Q-A Log_NE BPA_Solicitation_2023.03.15.pdf
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- Nebraska National Guard Subsistence BPA
- Solicitation number
- W91243-23-Q-E001
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JANUARY 5, 2022
NEBRASKA NATIONAL GUARD
of
Q&A LOG
NEBRASKA NATIONAL GUARD
Contracting Office Joint Forces Headquarters Suite 2200
PROJECT TITLE
SOLICITATION NUMBER
POINT OF CONTACT (POC)
PROJECT TITLE
AWARD DATE
CONTRACT NUMBER
DELIVERY DATE
CONTRACTOR (KTR)
POINT OF CONTACT (POC)
LOG QUESTION(S)
QUESTION #
Response #
KTR
POC
11.0.0.20130303.1.892433.887364
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| TextField1: Nebraska Food BPA |
| TextField1: Zach Sehnert |
| TextField1: The sources sought indicated there would be two BPAs worth up to $2.5 million each, while the contract opportunity states there are two BPAs worth $999,500. We estimate based on the number of meals anticipated in the first year, these BPAs will be exhausted before the five year contract window ends. Are these BPAs renewable in the current contract period if these funds are exhausted? |
| TextField1: No, they are not renewable. When they run out there will be a new competition. Leadership decided to cap the BPAs at $999,500 for internal reasons. |
-5 years is the maximum for any BPA. Nebraska would rather hit the dollar threshold instead of the time threshold.
| TextField1: How would the NENG like for dietary restrictions to be addressed (food allergies, religious practices, personal preferences e.g. vegan, etc)? |
| TextField1: Dietary restrictions will be handled internally. The BPA will not be required to provide dietary restrictions. |
| TextField1: If this food is going to be delivered to restricted areas (e.g. military installations), would there be a process for coordinating access for vendors? |
| TextField1: Yes, this is the notification to the POCs. The majority of meals are delivered to buildings, not military bases. The BPA vendor will notify the listed POCs what company will be delivering the meals and the Army will have a representative waiting to meet the vendor. The POC will vouch for the company and led the company to the location for delivery. |
| TextField1: Will the NENG be providing any supplies, or will the vendor be dependent on providing this in addition to the meals (e.g. utensils, plates, napkins, serving utensils, sanitary items, etc)? |
| TextField1: Yes, NENG will provide servers, serving utensils, plates, etc. |
| TextField1: Does BPA allow for pricing adjustment due to unforeseen circumstances at the time of the initial contract award (e.g. inflation)? |
| TextField1: Yes, we are sensitive to market fluctuations and shortages. If this becomes an issue, the BPA vendor needs to provide data and rationale to the contracting officer and we will negotiate new pricing. |
| TextField1: In column H of the BPA Food Quote excel document attached to this opportunity in SAM, what does the "percentage" indicate in the spreadsheet? |
| TextField1: The 'percentage' is what the BPA vendor charges for coordinating the specific request. For example, if we had an order for raw subsistence, asking the vendor for pricing on each item, onions, milk, bread, etc., would be impossible to manage. Therefore, the BPA vendor provides their 'fee' on top of the total cost of raw subsistence. Once the NENG has picked up the raw subsistence and the BPA vendor has paid the store, the BPA vendor will provide the receipt to NENG. We will then calculate your 'fee' based on the receipt. This ensures you are reimbursed for the amount you spent, provides your 'fee' and minimizes administrative paperwork. |
| TextField1: Is it preferred that the Omaha metro area be used as the basis for pricing? |
| TextField1: No, we are looking for a price that is: |
1. consistent across Nebraska.
2. provides a fair profit to the BPA vendor.
3. provides a fair price to the government.
The BPA vendor will need to calculate this.
| TextField1: Is their a limit to the size of vendor used to support this BPA (e.g. gross annual receipts, employees, etc.)? |
| TextField1: No. |
| TextField1: One other question… for your catered meals needed. Do you just want these meals cooked, delivered and dropped off in buffet pans? Or; would you want the caterer to stay and serve? |
| TextField1: The caterer is NOT required to stay and serve. The Army will serve themselves. |
| TextField8: W91243-23-Q-E001 |
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