W91249-18-R-0030_Questions_and_Answers_Training_and_Development_(002).pdf

W91249-18-R-0030 Training and Support Questions and Answers

1 | P a g e

Request 1 Question PWS Page 75 Subfactor 1B: Management Approach & Staffing Approach The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearance and other qualifications required for their designated positions.

Question: Are the names of all personnel performing under this contract due with the submission of the proposal or at the start of the contract?

Government Response

This is a phased in requirement, request names approximately two (2) weeks prior to contract start date or phase-in date.

2 Question PWS Page 75 Subfactor 1B: Management Approach & Staffing Approach The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearance and other qualifications required for their designated positions.

Question: If the answer to the previous question is at submission of the proposal, would the government consider moving it to the start of the contract? Rational is this contract is new work and with only 17 days from the release of the solicitation to the submission of proposals it is a very compressed recruiting schedule.

Government Response

See the answer to question number one (1)

3 Question PWS SubFactor 1B Management Approach: Indicates that we should provide names of all the personnel and proof their certifications. Is the government expecting all or just the key personnel resumes?

Government Response

The government expects to see the resumes of key personnel.

4 Question PWS page 34 The Estimated Staffing Matrix: Has 11 CMEs for Training Developers w/Duty Fort Gordon GA totaling 28,800 hours. However, 28,800 hours based on 1,920 hours equals 15 CMEs. Did the government intend for there to be 15 CMEs for Item 4?

Updated line 4 of the staffing matrix should read 21,120.

5 Question Is there an incumbent currently performing this work? If so, please provide the contract number and award value.

This is a new requirement

2 | P a g e

6 Question Training Developers at Fort Gordon shall be split into five (5) teams, supporting TD support requirements for the Cyber School. At contract start date, a minimum of one Training Developer per team shall have a Top Secret Security Clearance with SCI eligibility

a) Question: Do we really need a TS/SCI for a Training Developer? Not too many people have the SCI eligibility or even TS

b) Question: Would the government consider the Training Developer having a Secret Clearance?

c) Question: Would the government consider removing the SCI eligibility from all developers from the requirements?

a) Yes, as described in the estimated staffing matrix in the PWS

b) No

c) No

7 Question Program Manager: The PM is the key point of contact for this effort and is considered Key personnel. The PM shall supervise, coordinate work schedules, resolve minor concerns/issues and complete the administrative tasks associated with this PWS. The PM shall be familiar with all duties and qualifications stated in the PWS. At contract start date have a final Top Secret (TS) security clearance with SCI eligibility

a) Question: Why do we need a TS/SCI for a Program Manager that is only working 60 hours?

b) Question: Why do we need a TS/SCI for a Program Manager that is not developing anything?

a) Security clearance required as stated in the PWS

b) Security clearance required as stated in the PWS

8 Question 1.6.8.5 Required Certifications: Required training certificates shall be presented to the COR upon hire. Certification requirements that change during the life of the contract must be approved by the COR. Contractors will be given 60 calendar days from the start date of this contract to obtain required certificate(s) of training and certification with the exception of the clearance; only 10 business days will be allotted to rectify clearance issues.

a) Question: Will you accept interim Secret Clearance?

b) Question: Sometimes the government is busy and cannot move fast on clearances. What happens if you can’t get the TS/SCI turned on at start of contract or within the 10 business days?

a) Yes, if secret clearance can be obtained 10 days prior to contract start date. Security clearance required as stated in the

PWS

b) Contract personnel are required to have the appropriate clearance at the start or within 10 days of the contract start date.

3 | P a g e

9 Question 1. ADDENDUM 52.212-2

1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

Question: Is this “best value” or “LPTA”?

LPTA methodology

10 Question On Page 3 of the Solicitation, Item 0002, ODC CLIN says it is for “other than travel” and must be “approved in advance by the Contracting Officer IAW PWS 1.6.21.” However, PWS 1.6.21 only describes the guidelines for travel. Item 0002 states it is to be used for “supplies and materials, other than travel.’ (Also CLIN 1002/2002) Question: What paragraph in the PWS describes the approval process for these “supplies and materials” under CLIN 0002/1002/2002? Should this be Para 1.6.19?

Yes, Para 1.6.19

11 Question PWS Para 1.6.1 states “initial QCP shall be delivered with the contractor’s proposal.”

Question: Would the Government allow the initial QCP within five (days) of contract award?

Yes

12 Question PWS Para 1.6.5 states the EW training at Fort Sill is moving to Fort Gordon in FY20 or 21.

Question: Obviously, this will affect the services delivered under this contract to a great degree, Could the Government be more specific on the timeframe for this move?

No, the proposed EW move to Fort Gordon is pending senior leader decision.

13 Question PWS Para 1.6.5 states the EW training at Fort Sill is moving to Fort Gordon in FY20 or 21.

Question: How long will the training be interrupted during the phase out of Fort Sill and phase in of EW training at Fort Gordon take?

Unknown, pending decision and stationing package timelines

4 | P a g e

14 Question PWS Para 1.6.5 and Para 1.6.12 states Contractors may be required to travel to participate in training development conferences or attend necessary training/certification, observe training, and SAVs.

Question: How many of these training development conferences, training/certification classes, training observations, SAVs, etc. will the contractor have to attend annually?

Unknown, depends on mission requirements.

15 Question PWS Para 1.6.5 and Para 1.6.12 states Contractors may be required to travel to participate in training development conferences or attend necessary training/certification, observe training, and SAVs.

Question: What are the locations for these events?

Unknown for conferences. Possibly training sites are Fort Gordon and Fort Sill.

16 PWS Para 1.6.7 states three (3) Training Developers at Fort Sill and five (5) Training Developers at Fort Gordon shall have a final Top Secret security clearance with SCI eligibility at work performance start date.

Question: Will the Government allow an individual(s) with active Secret clearance an interim clearance pending the completion of the full investigative requirement for the Top Secret clearance?

No, the personnel need to have clearances IAW 1.6.7.

17 Question PWS Para 1.6.7.8 provides installation access information for Fort Gordon only.

Question: Is Fort Sill installation access the same as Fort Gordon or is there additional requirements or less requirements?

The same, the CAC allows access to Fort Sill.

18 PWS Para 1.6.8 describes “a personnel Phase In approach during the base year as depicted in 1.6.19. This paragraph describes ODC not Phase In. And directly above 1.6.19 it states “Phase In: N/A.

Question: Would the Government please provide the Phase In approach during the base year?

Reference Technical 2: Estimated Staffing Matrix This exhibit reflects the Government’s estimated staffing approach for this effort based upon historical data from prior contracts. The government anticipates a personnel phase in. Please see below:

• At contract start date (projected 24 SEP 18) three (3) with duty at Fort Sill (TS required) (12 months)

• At contract start date (projected 24 SEP 18) five (5) with duty at Fort Gordon (TS

5 | P a g e required) (12 months)

• At contract start date (projected 24 SEP 18) three (3) with duty at Fort Gordon (Secret required) (12 months)

• On or about 30 days after contract start date (22 OCT 18) four (4) with duty at

Gordon (Secret required) (11 months)

• On or about 03 December 2018 four (4) with duty at Fort Gordon (Secret required) (10 months)

19 Question PWS Para 1.6.20 states contractor shall be required to travel to conduct Mobile Training in support of this PWS.

Question: What mobile training will have to be conducted to support this PWS?

MTT requirement deleted.

20 Question PWS Para 1.6.20 states contractor shall be required to travel to conduct Mobile Training in support of this PWS.

a) Question: What locations will the contractor have to travel to conduct the Mobile Training?

b) Question: Will this include both CONUS and OCONUS travel?

a) MTT deleted from solicitation

b) MTT deleted from solicitation

21 Question PWS Para 5.2 states the contractor will “develop training and training products.”

Question: Would the Government provide a list of the training and training products that contractor will be responsible for developing?

Training Development products are ISO Cyber and EW training and will be provided periodically throughout this effort.

22 Question PWS Para 5.2 states Training Developers shall “maintain certification IAW this PWS. The only certifications mentioned are the CFD-DC or SAT or TDC.

Question: Are there any IT certifications the Training Developers must maintain?

None

23 Solicitation Section C. Proposal Preparation Instructions states the 12 point font will be used.

Question: Would the Government allow 10 point font for tables and graphics?

6 | P a g e

Yes, the Government will allow 10 point font for tables and graphics.

24 Question Question: Is there an incumbent contractor?

No, this is a new requirement

25 Question Question: If there is an incumbent contractor, will the government please provide the vendor’s name?

No, this is a new requirement

26 Question Question: If there is an incumbent contractor, will the government please provide the current contract number and value?

No, this is a new requirement

27 Question The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions. The Offeror shall provide letters of intent (signed within 60 days of proposal submission) and resumes for key personnel.

1) Are you looking for proof of certifications and clearances for all personnel (which is 20 CMEs according to Exhibit 2 on RFP page 34) OR just the key personnel (which is only the PM as per section 1.6.11)?

2) Do we need to provide resumes for only the key personnel (the PM) or all personnel (which is 20 CMEs)?

3) RFP section 1.6.11 identifies the PM as the only key personnel. However, it also mentions an alternate PM. So to satisfy the requirements of Sub-Factor 1B, do you want 2 resumes: one for the PM and one for the alternate PM?

4) Sub-Factor 1B asks for proof of security clearances. However, the government’s JPAS system is considered PII (personally identifiable information) and therefore cannot be put in a proposal. Would it be acceptable to only provide a statement in the proposal stating that all our personnel have the requisite clearances (as identified by Technical Exhibit B)?

5) Is there an incumbent contractor currently performing this requirement? If yes, please provide the contract number.

7 | P a g e

1) Yes, as required throughout the PWS.

2) Key Personnel

3) Yes

4) Yes

5) No, this is a new requirement