W91247-20-R-0043_MATOC_Horizontal_RFIs_GOV Responses (Final).xlsx
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- Attached to
- DPW HORIZONTAL MAIDIQ
- Solicitation number
- W9124720R0043
About this file
This document is a solicitation for a multiple award indefinite delivery indefinite quantity contract to provide construction, repair, maintenance, and design-build services at Fort Bragg, Simmons Airfield, Pope Army Airfield, and Camp Mackall in North Carolina. Offerors are required to submit proposals by the date specified on the SF1442 form included as an attachment. The contract will have a one year base period and four one-year options periods. Services may include a variety of construction trades such as demolition, grading, storm drainage, erosion control, concrete, paving, and fencing. A notional seed project is included for evaluation purposes that could potentially be awarded as a task order if funds are available.
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Sheet1
| ID | Reference | Question | Government Response |
| 1 | We attended the site visit for the subject solicitation and expect to provide our proposal by the due date. Upon our attempt to log onto DOD SAFE, we noticed we will need either a log in ID, or a Request Code to load project documents and submittals.Please assist in providing the credentials necessary to access DOD SAFE. | Amendment 5 was revised for offerors to submit proposals by email only to the Contracting Officer and Contract Specialist | |
| 2 | Page 4. Item 1. | Page 4. Item 1. The contractor shall provide (as specified in eachTask Order (TO) under the resulting contract) all labor, equipment, materials and supervision necessary to perform a broad range of construction, repair, maintenance, bid‐build, and design build services on real property at Fort Bragg, Observation: Bid‐Build refers to design, bid and build type tasks orders. Will the government provide a separate design by another AE not under this contract to bid on? | Bid-Build TOs will have complete design documents package and/or full detailed narrative scope provided to contractor for bid/execution. |
| 3 | Page 5. Item 1. | Page 5. Item 1. DESCRIPTION OF WORK. This Multiple Award Indefinite Delivery Indefinite Quantity (MA IDIQ) will be used to execute a broad range of maintenance, repair, and minor construction projects at Fort Bragg, Simmons AirField, Pope Army AirField, and Camp MacKall, North Carolina. During the contract span, the Government will identify Tasks required to complete each project. The Contracting Officer (KO) will issue Requests for Task Order Proposal (RTOP) to the awarded Contractor(s) to compete for projects. Project work may include a variety of trades, such as demolition, grading, storm drainage, erosion control, dam, septic system, landscaping, concrete, paving, roadway, airfields, parking lots, water supply, wastewater collection, fencing, and other general construction work. Projects may include design for Design‐Build execution. No projects will be design only. Observation: What percent of the Tasks orders are anticipated to have a design‐build component? | |
| It is expected that at least 35% of TOs will be Design-Build and possibly more than 85% will be Design-Build. | |||
| 4 | Page 5. Item 2.2. | LICENSURE AND CERTIFICATION. The Contractor shall retain the services of NC licensed design professionals for all Design‐Build TOs. The design professionals shall have the necessary expertise and license to provide electrical, landscape architectural, structural, and civil systems analysis, design, and planning services. These design professionals shall have knowledge of, and expertise in, the application of current Federal, Department of the Army, State of North Carolina, and Fort Bragg facility design, construction safety, and environmental protection laws, regulations, rules, and codes and shall provide the Contractor guidance in these areas. Supporting service providers, such as foresters, geologists, land surveyors, soil scientists, communications designers, and others, shall be retained by the Contractor and licensed and/or certified as required by law and regulation to execute TO. Observation: It is assumed that only the principal designer of record; such as the key AE firm shall retain NC licensed and subconsultants are required to have licensed but not duly restricted to NC licensed such as for electrical, landscape architectural, surveyors, communications, etc. | Practice of engineering, architecture, and other licensed professions is subject to State laws and regulations. To provide such services in NC requires licensure by the State of NC. Note that a PE or RF, for example, practicing in one area may have little to no familiarity with conditions affecting a project in another area. They may be highly qualified, but not highly qualified with respect to projects at Fort Bragg. Regardless of the entity that retains the design professionals and supporting service providers (prime contractor, subcontractor, prime AE, other), all must be properly licensed and/or certified as required by law and regulation to execute TOs. |
| 5 | Item 2.2. AND 2.3.3 | Please offer an exception to Item 2.2. It is unduly restrictive |
and may cause pricing escalation.2.3.3. The Contract Manager shall meet or exceed the following minimum qualifications: The Contract Manager shall have a minimum of a Construction Management Degree, Engineering Degree, Architectural Degree, or similar
| degree related to construction and engineering. The Contract Manager shall also have a minimum of five year experience managing horizontal construction services to include quality construction engineering, project management, heavy construction engineering. The Alternate CM shall also have similar or greater experience. Observation: are these qualifications normal for a contract manager? No mention of acquisitions expertise. Do you think they meant to say Construction Manager? | Contract Manager has been revised to Project Manager and Key personnel has been revised | |||
| 6 | There (2) loading ramps at CLIN 4 and they are not noted on the drawings. This will make grading properly a little more difficult. Are both loading ramps to be removed? | See updated drawings - Attachment 1A | ||
| 7 | Page 7 Item 5.1. | Page 7 Item 5.1. CATEGORIES OF WORK. Whenever a project deals with multiple categories of work, the drawings, bid schedule, and cost estimate shall be developed so that a distinction can be made | ||
| between items that are associated with each classification of work (usually either Minor Construction or Repair, as per AR 420‐1 Army Facilities Management and DA PAM 420‐11 Project Definition and Work Classification). Notes shall be affixed throughout the TO drawings to clearly distinguish between work that is Repair and work that is Minor Construction. Similarly, notes shall be affixed throughout the TO drawings to clearly distinguish items of work representing as‐yet un‐awarded scope Additives. Allocate space on the title page for identification of Minor Construction (MC) and Repair (R) symbols. Entitle the space “WORK CLASSIFICATION”, using 1⁄4” leering as a minimum. MC and R will idenfy items on any following sheets that contain such work. When applicable, each work category and associated Additive items shall be accounted‐for and priced separately on the TO price proposal. Additive items shall be priced separately, complete with Overhead and Profit (OH & P). When different work classifications apply to Additive items, these shall be noted on the drawings and price proposal. Completed final design submittals, drawings, and price proposals shall clearly define the different items associated with each classification of work, including Additive items. The Government will identify any anticipated Additive work items and expected work categories the Contractor shall be responsible for tracking when it issues the Request for Task Order Proposal (RTOP). Observations: Work Classification (WC) is an unique and normally the responsibility of the Government. As stated above the contractor must classify all the work and the design AE will have to consult the recommendation of Cost Estimator familiar with WC to properly identify work in each task order. | No Additives are associated with the notional project. Contractors to review Solicitation instructions and pricing schedules to submit proposals. | |||
| 8 | The power to the lighting at CLIN 1; How do we shut it off? Does it feed through to another street lighting? | Contractors will have to cordinate with Sandhills SUS during the construction phase of the notional project. | ||
| 9 | Is there a revised Pricing Schedule (i.e., CLIN pricing sheet ) for the Notational Seed Project which shows the CLIN Breakdowns (e.g., CLIN 001A-C, CLIN 002 A-c, CLIN 003 A-B, CLIN 004 A-B)? | An updated notional pricing schedule (see Attachment 2) has been incorporate with this amendment. | ||
| 10 | Amendment 3, Statement of Work references CLIN 001 B, Design for CLIN 01 A | Amendment 3, Statement of Work references CLIN 001 B, Design for CLIN 01 A. however in Amendment 3, Block 14 (4) states “remove language in Section L.2. Proposal Content – Volume II – Technical Volume subparagraph 3.(b) Subfactor 2- This factor does not include a design component within the Notational seed Project as the design phase is 100 percent complete.” Please clarify is design is required. | The notional seed project is design build, the governments drawings are to convey the design intent and to supplement the SOW. | |
| 11 | Are all CLINS to be awarded and NTP given for all CLINS on the same date? | CLINS that are awarded will be awarded on the same date, work would be expected to be completed concurrently. | ||
| 12 | SOW paragraph 7.H. | SOW paragraph 7.H. Please clarify what the Government wants included as the Color Chart and Finishes submittal. | Government Approval is required for anything that will have a visual impact, colors materials. e.g. fence color. | |
| 13 | Will the government provide the drawings in MicroStation to the contractor upon award? | The government will provide the microstation drawings to the KTR. | ||
| 14 | Scope of work, 10.A.c: | Scope of work, 10.A.c: please confirm an FF&E package is required. | FF&E package is not required. | |
| 15 | Scope of work, 10.A.f | Scope of work, 10.A.f indicates “AE Construction Phase Services: None”. Is the Government performing inspections / acceptance of all work? | On Design-Bid-Build projects AE services are not required. On Design Build contracts the AE services during construction can be provided at the KTR's option or when the government states AE services are required in the contract. The government will inspect all projects. | |
| 16 | How many days shall we allow for government review of design submittals? | The government will review design submittals within 15 days, IAW SOW. | ||
| 17 | Scope of work, paragraph 10.B.b Design Schedule | Scope of work, paragraph 10.B.b Design Schedule states “Design NTP are at Contract Award unless Design and Construction NTP(s) are to be issued separately.” For our proposal schedule we need to know if Design and Construction NTPs are to be issued together or separately- please confirm. | One NTP will be issue to commence the construction. | |
| 18 | The scope of work references Traffic Engineer to participate in Design Conferences. Are we to provide a Traffic Engineer as part of the Design? | Yes, Traffic control plans for execution of the Job are a requirement of the job. | ||
| 19 | We request access to DOD SAFE Exchange to submit our proposal for the above references solicitation. | See answer to question #1 | ||
| 20 | Section C, para. 2.3. | Section C, para. 2.3.3 Contract Manager minimum qualifications: Will the government allow years experience in lieu of degree in Construction Management, Engineering or architectural? Specifically, will 15 years experience as a CM be considered qualified? Will 20 years experience as a CM in construction be considered qualified? | Contract Manager has been revised to state Project Manager. Please see revised Minimum qualifications and Key personnel in the Statement of Work. | |
| 21 | Will the government provide a conformed copy of the solicitation? | The contractors are required to ensure they keep track of the solicitation and all amemendments as specified in the solicitation section L. As a courtesy, the Government has posted the conform copy which may be reviewed on Beta.SAM. | ||
| 22 | Sections L and M were reissued in Amendments 1 and 2; can the government provide the changes in red font | The Government post a summary with each amendment outlining the changes. The contractors are responble to a complete review of the posted amendment. | ||
| 23 | Amend 2 – Volume 1 is to be in MS Word 2013 or earlier. Most of these items are in PDF format provided by the government (SF1442, Section K), and some require signature. Can we provide this Volume in PDF in lieu of word? | Contractors shall submit in accordance with section L of the posted solicitation. | ||
| 24 | Volume II- Can the bonding capacity letter be excluded from the 30-page count? | No and see solicitation section L for the total page count. | ||
| 25 | Volume II- can Tab A Table of Contents, Tab B Glossary of abbreviations, and Tab C List of Tables and drawings and cross-reference matrix be excluded from the page count? | No and see solicitation section L for the total page count. | ||
| 26 | Paragraph L.3.2.c (Amend 2) | Paragraph L.3.2.c (Amend 2)- please clarify the sentence: All Appendices, Charts, Graphs, Diagrams, tables, Photographs, Drawings or fold-outs used for charts or table (8.5 x 14 fold-outs0 will count as one (1) page.” Paragraph d indicates we are to use 8 ½ “ x 11’ sheets of paper. Please Clarify. | The solicitation section L has been corrected to 8.5 x 11" | |
| 27 | Amendment 2, L.2.A Volume I | Amendment 2, L.2.A Volume I references that Volume I should include a “Bid Guarantee”. We do not see a requirement for a bid bond or bid guarantee- please clarify. | See Section H - Special Contract Requirements for payment, bid and performance bonds requirements. | |
| 28 | Amendment 2, page 7 of 10, Volume II- Technical Volume, paragraph3 (b) Subfactor 2 | Amendment 2, page 7 of 10, Volume II- Technical Volume, paragraph3 (b) Subfactor 2 – Concept for MA IDIQ Contract Notational Seed Project Response, paragraph (vii)- we are to provide a complete, unpriced line item breakdown of tasks required, to include all material and labor categories. Please consider either increasing the page count, or excluding this from the page count. | Notional See Project Response for a complete, unpriced line item breakdown of tasks required is excluded from the overall page count. | |
| 29 | Amendment 002, page 2 of 10 | On Amendment 002, page 2 of 10, bottom of the page, the letters “SSDD” appear. Please clarify. | SSDD was removed in Solicitation Amendment 5 | |
| 30 | Solicitation, pages 67-68 | Solicitation, pages 67-68 “Specific Relevant Contracts Sheet”- this provides two sets of numbering: 1-10 in paragraph form, and a second set 1-13. Please clarify which numbering/format we should utilize. | Clarification will be 1-11 in paragraph form | |
| 31 | Are any past performance questionnaires required? | Past Performance Questionaires are not required | ||
| 32 | Is this a new requirement or a follow on requirement? If follow-on, please provide the contract numbers / contractors on the prior requirement. | This is a new requirement for MICC-FB. | ||
| 33 | What is the anticipated volume under the MATOC for each of the three years? | See solicitation ceiling amount. | ||
| 34 | The MAIDIQ CAP RATE sheet includes Construction Quality Assurance; however, this is not listed in Section C as key personnel. Please provide information on this position and is it considered “key personnel”. | Construction Quality Assurance has been revised as Construction Quality Control Manager on the key personel and MAIDIQ CAP Rate Sheet | ||
| 35 | Profit is typically reflective of the scope, complexity, risk, and other factors of a given Task Order. Will we be able to adjust the Profit on a given Task Order? For example, can we use the profit/fee weighted guidelines? | Task Orders will be issued as indicated in the ordering proceedure under fair competition. | ||
| 36 | Does the government plan to award the “Notational Seed Project”? | The may or may not award the notional seed project. | ||
| 37 | Please clarify these statements: “Bonds shall be reimbursed at cost. Profit, G&A and Overhead are allowed on cost of bonds.” These statements appear contradictory, and we have always understood that profit, G&A and Overhead are NOT allowed on the cost of bonds. | Statement has been removed from Section A. | ||
| 38 | Volume IV, Factor 3- | Volume IV, Factor 3- Price submittal requirements include both Word and Excel. Please confirm we are allowed to submit 2 separate files, one Word and one Excel, to meet this requirement. | Contractors shall follow as stated in the solicitation. | |
| 39 | The RFP, page 61 of 73, para L3.2 (f) | The RFP, page 61 of 73, para L3.2 (f) states that each volume shall contain a Glossary of Abbreviations and Acronyms. Volume-I and Volume-III does not identify a TAB for the Glossary and Abbreviations. Where do we need to insert the Glossary and Abbreviations to be in compliance with the RFP requirements? | Volume I and Volume III have been corrected to add Glossary of Abbreviation and Acronyms to Volume I and Volume III in section. | |
| 40 | DWG C-001 Demolition Key Plan, CLIN 001 notes a reference to 02-C-106. Please confirm that this reference should be C-105-02? | CLIN 001 notes a reference to 02-C-106, this is a reference to C-105-02. | ||
| 41 | Which pricing CLIN (0003 or 0004) should the demo work (C-105-02) and new work (C-107) be assigned to? | C-105 Drawing 02 is CLIN 0001, and C-107 is CLIN 0003 | ||
| 42 | Will CLIN 0002 include the demo work shown on (C-104 & C-105-01) and new work shown on (C-110 & C-111-01)? | The demo work shown on (C-104 & C-105-01) and new work shown on (C-110 & C-111-01) is part of CLIN 0002 | ||
| 43 | On the SOW, all Design CLINS has a reference “Design for CLIN 001A” please confirm this is an error? | Error has been corrected via this amendment. | ||
| 44 | Please correct DWG C-105 Details 01 & 02 to reflect Demo Plan and not New Plan. | Error has been corrected via this amendment | ||
| 45 | The existing site condition reveals the following issues at Site C-105-02. Please advise on how the contractor must deal with these issues because the demo drawings do not address. a. The existing Hardees sign pole and base remains. Will the contractor need to remove in its entirety? b. An existing hydrant was identified near Honeycutt Road. Will this be removed by the contractor? | The Hardees sign pole will be removed, the existing hydrant shall remain. The drawings are not intended to be comprehensive, the KTR shall inspect the site prior to bidding, such that the intent of the new work is achieved at the end of the undertaking. | ||
| 46 | Several parking lot light fixtures exist on at Site C-105-02. Will it be the responsibility of Sandhills Utility Services (SUS) to remove these light fixtures, pole bases, conduits and wiring, etc. or will it be the responsibility of the contractor? | These are owned by the government the contractor can remove them. | ||
| 47 | Several storm water drainage inlets exist on the project site C-105-02. The demolition scope of work calls for all curbs to be demolished, but does not give any direction on the existing storm water inlet drains. Will the storm drain inlets remain or will the contractor be required to cap them off? | The storm inlets are not incorporated into the new work, or do not service another area they shall be demolished in entirety. The site shall be graded to direct surface runoff to points of discharge. | ||
| 48 | There’s an existing storm water drain that appears to be failing on project site C-105-02. Is the contractor required to repair this drain inlet? | See answer to question #48 | ||
| 49 | DWG C-103 states to demolish structure.a. Does this include the concrete slab and footings? b. If so, does the government have as-built drawings to determine the existing conditions of the concrete. c. Is it possible to gain access to the site for assessments because the gates are chained? | The concrete slab and footing shall remain, the KTR shall prepare the concrete to CSP-5 | ||
| 50 | The Symbol Legend on the demolition drawings state to demolish the existing road and curb in its entirety. If there’s no curbing within the noted demolition area, please confirm that no new curbing will need to be installed? | If there is no curbing in the area, no new curbing will be installed. Where demolition creates discontinuities in curbing new curbing shall be provided. | ||
| 51 | DWG G-500 does not identify any filter fabric to be installed under the pea gravel. Please advise if this will be a requirement? | Filter fabric is required under the pea gravel. | ||
| 52 | DWG G-500 does not identify the size of the Non-Synthetic Climbing Rope. What size is required? | Provide manufactures standard non-synthetic 1.5-inch diameter rope. | ||
| 53 | For all sites with existing asphalt or concrete paving, if stone or compacted ABC stone exists under these bases, does the government expect the contractor to these bases or can we install top soil over them?assume that these materials exist and include them in their bid costs? | The asphalt and subbase is require to be demolished and removed. new soil brought in as required to grade and for new vegetation. Site shall be graded to drain water to appropriate points of discharge, and be approximately at the existing grade elevations | ||
| 54 | Several street/parking lot light fixtures exist on at Site C-103. Will it be the responsibility of Sandhills Utility Services (SUS) to remove these light fixtures, pole bases, conduits and wiring, etc. or will it be the responsibility of the contractor? | See response to question #46 | ||
| 55 | Please confirm that all existing fire hydrants within the construction limits will remain as is at all construction sites? | Existing fire hydrants shall remain. | ||
| 56 | On DWG C-101 there’s no demolition noted at the left side of the existing concrete sidewalk at North Logistics. There’s a substantial elevation difference from the street to the top of the existing sidewalk. Fpr the painted crosswalk areas at Logistics & Honeycutt Streets, does the government expect curb cuts and these areas made handicap accessible? | The government does not expect curb cuts or that the intersection is made handicap accessible | ||
| 57 | Will Logistics Street close M-F from 0630 to 0800 for the duration of the project? | Yes. Logistics Street south of Honeycutt will close M-F from 0630 to 0800 for the duration of the project. | ||
| 58 | The tree specified as “Service Berry” will not work in this environment. Can there be proper substitution? | Provide Fringe Trees, Chionanthus virginicus | ||
| 59 | Can tree debris go to the Lamont Landfill? | No tree debris can be disposed of at the installations landfill. | ||
| 60 | Can concrete and asphalt go to Lamont Landfill? | No concrete and asphalt can be disposed of at the installations landfill. | ||
| 61 | Does the government have any information to soil sterilant being applied at the project sites before asphalt was installed? | The government does not have any information on soil sterilant being applied at the project sites before asphalt was installed | ||
| 62 | What material I.E. sand clay or stone under asphalt? | The government cannot speculate, this is a requirement of the design. | ||
| 63 | Can trees be installed during dormant season? | Trees shall be installed only from November to April. | ||
| 64 | Per instructions in L.1. a&b Tikigaq Federal Services is submitting our contact information as requested for access to the DOD SAFE for submitting our proposal. | See answer to question #1 | ||
| 65 | Are there any specific DoD Certifications required for the soil testing laboratories? | For vegetation planting, utilize NCDA&CS Soil Testing Laboratory or approved alternate. For construction, utilize NCDOT or USACE approved laboratory. | ||
| 66 | Is it permissible for the Contract Manager to dual hat with a supporting professional position, such as | |||
| geologist or engineer? | Revised Contract Manager to Project Manager | |||
| 67 | Can the Government provide the genus species of trees to be removed for the notional seed project? | The government will not provide this information, KTR shall verify in the field | ||
| 68 | Can the removed trees be recycled for use in the Landscape Establishment phase of the project? | Yes, however only if composted. | ||
| 71 | Do you have a copy of the site visit register that reflects the interested bidders? We provide and install PT Equipment. | Site Visit sign in sheet will not be provided to industry | ||
| 72 | Solicitation section 2.3 | Solicitation section 2.3 lists Key Personnel and requirements for each position. Certain positions require college degrees with years of experience in the position. Will additional years of experience be considered as acceptable in lieu of a college degree? | Contractors to follow or exceed the minimum requirements as specified in the solicitation. | |
| 73 | RFP Subfactor 2 | RFP Subfactor 2 describes a schedule narrative to be included as part of the proposal. Is a graphic bar chart to be included in order to meet the requirements objective? | Contractors to follow instructions as specified in the solicitation. | |
| 74 | We like to request that the $25 Million bonding requirement be removed. Small businesses usually don't carry such large bonding amounts, it's cost prohibitive to do so and very expensive. We are able to increase our bonding once we know we have a need, but we don't carry more than the minimum of $10 Million. | Contractors to follow instructions as specified in the solicitation. | ||
| 76 | RFP, Page 59 | Considering the timeframe in which we are receiving drawings and other necessary data to respond more | ||
| appropriately could we be granted a two week due date extension? | Submission of proposals was extended to 25 February 2021 in Amendment 5 | |||
| 77 | Question 77 - 88 are all from the same vendor RFP - Section L.3.2, Proposal Preparation Instructions: | It appears that Volume II is limited to 30 pages, yet there are at least 13 key personnel needing resumes. We assume for effective evaluation purposes, a full page for each key position is necessary. Can you please offer further guidance on the format you would like to use to evaluate key personnel and if full page resumes are required, can we increase the page limitation or exclude the resumes from the page count? | Solicitation language for resume page count has been excluded from the page count in Section L. | |
| 78 | Question 77 - 88 are all from the same vendor - Section L.3.2 paragraph c | Section L.3.2 paragraph c appears to allow 10 pages that are 11 x 17 that will not be included int the page count. What information is allowed on these pages? | Section L.3.2. paragraph c states what information is to be included in the page count | |
| 79 | Question 77 - 88 are all from the same vendor | The last sentence states: ‘Volumes I through III shall be in a protected format.” However the table just below states that the delivered format should be in native file format such as MS Word and Excel. For safety of shifting pagination and maintaining integrity of the content in a protected format, can we please submit our final proposal using a bookmarked pdf format for each volume? | Submission of one Word and one Excel files will be accepted | |
| 80 | Question 77 - 88 are all from the same vendor - Section L.2.C, Vol III –Past Performance | Section L.2.C, Vol III –Past Performance. There is no mention of subcontractor (e.g., design subcontractor) past performance being included in the offeror’s past performance, although consent letters for subcontractor partners are required to release past performance information. Please confirm the number of projects that can be provided for subcontract partners for the past performance requirement. | Describe the ability of the entity to manage, coordinate and work effectively with team members, both internal staff and subcontractors. Discuss the history of working relationships with team members, including joint venture partners where applicable. | |
| 81 | Question 77 - 88 are all from the same vendor - Section M.B Factor 2: Past Performance | Section M.B Factor 2: Past Performance: Please confirm that subcontractor past performance will be weighted the same as the prime offeror. | Confirmed; subcontractor past performance will be weighted the same as the prime offeror so long as Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, |
authorizing the release of past performance information so the Offeror can respond to such information.
| 82 | Question 77 - 88 are all from the same vendor - RFP pg. 65, C 1 and 2, Vol. III Past Performance | RFP pg. 65, C 1 and 2, Vol. III Past Performance. Do we include CPARS or past performance questionnaires (PPQs) as part of our submittal? If so, can we submit PPQs obtained from previous proposals. And finally, if required, can we exclude them from the page count as they are typically 3+ pages in nature. | PPQs are not required. | |
| 83 | Question 77 - 88 are all from the same vendor - RFP pages 67 & 68 | RFP pages 67 & 68: It is assumed that the “Specific Relevant Ccontracts Sheet” and the information provided on page 68 should respectively be pages 1 and 2 of the three-page count for our project descriptions. There is duplication in some of the information requested. Can you please confirm that we need to use and submit the information in both of these forms in it’s entirety? | Confirmed; use and submit the information in both of the forms in its entirety | |
| 84 | Question 77 - 88 are all from the same vendor | In order for a fair evaluation of the price for the seed project, all proposals should be based on the same scope of work. It is clear from the site visit that the design is not 100% complete. There are a number of unknows that will significantly impact the cost of the project. Due to the time constrains, we are requesting clarification on a number of items. CLIN 0001 A) Will the government provide the thickness of the asphalt at each location where the asphalt is to be removed from the parking lot? The disposal cost will change based on the volume of asphalt to be removed. B) What is the thickness of the base material under the asphalt? Removal of the base material will be required and fill material with topsoil will be required to get the landscaping to grow. C) Sheet C-111, sheet C-400, sheet G-500 and sheet G-501 provide information on the exercise equipment. The contour lines on this site show a steep slope across the project site with all stormwater flowing across the site. This was confirmed at the site visit. The drawings show the exercise equipment on a relatively flat area. The site should be graded to provide a level site for the equipment and the stormwater should be diverted around the equipment and flow into the stormwater system. This can only be bid if a design is prepared for this work? Does the government intend to provide a design for this area or is the contractor going to be required to provide a design for this area? If a design is going to be prepared by the contractor, will the government delay the submission date to allow for a preliminary design for this area? D) Where do we tap into for water for the irrigation system? | The KTR will be expected to propose on projects without any type of design as part of this MA IDIQ. The seed project exemplifies the type of projects that will be issued on the MA IDIQ contract, the KTR is expected to use their professional expertise to provide a proposal. | |
| 85 | Question 77 - 88 are all from the same vendor | CLIN 0002 A) Sheets C-103 and C-104 show a section of Logistics Street to be removed. There are no dimensions on this. Will the government provide a width of the pavement to be removed? B) How thick is the pavement to be removed under Clin 0002? C) How thick is the base material under Logistics road and Butner Road? D) Sheets C-102, C-103 & C-104 show the laydown area to be cleared and landscaped. The photo appears to follow the cleared area and identifies the existing trees to remain. Will the large trees along Butner Road remain? E) Sheet C-103 identifies two structures to be removed. We were not able to access the buildings during the site visit. Will the government provide foundation drawings for the two structures? Does the pre-engineered building have power, water and sewer? If so, where do we terminate these utilities? F) The drawings show no asphalt repairs under Clin 0002. Confirm there are no asphalt repairs under Clin 0002. G) The area inside the fence under Clin 0002 is almost completely full of equipment, storage containers and material. Is the contractor to assume that all of the equipment, storage containers and other material will be removed prior to construction? If not, what quantity of debris should the contractor assume he will have to remove from the site? H) Note on the demolition sheet shows the areas to be demolished in its entirety. Will the contractor be required to remove the existing fence and bollards around the laydown yard? If so, do we install a new fence and is there a specification for the new fence? I) Is there any contaminated soil in the construction limits of Clin 0002? J) Are there any temporary or permanent fuel storage tanks in the construction limits of Clin 0002? K) Will the contractor have access to the are inside the fenced area shown on Clin 0002? L) Google appears to show a paved area on the north and south side of the fabric structure to be removed. The removal of this pavement is not specifically shown on the drawings. This area is shown to be grassed. Is this area paved and is it to be removed? If so, how thick is this pavement and does it have base material under the pavement? | ||
| M) Pavement will be removed along Logistics street. Is curbing required where pavement is removed? N) Where do we tap in to obtain water for the irrigation system? | See response to question #84 | |||
| 86 | Question 77 - 88 are all from the same vendor | Clin 0003 A) The demolition sheet removes pavement along the west side of the area. This area is parallel to the railroad track. Sheet C-107 does not show any landscaping in this area. Should this area be landscaped? |
B) How wide is the new sidewalk?
C) Where do we tap in to obtain water for the irrigation system?
D) How thick is the pavement to be removed on the south side of Honeycutt road?
E) How thick is the base under the pavement to be removed?
F) Will temporary fencing be required in the area along Honeycutt Road?
| G) Will restrictions to traffic be allowed on Honeycutt Road during construction? | See response to question 84 | ||
| 87 | Question 77 - 88 are all from the same vendor | Clin 0004 |
A) How thick is the pavement in the parking lot?
B) How thick is the base under the pavement?
C) Where do we tap in to obtain water for the irrigation system?
D) How wide is the sidewalk?
| E) What is the offset from the existing curb to the edge of the pavement removal? This will impact the volume of material to be remove and the area of the landscaping to be installed. | See response to question 84 | |||
| 88 | Question 77 - 88 are all from the same vendor | 4) There are a number of large trees in the limits of the project that will be removed. Can the contractor assume these trees will be removed form the site and sent to a landfill or must we consider the commercial value of the timber and have the forester evaluate the marketability of the small number of trees on the site? 5) The drawings provide no initial or final elevations at any location. Without existing and finish elevations, it is impossible to accurately calculate earthwork volumes. A large portion of the cost for this project will be associated with providing fill material and topsoil to bring the site up to finish grade. Without initial and final grade elevations, the contractor cannot reasonably determine quantities. Will the government provide existing and finish grades? If grades are not provided, will the government add a unit price line item for the quantities to be removed and the quantities to be placed? This will allow all contractors to price the same scope of work. 6. The Statement of work provided at the site visit identifies this as a design/build project. Will the government extend the due date for the proposals to allow for the designer to evaluate the current drawings and provide additional information required to properly price the seed project? 7. Volume II, paragraph 3, Factor 1 on page 8 of amendment 3 clearly states that “the National Seed Project will not result in the award of a task order”. This is inconsistent with the discussions at the site visit. Will the National Seed Project result in award of a task order either now or in the future? 8- Section L, subfactor 2, (ix) on page 10 of amendment 3 speaks to key non-design labor personnel and identifies information on these personnel. Is this for management personnel or to include all field crew personnel required for the work? Based on the wide range of work, providing information on all labor categories (plumber, carpenter, landscaper, concrete crew, operators and other crews) will not be possible within the 30-page limit. 9- Section L.2.C, Vol III –Past Performance. There is no mention of subcontractor (e.g., design subcontractor) past performance being included in the offeror’s past performance, although consent letters for subcontractor partners are required to release past performance information. Please confirm the number of projects that can be provided for subcontract partners for the past performance requirement. 10- Section M.B Factor 2: Past Performance: Please confirm that subcontractor past performance will be weighted the same as the prime offeror. | See response to question 84 | |
| 89 | During the Seed Project Overview Presentation (which was a part of the Site Visit) it was announced by the DPW Representatives that a task order award could be made of the seed project. Can the Notional Seed Project be awarded or is it just for evaluation purposes only? | See government response to question #36 | ||
| 90 | SOW, Page 1 of 14 | SOW, Page 1 of 14, CLIN 001B Design for CLIN 001A - Can we assume that since design for CLIN 001C is not included that no design effort is required for the PT Pits; and what DPW has provided in the RFP drawings is 100% sufficient - even though they do not carry an engineer's signature and seal? | This is an incorrect assumption, design is required for all features of work. | |
| 91 | SOW, Page 2 of 14 | SOW, Page 2 of 14, CLIN 002B Design for CLIN 001A - Is this supposed to be design for CLIN 002A? | Error has been corrected via this amendment | |
| 92 | SOW, Page 2 of 14 | SOW, Page 2 of 14, CLIN 002B Design for CLIN 001A - Can we assume that since design for CLIN 002C is not included that no design effort is required for the PT Pits; and what DPW has provided in the RFP drawings is 100% sufficient - even though they do not carry an engineer's signature and seal? | Error has been corrected via this amendment | |
| 93 | SOW, Page 3 of 14 | SOW, Page 3 of 14, CLIN 003B Design for CLIN 001A - Is this supposed to be design for CLIN 003A? | Error has been corrected via this amendment | |
| 94 | SOW, Page 3 of 14 | SOW, Page 3 of 14, CLIN 004B Design for CLIN 001A - Is this supposed to be design for CLIN 004A? | Error has been corrected via this amendment | |
| 95 | SOW Page 3 and 4 of 14 | SOW Page 3 and 4 of 14 - For each CLIN schedule, no time has been allocated for design, review, preparation of permit drawings (if required), and processing of permit through DPW Water Quality Branch and to NC DENR. Although there is a design timeline on page 8 of 14 the design time does not appear to be incorporated into each CLIN, What is the contract design time, and total time, for each CLIN of this project? | This will be clarified in the SOW, see 10, A, b for the design schedule | |
| 96 | SOW Page 5 of 14 | SOW Page 5 of 14 - The section on telling the offeror what level of design is required (USACE Light submittal for example) is missing. Will the government clarify how many design submittals (35%, 65%, 95%, 100%), number of deliverables and to whom, spec on drawings .vs. full specifications, ect....? | 65% and 95%, and 100% Corrected submittals are required, IAW SOW section 10, e, f, g. | |
| 97 | SOW Page 6 of 14, para 7.H. | SOW Page 6 of 14, para 7.H. - The SOW requires Color Charts and Finishes - What elements of the project require this? | See answer to question #12 | |
| 98 | SOW Page 8 of 14, para 10.B.b. | SOW Page 8 of 14, para 10.B.b. - Design Schedule - The requirement of a 65%, 95%, and 100% seems excessive for this level of work. Will the Government consider deleting one submittal? | Yes | |
| 99 | SOW Page 8 of 14, para 10.B.b | SOW Page 8 of 14, para 10.B.b. - Design Schedule - The 30-day timeline between submittal is insufficient to design, perform QA/QC, reproduce, ship, have Government Review, and conduct a Government Review Meeting. Will the Government consider a revised design schedule the provides the following between submittals: - Previous Submittal - 0 days |
- Design Time - 30 days (includes design, QA/QC, Repo, Shipping)
- Government Review - 14 days
- Government Review Meeting - 1 day This is a 45-day period between design submittals - assuming the Government can meet their timelines.
| Contractors to follow the issued solicitation. | |||
| 100 | SOW Page 9 of 14, para 10.B.e., f., and g. | SOW Page 9 of 14, para 10.B.e., f., and g. - The design review timeline of 15 days IS NOT synchronized with the timeline presented in: SOW Page 8 of 14, para 10.B.b. and SOW Page 3 and 4 of 14. Will the Government synchronize the various parts of the RFP relating to schedule? | Clarified in the SOW. |
| 101 | SOW Page 9 of 14, para 10.B.e., f., and g. | SOW Page 9 of 14, para 10.B.e., f., and g. - Will the Government allocate time for the Government Review Meeting? | Clarified in the SOW, Review Days are 15. |
| 102 | SOW Page 10 and 11 of 14, para 10.B.i | SOW Page 10 and 11 of 14, para 10.B.i - Review Conferences - This listing of required attendees from the design firm includes a Traffic Engineer. There is little to no in-road work for this seed project. Will the Government clarify its expectations for the Traffic Engineer? | See answer to question #18 |
| 103 | Drawing Set, Sheet C-001 | Drawing Set, Sheet C-001 - The area with hatching that indicates "Demolish existing in entirety, grade to promote positive drainage, prepare soil and seed IAW 32 93 00" is Very Large. Clin 0001 = almost 3 acres. CLIN 0002 = just under 8 acres. CLIN 0003 = about 1 acre. CLIN 0004 = over 1 acre. Separately and in total they exceed the NCDENR limits for erosion control plans and permitting. Will the Government provide the approved Erosion and Sediment Control plans, Stormwater Plans, and Permits? | No, permitting and payment for permits is a requirement of the KTR, IAW SOW section 10, B, f. |
| 104 | Who (Government or Contractor) will be responsible for paying for NCDENR Permits (land disturbance, demolition, etc.)? | Contractor. | |
| 105 | Will the Government provide erosion control drawings to all bidders in order to ensure all bids are prepared using the same basis or design OR is each offeror to develop their own erosion control plan? | Project is Design-Build. Contractor is to prepare/provide utilizing appropriate design professionals and supporting service providers. | |
| 106 | During the site visit discussion, the Government indicated that this project may not be “notional” and in fact may be awarded Subject to Availability of Funds. Please confirm if this is correct? | Correct. | |
| 107 | Is a Bid Bond required for the Seed Project since it could be awarded Subject to Availability of Funds. | Yes the bid bond is required if seed project is awarded. The seed project may or may not be awarded. | |
| 108 | Will the Government require Offerors to identify and provide any qualifications of their proposed designer(s) of record? If so, please clarify the requirements (i.e. Standard Form 330, narrative with resumes, etc.) | Yes. SF330, resumes, and other information as offereor feels is appropriate to convey qualifications. | |
| 109 | Can the Government please confirm that NONE of the structures to be demolished contain Hazardous Materials (PCB Ballasts, Lead Based Paint, Asbestos, etc.)? | No, the government cannot confirm that none of the structures contain Hazardous Materials | |
| 110 | Can the Government provide Environmental Surveys (HAZMAT) for each building structure to be demolished. | No | |
| 111 | During the site visit discussion, the Government indicated updated drawings will be provided. Please confirm the date or revision number to ensure that we are working from the latest set of documents and all previous versions can be purged. | Updated drawings with revision have been provided via this amendment. | |
| 112 | Please confirm that Design Durations will begin via a separate Notice to Proceed from Construction Durations as discussed during the site visit. | Only one NTP will be issued per task order. | |
| 113 | Can the Government please provide CADD files for the Seed Project Concept Design? | Yes, however they are preliminary and the KTR shall verify all existing conditions in the field. | |
| 114 | Are there any phasing requirements for this project or can the entire site be worked concurrently? In the Statement of Work provided during the Site Visit section 2. Description of Work requires discipline specific licensed contractors. Can you clarify the requirement for licensed contractors? Do they need to be licensed in North Carolina or will any state be acceptable? | All CLINS can be worked concurrently. Contractors can be licensed in any state, except design professionals shall be licensed in North Carolina. | |
| 115 | In the Statement of Work provided during the Site Visit in 2. Description of Work CLIN 002 there is a requirement for Bollards. Reviewing the plan sheets for CLIN 002 there is not a Symbol for the Bollards in the Symbol Legend. Can you provide the location and number of Bollards required? Are the Bollards required to be removable for emergency vehicle access? | See C-108, where logistics terminates bollards will be required. Provide fix bollards, except provide removable bollards to create a 15-foot wide passageway. | |
| 116 | Reviewing the drawing sheets for work to be performed for CLIN 004, there is a requirement for work to be eastside of the project. The area in red is enclosed in a fenced compound managed by Piedmont Natural Gas. How are we going to be allowed access to perform the work? | The location referenced is not clear | |
| 117 | Section L.2. Proposal Content paragraph C. Volume III – Past Performance subparagraph 2. (iv) Tab D – Specific Relevant Contracts | In Section L.2. Proposal Content paragraph C. Volume III – Past Performance subparagraph 2. (iv) Tab D – Specific Relevant Contracts it states that the Offeror shall provide past performance documentation. Does the past performance have to be just for the Offeror (i.e. Prime Contractor) or can past performance of a Joint Venture Partner or Design Team Partner be submitted as past performance documentation? | No, Past Performance documentation must be applicable to the prime contractor/offeror |
| 118 | RFP Section L.1. General Instructions paragraph h. | In accordance with the RFP Section L.1. General Instructions paragraph h. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the CONTRACTING OFFICER in writing with supporting rationale; I am submitting a series of questions with the goal of clarifying submission requirements, eliminating contradictions, and obtaining information which will assist offerors in the preparation of a responsive and competitive proposal. On Standard Form 1442, dated 28 Dec 2020, issued for this solicitation in Block 10. Indicates that the resultant contract will be for construction. In the Statement of Work, dated 04 AUG 2020, Section 10. Scope of Work paragraph A. General is states that this is a Design Build Contract. If this is a contract with Design Build capabilities, then should the Qualification and Past Performance of the AE firm be evaluated for acceptability (i.e. FAR 36.303-)? | |
| KO: The evaluation for award is 2-step process, with 1st being qualifications. Past Performance is another factor that will be evaluated | |||
| 119 | Request the CAD (.dwg) files for all drawings provided in the solicitation | See response to question #113 | |
| 120 | Request a current copy of the Statement of Work for the solicitation. One was provided during the site walk (1/13/21), however, a current copy posted to Beta SAM would ensure we are proposing on the latest Statement of Work | New SOW has been posted under this amendment | |
| 121 | Request the current drawings indicating CLINs on the drawings posted to Beta SAM to ensure the proper costs in the estimate/schedule/ETC are correct | Updated drawings (Attachment 1A) have been provided via this amendment | |
| 122 | Request utility overlays for all sites be provided to ensure means and methods are compatible with existing site conditions | Utility location drawing (Attachment 6) has been provided via this amendment | |
| 123 | Is the grease trap located within the CLIN 001 area part of the SOW. If so, please provide dimesions, sample results, etc. of the grease trap if the contractor is responsible for the closure of the grease trap. | The KTR is responsible for pumping and removal. We do not have dimensions of grease traps. I’m not sure what sampling results they are referring to, the government has no other information. The grease traps shall be removed as part of the job. | |
| 124 | Is part of the CLIN 02 located inside of the Piedmont Gas compound? | The location referenced is not clear | |
| 125 | Is the sample seed project going to be awarded if funding is available? | Yes. | |
| 126 | If the seed project is going to be awarded, please provide guidance on whether design services for E&S Controls, Permitting, etc. should be included in the proposed estimate/schedule for the sample seed project. | Project is Design-Build. Contractor is to prepare/provide utilizing appropriate design professionals and supporting service providers. | |
| 127 | Please provide clarification regarding the number of days provided to complete the design, and the number of days to complete the construction on the sample seed project. Is the total period of performance 134 days for design + 364 calendar days to complete the construction phase of the sample seed project? | See response to question #95 | |
| 128 | Can a copy of the sign-in sheet be provided? | Site Visit sign in sheet will not be provided to industry | |
| 129 | Do ay of the CLIN areas identified in the sample seed project contain media which is contaminated or otherwise unsuable; requiring the material to be shipped offsite and replaced with suitable, clean material? | There is no known areas of contamination within 36 inches below the ground surface. | |
| 130 | Will all areas identified in the sample seed project be free of equipment to ensure no schedule/time impacts occur during the execution of the Statement of Work? | Yes the areas will be free of government equipment, when construction is anticipated to begin. |
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