2 _ BPA Timelines_2023.03.07.pdf
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- Nebraska National Guard Subsistence BPA
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- W91243-23-Q-E001
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NATIONAL GUARD BUREAU
OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, NEBRASKA
JOINT FORCE HEADQUARTERS, 2433 NORTHWEST 24th STREET
LINCOLN NE 68524-1801
BPA Timelines
Definitions BPA Blanket Purchase Agreement BPA Call Order for the cycle (month), summary of BORs BOR BPA Order Request, used by Customer to provide information to
Contracting for BPA Call. Contains all information needed for vendor to deliver the requested meals/subsistence.
Customer G4 Food Program Management Office Cycle Each month will be one cycle.
Days Out Days before delivery date.
Delivery Cycle The cycle that the food will be delivered in.
POC Point of Contact RDD Requested Delivery Date
Catered Meals (CM) and Groceries (GR) {In Nebraska and outside of Nebraska}
1. One cycle out from delivery cycle.
a. Contracting provides BPA Call to vendor. Once Call is signed, all BORs will be sent.
b. Contractor confirms receipt of BORs.
2. 14 days out from RDD.
a. Customer can adjust numbers. The only change allowed is Quantity. The change can be +/- 25% of the request.
3. 14 days out from RDD.
a. Entire BOR can be canceled.
4. 7 days out from RDD.
a. Vendor provides name of the delivery company and any details to POCs on BOR.
5. Delivery.
a. Meals are delivered according to the BOR.
b. Vendor completes Delivery Ticket on BOR and returns to contracting.
6. Invoice.
a. Vendor invoices after delivery of final BOR.
b. Customer accepts invoice within five (5) days of invoicing.
Edibles and Meal Events (ED)
1. Minimum 14 days from RDD.
a. Contracting provides BPA Call to vendor. Once Call is signed, all BORs will be sent.
b. Contractor confirms receipt of BORs.
2. 7 days out from delivery cycle.
a. Customer can adjust numbers. The only change allowed is Quantity. The change can be +/- 10% of the request.
3. Delivery.
a. Meals are delivered according to the BOR.
b. Vendor completes Delivery Ticket on BOR and returns to contracting.
4. Invoice.
a. Vendor invoices after cycle closes.
Short Notice (SN) CM or GR
1. Minimum 48 hours’ notice from RDD.
a. Contracting makes BPA Call to vendor. Once Call is signed, all BORs will be sent.
b. Contractor confirms receipt of BORs.
2. Delivery.
a. Meals are delivered according to the BOR.
b. Vendor completes Delivery Ticket on BOR and returns to contracting.
3. Invoice.
a. Vendor invoices after cycle closes.
File details come from the government source that posted it. Updated .