Amendment 2- RCRA SPCC Management Support.pdf

1. Combined Synopsis/Solicitation for the Acquisition of C & D Waste and Spill Prevention, Control and Countermeasure (SPCC) Management Support

2. Solicitation Number: W91248-20-Q-0007 (Amendment #2- Questions)

3. Classification Code: 4235 - HAZARDOUS MATERIAL SPILL

CONTAINMENT AND CLEAN-UP EQUIPMENT AND MATERIAL

4. Set-Side: Woman Owned Small Business

6. Response Date: September 25, 2020, 4:00 P.M. CST

Answers to questions are highlighted.

Q1: There is no time or CLIN allotted for a Phase In Phase Out period. Will a plan still be required? Also, please confirm there will be no Phase In period and contract shall fully commence on 29 SEP.

A1: A Phase In/Phase Out period will be designated.

Q2: Page 3: CLIN 0001/1001 and 2001 “Monthly Invoice Rate shall be provided”

- Shall we price out monthly rate per period, first period being 6 months and the other two as 12 months?

A2: Contractor should invoice monthly; this will be a Firm Fixed Price Contract

Q3: Page 56 indicates PoP for Base Year, OY1 and OY2 as 29SEP-28 SEP;

however, page 6 indicates that Base Year is 6 months. Please clarify.

A3: Per page 7 of W91248-20-Q-0007, the Period of Performance is outlined as:

Base Period 29 September 2020 to 31 March 2021 Option Period 1001 1 April 2021 to 31 March 2022 Option Period 2001 1 April 2022 to 31 March 2023

Q4: Page 90 (section L, 3.2) indicates we are to provide pricing for a Base plus 4 option years; however, page 6 and 56 indicate a Base plus 2 option years.

Please clarify.

A4: This requirement will be for a Base Year plus 2 Option Years as identified on Page 7 of W91248-20-Q-0007.

Q5: We recommend adding to section 5.5.25 to include the management of the Environmental Website as well as putting the EQO Handbook on-line

A5: This information will be provided to the contract awardee.

Q6: Please confirm none of the current employees are SCA.

A6: The employees were paid under SCA # 2015-4675, version 9, dated 07/16/2019

Q7: It is our understanding that Section 5.5.12 should read “Initial HAZWOPER Training is two 40-hour classes”.

A7: Correct, we require two classes per year minimum.

Q8: 5.5.24 – We understand that the inspection program is electronic.

Recommend language to read “continue to develop electronic inspection program that interfaces with government EPAS tracking program”.

A8: Concur, PWS will be revised to reflect this verbiage.

Q9: 5.5.8 – Recommend language include “Contractors develop and set up new satellite accumulation points and universal waste points as needed for the installation. Also assist units in creating their spill plans and doing site specific diagrams for their 6-part folders. Provide organizations with the proper DOT containers as well as the proper label IAW 40 CFR for their waste streams.

When doing SAP and POL monthly inspections inspectors are to also perform compliance checks of the units’ facilities to make sure they are regulatory compliance as well as insuring they are not stockpiling hazardous and universal wastes in their areas.”

A9: Concur, PWS will be revised to reflect this verbiage.

Q10: 5.5.7 – It is our understanding that training is no longer restricted to just two inspections and are now 10 per month per inspector. Recommend language is changed to read “It is anticipated that at least ten training events each month will be required…”

A10: Concur, PWS will be revised to reflect this verbiage.

SPCC / Storage Tank

Q11: We recommend an amendment to 5.6.2 Environmental Compliance Assessments and Inspections by adding the following:

a. The Contractor shall continuously monitor and report stormwater from permanent and temporary stormwater containment systems (approximately 123) including calculations of water released

b. The contractor shall escort State regulators, internal/external auditors, and other stakeholders to regulated SPCC inspections

c. The contractor shall be required to provide four electronic tablets and an associated data management system to perform compliance assessments and inspections (not provided by government)

A11: Concur with b. and c; PWS will be revised to reflect this verbiage

Q12: We recommend an amendment to 5.6.5 Database Recordkeeping and Reporting by adding the following:

d. The contractor shall provide an electronic data collection tool as outlined in Fort Campbell’s SPCC plan and Storage Tanks Management Plan.

e. The contractor shall merge historical data into new data management systems.

f. The contractor shall maintain all inspection records in electronic format.

g. The contractor shall capture points of contact, timeline, agency notification information, photographs, and GPS coordinates of emergency spill response events.

h. The contractor shall report SPCC/Storage Tank deficiencies to the EPAAS and NEPA program manager, as well as enter them into the EPAAS database.

A12: Concur, PWS will be revised to reflect this verbiage.

Q13: We recommend an amendment to 5.6.6 Spill Prevention and Response by adding the following:

i. The contractor shall meet the minimum requirements outlined in Fort Campbell’s SPCC plan to include adequate spill response personnel (4), spill response vehicles (4), and an electronic data management tool.

j. The contractor shall be available 24 hours daily, 7 days weekly to respond to approximately 150 emergency spill response events within 100 miles of Fort Campbell as measured from Gate 4.

k. The contractor shall arrive to emergency spill response events within 30 minutes of notification inside the boundaries of Fort Campbell.

l. The contractor shall perform clean-up of emergency spill response events by removing spilled substance, dry sweep, pads, and/or socks and disposing of them at Fort Campbell’s Pollution Prevention Operations Center.

m. The contractor shall be able to operate and calibrate a Qrae II, MiniRae 3000, and Jerome Mercury Detector.

n. The contractor shall be able to operate and maintain the following Government provided equipment: 6x6 Polaris Ranger, Jon Boat, and associated trailers.

o. The contractor shall be able to operate and maintain the following Government provided equipment: Spill Response Trailer and associated generators.

p. The contractor shall provide a minimum of four spill response personnel with 40-hour HAZWOPER training.

q. The contractor shall provide adequate cellphone communication as required by the SPCC plan for emergency spill response events.

r. The contractor shall provide 4 spill response vehicles, 2 trailers, and all associated maintenance and fuel.

s. The contractor shall provide assistance to the Program Manager to source, procure, inventory, and store spill response materials such as absorbent, booms, tools, and PPE.

A13: Identified spills (Items i., j. , k., and l.) will be completed by another contract vehicle. Concur with items m thru s; PWS will be revised to reflect this verbiage.

Q14: We recommend an amendment to 5.6.8 Storage Tank Management by adding the following:

t. The contractor shall maintain level A, B, and C UST operator training certifications for both Kentucky and Tennessee

u. The contractor shall be trained to operate Veeder-root TLS-350 and TLS-450 Plus models

v. The contractor shall respond to alarms (approximately 600 monthly), troubleshoot, and coordinate maintenance of UST systems with Veeder-Root monitoring systems

w. The contractor shall conduct Aboveground Storage Tank inspections in accordance with the Steel Tank Institute and American Petroleum Institute (API) standards

x. The contractor shall escort State regulators, internal/external auditors, and other stakeholders to regulated tank inspections

y. The contractor shall be trained to operate Insite 360 and Inform fuel management software

z. The contractor shall provide computers and internet connectivity to access Insite 360 and Inform fuel management software.

A: 14: Concur with t. through z. above; PWS will be revised to reflect this verbiage.