W912421B0003_Questions_Answers 08-SEP-2021.pdf

September 8, 2021

W9124921B0003 Refuse Collection at FORT GORDON, GA

SOLICITATION QUESTIONS

1. Are we responsible for container removal for the OLD containers? Yes, Government will provide location for staging once container is no longer serviceable or required.

2. For the recreational area, can we use our truck scales for tracking the waste removed vs scale tickets? All waste removed must be weighed through landfill scale.

3. Do products like Drivecam or our route tablets violate the video camera policy? Specific technology must be submitted for prior approval, but general GPS/Navigation systems are allowed.

4. Location 24403 needs a container count and days of service listed? Currently closed for renovation

5. Location 24410 needs days of service listed? Listed on TE 4 page 39.

6. Is there a list of special events that happen routinely? No, special events can change annually.

7. Will the Government provide a project location for the contractor on post? Equipment storage and containment. For ongoing repairs, replacement, and Management of contract? No, but a laydown yard for excess and unserviceable container storage will be available

8. Who will deliver and move the Government owned dumpsters until they are replaced with a contractor’s unit? Contractor

9. Who repairs the Government owned dumpsters until replaced? Contractor

10. Who cleans the Government owned dumpsters until replaced? Contractor

11. Who will deliver and move/relocate the Contractor owned dumpsters once they have been placed? Contractor

12. Currently the field and range units are brought to and from the location by the government, will this change? No, current practices should be considered regarding this new solicitation.

13. What does the Government plan to do with the Government owned dumpsters once they are replaced with Contractor units? Properly dispose of Government property

14. Will the contractor be able to obtain the government dumpsters once they have replaced them?

Government containers will be properly disposed of as Government property

15. How many units are used for special events? Varies per event but has not exceeded 20

16. Will the Special event units be replaced with contractor units? All containers will be placed and serviced by contractor.

17. Is there a reason why the landfill fees are split into 3 different CLIN’s? Funding/Invoicing purposes

18. Can the landfill fees be a flat rate offered by the contractor, utilizing only one clin to cover all associated cost with disposal to the government? See Amendment 1, CLINs remain unchanged.

19. The solicitation is a FFP contract – Landfill rates may increase at any time and out of the control of the contractor. How will an equitable adjustment for this line item be handled if an increase occurred after award. Submit REA to Government for consideration.

20. Will the government owned compactor at the hospital be required to be replaced by the contractor? No

21. Who is responsible for the repairs and maintenance on the compactor? Government

22. If the compactor goes down, will the contractor be required to place a roll off to be set in its place until the unit is repaired? No

23. Will there be a line item added for roll off units? No

24. What color are the contractor’s replacement units to be? No specification

25. What style of container is the contractors’ units to be? Slant tops are easier to access and better for food locations. No specification

26. Who collects the cardboard? Government

27. There are no cardboard containers notated on the TE, will there be any added? No

28. Is cardboard and unacceptable item in the waste dumpsters? No

29. If a waste dumpster is full of cardboard what are the actions to be taken? Process as refuse

30. Will tires found in dumpsters be billed with landfill fees or will a separate line be added? These are extra cost at the landfill. Billed with landfill fees

31. TE shows 289 dumpsters in use. Are the 12 on call units, in addition to this number? No

32. Government is requesting the contractor to replace one for one dumpster owned by the government with a contractor owned unit. How many dumpsters does the government have on standby used at Fort Gordon as needed? 20

33. CLINs X005 Landfill Tipping Fees, please clarify whether it is the Government’s intent to reimburse the contractor for landfilling tipping fees based upon the Unit Price bid in the CLIN or the actual cost of disposal incurred based upon the submitted landfill statement required under

5.15.3. Actual cost for each CLIN based on the submitted tickets prior to invoice

34. CLINS X0006 State Solid Waste Fee and X0007 Environmental Fee, please clarify whether it is the Government’s intent to reimburse the contractor these fees based upon the Unit Prices bid in the CLINs or the actual cost of each incurred based upon the submitted landfill statement required under 5.15.3. Actual cost for each CLIN based on the submitted tickets prior to invoice.

35. If it is the Government’s intent that landfill tipping fees and associated State and Environmental fees should be a pass‐through expense then this should be clearly specified in the PWS or CLIN narrative. Actual cost for each CLIN based on the submitted tickets prior to invoice.

36. If it is not the Government’s intent that landfill tipping fees and associated State and Environmental fees should be a pass‐through expense then this should be clearly specified in the PWS or CLIN narrative. Actual cost for each CLIN based on the submitted tickets prior to invoice.

37. If it is not the Government’s intent that landfill tipping fees and associated State and Environmental fees will be a pass‐through expense, will the contractor be allowed to request an equitable adjustment in the event of future increases in these fees? Actual cost for each CLIN based on the submitted tickets prior to invoice

38. CLINs X005, X006 and X007 should the unit of measure be Ton vs Job and Each as the landfill charges for these items by the Ton? See Amendment 1 CLIN Descriptions.

39. Instructions to Bidders. Will the Government please confirm that the following items will meet submittal requirements? All to be sealed and identified as required including 1 hard copy and 1 CD‐ROM copy delivered prior to Thursday, 3PM EST, 10 September 2021: Confirmed 40 thru 43 shall be included with submittal requirements.

40. Signed SF1449

41. Signed Amendments

42. Completed SF1449 Continuation Sheets.

43. Representations and certifications.

44. Section SF 1449 Continuation Sheet Item X002 Special Events

45. The quantity for this Item is 30. Will the Government please define the quantity? Estimated number of events

46. Does the quantity identify 30 collections of 8 cubic yard containers? See #45

47. Does the quantity identify 30 events? Yes

48. Will the Contractor be responsible to locate the containers to the special event site? Yes

49. Will the Government please provide historical annual information relative to the number of special events with number of containers and service requirements for each? See #6

50. Section SF 1449 Continuation Sheet Item X004 Food Service Containers

51. Can you please identify the Food Service Container locations on TE4? See TE #5

52. The Quantity for this Item is 1664. Does 1664 represent the number of 8 cubic yard lifts anticipated per year? Need clarification on question

53. Does this quantity include the twice weekly service for the compactor at Bldg. 300, Hospital?

Need clarification on question

54. Is the disposal cost for this Item included in Items #X005 and #X006? Need clarification on question

55. Section SF 1449 Continuation Sheet Item X003 Unscheduled Collection

56. Does the Quantity of 375 annually include unscheduled collection of the compactor at Bldg. 300, Hospital? No

57. Section SF 1449 Continuation Sheet Item X008

58. Is this item to include compactor placement cost and twice weekly service? Need clarification on question regarding “placement cost”

59. Are disposal costs for this Item to be included in Items #X005 and #X006? Yes

60. General Question

61. Is there any roll off containers or services anticipated in addition to the Contractor provided compactor at Bldg. 300 Hospital? No

62. PWS 4.2 ‐ Provide Refuse Containers. Will the contractor be responsible for the disposition of the removed, out of service, containers? No

63. PWS 5.5 ‐ This section refers to Section 2.10 which is not in the document. Will the Government please correct issue? 5.5 has been corrected by deleting 2.10.

64. PWS 5.7.2 ‐ Are containers under the current contract placed in accordance with TE 5 Stand Off

Distance of Dumpsters to Buildings? Yes

65. PWS 5.7.3 “Contractor shall provide refuse containers to support training on ranges.” Are these containers in addition to those shown on Exhibit 4? If so please advise how many extra containers the Contractor will need for the training on ranges? No

66. PWS 5.7.5 Serviceable Containers, 5.7.6 container Lids & 5.8 Cleaning do these maintenance/washing requirements only apply to the Contractor furnished containers or does this apply to the Government owned containers prior to their replacement? All containers

67. PWS Section 5.15.2.

68. This section refers to Sections 2.14 and 2.10 which are not in the document. Will the

Government please correct this issue? See #64

69. TE 5

70. The container counts in Items 1, 3, 8, 14 and 15 conflict with the container counts, for the locations identified, with TE 4. Will the Government please correct this issue? Quantities corrected on TE 4 and 5

71. The Bldg. numbers in Items 1 and 9 are not listed on TE 4. Will the Government please correct this issue? No building number for these locations.

72. Please provide the historical tonnages of waste collected in each of the last three full years?

73. PWS 3.1 Government Furnished Items

74. This section lists a compactor at Bldg. 310 H&C Plant. Is this compactor in addition to the compactor shown as located at Bldg. 300 on TE4? 3.1 corrected to state building 300.

75. Bldg. 310 is listed in TE 4 as having one 8yd container with no compactor. Will the Government please clarify the service requirement at Bldg. 300 and 310? 3.1 corrected to state building 300.

76. Please confirm that there is only one compactor and that it is government furnished? 3.1 corrected to state building 300.

77. Section SF 1449 Continuation Sheet Item X008.

78. Will the Government please provide detailed information regarding the type of compactor required, ie. Self Contained or Break Away unit? Compactor is GFE

79. Will the Government please provide details regarding the installation and set up of the compactor, ie. through the wall chute, dock load, dog house, electrical power available, concrete pad, etc.? Compactor is GFE

80. Will the Government please provide photos of all 4 sides of the compactor in‐place? No

81. Upon answering the RFI’s will the government please provide an extension to the due date to allow sufficient time to for proposal preparation and a few additional days for mailing. See Amendment 1