task, including cross utilization of staffing. The offerors response must clearly demonstrate a full understanding and the magnitude of the PWS requirement, not merely regurgitating the requirements in the PWS. The technical evaluation will consist of the following two sub-factors: Technical Ability and Management Approach & Staffing Approach.

SUBFACTOR 1: Technical Ability

The proposal clearly demonstrates that the Offeror has a very good understanding of the entire requirement; has a very good methodology to perform all tasks successfully and on time, and has a very efficient, effective and sound approach to plan, organize, control and perform the major performance objectives. The proposal’s overall technical approach has little potential to disrupt or degrade performance or to increase costs.

SUBFACTOR 2: Management Approach & Staffing Approach.

The proposal clearly demonstrates that the Offeror has very sound procedures to monitor and manage performance of all personnel, in all locations, to ensure timely quality work. The proposal clearly demonstrates that the Offeror has offered properly qualified personnel in the appropriate labor categories to perform this requirement, has a very sound recruiting and retention plan to ensure the continued availability of properly qualified personnel and has a very efficient, effective and sound staffing approach that ensures an appropriate number of personnel are available to perform this requirement. The proposal’s overall management and staffing approach has little potential to disrupt or degrade performance or to increase costs.

The Technical Capability sub-factors will be used to determine an overall rating for the factor. If any section is Unacceptable, the overall Technical Ability factor will be rated Unacceptable.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

(3) Factor 2 - Past Performance. The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation.

Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Past performance areas of evaluation include:

- Quality of Service

- Schedule

- Cost Control

- Customer Satisfaction

(a) Each offeror will receive a past performance evaluation rating based only on the Offeror's recent past performance that is relevant to the Contract requirements.”

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three years from the date of issuance of this solicitation.

Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(d) The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

(e) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Table 4. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(f) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(4) Factor 3 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b).

Through these techniques the Government will determine whether prices are reasonable, complete and balanced. Total compensation plans for proposed professional employees shall be evaluated as prescribed by AR Clause 52.222-46.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include a one (1) year base period, three (3) one (1) year options and one-half (1/2) of the final option period. Offerors are not required to enter a price for the one-half option period.

Unbalanced Pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices .

Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s proposal is in compliance with the Price Volume instructions in the solicitation.

ATCH1- PAST PERFORMANCE CVR LT

Department of the Army U.S. Army mission and installation contracting command

MICC – FORT GORDON

271 Heritage park lane, Building 35200, room 136

Fort Gordon, GA 30905-5719

CCMI-CEU-GO 8 December 2020

Mission and Installation Contracting Command (MICC) Fort Gordon, GA 30905

SUBJECT: Offeror Past Performance Assessment in Support of Request for Proposal (RFP) Number W91249-21- R-0002

Dear Sir/Ma’am;

The US Army Mission and Installation Contracting Command – Fort Gordon is currently conducting a competitive source selection to evaluate offerors on subject RFP. As part of this evaluation, we have requested that the offerors provide information about their past performance on same or similar federal, state or local government or commercial contracts as compared to North American Industry Classification System (NAICS) 541519. You have been identified as the point of contact cited on the attachment.

Your assessment of their performance is extremely valuable to our evaluation. Please complete the attached assessment questionnaire and submit via email no later than 4 January 2021, whichever occurs first to Brigitte R.

Huffin, brigitte.r.huffin.civ@mail.mil and Jason L. King, jason.l.king1.civ@mail.mil.

Your cooperation is greatly appreciated. Questions may be directed to the Contract Specialist, Brigitte R.

Huffin, brigitte.r.huffin.civ@mail.mil, and the undersigned at jason.l.king1.civ@mail.mil.

Sincerely, JASON KING

Contracting Officer

PAST PERFORMANCE ASSESSMENT QUESTIONNAIRE

Please provide your candid responses. The information that you provide will be used in the awarding of federal contracts. Therefore, it is important that your information be as factual, accurate and complete as possible to preclude the need for follow-up by the evaluators. If you do not have knowledge of or experience with the company in question, please forward this Questionnaire to the person who does the Contract Specialist, Brigitte R.

Huffin, brigitte.r.huffin.civ@mail.mil and the Contracting Officer, Jason L. King, jason.l.king.civ@mail.mil.

Please return the completed Questionnaire to the Contracting Officer and Contract Specialist identified in the cover letter within the stated timeframe.

Rating Definitions:

Substantial Confidence: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective. The offeror has been highly successfully in performing the required effort.

Satisfactory Confidence: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective. The offeror has successfully performed the required effort.

Limited Confidence: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective. The offeror has had little success performing the required effort.

No Confidence: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective. The offeror has not successfully performed the required effort.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

Total Contract Value:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

Address:

mailto:jason.l.king.civ@mail.mil

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent) *Note: rationale is required for each response.

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Substantial Confidence Satisfactory Confidence Limited Confidence No Confidence

Rationale: __________________________________________________________

B. Effectiveness of Project Management (to include use and control of subcontractors).

C. Timeliness of Performance for Services and Product Deliverables.

D. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

E. General Comments. Provide any other relevant performance information.

Comments: _________________________________________________________

F. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

Point of Contact (Name): __________________________________________ Telephone Number: ______________________________________________

G. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number Address:

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire to the Contracting Officer identified in the cover letter.

Thank you for your assistance.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless…