DRAFT_PWS.pdf

PERFORMANCE WORK STATEMENT

Directorate of Public Works Base Operations and Maintenance Support Services

Fort Gordon, Georgia

C.1. GENERAL INFORMATION.

C.1.1. Scope of Work. Section C.1.1 of the PWS addresses the general administrative requirements and information that are applicable to all sections of the PWS. The Contractor shall perform non-personal Installation Support Services at Fort Gordon, Georgia, the Fort Gordon Recreation Area at Thurmond Lake, and the off post activities/units indicated in paragraph C.1.2 below. The Contractor shall provide all services, materials, supplies, facilities, supervision, labor, and equipment as specified herein and in accordance with the terms, conditions, and specifications of this contract. The Installation Support Services include the public works major functional areas indicated below.

I Mobilization Related Missions, Deployment and Contingency Planning Services.

II Resource Management Services.

III Engineer Work Order Reception, Tracking and Design Services.

IV Environmental Effects Services.

V U-Do-It Services.

VI Facilities Maintenance and Repair Services.

VII Grounds and Surfaced Areas Services.

VIII Pest Control Services.

IX Plant Operations Services.

X Project Accomplishment Services.

XI Reserved

XII Reserved

XIII Reserved

XIV Furnishings Management

XV Reserved

C.1.1.1. Reserved

C.1.1.1.1 The Contractor shall coordinate all of his exterior electrical requirements directly with the exterior electrical privatization Contractor. The Contracting Officer’s Representative (COR) will be notified of all requirements requiring support from the exterior electrical privatization contractor.

C.1.2. Activities/Units Supported. The Contractor shall provide support to the activities/units indicated below:

C.1.2.1. All TRADOC/INSCOM/IMCOM (major command) or other activities/units located or satellited on Fort Gordon.

C.1.2.2. The Fort Gordon Recreation Area at Thurmond Lake.

C.1.2.3. The following satellite ROTC Units/Activities:

AUGUSTA, GEORGIA:

Academy of Richmond County Lucy Laney High School

Augusta State University

ATHENS, GEORGIA

Cedar Shoals High School Clarke Central High School University of Georgia

EATONTON, GEORGIA

Putman County High School

ELBERTON, GEORGIA

Elbert County High School

EVANS, GEORGIA

Evans High School Lakeside High School

HARLEM, GEORGIA

Harlem Comprehensive High School JROTC

HARTWELL, GEORGIA

Hart County High School

HEPHZIBAH, GEORGIA:

Hephzibah Comprehensive High School

JEFFERSON, GEORGIA

Jackson County High School

MILLEDGEVILLE, GEORGIA:

Jr & Sr ROTC, Georgia Military College

SPARTA, GEORGIA

Hancock High School

CHEROKEE, NORTH CAROLINA:

Cherokee High School JROTC

BARNWELL, SOUTH CAROLINA

Barnwell High School

FAIRFAX, SOUTH CAROLINA

Allendale-Fairfax High School

GREENWOOD, SOUTH CAROLINA

Greenwood High School

MCCORMICK, SOUTH CAROLINA:

McCormick High School

GROVETOWN, GEORIGA

Grovetown High School

C.1.2.4. All Tenant Activities Located on Fort Gordon.

C.1.2.5. All Activities Participating in Training on the Fort Gordon Installation.

C.1.2.6. The Below-listed Activities/Units Located Off the Fort Gordon Installation.

US Marine Corps Reserve Center, Augusta, Georgia.

US Naval Reserve Center, Augusta, Georgia.

US Army Reserve Center, Augusta, Georgia.

C.1.2.7. RESERVED

C.1.3. PHASE-IN AND PHASE-OUT PERIODS. There will be no phase in period for performance under this contract. The Contractor shall establish and implement plans for an orderly phase out of the contracted operations at the termination of this contract. The Contractor’s phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business. These plans shall be submitted to the Contracting Officer (KO) for approval.

C.1.3.1. Phase-In Period. The period between contract award and contract start date will constitute the transition or phase in period.

C.1.3.2. Phase-Out Period. twenty days prior to the completion of this contract, an observation period shall be made available, at which time the management personnel of the incoming workforce may observe operations and performance methods of the incumbent contractor.

C.1.4. CONTRACTOR ADMINISTRATION.

C.1.4.1. Project Management. The Contractor shall perform continual Project Management and shall provide a Project Manager and alternate. The Project Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under the contract. A contractor employee shall be designated to act for the Project Manager in his absence. The Project Manager and any individual(s) designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the contract.

C.1.4.2. Response Time. The project manager or alternate shall return all calls from the Contracting Officer within thirty (30) minutes.

C.1.4.3. Performance Evaluation Meeting. The Project Manager shall meet with the CORs and Contracting Officer weekly during the first two months of the contract. Meetings will be held as often as necessary thereafter as determined by the Contracting Officer. A mutual effort shall be made by the Contractor and the Contracting Officer to resolve all problems identified. Should the Contractor not concur with the Government’s position, the Contractor shall state, in writing within 24 hours to the Contracting Officer, any areas wherein he does not concur.

C.1.4.4. Meetings, Conferences and Briefings. The Contractor shall attend, present, participate in, compile data for, furnish input and prepare minutes for scheduled and unscheduled meetings, conferences, and briefings that relate to the contracted functions and services as required by the Contracting Officer to provide effective communication and impart necessary information. The Contractor shall participate in meetings with Installation customers, Federal, State, and local agencies and their representatives, and other Contractors as required by the Contracting Officer or his designated representative. These meetings may include both on-site and off-site meetings and the frequency may be weekly, monthly, or as otherwise required. Meetings may start or end outside of core duty hours. The Contractor shall prepare minutes, as directed, for meetings attended and provide copies to the Contracting Officer or his designated representative.

C.1.4.4.1. Contractor support for installation inspections, reviews and meetings. The contractor shall provide technical support for installation inspections and reviews . Technical support shall consist of inspections of equipment and logistics procedures or provide functional area data as requested by the Government.

C.1.4.4.2. The Contractor shall be required to attend weekly DPW Staff Meetings and provide status of projects.

C.1.4.5. Installation Closures/Work Curtailment. Unscheduled curtailment of Installation operations may occur at any time, including curtailments resulting from inclement weather. Personnel and vehicles entering or exiting the installation may experience a delay. If unforeseen installation curtailments occur during core duty hours, the Contractor will accomplish the scheduled work for that working day on the following day. This provision does not release the Contractor from performing operation and maintenance work and other services essential to the health, safety and welfare of installation personnel or any other provision of the contract.

C.1.4.6. Hours of Operation and Government Holidays. Unless other specified in the Contract, normal duty hours for Fort Gordon are 0730 to 1630, Monday through Friday, excluding legal public holidays. However, in order to accommodate the overall needs of Fort Gordon customers various services and facilities have adopted modified hours of operation. These hours are shown in each PWS Section. The specified hours of operation, in most cases spanning 10 or more hours per day, do not dictate that “overtime” is mandatory. The Contractor shall ensure that service to customers is not interrupted during breaks and lunch periods. The Contractor is encouraged to apply appropriate alternative work schedules to minimize overtime consumption. Suggested changes in hours of operation must be approved in writing by the Contracting Officer before implementation. The days specified below are legal public holidays during which no non-emergency work shall be required of the Contractor, unless specifically requested to do so in writing by the Contracting Officer or his designated representative. If the holiday falls on a Saturday, it is observed on a Friday; if the holiday falls on a Sunday, it is observed on Monday.

Holiday Date New Year’s Day 1st day of January (or observed) Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4th of July (or observed) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November (or observed) Thanksgiving Day 4th Thursday in November Christmas Day 25th of December (or observed)

C.1.4.7. Non-Core Hours. The Contractor shall be available on a 24 hour-a-day basis, including weekends, and holidays, and shall be prepared to sustain continuous operations when directed by the Contracting Officer or as dictated by mission requirements. .

C.1.4.8. Emergency Work. The Contractor shall be available to receive and respond to emergency work requests 24 hours a day, seven days a week.

C.1.4.9. Shift Work. Individual employees may be required to perform shift work that would represent core duty hours for those employees.

C.1.4.10. Special Work Requirements. Deployments, mobilizations or severe weather or similar situations may require expanded hours.

C.1.4.10.1. Mobilization and other Contingency Planning. Among the circumstances in which the provisions of the Changes clause may be invoked is a general or limited mobilization of reserve forces or an emergency which impacts upon contract performance. In the event of either eventuality, the Contractor will be expected to promptly take whatever measures are needed to meet any new demands placed upon it. Such demands may well require increase in contractor furnished property, as well as extended work hours and expansion of the contract workforce.

To insure that government operations which depend upon the services provided hereunder can proceed with no or only minimal disruption, the Contractor must consider the possibility of a mobilization or similar emergency and the steps it will need to take to rapidly expand its contract capabilities to meet the exigency.

C.1.4.11. Other Contractors. Other contractors will be performing required services in areas that may relate to or impact with the requirements of this contract. The Contractor shall provide required coordination with these contractors for any task specified in this contract that relates to or impacts on any other contracted work. The Contractor shall be responsible for any support services to other contractors within the scope of this contract. The Contractor shall verbally notify the Contracting Officer of unresolved disputes in receiving support from or providing support to other contractors within two hours from the time the dispute occurs, unless otherwise specified in Section C-5.

C.1.4.12. Occupational Health/Industrial Hygiene Support. The contractor is required to provide all appropriate occupational health services to his employees. However, the government will conduct occupational health/industrial hygiene surveys, evaluations and inventories of government-owned contractor-operated worksites. The Contracting Officer will notify the contractor of any resulting recommendations or if any evaluations of real or potential health hazards need to be implemented. Contractor employees should be instructed to notify their manager or supervisor of potential occupational health hazards that require attention.

C.1.5. CONTRACT DATA AND INFORMATION REQUIREMENTS. The Contractor shall respond to requests for information, including programmed (recurring) and unprogrammed requests. All responses shall meet the criteria defined below. The Contractor shall submit Contract Data and Information Requirements using electronic means unless otherwise directed. The contractor shall ensure that electronic data delivery will be compatible with government systems. The Contractor shall not use any delivery system that requires the government to upgrade or otherwise change its systems.

C.1.5.1. Contract Data Criteria. The Contractor shall submit programmed and unprogrammed reports, information and/or data, subject to Government review for adequacy, utilizing the following criteria:

Complete: To include all information Accurate: Factual and correctly tabulated Preparation: In accordance with applicable publication, Deliverable or other specified format Timely: In accordance with applicable publication, Deliverable or within suspense times established by the request from the Contracting Officer or his designated representative.

Distribution: In accordance with Deliverable or as otherwise specified

C.1.5.2. Programmed Requirements. The frequency, preparation instructions and distribution of all recurring contract data and reporting requirements are set forth in Technical Exhibit 2, Deliverables. The Contractor shall prepare and submit recurring reports and other data incidental to the performance of services under this contract as referenced in Technical Exhibit 2.

C.1.5.3. Unprogrammed Requirements. Upon notification by the Contracting Officer or his designated representative, the Contractor shall provide management and technical information including, but not limited to:

Technical evaluation of suggestions Input for staff studies Fact sheets Audits Safety Inspections and Reports Congressional Inquiries One-time reports and briefings Materiel, equipment, facilities, and other listings Material, equipment, facilities, and other property inventories, such as equipment density listings Equipment maintenance records Group tours to special interest groups Recommendations for amending, revising, or originating Government regulations or policies within the scope of this Contract Information requested by Government personnel performing official duties, to include monitoring Contract compliance

C.1.5.3.1. Any unprogrammed data or information requests that become routine or cyclic in nature will be converted to a Contract Deliverable and included in Technical Exhibit 2.

C.1.5.4. Access to Records, Data, Information and Facilities. The Contractor shall ensure that all Contractor generated technical records, reports, files, and other documentation are made available to the Contracting Officer or his designated representative during the performance of this contract. The Contractor shall obtain approval from the Contracting Officer before releasing any information, stored, generated, or archived relating to this contract to the Contractor’s corporate or other off-site offices, other Government activities, agencies, or other contractors or private parties. The Contractor shall permit the Contracting Officer or his authorized representative access at any reasonable time to all records,data, and facilities used in contract performance.

C.1.5.5. Marking Proprietary Information. All records, files, reports, and data deemed proprietary by the Contractor shall be clearly marked accordingly. The Government will make the final determination of the appropriateness of proprietary claims by the Contractor.

C.1.5.6. Requests for Costing Data. The Contractor shall notify the COR for Resource Management Services prior to responding to requests for financial information or costing data received by anyone other than the Contracting Officer or his designated representative.

C.1.5.7. Records. The Contractor shall create, maintain, retire, and dispose of those Government required records at each Office of Record that are specifically cited in the various Sections of this PWS, or required by the provisions of AR 25-400-2 or other mandatory directives, listed in PWS Section C.6. By law, all Army units must document their organization function and activities by creating, managing, retiring, and disposing of records to include data in automated systems, microform, optical disks, video disk, compact disk-read only memory (CD-ROM), and electronic files. All official documentation and files created, managed, and received by the Contractor in regard to operation and maintenance of the systems, equipment and sites, regardless of their form or media, are considered Government records and shall be transferred to any follow-on Contractor or Government agency. Operational records and data shall be disposed of as directed by Contracting Officer guidance if not provided within other directives. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record within 5 working days of receipt of the request.

C.1.5.8. Files. Government-furnished classified and unclassified files in existence at the contract performance start date, and those generated under this contract, shall be maintained and retired IAW AR 25-400-2, The Army Records Information Management System (ARIMS). The Contractor shall provide security of classified documents IAW AR 380-5, Department of the Army Information Security Program, and DOD 5200.1-R, Information Security Program.

All functional files maintained by the Contractor under the provisions of this contract are the property of the Government and shall be returned to the Government upon completion or termination of this contract.

C.1.6. PERSONNEL. The Contractor shall provide qualified supervisory, technical, administrative, and clerical personnel to accomplish all work and services required by this contract within specified time frames. Contractor personnel shall be trained, qualified, certified, or licensed as required by this contract prior to starting work. The Contractor shall maintain records of training qualifications, certifications and licenses (Deliverable BM-1). The Contractor shall maintain the workforce in such a manner as to ensure that the employees remain fully qualified to perform the work assigned.

C.1.6.1. Key Personnel. The Contractor shall provide a listing of key personnel to the Contracting Officer 15 days prior to contract start date and notify the Contracting Officer of any changes in key personnel within one workday of each change. The Contractor shall provide emergency telephone numbers to the Contracting Officer where key personnel may be contacted when not present at the work site

C.1.6.2. Project Manager. The Contractor shall provide a full-time on-site Project Manager (PM) who shall be responsible for the performance of the work under this contract beginning at the start of the Phase-In Period. The PM shall have full authority to manage and direct the efforts of the Contractor’s workforce and shall have full authority to represent and make decisions for the Contractor on issues pertinent to the contract. The PM shall obtain a U.S. security clearance of SECRET. To provide for effective communications, the Program Manager shall speak, write, read and understand English fluently. The PM shall be available during normal hours of operation (0730- 1630 hours) to plan, direct, and control the overall management and operational functions specified herein as documented in the Contractor’s Program Management Plan. The PM shall provide the necessary level of additional contract management and administrative oversight to achieve the quantitative and qualitative requirements of this PWS. An Alternate Program Manager shall be designated to act for the PM during the absence of the PM. Alternate PM shall also possess a U.S. Security clearance of Secret.

C.1.6.3. Other Personnel. Contractor personnel shall possess special qualifications/certifications as identified in Section C.5 prior to placement in those positions. The Contractor shall not be reimbursed any costs incurred for certification, including certification related training, to qualify individuals for positions unless new qualification/certificate requirements occur after contract award and the Government agrees to reimbursement of such costs during contract change negotiations. Costs related to continuation of certifications shall be reimbursable.

C.1.6.4. Personnel Rosters. The Contractor shall provide the Contracting Officer at contract performance start date, a personnel roster listing all Contractor personnel by functional area (Deliverable BM-2). The Contractor personnel roster shall, at a minimum, provide the employee name, position assigned, clearance level (if applicable).

C.1.6.5. Identification of Employees. The Contractor shall furnish badges for use in identifying employees.

Contractor shall ensure that each badge includes the employee's name, the Contractor's name, functional area of assignment and photograph. Contractor personnel shall wear the badge at all times when performing work under this contract.

C.1.6.6. Personnel Security Clearances.

C.1.6.7.1. The Contractor shall, in accordance with DOD 5220.22-M, Industrial Security Manual for Safeguarding Classified Information, appoint a U.S. citizen, who is required to be cleared as part of the Facility Security Clearance (FCL), to supervise and direct security measures for the application of government furnished guidance/specification for classification, downgrading, upgrading, and safeguarding classified information. The Facility Security Officer (FSO) and other Contractor employees, who perform duties in direct support of the FSO, will be required to complete security training as determined by the Contracting Officer.

C.1.6.7.2. The Contractor shall provide personnel who meet investigative requirements to be granted appropriate security clearances. The Contractor shall furnish the Contracting Officer a record of each employee's investigative data or security clearance prior to entry on duty. For employees already possessing clearance at the proper level, proof must be presented that these clearances have Defense Security Service (DSS) approval. Approval of clearances is issued on Defense Security Service, Letter of Consent – National Industrial Security Program. The Contractor shall utilize DOD 5220.22-M for preparing and requesting initial or additional security clearances. These requests shall be made through the Contracting Officer. A personnel security clearance under the Defense Industrial Security Program (DISP) is neither a license for access to classified information nor a substitute for security measures designed to prevent unauthorized access. Therefore, security clearances under the DISP are only to be granted when there is a bona fide requirement for access to classified information in performance of duty assignment. The Contractor shall perform debriefing procedures for departing employees in accordance with DOD 5220.22-M.

C.1.6.7.3. The Contractor shall obtain and maintain all required contractor personnel security clearance, or interim clearance when authorized, throughout the period of performance specified in the DD Form 254, Department of Defense (DoD) Contract Security Classification Specification. Security clearances shall be obtained by completion of SF 86, Questionnaire for National Security Positions, and forwarded to the servicing Defense Security Service representative. The security clearance request shall be submitted IAW DoD 5200.2-R, Department of Defense Personnel Security Program, and DoD Regulation 5220.22 (D), DoD Industrial Security Program.

C.1.6.7.4. Personnel requiring access to the Fort Gordon Network are required to obtain a favorable National Agency Check (NAC). Personnel failing to obtain a favorable NAC will not be permitted to work in any position requiring access to the Network. See Section C.3.3.3.1 for additional information.

C.1.6.7.5. Anti-Terrorism (AT) and Operations Security (OPSEC) Awareness Training.

C.1.6.7.5.1. Contractor shall ensure that all personnel assigned to this contract, and subcontractor personnel, complete the “Anti-Terrorism Level 1 Training” provided on-line at https://atlevel1.dtic.mil/at/ annually. Those without CAC access must complete training by certifying they have read hardcopy “Anti-Terrorism Level 1 Training.” Certification of completion for all personnel, both prime and subcontractors, shall be provided (Deliverable BM-23).

C.1.6.7.5.2. Contractor shall ensure that all personnel assigned to this contract, and subcontractor personnel, complete Contractor OPSEC Awareness Training. Computer based training can be accessed by going to the Ft.

Gordon Website, click on Dir, Plans Training & Mobilization, select Security/Intelligence, and click on Contractor OPSEC Awareness Training. Those without CAC access must complete training by certifying they have read hardcopy “Contractor OPSEC Awareness Training.” Certification of completion for all personnel, both prime and subcontractors, shall be provided (Deliverable BM-23).

C. 1.6.7.6 Subversion and Espionage Directed Against the U.S. Army (SAEDA) Awareness Training.

All contractor personnel assigned to this contract must complete the SAEDA training annually. Security and Intelligence Division, DPTMS will announce the training in advance. Contractor personnel must attend one training https://atlevel1.dtic.mil/at/ session each year. Certification of completion for all personnel, both prime and subcontractors, shall be provided (Deliverable BM-24). (Reference AR 381-12 Subversion and Espionage Directed Against the U.S. Army

(SAEDA)).

C.1.6.8. VEHICLE/DRIVER REGISTRATION.

The. Fort Gordon vehicle pass policy for all Non-DoD personnel requiring access to the installation is as follows:

1. All drivers must possess a valid DoD ID card or a valid Fort Gordon Pass.

a. Driver Pass requirements:

(1) Valid driver's license, proof of insurance and vehicle registration

(2) Non-US citizens require a passport and driver's license

b. Adult passenger/s must have ONE of the following:

(1) Valid driver's license

(2) Passport

(3) Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address

(4) Permanent resident card or Alien Registration Receipt Card (Form I-551).

c. Children (under the age of 18) who are passengers in a vehicle driven by their parent/guardian are not required to show an ID.

2. Passes will only be issued at gate #1. The RIGHT lane at Gate #1 will now be used ONLY for those personnel who require a PASS. Personnel who have a DoD ID card or a valid pass, must use the left lanes of gate #1.

3. Personnel who work on Fort Gordon may obtain an initial 30 day pass. To obtain a permanent pass, the employee's manager/supervisor must submit a request through the Law Enforcement Center or Vehicle Registration Office. The individual must consent to a background investigation to obtain the permanent pass.

4. Temporary 1-3 day passes may be authorized at Gate #1 as well.

5. Once the passes are obtained, individuals can use any gate to access the installation.

6. Personnel who don't meet the criteria for entrance into Fort Gordon will be denied access and no pass will be given.

7. DoD vehicle decals are obsolete and won't be used to allow access to the installation.

8. All contractors and sub-contractors entering the installation utilizing a company vehicle, registered to the company, must go to gate #3 to be inspected. Those personnel aren't authorized a Fort Gordon pass. Contractors who drive their personal POV and work on Fort Gordon, can obtain a pass at the Visitor Control Center at Gate #1.

9. All vehicles are subject to random inspections

C.1.6.8.1. Vehicle/Heavy Equipment Operation. Prior to operation of Contractor or Government owned equipment, the operator must have a valid state driver’s license and/or equipment certification if required.

C.1.6.8.2. Advertising on Contractor Vehicles. Advertising displayed on Contractor vehicles is permitted provided that the advertising is so worded as not to imply Army or United States Government approval or sanction of the advertised service and which is not embarrassing or detrimental to the military.

C.1.6.9. Conduct of Personnel. The Contractor shall be responsible for the performance and conduct of his employees (and subcontractor employees) at all times. The Contractor shall maintain provisions for the immediate removal of employees for misconduct, or other causes prejudicial to the maintenance of health, welfare, morale, or security of Fort Gordon and populace thereof, and shall exercise these provisions. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract.

C.1.6.9.1. Removal by Installation Commander. The Installation Commander may, at his discretion, bar an individual from the Installation under authority of 18 USC 1382, AR 210-10, and AR 380-49 for conduct determined contrary to good order, discipline, or installation security.

C.1.6.9.2. Removal by Contracting Officer. The Contracting Officer may require the Contractor to remove any employee, working under this contract, for reasons of misconduct, breach of security, or if found to be or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination of the Contracting Officer that such action is necessary in the interest of the Government.

C.1.6.9.3. Removal by Military Police. Contractor employees may be denied entry to or removal from the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the installation.

C.1.6.9.4. All personnel employed by the Contractor or any representative of the Contractor entering the Government reservations shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the Reservation when such a check reveals that his presence would be detrimental to the security of the Center or the accomplishment of the work.

C.1.6.10. Law and Order. The Contractor and Contractor employees shall abide by federal, state and local laws and Fort Gordon supplements as listed in Section C-6 hereof while engaged in the performance of operations associated with this contract.

C.1.6.11. Search and Seizure. All Contractor personnel and property shall be subject to search and seizure upon entering, while on, and leaving the Fort Gordon confines.

C.1.6.12. Conflict of Interest. The Contractor shall not employ any person whose employment will violate the requirements of DOD 5500.7-R, Joint Ethics Regulation. The Contractor shall notify the Contracting Officer of employment offered to current Government civilian employees or Active duty Military personnel.

C.1.6.13. Personnel Courtesy. Contractor employees shall not exhibit rude behavior toward civilian, military or other contractor personnel.

C.1.6.14. Employee Training. Contractor personnel shall possess special qualifications/certifications as identified in Section C.5 prior to placement in those positions. The Contractor shall not be reimbursed any costs incurred for certification, including certification related training, to qualify individuals for positions unless new qualification/certificate requirements occur after contract award and the Government agrees to reimbursement of such costs during contract change negotiations. Costs related to continuation of certifications shall be reimbursable.

C.1.6.14.1. The Contractor shall be responsible for all new and recurring training, including initial orientation training, of the Contractor’s personnel in such a manner as to assure that all tasks required by this PWS are performed properly. The Contractor shall develop and implement a plan that incorporates the Contractor’s policy concerning the training of incumbent and replacement personnel, to include recruitment procedures. The Contractor shall maintain records of all training, certifications and licenses, and ensure they are available for Government review. The Contractor shall ensure that all employees hired after beginning the contract are adequately trained and have the opportunity to adequately observe current Contractor personnel prior to beginning work on the contract.

C.1.6.14.2. The Contractor shall conduct or provide to its employees detailed instruction of the Government policies and regulations in the areas of safety, security, privacy, health, hazardous material, fire prevention, conservation, and environmental, as they pertain to the operations specified in this PWS. The Contractor shall develop, implement, and maintain written guidelines or standard procedures necessary for effective accomplishment of operations, processing of customer products, and equipment operation.

C.1.6.14.3. Specialized or updated technical training may be offered by the Government during the performance period. All training must be approved by the Contracting Officer. The Contractor may request applicable personnel attend training after first receiving COR approval and with funding availability. The Contractor shall determine and utilize the most cost effective method of travel by performing a cost comparison between commercial transportation and private conveyance. Reimbursement for mileage shall not exceed the amount set forth in the Federal Travel Regulations.

C.1.6.14.4. Government Furnished Training of Contractor Employees. Contractor personnel shall be eligible to enroll in Government sponsored DOD and DA training courses when it is of direct benefit to the Government, as determined by the Contracting Officer. Failure of the Contractor’s personnel to successfully complete any training, government or otherwise, will result in non-reimbursement of training and training related costs (i.e. per diem, travel, books, etc) by the Government. Training, per-diem, and travel are non-fee bearing costs. If, within one year of completion of any Government reimbursed training, which is required for performance of the position, the individual receiving the training transfers from their position to another position within the organization, the Contractor shall reimburse the Government for the training and training related costs.

C.1.7. ADMINISTRATIVE MATTERS.

C.1.7.1. General. The Contractor shall provide all clerical skills necessary to prepare correspondence and maintain functional files, blank forms, and technical and administrative publications libraries required to accomplish the functions and tasks included herein.

C.1.7.2. Correspondence. Government correspondence (e.g., letters, endorsements, memoranda, messages, suggestions, and reports) shall be prepared in accordance with the applicable regulation pertinent to the specific report. All correspondence shall be submitted within the established suspense dates. All extensions, releases or other relief of suspense requirements shall be obtained from the Contracting Officer by the Contractor.

C.1.7.3. Follow-up Controls. The Contractor shall establish procedures with follow-up and feedback controls for evaluating the efficiency of operations. The Contractor shall prepare and submit to the Government weekly, monthly and quarterly reports on workload accomplishment and statistics as specified in Technical Exhibit 2 (Deliverables BM-3 and BM-4).

C.1.7.4. Files. All functional files required by this contract shall be maintained and retired in accordance with AR 25-400-2 and with IMCOM Supplement thereto. All such records and files shall be made available for review by any agency or individual authorized access by the Contracting Officer or his representative. All functional files maintained by the Contractor under the provisions of this contract shall remain the property of the Government.

C.1.7.5. Government Regulations. The Contractor shall prepare and submit to the Government recommendations, plans and procedures for amending, revising or originating Government regulations or policies within the scope of this contract.

C.1.7.6. Classified Documents. The Contractor shall provide security of classified documents in accordance with AR 380-5. The Contractor shall prepare a quarterly classified documents report IAW DOD 5220.22-R and DOD 5220.22-M as set forth in Deliverable BM-5.

C.1.7.7. Reports Control. The Contractor shall conduct reports control and records administration programs in accordance with AR 335-15.

C.1.7.8. Accident Reporting. The Contractor shall comply with AR 385-40 for record keeping and reporting of all accidents resulting in death, trauma, occupational disease, or environmental insult. Contractor shall provide a verbal report to the Contracting Officer within one hour of occurrence and a written follow up report within three working days of occurrence whenever an accident involving Contractor personnel occurs. (Deliverable BM-6).

C.1.8. MANAGEMENT PLAN. The Contractor shall submit a Management Plan to the Contracting Officer no later than 30 calendar days prior to contract start date. The Management Plan shall reflect an understanding of all tasks specified in the performance work statement and describe an approach to satisfy these requirements. The plan shall be implemented on contract start date. Any revision to the Management Plan shall have the approval of the Contracting Officer. At a minimum, the Management Plan shall address overall project management and administration, project office autonomy and corporate headquarters support, overall financial management, management of all resources (equipment and personnel), staffing matrix indicating how each section (division) of the proposed work force interrelates with other sections in the performance of the contract, contract operations planning and control (especially emergency operations) , productivity control, cost control, work control including work scheduling and work flow, data collection and other documents (including document flow and control of associated files), methods to ensure personnel are trained and current on state of the art processes, techniques and equipment to gain economies and efficiencies expected by the Government. The Management plan can include the following plans as part of the Management Plan or they can be provided as separate plans:

C.1.8.1. Energy and Utility Conservation Plan. The Contractor's plan shall require the conservation of utility/energy usage as prescribed in AR 11-27, AR 420-49, AR 420-54 and TRADOC Supplements thereto. The Contractor shall be subject to unannounced energy conservation inspections by the Government.. The Contractor shall require all Contractor personnel to be aware of energy conservation measures and procedures and to comply with requirements. The Contractor shall be solely responsible for any penalties levied for noncompliance resulting from the action or inaction of the Contractor or his employees. Such fines and penalties shall not be cost reimbursable under this contract in accordance with FAR 31.205-15.

C.1.8.2. Security Plan.

C.1.8.2.1. Physical Security Plan. The Contractor shall establish and maintain a physical security plan to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire; and to provide internal safeguards for the security of all Government-furnished property and all property in the possession of the Contractor for the performance of required services. The physical security program and plan shall be established in accordance with the requirements of DOD 5100,76-M; AR 190-11 with FORSCOM Supplement; AR 190-5, 190-40, 380-20 and 710-2 with TRADOC Supplements, and DA Pam 710-2-1 and 710-2-2. The Contractor will be subject to unannounced physical security inspections by the Contracting Officer or his designated representative.

C.1.8.2.2. Communications Security (COMSEC), Document Information, Personnel and Industrial Security. These security requirements are set forth in the attached DD Form 254, "Department of Defense Contract Security Classification Specification". The Contractor shall employ sufficient personnel with appropriate security clearances to perform the tasks identified in the contract. As a minimum, higher-level managerial personnel, as well as those personnel actually working in the COMSEC area should be cleared or able to be cleared in a minimum time.

Requests for security clearances of SECRET or higher shall be submitted to the Defense Industrial Security Clearance Office (DISCO), P.O. Box 2499, Columbus, Ohio 43216. The security clearance requests shall be submitted in accordance with DOD 5220.22-R (Industrial Security Regulation) and DOD 5220.22-M (Industrial Security Manual for Safeguarding Classified Information). A minimum of six months should be allowed for the DISCO to receive, process and respond to any request for a security clearance.

C.1.8.2.3. Information Security. The Contractor shall develop an Information Security Plan in compliance with DD Form 254, DoD 5220.22-M and incorporate DD Form 441-1 and AR 380.5. This plan shall provide for the control of classified information related to handling and accessing classified information and control of all computer security and COMSEC utilized within the scope of this contract.

C.1.8.3. Environmental Protection Program Plan. The Contractor shall establish and implement an environmental protection program in compliance with AR 40-5, AR 200-1, AR 200-2, TRADOC Supplement thereto, and all federal, state and local laws, regulations and installation plans regarding environmental matters. The Contractor shall be subject to inspections by the Contracting Officer or his designated representative. The Contractor shall be solely responsible for any penalties levied for noncompliance resulting from the action or inaction of the Contractor or his employees. Such fines and penalties shall not be cost reimbursable under this contract in accordance with FAR 31.205-15.

C.1.8.4. Occupational Safety and Health Plan. The Contractor's plan shall comply with all rules of safety which are set forth in Public Law 91-596 (Occupational Safety and Health Act), and the following regulations: AR 385-10, 385-40, 385-55, with TRADOC and USASC&FG Supplements thereto; and385-63, and 385-64 with TRADOC Supplement. The Contractor shall take proper safety and health precautions to protect the work, the employees, the public and property of others.

C.1.8.4.1. The Contractor shall provide employees with initial indoctrination and such continuing instruction as will enable them to conduct their work in a safe manner and to recognize and report hazardous conditions. Initial indoctrination shall include instructions in safe practices; proper use, care and maintenance of tools and equipment;

reporting of all accidents; and individual responsibility for accident prevention.

C.1.8.4.2. The Contractor shall comply with AR 600-63 and USASC&FG Supplement for enforcement of no smoking policy in Government buildings.

C.1.8.5. Fire Prevention and Protection Plan. The Contractor shall establish and implement a fire prevention and protection plan in compliance with AR 420-90 and TRADOC Supplement thereto and with the National Fire Protection Association (NFPA) Codes and Standards Volume 3 for the storage and use of inflammable mixtures which might constitute a fire hazard. The Contractor shall be provided advice from the Director of Public Safety in establishing a fire prevention and protection program upon request to the Contracting Officer. The Contractor shall be subject to fire inspections by the Contracting Officer or his designated representative (See Deliverable BM-7).

C.1.8.6. Key Control Plan. The Contractor shall establish, in writing, a key control plan to insure that keys issued to the Contractor by the Contracting Officer are not lost, misplaced, or used by unauthorized persons.

Responsibilities and procedures shall be as specified in AR 190-13, AR 190-51. The Contractor shall maintain records as required by AR 190-51 to ensure accountability of keys. This plan shall be provided to the Contracting Officer or his designated representative for review 30 days prior to the start of contract performance. Procedures developed to control Government keys shall be included in the Contractor Quality Control Plan.

C.18.6.1. Master/file keys for buildings and housing will only be issued to Contractor employees performing services under this contract. Building numbers or room numbers shall not be placed on master/file keys. Keys shall be coded as to identify buildings or room numbers. Keys to areas where fire alarms, panels, and extinguishing systems are located shall be provided to the Fire Department. Master/file keys shall not be checked out to anyone that than authorized personnel, i.e. to the Provost Marshal, the DPW Real Property Office, or the Fire Department, unless authorized by the Contracting Officer.

C.1.8.6.2. Key Duplication. Government keys shall not be duplicated by the Contractor unless authorized by a valid work document approved by the DPW.

C.1.8.6.3. Unauthorized Users. Use of Government keys issued to the Contractor by any person other than authorized Contractor employees is prohibited. The Contractor shall not permit entrance to locked areas to any person other than Contractor personnel engaged in performance of work in those areas without written authorization by the Contracting Officer. The Contracting Officer and his designated representative(s) will have access to any Government-owned property under the control of the Contractor.

C.1.8.6.4. Lost Keys. The Contractor shall report any occurrence of lost keys telephonically to the Contracting Officer, or his designated representative within 30 minutes of discovery of loss. The Contractor shall provide the Contracting Officer a written report by close of business the next day, providing all details of lost key occurrences (i.e. key number, location(s) accessed by the key, date the key was discovered missing, name of person signing for the key, and any other relevant details). The cost of replacing lost keys, locksets and labor to install locks shall be the Contractor’s responsibility and shall not be reimbursable.

C.1.8.7. Strike Contingency Plan. The Contractor shall submit a Strike Contingency Plan, which, upon approval by the contracting officer, will be incorporated into the contract as a compliance document serving as the basis of Strike Contingency practices. The plan shall describe how the Contractor will perform the services required by this PWS in the event of a work stoppage by contractor employees.

C.1.8.7.1. The Contractor shall notify the Contracting Officer within two (2) hours after being notified of a planned or unplanned work stoppage by Contractor employees. The Strike Contingency plan shall be implemented as soon as the stoppage occurs, or within four (4) hours after an unplanned work stoppage occurs.

C.1.8.7.2. In the event of a work stoppage, implementation of the Contractor’s Strike Contingency Plan shall not affect the Government’s right to perform urgently or critically required mission essential services by Government personnel, or other contractors when Contractor performance endangers the Ft. Gordon mission.

C.1.8.8. Contractor’s Purchasing System Plan. The Contractor shall provide a Contractor’s Purchasing System Plan. The objective of a Contractor’s Purchasing System Review (CPSR) is to evaluate the efficiency and effectiveness with which the Contractor spends Government funds and complies with government policy when subcontracting. The Contracting Officer shall determine the need for CPSR based on, but not limited to, the past performance of the contactor, and the volume, complexity and dollar value of the subcontracts.

C.1.8.8.1. Once an initial determination has been made under paragraph a of this section, at least every three years the Contracting Officer shall determine whether a purchasing system review is necessary. If necessary, the contract administration office will conduct a purchasing system review.

C.1.8.8.2. A CPSR requires an evaluation of the contractor’s purchasing system. The considerations listed in FAR 44.202-2 for consent evaluation of particular subcontracts shall be used to evaluate the contractor’s purchasing system, including the contractor’s policies, procedures, and performance under that system. Special attention shall be given to –(1) The degree of price competition obtained; (2) Pricing policies and techniques, including methods of obtaining accurate, complete, an current cost or pricing data and certifications as required; (3) Methods of evaluating subcontractor responsibility, including contractor’s use of the List of Parties Excluded from Federal Procurement and Nonprocurement Programs (see FAR 9.404) and, if the contractor has subcontracts with parties on the list, the documentation, systems, and procedures the contract has established to protect the Government’s interest (see FAR 9.405-2); (4) Treatment accorded affiliates and other concerns having close working arrangements with the contractor; (5) Policies and procedures pertaining to small business concerns, including small disadvantaged and woman-owned small business concerns; (6) Planning, award, and post-award management of major subcontract programs; (7) Compliance with Cost Accounting Standards in awarding subcontracts; (8) Appropriateness of types of contracts used (see FAR 16.103) and (9) Management control systems, including internal audit procedures, to administer progress payment to subcontractors.

C.1.8.8.3. The Contracting Officer shall maintain a sufficient level of surveillance to ensure that the contractor is effectively managing its…